REQUEST FOR QUOTATION (RFQ) # 07-Q-AS-119 Blanket Purchase Agreement (BPA) for Motorola Radios and Accessories

Transcription

1 REQUEST FOR QUOTATION (RFQ) # 07-Q-AS-119 Blanket Purchase Agreement (BPA) for Motorola Radios and Accessories COMPANY NAME: ADDRESS: PHONE NO.: FAX NO.: SIGNATURE: TITLE: DATE: RFQ #07-Q-AS-119 1

2 August 24, 2007 RE: Request for Quotation (RFQ) 07-Q-AS-119 Blanket Purchase Agreement for Motorola Radios and Accessories Dear Quoters: This is an invitation for you to submit a quotation for Motorola Radios and Accessories for the Washington Convention Center Authority (WCCA). WCCA is seeking to establish a Blanket Purchase Agreement (BPA) for the required goods and/or services. A BPA is an agreement under which a contractor or vendor agrees to provide good and/or services to a purchaser on a demand basis; the agreement generally establishes prices, terms, conditions, and the period covered. Your quotation shall be in accordance with the attached Requirements. Attached for your consideration is the format draft for the BPA. This RFQ is designated only for certified Small Business Enterprise (SBE) Offerors, under the provisions of The Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005 (the Act), Title II, Subtitle N, of the Fiscal Year 2006 Budget Support Act of 2005, D.C. Law 16-33, effective October 20, An SBE must be certified as small in order for the proposal submitted in response to this solicitation to be considered for evaluation. The quote shall be submitted to the Office of Contracts and Procurement Services at WCCA no later than 12 noon (EST), Friday, August 31, The quote must be signed by an official authorized to bind the company. The quote must state that the terms of the quote are valid for a period of thirty (30) days from date of quote. Submit quotes to Washington Convention Center, Attn: Andrea Simpson, Office of Contracts and Procurement Services, 801 Mount Vernon PL., NW, Washington, DC Hours of operation for this office are 8:30 am to 5:30 pm, Monday thru Friday (excluding holidays). Should you have any questions, please contact me at (202) or asimpson@dcconvention.com. Sincerely, Andrea Simpson Senior Contract Specialist RFQ #07-Q-AS-119 2

3 Scope of Requirement REQUEST FOR QUOTATION (RFQ) #07-Q-AS-119 Motorola Radios and Accessories QUOTE FORM The Washington Convention Center Authority (WCCA) seeks to establish a Blanket Purchase Agreement for Motorola Radios and Accessories. WCCA seeks to procure four (4) Motorola Radios and Accessories for the Washington Convention Center for its initial purchase. Price/Costs Contract Line Item Nos. (CLIN) Description Qty Unit Unit Price 001 Motorola PR400 Basic 2-way 16 Channel UHF Radios with standard 7.2V Lithium Battaries (Model #AAH65RDC9AA2) 4 Each 002 Desktop Chargers 4 Each 003 Belt Clips 4 Each 004 Programming Services 005 Shipping and Handling Grand Total Total Estimated Time-frame for delivery from placement of order:. These items are required for delivery on or before September 28, Discount offered against catalogues/price lists: (%) percent a. All prices shall exclude District of Columbia sales tax and all other taxes. The WCCA is exempt from state and local taxes. If Federal Excise Tax applies, show amount of same which has already been deducted to determine your net price. b. Price quote shall be F.O.B. Destination, unless otherwise specified in writing by the WCCA. Signed by: Date: Title: Company: Quotes are valid for a period of thirty (30) days from date of quote RFQ #07-Q-AS-119 3

4 A. REQUIREMENTS A.1 Introduction The Washington Convention Center Authority (WCCA) seeks to procure in its first initial order four (4) Motorola Radios and Accessories. WCCA intends to make a single award (one (1) Blanket Purchase Agreement) for the required goods and/or services. A.2 Specifications and Delivery A.2.1 The Contractor shall provide Motorola PR400 Basic 2-way 16 Channel UHF Radios with desktop chargers; standard 7.2V Lithium batteries; user guides; antennas; belt clips and at minimum a 20 month warranty per unit. A.2.2 The Contractor shall program each unit with the eleven (11) WCCA radios frequencies and the appropriate squelch type, as set forth in Attachment A. A.2.3 The Contractor must be able to deliver the required goods to WCCA by Friday, September 28, The Contractor shall deliver the goods to the Washington Convention Center Authority (WCCA), located at 801 Mount Vernon PL, NW, Washington DC, A.2.4 The Contractor shall provide WCCA with its current catalogue or price list for the Motorola products including the requirements set forth A.2.1, including any discounts offered to WCCA. The Contractor shall provide updates of the catalogues/price lists as they become available. B. QUOTATION RESPONSE B.1 The Contractor shall complete the Quote Form at page 3 of this RFQ. The Contractor shall also include an estimated timeframe for delivery from when the order is placed. C. EVALUATION OF RESPONSES C.1 The WCCA will make the award based on the contractor s response which is: a. Compliant to the stated or implied specifications; b. Lowest evaluated cost to the WCCA over projected useful life; and c. Administratively compliant including all required bonds, insurance, established quality of work and general reputation financial responsibility, relevant experience, compliance with federal laws and all relevant District of Columbia laws, including EEOC hiring guidelines and requirements under the American with Disabilities Act and related criteria, if applicable. d. WCCA will make the award based on the contractor s response, which conforms to the solicitation and is most advantageous to WCCA, when cost/price, and technical criteria as listed in Section G.6 are considered. For this solicitation, technical quality is more important than cost or price. As responses become more equal in their technical merit, the evaluated cost/price becomes more important. RFQ #07-Q-AS-119 4

5 D. TERMS AND CONDITIONS D.1 Term of Contract The base term of the contract shall be for a period of one year from date of award. D.2 Option to Extend the term of the Contract a. WCCA may extend the term of this BPA for a period of two (2) one-year option periods, or successive fractions thereof, by written modification to the Contractor before the expiration of the contract; provided that WCCA will give the contractor a preliminary written notice of its intent to extend at least thirty (30) days before the BPA expires. The preliminary notice does not commit WCCA to an extension. The exercise of this option is subject to the availability of funds at the tine of the exercise of this option. The Contractor may waiver the thirty (30) day preliminary notice requirement by providing a written waiver to the contracting office prior to expiration of the BPA. b. If WCCA exercises this option, the BPA contract shall be considered to include this option provision. c. The prices for the option period shall be as specified in the BPA. It is understood that these prices are subject to changes due to factors beyond the offerors control. Therefore, the successful offeror shall submit it s price list thirty (30) days prior to the expiration of then option period for approval by the Contracting Officer. D.3 Applicability of Standard Contract Provisions The WCCA Standard Contract Provisions (SCP) dated May, 2006, is incorporated by reference as part of this solicitation and any resulting contract. A copy of the WCCA SCP may be downloaded from the WCCA s website at D.4 Local, Disadvantaged Businesses, Businesses Operating In an Enterprise Zone, Or Resident Business Ownership Quoters submitting evidence that they are certified as small, local, disadvantaged, operating in an enterprise zone or having resident business ownership shall receive: (a) three (3%) percent reduction in the bid price or the addition of three points on a 100- point scale for a small business enterprise (SBE) certified by the District of Columbia Small and Local Business Opportunity Commission (SLBOC) or the District of Columbia Department of Small and Local Business Development (DSLBD), as applicable, (b) five (5%) percent reduction in the bid price or the addition of five (5) points on a 100- point scale for resident-owned business (ROB) certified by the SLBOC or the DSLBD, as applicable, RFQ #07-Q-AS-119 5

6 (c) (d) (e) (f) (g) ten (10%) percent reduction in the bid price or the addition of ten points on a 100-point scale for a longtime resident business (LRB) certified by the SLBOC or the DSLBD, as applicable, two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a local business enterprise (LBE) certified by the SLBOC or the DSLBD, as applicable, two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a local business enterprise with its principal office located in an enterprise zone (DZE) and certified by the SLBOC or the DSLBD, as applicable, and two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a disadvantaged business enterprise (DBE) certified by the SLBOC or the DSLBD, as applicable. offerors may qualify for more than one of these categories, so that the maximum number of points available under this section is twelve (12) points. E. INSTRUCTIONS E.1 Hand Delivery, Mailing or Faxing of Quotations Please hand-deliver, mail or fax the quotation response, as well as any requests for clarifications or questions regarding this inquiry, to: Andrea Simpson Senior Contract Specialist Contracts and Procurement Services Washington Convention Center Authority 801 Mount Vernon Place, NW Washington, DC Phone: Fax: asimpson@dcconvention.com E.2 Submission Date and Time Quotations must be submitted no later than 12:00 p.m. (EST), Friday, August 31, [End of page 6] RFQ #07-Q-AS-119 6

7 This is a Sample of the Blanket Purchase Agreement (BPA) Format BLANKET PURCHASE AGREEMENT NO. 07-BPA-AS-119 With [Contractor Name] The Washington Convention Center Authority (WCCA), Office of Contracts and Procurement Services (OCPS) executes this Blanket Purchase Agreement (BPA) for Motorola Radios and Accessories, for use by WCCA programs. The Contractor agrees to the following terms of a BPA with the WCCA. 1. SERVICES AVAILABLE UNDER THIS BPA: [Scope of Work/Specifications] 2. PRICING: [Set forth pricing schedule] 3. DELIVERY: [Set forth delivery schedule] 4. PURCHASE VOLUME: WCCA estimates, but does not guarantee, that the volume of purchases through this agreement will amount to $. 5. OBLIGATION OF FUNDS: This BPA does not obligate any funds. WCCA is obligated only to the extent of authorized purchases through Orders actually made under the BPA. RFQ #07-Q-AS-119 7

8 6. TERM OF BPA: a) The term of this agreement shall be for a period of one year from date of award. b) This BPA may be extended by two (2) one-year option periods or fractions thereof. The Government may extend the term of this agreement for a period of one (1) year, or a fraction thereof, or multiple successive fractions thereof, by providing a thirty (30) day written notice to the Contractor before the expiration of the agreement. 7. ORDERING: a) The following office(s) is/are hereby authorized to place orders under this BPA: PLACING BPA ORDERS: STAFF: b) Any goods and/or services to be furnished under this agreement shall be ordered by issuance of a service/purchase order by the WCCA Office of Contracts and Procurement Services. c) All service/purchase orders are subject to the terms and conditions of this agreement. In the event of conflict between a service/purchase order and this agreement, the agreement shall control. d) A service/purchase order is considered issued when the Contractor receives the order. Service/purchase orders shall be issued in writing only. 8. CONTRACT ADMINISTRATION: Contracting Officer: The WCCA Contracting Officer is the official authorized to contractually bind WCCA. Send all correspondence regarding this BPA to Jack Schreibman, Contracting Officer, Washington Convention Center Authority, Office of Contracts and Procurement Services, 801 Mount Vernon Place, NW, Washington, D.C , telephone number (202) Contracting Officer s Technical Representative (COTR): The COTR is responsible for daily monitoring and supervision of the contract. The technical representative shall be identified on all corresponding orders placed under this BPA. 9. DELIVERY TICKETS: Unless otherwise agreed to, all deliveries under this BPA shall be accompanied by a copy of the purchase/service order and each invoice shall contain the following information as a minimum: RFQ #07-Q-AS-119 8

9 (a) (b) (c) (d) (e) (f) Name of Contractor; BPA Number (07-BPA-AS-119); Purchase/Service Order Number; Date of Purchase; Brief description of the services provided; and Date/period of Service Delivery. WCCA may authorize partial services and partial payments to the Contractor for services to be provided under this agreement. 10. INVOICES: The original invoice for payment against a purchase/service order shall be submitted to the following: a) Washington Convention Center Authority Accounts Payable Office 801 Mount Vernon Place, NW Washington, DC or b) Invoices may also be ed to the WCCA Accounts Payable Office in PDF format to: invoices@dcconvention.com. A copy of the invoice shall be submitted to the COTR as identified in Section TERMS AND CONDITIONS: a) All orders placed against this BPA are subject to the terms and conditions of the WCCA Standard Contract Provisions (SCP) dated May, 2006, which is incorporated as part of the agreement. A copy of the WCCA SCP may be downloaded from the WCCA s website at b) The Contractor is bound by Wage Determination No , Revision No. 3, dated 05/29/2007, issued by the U.S. Department of Labor in accordance with the Service Contract Act of 1965, as amended (41 U.S.C. 351). The Contractor shall be bound by the wage rates for the term of the base period of the contract. If the option period is exercised, the contractor shall be bound by the wage rate in effect at the time that the option is exercised. c) If the option is exercised and a revised wage rate determination obtained by the WCCA s Contracting Officer for the option period is applicable, the Contractor may be entitled to an equitable adjustment. d) The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor s invoice, the provisions of this BPA will take precedence. RFQ #07-Q-AS-119 9

10 The undersigned parties have caused this Agreement to be signed by their duly authorized agents: [Contractor] By: Name: Title: Date: WASHINGTON CENTER AUTHORITY 801 Mount Vernon Place, NW Washington, DC By: Name: Title: Date: RFQ #07-Q-AS

11 Attachment A Squelch WCCA Radio Channel Assignments Squelch Channel Rx Freq. Type TPL Freq. Code Tx Freq. Type TPL Freq. Code TPL A TPL A TPL A TPL A DPL DPL DPL DPL DPL DPL 364 6* TPL A TPL A TPL A TPL A TPL A TPL A TPL A TPL A TPL A TPL A TPL A TPL A * Reserved for Text Paging RFQ #07-Q-AS