POST DOCTORAL BENEFITS & GENERAL INFORMATION

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1 1 POST DOCTORAL BENEFITS & GENERAL INFORMATION

2 2 I-9 Employment Eligibility Form with identification documentation Demographic Information Form Signed Benefits Day Checklist Online at myunm, W-4, Tax Withholding Payroll Direct Deposit

3 3 This presentation and the links referred to herein are found on the HSC-FCO website

4 Policies, Guidelines and Forms 4 Post Doctoral Fellows are encouraged to use our website For the most current Policies Guidelines - Forms For General Information About HSC Biomedical Research Programs refer to: dex.html

5 What are Net IDs? UNM & HSC Net IDs 5 They allow users to access particular resources across UNM-HSC campus. HSC NetID allows access to HSC shared networked systems and HSC based applications, access to Outlook UNM NetID used for campus-wide resources such as Learning Central

6 MyUNM and Loboweb 6 Personal Information Pay Information Direct Deposit Earning History Pay Stubs Tax Forms W4 form W2 Statement Benefits and Deductions Benefits Statement Open Enrollment Leave Balance Annual Sick Leave

7 Contracts & Contract Renewals 7 Post Doctoral contracts are issued from your start date annually re-issued on the same date the following year for up to five years. Payday is monthly on the last business day of the month.

8 Leave Information policies may be found in the Post Doctoral Fellow Guidelines To Be Eligible You Must Have at least a 50% appointment and a 3 month contract or longer 8 Annual Leave: 10 hours/month = 15 days/year; 180 max hours accural Sick Leave: 10 hours/month = 15 days/year; 360 max hours accural Moving to a staff or a faculty position? Annual & sick leave accrual starts over Separating from UNM? Accrued Annual & Sick Leave Balances are not reimbursable.

9 Parking & Transportation Lo c a t e d on UNM Main Campus in the Welcome Center ( ) Rates Park & Ride (G-Q-South) Preferred (A- B- C- R-F- P- T- GR-M-L-W-Rio) Structure Yale & Lomas Reserved Structure Reserved Below $50K/Year $175 / Yr. $400 / Yr. $499 / Yr. $1300 / Yr. $1600 / Yr. Monthly Payroll Deduction $14.59 $33.34 $41.59 $ $ Above $50K/Year $175 / Yr. $475 / Yr. $698 / Yr. $1300 / Yr. $1600 / Yr. Monthly Payroll Deduction $14.59 $39.59 $58.17 $ $133.34

10 Benefits 10 M e d i c al I n s u r an c e Dental Insurance V i s i o n I n s u r an c e Flexible Spending Accounts U N M Li f e I n s u r an c e AD&D 403b and 457b (Deferred Tax Annuities)

11 Benefits Eligibility Must have a 3 month academic contract or longer An appointment of 50% or greater You will have 60 calendar days to complete and submit the Benefits Enrollment form. Benefits will become effective the first of the month after the Benefits form has been received. 11 If you fail to enroll yourself or your dependents within the initial eligibility period, you will not be able to enroll unless there is a qualifying status change or until Open Enrollment, which occurs in late April, early May. Open Enrollment changes become effective the following July 1st.

12 Benefits - Dependents and Qualifying Change in Status Dependents: Legal spouse Domestic partner ( Child up to the age of 26 Child over 26 if mentally or physically disabled Qualifying Change of Status: must make changes within 60 days of qualifying life-changing event Birth or adoption Marriage Divorce Death of spouse or dependent Change of employee s spouse s employment Termination of spouse s employment Document supporting dependent eligibility must be provided when requested by UNM s dependent verification vendor. Additionally, UNM will require documentation supporting the qualifying changing in life event. Failure to provide documents supporting dependent eligibility or the Qualifying Change in Life Status Event when requested, may result in the cancelation of dependent coverage. HR Benefits may request documents supporting dependent eligibility at any time. 12

13 Benefits Dependent Verification 13 All benefits-eligible employees enrolling dependents for health coverage are required to provide proof documents to validated that their covered dependents are eligible. Examples of proof documents include: Marriage Certificate Birth Certificate Adoption Documentation/Certificate Affidavit of Domestic Partnership and proof of joint ownership Recent Tax Return Documents Court Documents supporting Legal Guardianship If electing Medical, Dental and/or Vision Coverage: Proof documents must be provided directly to Alight Solutions Dependent Verification Center. You will receive a home mailing from Alight Solutions with information and instructions on how to provide documents to Alight. To comply with ACA reporting requirements, Alight Solutions will also request Social Security Numbers for dependents. If electing Dental and/or Vision Coverage only: If you are adding dependents to dental or vision coverage only, dependent proof documents must be provided to the HSC Faculty Contracts Office. Failure to provide documents supporting dependent eligibility when requested may result in the cancellation of dependent coverage. HR Benefits may request documents supporting dependent eligibility at any time.

14 Benefits - Medical 14 UNM Health- UNM Health Network: UNM Health System, Davita and First Choice Community Health Providers and Facilities. Extended Network: BlueCross BlueShield of NM Network (access to Lovelace Health System and BCBSNM providers and hospitals) access requires prior authorization from UNM Health provider. Out-of-Network: If Prior Authorization for the Extended Network is not obtained and Providers and facilities not contracted with your TPA, benefits are out-of-network BlueCross BlueShield of NM- LoboCare Network: UNM Health System, Davita and First Choice Community Health Providers and Facilities. In-Network: Access to Lovelace Health System and BCBSNM providers and hospitals Out-of-Network: Providers and facilities not contracted with your TPA Presbyterian- LoboCare Network: UNM Health System, Davita and First Choice Community Health Providers and Facilities. In-Network: Access to Presbyterian Health providers and hospitals Out-of-Network: Providers and facilities not contracted with your TPA

15 Benefits Prescription Drug Plan 15 E x p res s S c rip t s - h tt p : //ex p r e s s - s cr ip t s.c o m / Enrollment in the UNM Prescription Drug Plan is automatic once enrolled in a UNM Medical Plan

16 Benefits- Dental/Vision 16 D e l t a D e n t a l T w o plans : P P O a n d P r e m i e r h tt p : //ww w. d el t a d en t a l n m. c om ( ) o r ( ) U N M / D e n t a l C lin i c a c c e p t s D e l t a D e n t a l V i s i o n S e r v i c e P l a n h tt p : //ww w. v s p. c om ( )

17 Benefits-Flexible Spending Accounts H e a l t h Prescriptions, co-pays, co-insurance, orthodontics, laser eye surgery, etc. $2,600 maximum for the calendar year May carry over $500 of unused Health FSA funds to the next calendar year provided you remain an active employee in a benefits-eligible position. May obtain flex card debit card. D e p e n d e n t C are Child or elder care $5,000 maximum Pre-tax dollars Based on a calendar year and must be re-enrolled each year (open enrollment is late October/early November) Tracking of receipts Use it or lose it Stanley, Hunt, Dupree & Rhine process the claims for UNM or (800)

18 Benefits Life Insurance Basic Life Term policy - 1 times your annual salary rounded up to the next higher multiple of $1,000 Premium is based on monthly earnings and is $.0113/per $1000 covered (before employee/unm cost share) Guaranteed issue for Basic Life during the initial eligibility period only. 18 Enrollment for Basic (and Additional) is allowed at anytime after initial eligibility period, however, an Evidence of Insurability is required along with insurance enrollment. Standard Insurance company will review for approval Enrolling is a paperless process, employees must use their UNM Banner ID to login to the site. Go to UNM s Benefits webpage for more details

19 UNM Life Insurance Additional Coverage 19 Additional Term Life coverage of 1-5 times (tiers) your salary $1,850,000 maximum coverage level Must be enrolled in Basic Life insurance to elect Additional coverage Basic Term Life plus 3 times of coverage are guaranteed if enrolling during the initial eligibility period Annual open enrollment offers enrollment with a guaranteed issue if current coverage is below the 3 times guaranteed maximum Evidence of Insurability is required for 4-5 times Enrollment is a paperless process, employees must use their UNM Banner ID to login to the Go to UNM s Benefits webpage for more details

20 UNM Life Insurance Additional Coverage 20 FOR DEPENDENTS: Spouse/Domestic Partner Coverage: Offered in units of $10,000 $10,000 minimum - $100,000 maximum coverage level First $50,000 in coverage is guaranteed issue if enroll during the initial eligibility period Premium is based on spouse/domestic partner age Annual open enrollment offers enrollment with guaranteed issue if current coverage is below the $50,000 guaranteed issue maximum Dependent Children Coverage: Coverage is$10,000 and isguaranteed issue Coverage for dependent children up to age 26 (coverage ends on 26 th birthday) Cost is $.19 per month (regardless of number of children) Enrollment is a paperless process, employees must use their UNM Banner ID to login to the Go to UNM s Benefits webpage for more details

21 Benefits Accidental Death & Dismemberment Benefits are paid if loss is due to an accident Employee or Family Coverage Offered in $10,000 increments-$.15-employee per increment and $.25-family per increment $10,000 minimum -$600,000 maximum Eligible family members may be insured; however, benefit amounts paid depend on coverage level Enroll during initial period or annual open enrollment or a qualified status event Enrollment is a paperless process, employees must use their UNM Banner ID to login to the Go to UNM s Benefits webpage for more details 21

22 Supplemental Retirement (b) and 457(b) Tax Deferred Annuities 100% voluntary, funded by employee payroll deductions Vendors: TIAA, VALIC, METLIFE, VOYA, FIDELITY To enroll, register with Retirement Manager ( during the month following employment start date Employee can change deduction amounts at any time Subject to IRS annual limits, which may change each year In the event of separation from UNM you may request a refund or rollover of all contributions made to the plan For more information, please go to:

23 Verification of Employment 23 UNM Payroll Department Phone: (505) Fax: (505) or mail request to: UNM Payroll Department 1700 Lomas Blvd NE Suite University of New Mexico MSC Albuquerque, NM 87131

UNM Health Science Center Faculty Contracts Office 24 MARIE CHESTNUT DIRECTOR MChestnut@salud.unm.edu KRICKETT MARQUEZ MEDICAL FACULTY SERVICES REPRESENTATIVE KRMarquez@salud.unm.edu VERONICA ITURRALDE MEDICAL FACULTY SERVICES REPRESENTATIVE VEArana@salud.

24 UNM Health Science Center Faculty Contracts Office 24 MARIE CHESTNUT DIRECTOR KRICKETT MARQUEZ MEDICAL FACULTY SERVICES REPRESENTATIVE VERONICA ITURRALDE MEDICAL FACULTY SERVICES REPRESENTATIVE TRACY MCREYNOLDS ADMINISTRATIVE ASSISTANT III BENEFITS OFFICE/HR SERVICE CENTER

25 25 QUESTIONS?

Welcome! New Employee Orientation

Welcome! New Employee Orientation UVM Benefits & Employee Operations Contact Information On-campus: 6-3150 Off-campus: 802-656-3150 228 Waterman Building HRSInfo@uvm.edu Please include New Employee in