REQUEST FOR QUOTATION (PANEL BEATING SERVICES: PANEL)

Transcription

1 EQUEST FO QUOTATION (PANEL BEATING SEVICES: PANEL) SUPPLY CHAIN MANAGEMENT - POCUEMENT SCM Approved by Branch Manager: Version: 1 Page 1 of 7 QUOTATION NUMBE: WD DESCIPTION: ight Side Mirror QUOTATION NO.: CLOSING DATE: SIGNATUE OF CITY OFFICIALS AT QUOTATION OPENING CLOSING TIME: 12H QUOTATION SUBMISSIONS TO: WD1.CapeTown@capetown.gov.za IMPOTANT NOTES TO SUPPLIES a) All Quotation Conditions as well as General & Special Conditions of Contract will apply in respect of Quotation WD / CCT32112 a) A compulsory site meeting will be held prior to the closing date. Only quotations from vendors who have attended the compulsory site meeting and signed the attendance register will be accepted. Vendors arriving more than 15 minutes after the official site meeting time given below will not be permitted to sign the attendance register, in which case their quotations will be rejected as having been made non-responsive. COMPULSOY SITE MEETING DATE: TIME: VENUE: N/A N/A N/A b) Quotations must be properly received and deposited in the above-mentioned addresses, on the closing date and before the closing time as separate request per vehicle. We do not except one for various vehilces. c) No late quotations will be accepted under any circumstances. d) Quotations must be ed as described, clearly reflecting in the subject line, the quotation number and description as indicated above. e) Only quotations on this official quotation document will be accepted. f) For this quotation to be valid on the closing date, the Form of Offer (eturnable Schedule 1) and the Price Schedule (eturnable Schedule 2) must be fully and properly completed and signed. It is each Supplier s responsibility to keep all of his or her information updated on the CCT Vendor Database. At the sole discretion of the CCT, if any information required (e.g. tax clearance certificate, proof of CIDB registration, declarations, etc.) is not valid or has expired, all transactions with the vendor may be suspended until such time as the correct, verified information is received. g) All awards will be placed on the Electronic Bulletin Board : h) Suppliers must be registered on the City of Cape Town s Vendor Database on the closing date for a quotation in order for their quotations to be responsive. i) Acceptance/Contract Commencement and purchase orders The Supplier s offer will be accepted by the CCT when a purchase order is issued to the service provider. The date of issue of the purchase order shall be the commencement date of the contract. The supplier undertakes work and incurs expenses prior to the issuing of a purchase order entirely at its own risk. The CCT shall only incur liability for payment in terms of this contract if a valid purchase order has been issued to the supplier.

2 INDEX ETUNABLE SCHEDULES (All schedules must be completed and returned by the vendor when submitting the offer.) 1 Form of Offer 2 Price Schedule A Specification IMPOTANT QUOTATION INFOMATION (These sections need not be returned by the vendor when submitting the offer.)

3 ETUNABLE SCHEDULE 1 FOM OF OFFE SUPPLIE NAME of Company/ Close Corporation or Partnership or Sole Proprietor/Individual (legal name) trading as Company/Close Corporation egistration Number City of Cape Town Vendor egistration Number Postal Address Postal Code Physical Address Postal Code Contact Details of the Person epresenting the Vendor Name: Telephone: ( ) Fax: ( ) Cell phone: address: Income Tax Number VAT eference Number Central Supplier Database Number Sub Council By signing this Form of Offer, the vendor offers to render the services in respect of Quotation Number WD Description IGHT SIDE MIO, as described in this quotation document and in full compliance with: the Specification, and at the Total Quotation Price reflected in table below. Price ADD: 14% VAT TOTAL QUOTATION PICE (INCL. VAT) SIGNED at (place) on the day of (month), 20. Signature Print name: On behalf of the Vendor (duly authorised) Date For official use. SIGNATUE OF CITY OFFICIALS AT QUOTATION OPENING

4 ETUNABLE SCHEDULE 2 PICE SCHEDULE ITEM epairs Parts Labour Strip & Assemble Paint Outwork Others: Specify D E S C I P T I O N PICE () TOTAL PICE (EXCL. VAT) CAIED FOWAD TO FOM OF OFFE Period to complete repairs:.(days) Pricing Instructions: 2.1 If the word Item appears in the Quantity column, or if the Quantity column is blocked or crossed out, a lump sum rate is required which covers all aspects of the work set out in the Description column for that item. 2.2 Where a value is given in the Quantity column, a ate and Price (Price being the product of the Quantity and the ate) are required to be inserted in the relevant columns. 2.3 By signing the Form of Offer, a vendor warrants that: the relevant quotation is correct; the rates(s) and prices(s) quoted cover all the work/item(s) specified in the quotation document; the rate(s) and price(s) cover all the vendor s obligations under a resulting contract, including all disbursements; any mistakes and/or omissions regarding rate(s) and price(s) or errors in calculation shall be at the vendor s risk. 2.4 VAT-registered companies must price exclusive of VAT and show VAT payable separately on the Form of Offer. 2.5 The Total Quotation Price as per the Form of Offer shall take precedence in the event of any discrepancy between the Form of Offer and the Price Schedule, and the rates and prices on the Price Schedule shall be adjusted, at the discretion of the CCT, such that the total price on the Price Schedule matches the price on the Form of Offer. Attach quote to the document and transfer the pricing to the pricing schedule. You will also comply to the City of Cape Town Terms and conditions.

5 QUOTATION CONDITIONS The standard CCT quotation conditions are not reproduced in this quotation document. These quotation conditions must be downloaded from the CCT website by following this link: By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid quotation conditions. 1. Public Liability - 20mil 2. Motor Vehicle Liability Insurance Products Liability Necessary cover for losses if the Vendor is designing or manufacturing a particular/specific/custom product or part w.r.t. any of the City s vehicles; Defective Workmanship Necessary cover for damage to the City s property which results from defective work, but only after the work has been handed over; Motor Traders Policy (internal) Necessary cover for accidental damage to vehicles whilst on the premises of Vendor; Motor Traders Policy (external) Necessary cover for accidental damage to vehicles whilst away from the premises of the Vendor SPECIAL CONDITIONS OF CONTACT The standard CCT Special Conditions of Contract are not reproduced in this quotation document. These special conditions must be downloaded from the CCT website by following this link: By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid Special Conditions of Contract. ADDITIONAL SPECIAL CONDITIONS OF CONTACT The special conditions listed below are in addition to those contained in the CCT standard Special Conditions of Contract and must be fully complied with: Clause 3: General Obligations Deliver the goods in accordance with the contract and with all reasonable care, diligence and skill in accordance with generally accepted professional techniques and standards Brief the supplier and issue all documents, information, etc. in accordance with the contract Clause 10.1: Delivery Period of Goods The delivery period for this contract will be 10 weeks Clause 15.2: Warranty Period The warranty period for this contract will be 12 months 1. Payments: a) Invoices will only be submitted for payment once the work is completed and a clearance certificate has been signed by the appropriate City official. b) The invoice date will be reflected as the date when the clearance certificate was signed or after that c) Invoices will under no circumstances be backdated to reflect a date that precedes the sign off of the clearance certificate

6 GENEAL CONDITIONS OF CONTACT The National Treasury Conditions of Contract are not reproduced in this quotation document. These conditions of contract must be downloaded from the CCT website by following this link: By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid General Conditions of Contract.

7 PAT A SPECIFICATIONS Body epair Check List Date Fleet No. Quotation No. egistration Make Model CCT32112 CHEVOLET UTILITY No. Vehicle/Truck Sections epair eplace with: eplace with: No. Vehicle/Truck Sections epair OEM xxx OEM xxx Front Top 1. Skirt 48. oof 2. Bumper 49. Window posts 3. Bumper Stiffener 50. Drain gutters 4. Bumper corner left 51. oof lights 5. Bumper corner right 6. Headlights left Interior 7. Headlights right 49. Dashboard 8. Indicators left 50. Gauges 9. Indicators right 51. Steering wheel and columns 10. Grill 52. Centre console 11. Bonnet 53. Seats 12. Firewall 54. Mats and carpets 13. Windscreen 55. Visors 14. Windscreen rubber 56. oof lining 15. Badges 57. Door panels 16. Engine housing 58. Door handles and locks 17. Front panel 59. Door seals and trimmings 18. Number plate and holder 60. Safety belts 19. adiator 61. Interior light 20. Suspension Front 62. ear view mirror ight hand side Extras 21. Fender front 63. Fuel cap 22. Fender rear 64. Wiper blades 23. Fender liner 65. Aerial 24. ear view mirror 66. Tow- bar 25. Front door 67. Hub caps 26. ear door 68. Wheel rims 27. Mud flap front 69. Tyres 28. Mud flap rear 70. Under carriage 29. Markings and decals 30. Windows Load body 31. Trimming 71. Outer left hand side panel 32. Door handles 72. Outer rear hand side panel 33. Skirting 73. Inner load body panel 74. Inner wheel arch left Back 75. Inner wheel arch right 34. Skirting 76. Tailgate 35. Bumper 77. Tailgate latches and chains 36. Bumper corner left 78. Tail light left 37. Bumper corner right 79. Tail light right 38. Tail light left 80. Number plate light 39. Tail light right 40. Indicators left 41. Indicators right 42. Boot lid 43. Boot lock 44. ear window 45. Trimmings 46. Number plate and holder 47. Badges

8 No. Vehicle/Truck Sections epair eplace with: eplace with: No. Vehicle/Truck Sections epair OEM xxx OEM xxx Left hand side Canopy 81. Fender front 93. Windows and slides 82. Fender rear 94. Frame 83. Fender liner 95. oof 84. ear view mirror 96. Locks 85. Front door 97. oof rack 86. ear door 98. ear door 87. Mud flap front 99. Door locks 88. Mud flap rear 100. Brake light 89. Markings and decals 90. Windows 91. Trimming 92. Door handles No. Vehicle/Truck Sections epair eplace with: OEM xxx OTHE ALL PATIES MUST AGEE WITH THE ADDITIONALS General Comments CCT32112 Chevrolet Utility ADMCF80HJD IGHT SIDE MIO The successful service provider must report all unforeseen damages to the designated City of Cape Town Official. Unforeseen damages are excluded and will be treated as an additional repair. Date:.. Signature:. 8