REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGER-AT-RISK BEXAR COUNTY COMMUNITY ARENAS BOARD BEXAR COUNTY, TEXAS FREEMAN COLISEUM PHASE II RENOVATIONS

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1 REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGER-AT-RISK BEXAR COUNTY COMMUNITY ARENAS BOARD BEXAR COUNTY, TEXAS FREEMAN COLISEUM PHASE II RENOVATIONS RFP NO Issued: July 09, 2012 Pre-Proposal Conference: 10:00 a.m., July 18, 2012 PROPOSALS MUST BE RECEIVED BEFORE 2:00 P.M. CENTRAL DAYLIGHT TIME ON AUGUST 2, 2012 Location: Freeman Coliseum Administrative Office 3201 E. Houston Street San Antonio, Texas Prepared By: For: KELL MUÑOZ ARCHITECTS Bexar County Community Arenas Board 1017 N Main Ave, Ste E. Houston Street San Antonio, Texas San Antonio, Texas RFP , Construction Manager at Risk Freeman Coliseum Renovations Phase II Page 1 of 81

2 Re: FREEMAN COLISEUM RENOVATIONS PHASE II REQUEST FOR PROPOSAL FOR CM AT RISK AMENDMENT NO. 1 ITEM 1: EXHIBIT C PRICING PROPOSAL A. Replace the existing Exhibit C with new Exhibit C Pricing and Project Delivery Proposal, 2 pgs, revised , issued herewith. ITEM 2: FREEMAN EVENT CALENDAR A. The Freeman Event Calendar for the months of July 2012 through December 2013 (18 pgs.) as distributed at the Pre-Proposal Conference is included herewith for Respondent's information. Events indicated are only those currently scheduled at this time, and additional event dates should be anticipated. ITEM 3: PRE-PROPOSAL CONFERENCE AGENDA & SIGN-IN SHEET A. Insert the Pre-Proposal Conference Agenda (July 18, 2012) 3 pages issued herewith. B. Insert the Sign-in Sheet (July 18, 2012) 1 page, issued herewith. C. As indicated at the Pre-proposal Conference, Site Visits are to be by prior arrangement with Freeman Coliseum Contact Tony Canez at 210/ A site walk through was held at the Pre-Proposal Conference. Respondents are to represent that they are familiar with the project scope areas and their environs. ITEM 4: SECTION 1 - NOTICE TO RESPONDENTS A. At Section 1.2 Scope of Work, add Owner has current HVAC work in progress by DaCor Air Conditioning Company. B. At Section 1.3, Project Delivery, add Respondents will assist in determination of any early bid packages and make allowances for any possible adjustments in early start dates of construction within their proposal. C. At Section 1.7 C. change the address for Derrick Howard to derrickh@freemancoliseum.com ITEM 5: SECTION 2 RESPONDENT S PROPOSAL A. Question: Section states to See Special Conditions for minimum on-site construction team to assemble the Project Organization Chart. Where is the Special Conditions" section located that addresses this item? Answer: See Article 8.2 in Exhibit J for information on staffing requirements: ARTICLE 8 CONSTRUCTION PHASE SERVICES 8.2 Organize and maintain a competent, full-time staff at the Project Site with clearly defined lines of authority and communication as necessary to coordinate construction activities; monitor and direct progress of the Work, and further the goals of the Project Team.

3 ITEM 6: SECTION 3 GENERAL AND SUPPLEMENTARY CONDITIONS A. Answer to question on amount of umbrella insurance policy coverage, replace Article to read as follows: "Umbrella" Liability Insurance. The Construction Manager shall obtain, pay for, and maintain umbrella liability insurance during the Contract term, insuring the Construction Manager (or Subcontractor) in an amount of not less than $3,000, each occurrence $3,000, aggregate and applies in excess and follows the form of the primary liability coverages required hereinabove. The policy shall provide "drop down" coverage where underlying primary insurance coverage limits are insufficient or exhausted. B. Clarification of insurance requirements not listed in Exhibit J, at Article 4, Bonds & Insurance: 1. Replace subparagraph thru at sentence ending with the word basis, as follows: Insurance coverage required includes: Workers' Compensation. Insurance with limits as required by the Texas Workers' Compensation Act, with the policy endorsed to provide a waiver of subrogation as to Owner, Employer's Liability insurance of not less then: $1,000, Bodily Injury by Accident- each accident $1,000, Bodily Injury by Disease- each employee $1,000, Bodily Injury by Disease- policy limit Commercial General Liability Insurance. Including Independent Construction Manager's Liability, Products and Completed Operations and Contractual Liability, covering, but not limited to, the liability assumed under the indemnification provisions of this Contract, fully insuring Construction Manager's (or Subcontractors) liability for bodily injury and property damage with a combined bodily injury (including death) and property damage minimum limit of : $2,000, per occurrence $2,000, general aggregate $2,000, products and completed operations aggregate Coverage shall be on an occurrence basis. 2. Replace the first paragraph of subparagraph with the following: Comprehensive Automobile Liability Insurance, covering owned, hired, and nonowned vehicles, with a combined bodily injury (including death) and property damage minimum limit of $1,000, per occurrence. No aggregate shall be permitted for this type of coverage. Such insurance is to include coverage for loading and unloading hazards. Owner shall be named as an additional insured on this coverage. 3. To answer question on amount of umbrella insurance policy coverage, replace Subpragraph to read as follows: "Umbrella" Liability Insurance. The Construction Manager shall obtain, pay for, and maintain umbrella liability insurance during the Contract term, insuring the Construction Manager (or Subcontractor) in an amount of not less than $3,000, each occurrence $3,000, aggregate and applies in excess and follows the form of the primary liability coverages required hereinabove. The policy shall provide "drop down" coverage where underlying primary insurance coverage limits are insufficient or exhausted.

4 ITEM 7: EXHIBIT J SAMPLE FORM OF CMAR AGREEMENT A. For clarification of insurance requirements not listed in Exhibit J, at Article 4, Bonds & Insurance: 1. Replace subparagraph thru at sentence ending with the word basis, as follows: Insurance coverage required includes: Workers' Compensation. Insurance with limits as required by the Texas Workers' Compensation Act, with the policy endorsed to provide a waiver of subrogation as to Owner, Employer's Liability insurance of not less then: $1,000, Bodily Injury by Accident- each accident $1,000, Bodily Injury by Disease- each employee $1,000, Bodily Injury by Disease- policy limit Commercial General Liability Insurance. Including Independent Construction Manager's Liability, Products and Completed Operations and Contractual Liability, covering, but not limited to, the liability assumed under the indemnification provisions of this Contract, fully insuring Construction Manager's (or Subcontractors) liability for bodily injury and property damage with a combined bodily injury (including death) and property damage minimum limit of : $2,000, per occurrence $2,000, general aggregate $2,000, products and completed operations aggregate Coverage shall be on an occurrence basis. 2. Replace the first paragraph of subparagraph with the following: Comprehensive Automobile Liability Insurance, covering owned, hired, and nonowned vehicles, with a combined bodily injury (including death) and property damage minimum limit of $1,000, per occurrence. No aggregate shall be permitted for this type of coverage. Such insurance is to include coverage for loading and unloading hazards. Owner shall be named as an additional insured on this coverage. 3. To answer question on amount of umbrella insurance policy coverage, replace subpragraph to read as follows: "Umbrella" Liability Insurance. The Construction Manager shall obtain, pay for, and maintain umbrella liability insurance during the Contract term, insuring the Construction Manager (or Subcontractor) in an amount of not less than $3,000, each occurrence $3,000, aggregate and applies in excess and follows the form of the primary liability coverages required hereinabove. The policy shall provide "drop down" coverage where underlying primary insurance coverage limits are insufficient or exhausted.

5 EXHIBIT C PRICING AND PROJECT DELIVERY PROPOSAL Proposal of: (Company Name) To: Bexar County Community Arenas Board Ref.: Freeman Renovations - Phase II, RFP No Having carefully examined all of the requirements of this RFP and any attachments thereto, the undersigned proposes to furnish construction services as required at the terms stated herein. Pricing Schedule and Costing Methodologies Include all fees and costs of the CMAR associated with the Construction Phase Services for this Project. Identify fees and costs based upon the Amount Available for Construction Contract as stated in the Program of Requirements or the Scope of Work listed in Section 1 of this RFP. PART 1, PRE-CONSTRUCTION PHASE FEE The Offeror shall identify a Pre-Construction Phase Fee. The total dollar amount to provide Pre-Construction Services for this project is: and /100 DOLLARS ($ ). In case of a difference in written words and figures in this Proposal Form, the amount stated in written words shall govern. PART 2, CONSTRUCTION PHASE FEE The Construction Phase Fee is based on the GMP of $7,500, and anticipated construction schedule of 64 weeks and all anticipated home office expenses: Provide: Fee- total dollar amount and /100 DOLLARS ($ ). In case of a difference in written words and figures in this Proposal Form, the amount stated in written words shall govern. Fee expressed as a percentage based on GMP of $7,500, % Revised

6 PART 3, LIMITATION ON GENERAL CONDITIONS COSTS Provide preliminary estimate for anticipated cost of General Conditions based on the proposed Project schedule, Scope of Work and GMP of $7,500, Allowable General Conditions Line Item Category Estimated Total Cost On-Site Project Management Staff $ Performance/Payment Bonds $ Workers' Compensation & Employers' Liability Insurance $ Professional Liability Insurance $ Commercial General Liability Insurance $ Comprehensive Auto Liability Insurance $ Umbrella Excess Liability Insurance $ Builder's Risk Insurance $ Temporary Project Utilities $ Field Offices & Office Supplies $ Total Offeror's Estimated General Conditions $ PART 4, STAFFING PLAN Provide anticipated staffing plan for all personnel working on the Project including estimating, purchasing and scheduling. (Attach additional sheets as necessary) Addenda Acknowledgment Receipt is hereby acknowledged of the following addenda to this RFP by entering yes or no in space provided and indicating date received. Enter 0" if none received. No. 1 Date: No. 2 Date: No. 3 Date: No. 4 Date: Revised

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25 PRE-PROPOSAL CONFERENCE AGENDA FREEMAN COLISEUM RENOVATIONS - PHASE 2 CONSTRUCTION MANAGER AT RISK RFP No DATE: 18 July 2012 A. INTRODUCTION OF PROJECT TEAM Owner s Representatives Bexar County Bexar County Community Arenas Architect s Representatives Kell Munoz Architects, Inc. i. MEP - GGC Engineers, Inc. ii. Structural - Lundy Franke Engineers iii. Sound System / Acoustical BAI, LLC iv. Graphics/Wayfinding - fd2s Team Concept - Owner, Architect/Engineers, Construction-Manager at Risk, Subcontractors B. PROJECT DESCRIPTION Description of Project Scope Phase 1 (completed) Phase 2 (as described in RFP) Anticipated GMP Budget: $7,500, Alternates: None Allowances: None Unit prices: None Liquidated Damages - $ per calendar day General Conditions (Bexar County) Supplementary Conditions (Bexar County) CMAR Agreement (Bexar County) Bonds Bid Bonds not required. Payment and Performance Bonds required

26 PRE-PROPOSAL CONFERENCE AGENDA 18 July 2012 FREEMAN COLISEUM RENOVATIONS PHASE 2 Page 2 Insurance Requirements Minimum Wage Rate Requirements SMWBE Program Goals participation encouraged Owner to pay building permit fees, and allow connection to on site power / water Geotechnical Engineering Study As required, by Owner Quality Control Testing As required, by Owner C. SEPARATE CONCURRENT CONSTRUCTION CONTRACTS/WORK Environmental abatement by Owner s separate contractor Other: Event Level Seating Platforms Event Area Seating Replacements Finishout of CAB offices, Dressing Areas, Restrooms D. SCHEDULE OF CONSTRUCTION AWARD OF CONTRACT: Subject to provision of all required documents by the accepted Proposer, Notice of top ranking to be provided on or before August 30, EVENTS: Coordination with events and Stock Show and Rodeo No work required,. SUBSTANTIAL COMPLETION OF ENTIRE WORK: by December 9, Early pricing/work packages are anticipated. E. FRONT END/PROPOSAL SUBMISSION REQUIREMENTS Review of Instructions to Proposer and Proposal Submission Requirements and Evaluation Distribution of Request for Proposal Documents 6 Copies Required Form of Proposal Three ring binders Respondent Qualifications Questionnaire General Information History Experience Safety Program Quality Control Program Pricing and Project Delivery Proposal

27 PRE-PROPOSAL CONFERENCE AGENDA 18 July 2012 FREEMAN COLISEUM RENOVATIONS PHASE 2 Page 3 Part 1 - Pre-Construction Phase Fee Part 2 - Construction Phase Fee Part 3 - Limitation on General Condition Costs Part 4 Staffing Plan Addenda Acknowledgement Compliance Certification Attachment 1 Execution of Offer Exhibits Proposal Submission Forms Proposal Infomation Selection Criteria Submission of Proposals on or before: 2:00 pm CDT, Thursday, August 2, 2012, at Freeman Coliseum Offices, 3201 E. Houston Street, San Antonio Texas, Proposal Evaluations: To be held August 3 through August 20, Communications: Submission of questions to be in writing to Derrick Howard, Bexar County Community Arenas Board: 210/ phone, 210/ fax, derrickh@freemancoliseum.com..all questions or should be submitted in writing no later than July 25, 2012 at 5:00pm Interpretations/clarifications/corrections will be issued by the Architect by written Addendum only. F. MISCELLANEOUS Site visits To be by prior arrangement with Freeman Coliseum contact Derrick Howard at 210/ Questions Other

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