gsoh e khu fcfyamx IykUV

Transcription

1 Ref. Tender No. HMBP/P&A/CC/CLM/WC/ZB/ Date : 08 th September, 2015 M/s Dear Sirs, Sub: Tender documents. Please find enclosed our tender documents to carry out the following contract job: Tender No. Name of the Contract HMBP/P&A/CC/CLM/WC/ZB/ Contract for performing specified intermittent works arising in Work Zone-B Last date for submission of Bids upto hrs on 07 th October, 2015 Due date for opening of tender Bids at hrs on 08 th October, 2015 On submission of cost of the Tender Documents vide Demand Draft No... dated for Rs.. it is sold to the above tenderer today on.. The tenderer will submit Rate Analysis alongwith his Price Bid at the time of submission of tender documents. Thanking you, Yours faithfully, Jr. Manager (P) Contract Cell/P&A/HMBP Page 1 of 22

2 Tender No. HMBP/P&A/CC/CLM/WC/ZB/ Date : 08 th September, 2015 To Sub: Open Tender Inquiry for awarding contract in respect of Specified intermittent nature of works arising in Work Zone-B Dear Sirs, Sealed tender is invited from the eligible tenderers for the specified contract as per Price Bid at Annexure-G for HMBP, HEC Ltd. Ranchi. The details of the tender are given below: (I) Eligibility and Qualifying criteria : (A.) Pre-qualification criteria: 1. Average annual financial turnover during the last three years, ending 31 st March of the previous financial year, should be atleast lakhs rupees. 2. Experience of having successfully completed similar works during last seven years ending last day of month previous to the one in which tender is invited should be one of the following (such works must had commenced within the aforesaid period of seven years): a) three similar completed works costing not less than lakhs rupees, or b) two similar completed works costing not less than lakhs rupees, or c) one similar completed work costing not less than lakhs rupees. Similar work means those minor works of intermittent natured short-lived-duration appearing in engineering / manufacturing / structural / civil industries which consist of performing such work assignment as specified in price-bid mentioned hereinafter in this tender through unskilled, semi-skilled, skilled, highly skilled and super-skilled personnel having adequate in line training and or experience. (B.) Evaluation criteria of Bids : 1. Technical Bids shall be evaluated on the basis of the following documents : a) Tenderer s profile (refer Annexure-A given hereinafter). b) Declaration of relationship(refer Annexure-E given hereinafter) c) Earnest Money Deposit (EMD). d) Cost of Tender Documents (if tender documents downloaded from website). e) Pre-qualification criteria as mentioned at (I)(A)(1) and (2) above i.e. (i) Annual Income Tax Returns and/or certificate from any Nationalized Bank pertaining to the required financial years, (ii) Certified copy of work-orders and their completion certificates, (iii) Certified copy of work-orders and their completion certificates issued by Contract Cell- HMBP/respective Principal Employer. f) TIN/GRN, PAN, Service Tax Registration No., etc. g) PF code number allotted by RPFC, if any. h) Valid Labour License issued by the office of Regional Labour Commissioner (Central), issued under Section 12 of Contract Labour (Regulation and Abolition) Act 1970 in respect of existing running Contractors only. Page 2 of 22

3 i) A copy of Partnership Deed / Memorandum of Association in respect of a Partnership firm and a Company, as the case may be. j) List of Work-orders executed, their title, contract value and number of workmen tradewise deployed enclosing therewith the copies of work-orders where the tenderer is/was rendering similar services. 2. Corporation reserve the right to ask for any document which may be required for evaluation / Clarification / Verification of the technical bid. 3. Submission of any document after opening of bids shall not be allowed except asked for as per Para 2 above. 4. Conditional offer of Technical Bid will be liable for rejection. 5. Conditional offer of Price Bid shall be straight way rejected. (II) Date, time and place of submission of offer : (A.) Tenders documents will be received from the office of Contract Cell/P&A-HMBP, Room No. 12, Ground Floor, Administrative Bldg., HMBP on or before hours of 07 th October, 2015 or may be downloaded from website of the Company (Central Public Procurement Portal under Tender Section). (B.) Submission of Tender Bids : 1. The tender bids shall be submitted in two parts, each in a separate sealed cover prominently super-scribed as COVER I and COVER II and also indicating on each of the covers the bid title and date of opening. These two covers shall contain details of bids as under : COVER - I Technical Bid : It will contain following documents : a) Application Fee : Certified copy of receipt of application fee paid by the tenderer depositing the Demand Draft when he purchased tender documents or a Demand Draft of requisite value issued by State Bank of India if the tender documents have been downloaded from website. b) Earnest Money Deposit : Earnest Money in the form of Demand Draft (DD)/Cash receipt/bank Guarantee (BG) of Rs. 3,00, (Rupees Three lakh only) shall be required to be submitted. The DD should be drawn on any schedule bank in favour of Heavy Machine Building Plant for the payment of Earnest Money Deposit (EMD). c) Technical Bid documents : Technical bids including all documents listed at (I)(B)(1) above except the price bid. COVER II Price Bid : It will contain only Price Bid and Rate Analysis. 2. Separate sealed Cover I and Cover II with the above details shall be submitted in a sealed envelope containing these two covers and the sealed envelope shall be superscripted as under : "Bid for contract for Work Zone-B" and addressed to: The Jr. Manager (P) P&A/HMBP Heavy Machine Building Plant Heavy Engineering Corporation Limited, Plant Plaza Road, Dhurwa, Ranchi The cover of the envelope should also indicate clearly the name of bidder and his address. In addition the left hand corner of the envelope the tenderer should indicate the bid opening date and time. Any bid with no indication given on the cover of the Page 3 of 22

4 envelope to indicate that it is a bid and which if gets opened before the due date and time set for opening of Cover-I, shall be liable to be opened and read out. Bidders' authorized representatives may attend the bid opening. Each page of all the documents submitted by the Bidder must contain signature of the Bidder and the Bidder is also advised to keep a copy of the same for his/ her own records. 4. The Bidder has the option of sending the bid by the registered post or submits the bid in person so as to reach by the date and time indicated in the "Notice Inviting Tender. 5. Tender bids shall be submitted/handed over in the office of the Contract Cell/P&A- HMBP, Room No. 12, HMBP Administrative Building, P.O.-Dhurwa, Ranchi. 6. Tenders received by post / courier shall be considered as valid if these are received before due date and time specified for submission. In case of courier service, date and time of received may be mentioned on the envelope and got certified by the delivery agency. Late tenders are not to be considered and opened. (III) Date, time and Place of opening of bids : Bids will be opened on 08 th October, 2015 in the office of the Jr. Manager (P) P&A-HMBP at hrs. in the presence of the tenderers or their authorized representative willing to be present at the time of opening of tender. (IV) Description of works including scope of work and responsibility : (A.) Specifications: Quantity and quality requirement of the work : 1. Description of work: Daily completing the prescribed assignments as mentioned in the price-bid within the given time-schedule at the allocated locations with the help of required nos. of manpower, materials and equipments. 2. Such works and other allied works will be performed daily. The complete volume of work assignments will be performed through unskilled, semi-skilled, skilled, highly-skilled and super-skilled personnel having adequate qualifications and experience corresponding to the aforesaid work assignments so that they accomplish the work satisfactorily. For the purpose tenderer will have to deploy required number of manpower to accomplish the assigned volume of work. 3. Tender quantities may increase or decrease as per requirements. However the Unit Rates will remain firm till the execution of the order except escalation as per Clause XIII. 4. The workmen will be deployed in all four shifts, namely A, B, C and General shifts. 5. The works will be performed at any location of HMBP / HEC or any place as directed by the Shop In-charge / Departmental In-charge commonly known as Executing Officer / Controlling Officer. 6. Complaint, if any, received from respective Executing Officer / Controlling Officer for nonperformance of daily work assigned to an individual worker, a suitable penalty will be deducted from the work bill. 7. Tenderer will be responsible for the safety of his workers at the work site. He will arrange protective items for his workers such as dust mask, rubber hand gloves, helmet, eye goggles, safety shoes, harness items and other safety items at his own cost Personal. 8. The tenderer shall comply with the instructions, which may be issued to him by the Executing Officer / Controlling Officer from time to time. (B.) Duration of contract : 1. The contract will be for a period of one year from the date of issuance of the Initial Work Order. The initial Work Order will be issued for a period of three months, which will be extended for the balance period of nine months subject to satisfactory performance during the initial period of three months. Thus, this contract will be for a period of 12-months w.e.f. the date of issuance of the Initial Work Order. 2. The contract may be extended for further periods at the discretion of the management subject to satisfactory performance of work and acceptance of the contractor. Page 4 of 22

5 (C.) Method of quality and quantity measurement : 1. The Controlling Officer will keep a record of accomplished assignment, on the basis of which the work bill of the tenderer will be verified. If the tenderer fails to get the allotted assignments completed, due to non-availability of his workers or any other reason, the payment will be made on pro-rata basis. (expressed as man days lost due to absence). 2. The Controlling Officer will organize the quality and quantity measurement of the performance. (V) Instructions to tenderer for quoting price : 1. The tenderer should apply his mind to financial aspect, whether expressed or implied, of every clause mentioned in this tender in order to arrive at workable rates. Submission of the breakup of quoted rate in shape of Rate Analysis will give better understanding of different financial aspects involved therein. 2. The rates are inclusive of Minimum Wages and other statutory payments and benefits/elements like Wages, Rest Days wages, National/Festival Holidays wages, PF contributions, Insurance and Safety appliances etc. except payment of Bonus. 3. The quoted rates should be inclusive of all taxes, royalties and other statutory levies applicable, if any except Service Tax. During the tenure of contract the Corporation will not take any liability for increase or variation in the prices, etc. 4. All statutory Taxes will be deducted from the bills of the contractor as per prevailing rates. 5. The quoted rates shall remain firm and fix till the execution of the contract. Unit rate of work components will remain firm till the execution of order except where escalation Clause XIII is applicable. 6. The tenderer may inspect the places of work in the Shops / Offices at HMBP/HEC, Ranchi with permission of the Jr. Manager (P) P&A-HMBP before quoting the rates. 7. The rates are required to be quoted both in words and figures and in case of difference between rates, the rates quoted in words will be considered. 8. The tenderer should quote a workable rate. If a tenderer quotes unworkable rates and is considered for placement of order, the said tenderer will be asked to justify the rate quoted and will have to furnish Performance Guarantee Bond, in addition to the Security Deposit, in the form of Bank Draft / Bank Guarantee. The amount of Performance Guarantee Bond will be 10 % of contract value for ensuring proper execution of work. If the tenderer refuses to furnish Performance Guarantee Bond his bid shall be treated as withdrawn and EMD shall be forfeited. 9. For evaluation of Technical and Price Bid and for execution of contract, Corporation shall be guided by the GCC. (VI) Taxes and duties applicable : 1. The rate should be quoted inclusive of all applicable taxes except Service Tax. The tenderer has to produce TIN/GRN No. as applicable. Regarding Service Tax, the Contractors will have to get themselves registered under the Head Business Auxiliary. On their request the same will be advanced to them to enable them to pay service tax as applicable from time to time to the Tax Authorities every month, which should be confirmed by them by submitting the payment challan within next seven working days failing which the amount will be adjusted against their EMD/Security Deposit. 2. All statutory Taxes and Duties except Service Tax as per prevailing rates are to be borne by the tenderer, however, if any new Tax or Duty is levied after issue of Letter of Acceptance / Work Order, the same may be considered for reimbursement on request and submission of evidence. 3. HEC shall deduct from the bills any amount deductible on account of taxes under the provisions of law and deposit the same with the respective Tax Authorities with the intimation to the tenderer/contractor. Page 5 of 22

6 (VII) Schedule of deviations : 1. Deviation, if any may be furnished by the tenderer in Annexure-B. The deviations projected by the tenderer should be related to the system laid down for smooth performance of the contract. The Management reserves the right to accept or reject the deviations of any tenderer wholly or in part without affecting the Tender Bids. (VIII) Requirement and mode of depositing Application fee and Earnest Money (A.) Non-refundable Application fee for tender documents : The cost of tender document is Rs 7, (Rupees seven thousands five hundreds only), which will be deposited along with Technical Bid in the form of Demand Draft drawn on State Bank of India, Hatia, Ranchi-4 in favour of Heavy Machine Building Plant, Ranchi. In case of Tender Documents down loaded from our website the Application fee will have to be deposited along with tender documents in the manner as stated in Part I of Clause (II) (B) (1) above. (B.) Earnest Money Deposit (EMD) : 1. Earnest Money for the tender is Rs. 3,00,000/- (Rupees Three lakh only). The Earnest Money will be deposited in the form of Demand Draft (DD)/Cash receipt/bank Guarantee (BG). The DD should be drawn on any schedule bank in favour of Heavy Machine Building Plant for the payment of Earnest Money Deposit (EMD). 2. No interest shall be payable on Earnest Money Deposit. 3. Earnest Money of the unsuccessful bidders will be refunded immediately after finalization of the contract on receiving a written request from the bidders. 4. If the successful bidder fails to enter into contract in the form prescribed within 30 days after date of issue of Letter of Acceptance / work order, then the Earnest Money amount will be forfeited. 5. Any bid not accompanied by the EMD shall be rejected. (IX) Payment terms : 1. Payment will be made once in month on satisfactory completion of work in a particular month after verifying the claims submitted by the contractor for the said month. The claims should be supported by all requisite documents pertaining to payment of wages, CPF, Group Insurance, statutory taxes, etc. in respect of the preceding month. 2. Contractor has to submit his monthly running bills to Executing Authority in quadruplicate supported by certified quantity of work assignments accomplished, monthly inspection-cummeasurement report, wage-payment-sheets duly certified by the authorized representative of the Shop / Department who had witnessed the payments made to the workers for the said month or has satisfied himself that wages of the workers have reached to their individual bank account. The Executing Authority will verify the performance and recommend the payable amount as well as recovery against penalties and other amount, if any to Finance / HMBP for making payment accordingly. 3. The payments will be made to the contractor through Account Payee Cheques only, which will be received by the Contractor himself or his duly authorized representative. (X) Inspection : 1. Inspection of work will be done by the Executing Authority. (XI) Security Deposit : 1. Security Deposit will be 10 % of the Contract Value. Earnest Money of the successful tenderer will be converted into Security Deposit. The remaining amount of security deposit will be deducted from the monthly running bill of the 10 % of the Supervision and Additional Cost (S&AC) payable to the contractor. Page 6 of 22

7 2. The security deposit will be refunded after successful completion of work order and after issuance of No-claim Certificate by the Controlling Officer. 3. No interest shall be payable on Security Deposit. (XII) Liquidated Damage and Risk and Cost and compensation for damages : 1. Liquidated Damages: If the Contractor fails to complete the work within the stipulated period the Contractor shall be liable to pay Liquidated 0.5% of the value of unfinished part of work per week of delay or part thereof maximum to 10% of the total contract value. 2. Cancellation of order and getting the work done on Risk and Cost of the Contractor : If the order is terminated due to breach of contract on part of the contractor, the balance quantity of work will be got done from the alternative sources at the risk and cost of the contractor work after serving a 15 days notice to contractor. The differential amount, if any, shall be recovered from Security Deposit and / or from any other bills of the contractor. The Company reserves its right to debar the contractor from participating into future tenders at any or all the Plants of the Company. 3. Contractor will be required to compensate in case any damage is caused in any form to the Corporation because of any acts attributable to the contractor or his agent or workmen. (XIII) Escalation : 1. The Corporation does not take any liability for increase except Sl No. 2 mentioned hereunder. 2. In case of enhancement of the Minimum Wages or Variable Dearness Allowance made by Appropriate Government during the contractual period, the same may be considered for compensation to the contractor on written request and submission of bills for differential amount. (XIV) Additional terms and conditions : 1. No-claim situations: No claim on account of idle labour, interruption of work or any other account for any reasons whatsoever will be entertained. 2. Extension of completion time: Extension of completion time, if any, may be granted to the contractor by the Executing Authorities with due approval of the Competent Authority. 3. Change in constitution / entity of tenderer / contractor: In case of change in the constitution / entity of the tenderer / contractor the tenderer / contractor will forthwith submit relevant documents in support of the change for acceptance / approval of the Competent Authority. 4. Forfeiture of EMD and debarring future participation in tender bid: In case any tenderer withdraws his offer after submission of bid or the successful tenderer deliberately withdraws his offer, his EMD shall be forfeited and he may be debarred from participating in future tenders for a period to be decided by the Competent Authority. 5. Conduct of Contractor: HEC reserves the right to black list the contractor if a contractor is found to have committed any misconduct and also to suspend business dealing pending investigation. 6. General Condition of Contract (GCC) and Special Conditions of Contract (SCC) will be binding on tenderers / contractors. 7. For any disputes arising out of this contract the jurisdiction shall be in the Courts at Ranchi. 8. All the Statutory Rules and Regulations, Govt. Acts, Corporation Guidelines issued or to be issued by the Corporation from time to time in the matter shall be binding to the contractor. (A.) Special Terms & Conditions of Contract : Page 7 of 22

8 1. WORKING HOURS: The normal working hours of factory shift timings are A Shift 6.00 AM to 2.30 PM, B Shift PM to PM, C Shift (11.00 PM to 6.00 AM and General Shift 8.00 AM to 5.00 PM. 2. The workmen will be deployed by contractor in all four shifts. The contractor shall have to undertake the jobs of this tender round the clock regardless of holidays / Sundays / festival holidays on written instructions from Executing Authority / Controlling Officer. The Contractor or his authorized representative must be present during performance of work to attend exigency. 3. SITE-IN-CHARGE: Contractor or his authorized representative shall be Site-in-Charge who will take the instructions from the Executing Authority / Controlling Officer and accomplish the work. The contractor will intimate his as well as his authorized representative s contact address and telephone numbers to the Executing Authority / Controlling Officer to contact them in odd hours. 4. WAGE RATE: Wage rates in the price bid / schedule are inclusive of statutory payments, insurance, safety appliances, etc. and also inclusive of all applicable taxes except Bonus and Service Tax. The Service Tax, wherever applicable, will be paid to the contractor on submission of claim with proof of payment of Service Tax with the concerned Tax Authority. The Contractor will submit a separate bill for payment of Bonus to its workmen on the basis of work executed by them during the Bonus period which will be separately notified by the Corporation. 5. MATERIALS : Materials required for performing the works shall be provided by the respective Controlling Officer besides electricity, compressed air, electrodes, consumables, water etc free of cost. 6. SAFETY: The contractor will ascertain the nature and types of Personal Protective Equipments [PPEs] to be provided to different contract workmen from the Executing Authority / Controlling Officer or In-charge of Safety Deptt./HMBP before beginning of the contract / work. In case of failure of the contractor to supply the PPE to his workmen the same shall be supplied by the Corporation at the cost of Contractor and such costs will be recovered from the bill of Contractor. During working hours, wearing loose clothes, smoking, spitting and gossiping and entering inside the plant in an intoxicated condition is strictly prohibited and it is the responsibility of the Contractor to ensure that his workers abide by the same. 7. INTERPRETATION & SAVING: In case of any ambiguity with regard to interpretation of any clause of this contract the interpretation given by the Competent Authority shall be final and biding to the tenderer / contractor. (B.) Other terms and conditions : 1. The Contractor will abide by the Corporation s Guidelines, Government Directives issued on the matters of engagement of Schedule Caste / Schedule Tribe, persons with disabilities, women, displaced persons, wards of deceased employees etc. 2. The Contractor will submit verification of conduct / integrity of his workers and supervisors within 15 days from the date of commencement of the work. 3. Contractor is required to cover all the workmen engaged by him under Group Insurance Policy as applicable. In case of any accident, the Corporation will not be liable to pay any compensation. 4. The tender will remain valid for six months from the date of opening. Page 8 of 22

9 5. Discloser of Relationship: The Tenderer/bidder has to declare whether the proprietor or any partner of the partnership firm or Director of their Company, as the case may be, has any relation with any employee working in any Plant /Offices of HEC and if so the tenderer / bidder shall declare the name of such employee and his relationship. The tenderer / bidder shall also declare whether he has relationship with any of the Directors of HEC within the meaning of Section 6 of the Companies Act, 1956 and if so, he shall furnish the details thereof. The Proprietor / Partner / Director of the bidder firm / Company must submit a declaration whether any of his / their member(s) or relative(s) is/are partners / Director of any other bidder(s) participating in this bidding at the time of opening of Techno-Commercial bid. If so, only the lowest bid of such firms / Company shall be considered. 6. Determination and Termination of Contract: The Contract can be determined and terminated in terms of Clause 7 of the General Conditions of Contract. : 7. Agreement: The successful tenderer shall be required to enter into an agreement with the Company on a Non-Judicial Stamp Paper of Rs (Rupees One hundred only) as per the proforma prescribed by the Company, within 15 days from issue of Letter of Acceptance / Work Order. (C.) Executing Authority/ Controlling Officer : 1. In-charge of the Shop / Department or their representatives will be the Executing Authority / Controlling Officer of this contract. After award of the works contract the Contractor has to take all necessary instructions/guidance from them only. The Executing Authority will have the sole responsibility to see that the Contractor is complying the terms and conditions of the contract and does the work in accordance with the work order. (D.) Constituents of tender : 1. The Tender Document, Letter of Acceptance, GCC and Agreement will form the part of Contract.. (E.) Saving clause : 1. M/s HEC Limited does not bind itself to accept the lowest or any tender and reserves the right to reject any or all tender bids without assigning any reasons thereof and may divides the work among two or more tenderers. The decision of the Corporation in this regard shall be final. (F.) Compliance of statutory provisions : 1. The Provident Fund 12 % made from the workmen s wages and equal amount as Contractor s contribution shall be deposited with the EPF Authority by the Contractor under the provisions of Employees Provident Fund and Miscellaneous Provision Act If it is not deposited the same shall be deducted from the wages of the workmen and the Contractor s Bills and deposited by the Company to the concerned authority. The CPF Trust. Administrative and Inspection and ESI 4.75% of the Workmen s Wages will also be deducted from the Contractor's Bills. 2. All the Statutory Rules and Regulations, Govt. Acts, guidelines issued by the corporation from time to time in the matter shall be followed.. (G.) Contractor s Responsibilities : 1. The contractor before the deployment of workmen submit a list of his workmen in duplicate to Jr. Manager (P) P&A-HMBP who will forward the original copy to the Dy. Commdt., CISF/HMBP for issuance of Gate Passes after due scrutiny keeping the duplicate copy with him for future reference. Page 9 of 22

10 2. The Contractor has to keep required number of workmen of various trades and categories as per requirement of work. In the event of failure to execute the work in time with stipulated number of workmen, the work order will be cancelled and work will be done through other contractor at the risk and cost of the contractor. 3. To complete the stipulated work as mentioned in the scope of works, the required number of workmen are to be deployed on all the working days and a certificate to this effect be obtained from concerned Controlling Officer. In case of failure to engage the stipulated numbers of workmen, or unsatisfactory performance of work as certified by the Executing Authorities / Controlling Officer proportionate deduction will be made for the same from the monthly bills. 4. The contractor will grant leave to his workmen as per their entitlement. The workmen are to be engaged on all working days of the month except National/Festival Holidays. In case of exigency of work the contractor may engage his workmen on National/Festival Holidays. In that case the workmen engaged should be suitably compensated by grant of compensatory leave in lieu of National/Festival Holidays. 5. The workmen engaged shall be given one day rest in a week. 6. The payment to the workmen shall be made at a fixed place and pay days, in the presence of an officer duly authorized for the purpose, who will give certificate on the wage sheet as follows: "Certified that amount shown in the column no... has been paid to the workmen concerned in my presence on..." 7. No wage period should exceed one month. 8. The contractor will make its own arrangements for fund to pay his workmen on or before 10 th day of every month even if payment by Corporation has not been made to them. 9. The Contractor will take adequate precautions to avoid damage or loss to the Corporation's property and injury to any person. In case of any damage or loss or injury, the Contractor will be fully responsible and will have to compensate the damage. This will be without any prejudice to such other action, which the Management of the Corporation may take depending on the circumstances of the loss or damages or injury. 10. The Contractor will report immediately to the Executing Authorities any accident occurred to his workmen out of in course of their engagement inside the factory premises. 11. Once the work is completed in terms of the works contract, the contractor will prepare the final bill in full and final settlement of the claim duly certified by the Controlling Officer of the related work indicating that nothing is outstanding against the contractor. 12. The Contractor should either himself or his authorized representative be physically present every day during working hours and he or his representative will report to Executing Authorities daily for taking instructions and for coordinating the work and maintaining the various records i.e. quantum of works done, workmen engaged etc. The acts done by the authorized representative shall be binding on the Contractor. 13. The Contractor shall visit the site of work and get himself satisfied about the modalities and conditions of work as well as make necessary arrangement for the safety and welfare of his workmen such as protective-clothing, safety shoes, helmets, etc. before start of work. 14. The Contractor will have to submit daily report for the workmen engaged on the day for work to the Controlling Officer with effect from the date of commencement of the work till completion. 15. The contractor shall strictly adhered and comply the following statutory obligations and Labour Laws : i. The contractor shall be required to obtain Labour Licence for engagement of workers from the Competent Authority before commencement of the work. Page 10 of 22

11 ii. iii. iv. gsoh e khu fcfyamx IykUV The contractor shall submit applications forwarded by the Controlling Officer/Executing Authority of the concerned department to Contract Cell for obtaining photo gate pass of his workers. The Contractor shall follow the Gate Pass procedure. The Contractor shall issue employment card and wage slip to all workers engaged by him. v. All the workers of the contractor should be enrolled as member of the Provident Fund and PF contributions of the workers are to be deducted from the wages paid to them. The same is to be remitted alongwith an equal amount (Employer s Share) to Regional Provident Fund Commissioner, Ranchi (RPFC) to the State Bank of India against the Provident Fund Code No. allotted to the Contractor within 15 (fifteen) days of each month with an intimation to the Jr. Manager (P) Contract Cell/P&A-HMBP. vi. The Contractor shall submit all relevant returns/reports to the RPFC within the specified dates and maintain all records properly. vii. The Contractor shall maintain Registers under the provisions of the Factories Act, 1948, Contract Labour (Regulation and Abolition) Act, 1970, Payment of Wages Act, 1936 etc. and rules made thereunder. viii. The Contractor shall send the returns / reports to the Licensing Officer and other concerned authorities as are required under different provisions of Law. ix. The Contractor shall be required to ensure his workmen under the Death Cum Injury Policy of the Insurance Company. Required premium shall be borne by the Contractor. The Corporation shall not bear any responsibility for payment of compensation / medical expenses in case of accidents of his workmen. x. The contractor shall have to get their workman examined by a registered medical practitioner, preferably by HEC Plant Hospital at his own cost. There are two types of medical examination i.e. (i) pre-employment medical examination and (ii) periodical medical examination. The examination reports shall be submitted to the Contract Cell in the prescribed format. If contractor fails to do so, a penalty as deemed fit shall be levied and medical examination shall be done by the Corporation. for and on behalf of Heavy Engineering Corporation Limited Jr. Manager (P) Contract Cell/P&A/HMBP Page 11 of 22

12 Annexure-A TENDERER S PROFILE TECHNICAL BID The tenderers are to furnish the following particulars. 1. Name of the tenderer: 2. Status of the tenderer (Individual / Proprietary Business concern / Partnership firm / Cooperative Society / Registered Society / Company / etc.): 3. Name & address of the Proprietor/Partner/Directors alongwith contact phone No.(If required separate sheet may be attached): 4. Office-post/title or the position held by the tenderer: 5. Office Address of the tenderer and its Phone No., Fax & , etc.: 6. Local address, if any, for immediate contact,: 7. Name, full address and contact phone number of Site Incharge of the tenderer: 8. Name, full address and contact phone number of Legal heirs, particularly first class, of the tenderer (if required separate sheet may be attached) whose status is individual or proprietary business concern. 9. Any other information: Signature of Tenderer. Name: Seal: Page 12 of 22

13 Annexure-B SCHEDULE OF DEVIATIONS TECHNICAL BID To The Jr. Manager (P), P&A/HMBP Contract Cell, Room No.12, Ground Floor, ADM Building Heavy Machine Building Plant Ranchi Dear Sir, Date I have gone through the contents of Tender Documents and the following Clauses of the Tender Documents are not acceptable to me. Sl. Clause No. No Signature of Tenderer. Name: Seal: Page 13 of 22

14 Annexure-C UNDERTAKING TECHNICAL BID 1. I / We hereby declare that I/we have carried out successfully works of large magnitude in nature to the work embraced in this Tender and have adequate organization and experienced personnel to handle this type and magnitude of works. 2. I / We also hereby declare that I/we have seen and studied carefully before submitting the Tender, the technical aspects of the work and terms & conditions, General Conditions of Contract, Special Conditions of contract, Bill of Quantity and description of work, etc. and I/we am/are aware that all the above Tender Documents relating to the said work will be binding on us. Signature of Tenderer. Name: Seal: Page 14 of 22

15 Annexure-D TECHNICAL BID DISCLOSER OF RELATIONSHIP Declaration by the Tenderers regarding the particulars of employees on the roll of HEC Ltd. who are related to the Tenderers: Sl. No. Name of the employee(s) of HEC related to the tenderers Designation Place of Work P. No. Signature of the employee(s) concerned It is certified that the above particulars are correct. Signature of Tenderer. Name: Seal: Page 15 of 22

16 Annexure-E Declaration of Relationship TECHNICAL BID 1. Whether the proprietor or any partner of the firm or Director of the Company as the case may be has any relation with any employee working in any Unit/Plant/Office of HEC Yes/No If yes, give detail 2. Whether the proprietor or any partner of the firm or Director of the Company as the case may be has any relationship (within the meaning of Section 6 of the Companies Act 1956) with any of the Directors of HEC Yes/No If yes, give detail 3. Whether the proprietor or any partner of the firm or Director of the Company as the case may be has any relation with any partner / Director of any other bidder(s) participating in this Bid. (To be furnished after opening of the Technical Bid) I/We declare that information furnished above are correct to the best of my/our knowledge. I/We understand that if any information furnished above is found to be wrong at any point of time, my bid / work order shall be cancelled, EMD shall be forfeited and my/our firm shall be kept in business holiday as deemed fit by the Corporation. Signature of Tenderer. Name: Seal: Page 16 of 22

17 Annexure-F TECHNICAL BID LIST OF DOCUMENTS AND ENCLOSURES ATTACHED I/We have gone through the Tender Documents and I/we am/are submitting my/our offer for doing the work as specified in the tender documents. I/we am/are submitting the following documents for your kind consideration: Sl Documents required as enclosures Particulars of documents 1. Demand Draft towards Earnest Money 2. Demand Draft towards Application fee for tender, in case the tender documents are downloaded from website 3. Income tax Clearance Certificate / Income tax returns pertaining to last 3 years 4. Copies of Contract Completion / Work Order / Performance Certificates in support of experiences of similar work executed during last seven years attached to a list of such copies 5. Tenderer s Profile (Annexure A) 6. Schedule Of Deviations (Annexure B) 7. Undertaking (Annexure C) 8. Discloser Of Relationship (Annexure D) 9. Declaration Of Relationship (Annexure E) 10. CPF Registration Certificate* 11. Labour Licence* 12. Insurance Coverage Certificate* (General Insurance Scheme under LIC or EDLI) 13. Service Tax Registration Certificate* 14. Tenderer must declare that he/his organization has not been convicted or blacklisted by any PSU or Govt. 15. PAN No. 16. A certified copy of Registration Certificate in case of a Cooperative Society 17. A certified copy of Passed resolution for taking up the work on contract and authorizing its representative to file tender on its behalf *to be submitted consequent to award of contract I/We confirm that the information furnished in the documents enclosed with the tender are correct to the best of my/our knowledge and I/We agree to comply with all the conditions stipulated in the Tender Documents Encl. : Signature of Tenderer. Name: Seal: Page 17 of 22

18 Annexure-G To, The Jr. Manager (P), P&A/HMBP Contract Cell, Room No.12, Ground Floor, ADM Building Heavy Machine Building Plant Ranchi Date: Dear Sir, Sub: Price Bid I/We have carefully gone through the Scope of Work, Terms & Conditions and all other documents attached with the Tender Documents. The same is clearly understood and acceptable to us and based on that we furnish our best prices as follows: Work Zone B B B Work components Loading, unloading and intra shop movement of raw materials, semi finished and finished materials Handling of complex locating objects (templetes and guages, etc) and carving out these objects by fitting and chipping operations. Handling of simple locating objects (jigs and fixtures, etc) and carving out these objects by grinding, drilling, fitting and chipping operations. Cleaning, greasing, lubricating, fitting of accessories. Pipelines repairing. Filling of lubricating oils. Proper greasing of lead screw, feed shaft, bearing, bed guide ways, etc. Manually or with assistance doing works related to Simple reconservation, Upgrading in process materials, etc. Collection, distribution and movement of cylinders, etc. Distribution of consumable oils to various sites. Loading and unloading of materials. Manual work in shops and offices. Cooking and catering works in canteen, Rate of per unit of work component Quantity of workunits per month Value of work-units per month Work Zone total cost per month Annual Work Zone total cost Page 18 of 22

19 shops and offices. Manual work in technical and nontechnical areas, etc. B B B B Metal polishing by metal coating and babbitting process Loading, unloading and intra shop movement of raw materials, semi finished and finished materials Manual works and Crane assisted works related to Loading, unloading and intra shop movement of raw materials, semi finished and finished materials Arranging, makeup, cleaning and setup of metallic materials and working on them using welding, etc. Manual work related to upkeep of machine, structure, building and ground, etc Our offer in respect of Supervision and Additional cost is percent of total value of works done expressed in terms of expenditure incurred towards payment of basic wage plus variable dearness allowance. The above rates are all inclusive, as per the basis of rate mentioned in the General Terms & Condition and all statutory taxes will be deducted from gross bill as per prevailing rates. Thanking you, Yours faithfully, Enclosed: 1. Filled-up Rate Analysis Signature of Tenderer. Name: Seal: Page 19 of 22

20 Annexure-H Rate Analysis Sl Item of expenditure 1 Demand Draft towards Earnest Money 2 Demand Draft towards Application fee for tender 3 Expected income tax and expenses on Income tax Clearance Certificate/ Income-tax returns pertaining to last 3-years 4 Expenses for obtaining Labour Licence 5 Expenses for obtaining Insurance Coverage of EDLI & settlements 6 TIN/GRN 7 PAN 8 Service Tax Registration No 9 Performance guarantee bond 10 Police verification cost 11 Pre-engagement training 12 Personal protective items 13 Taxes, royalties and other statutory levies applicable, if any 14 Medical fitness certificate 15 Cost of making gate-pass 16 Expenses on an agreement with the company on non-judicial stamp paper 17 Expenses on settlement of Employees Provident Fund and Miscellaneous Provision Act 1952 related matters 18 Expenses on settlement of E.S.I. related matters 19 Expenses on making of monthly running account(r/a) Bill 20 Expenses on taking care of accident cases of his workers 21 Expenses on daily visit to the site of work 22 Daily reporting of attendance & attendance registers 23 Notice board and display of information 24 Colour stamp size photograph of his workers 25 major Registers 26 Return / Reports 27 Computer stationeries 28 Site Supervisor 29 Office establishment 30 Profit Total Derivation Rate approx Amount of annual expenditure Page 20 of 22

21 FOR USE IN CONTRACT CELL Check List for assessing the compliance of terms and conditions of contract Sl Items Details 1 Name of the Contractor 2 Type of organisation of the contractor (Proprietary / Cooperative / Partnership / Company ) 3 Name of the contract (Work Order No.), Ref No & date 4 Nature of Contract 5 Period of Contract (From date & To date) 6 Dept/Shop: Work-Zone of Contract 7 A copy of NIT sent to Contract Cell-HMBP 8 A copy of Work order sent to Contract Cell-HMBP 9 Whether certificate of engagement in form-v issued by Principal Employer to the contractor. 10 A copy of application form (in Form-IV) for obtaining labour licence has been given to Contract Cell-HMBP 11 A copy Labour licence submitted to Contract Cell 12 Contractor has forwarded the Register listing his workers to Contract Cell. 13 List of workers of the contractor having photo gate pass 14 Whether Contractor has conveyed to RLC(Central) office about commencement of his contract 15 Whether the Contractor has issued employment card 16 Whether the Contractor has issued wage slip to his workers 17 Whether all the workers of the Yes/No. Ref No & date Yes/No. Ref No & date Yes/No. Ref No & date Yes/No. Ref No & date Yes/No. Ref No & date No. of contract labour Issuing Authority: Yes/No No. of worker having photo-gate pass No. of worker having temporary gate pass Yes/No Page 21 of 22

22 contractor are enrolled as member of Provident fund 18 Whether Return / Reports are being sent by the Contractor to RPFC 19 Register of Persons employed by the Contractor(Form-XIII) 20 Register of Wages (Form - XVII) 21 Muster Roll (Form XVI) 22 Register of Deduction of damage or loss (Form-XX) 23 Register of Fines (Form- XXI) 24 Register of Advance (Form- XXII) 25 Register of Overtime (Form- XXIII) 26 Register of Accidents as per Factories Rules Register for payment of leave wages 28 Registers relating to PF, ESI, Bonus, etc. 29 Attendance Register 30 Monthly Book of office copies of Wage Slip (Form-XIX) issued 31 Whether Contractor has conveyed to RLC(Central) office about completion of his contract 32 Whether contractor has submitted copy of monthly wage-sheet to Contract Cell 33 Whether the Contractor sends Report / Returns under different laws to Licensing Authority. 34 Remarks, if any Yes/No Yes/No Yes/No Page 22 of 22