REQUEST FOR QUOTATION # 08-BPA-JW-024 Blanket Purchase Agreement (BPA) to Install & Furnish Pelco, Optelecom, Lenel and Additional Spare Parts

Transcription

1 REQUEST FOR QUOTATION # 08-BPA-JW-024 Blanket Purchase Agreement (BPA) to Lenel and Additional Spare Parts TUESDAY, FEBRUARY 5, 2008 COMPANY NAME: ADDRESS: PHONE NO.: FAX NO.: SIGNATURE: TITLE: DATE:

2 February 5, 2008 RE: Request for Quotation (RFQ) # 08-Q-JW-024- Blanket Purchase Agreement (BPA) to Install and Furnish Pelco, Optelecom, Dear Quoters: This is an invitation for you to submit quotations to install and furnish Pelco, Optelecom, Lenel and Additional spare parts the Washington Convention Center Authority (WCCA). WCCA is seeking to establish a Blanket Purchase Agreement (BPA) with Authorized Lenel Dealer to install and furnish Pelco, Optelecom,. A BPA is a contract under which a contractor or vendor agrees to provide good and or services to a purchaser on a demand basis; the contract generally establishes prices, terms, conditions, and the period covered. Your quotation shall be in accordance with the attached Statement of Work. Attached for your consideration is the format draft for the BPA. This Request for Quotation (RFQ) is designated for the certified Small Business Enterprise (SBE) Offerors only under the provisions of The Small, Local, and Disadvantaged Business Enterprise Development and Assistance Act of 2005 (the Act), Title II, Subtitle N, of the Fiscal Year 2006 Budget Support Act of 2005, D.C. Law 16-33, effective October 20, An SBE must be certified as small in order to be eligible to submit a bid in response to this solicitation. The quote shall be submitted to the Office of Contracts and Procurement at WCCA no later than 12 noon EST, Tuesday, February 12, The quote shall include an original and three (3) copies. The quote must be signed by an official authorized to bind the company. The quote must state that the terms of the quote are valid for a period of thirty (30) days from date of quote. Submit quotes to Walter E Washington Convention Center, Attn: Jawayne Jenkins, Office of Contracts and Procurement Services, 801 Mount Vernon PL., NW, Washington, DC Hours of operation for this office are 8:30 am to 5:30 pm, Monday thru Friday (excluding holidays). Should you have any questions, please contact me at (202) jjenkins@dcconvention.com. Sincerely, Jawayne Jenkins Sr. Contract Specialist 2

3 REQUEST FOR QUOTATION # 08-Q-JW-024 Blanket Purchase Agreement (BPA) to Install and Furnish Pelco, Optelecom, Lenel and Additional Spare Parts Scope of Requirement Quote Form The Washington Convention Center Authority (WCCA) is seeking to establish a Blanket Purchase Agreement to install and furnish Pelco, Optelecom,. Please set forth an hourly rate for tech support services and pricing per item. You may set forth additional services that are not included. Base Year (Date of Award September 30, 2008) Pelco Optelecom Lenel Miscellaneous a.video Monitor Card # CM 9760-VMC b. Input Card # CM VCC c. BNC Card # CM9760- RPC d. Looping Card # CM9760- DFL e. Multiplexer # MX4016CD f. Pelco GUI VMX200 a slot chassis b slot chassis c slot chassis d Universal Card Chassis e. 9525DR/MM-ST-0813 f. 9525DT/MM-ST-1308 a. LNL 2000 Controller Board b. LNL 1320 Reader Board c. LNL 8000 Multiplexer d. LNL 1100 Input Board e. LNL 1200 Output Board f. LNL CTX Enclosure / Power Supply 600UL a. PIR covert color camera b. Panasonic Camera(model # WV-CF294) c. Comtrol Serial Hub SI (8) port d. Netgear Prosafe Gigabit network switch(24 port) e. Mega-Arm assembly w/ 15 arm (DC Solutions Inc.) f. Mega-Arm Control Board MA-001 (DC Solutions Inc.) g. Pelco Spectra III dome kit # PE-SD53TCF1 h. Pelco Spectra III Dome Kit # SD53CBW-PG-1 i. Pelco Spectra IV Dome Kit 23X j. American Dynamics DVR # ADD600ULP0800 k. Output Card # CM9760- DFL l. Interior Pendant Housing # BB53-PG $ per m. Exterior Pendant Housing # BB53-PG-E $ per n. Code Distribution Unit # CM9760-CDU-T $ per o. Matrix Bay # CM9760- MXB $ per g MM-ST 943 h. 9432DR MM-ST $ per i. 9532DT MM-ST j. 9231DR MM-ST k. 9231DT MM-ST l. Power Supply Model# 9010 P/N # m. Power Supply Model# 9020 p/n# n. Power Supply Model# 9050 BF o. 9771Y-MM-08-ST g. KP-6840 Rev. C8 Reader h. Nisca PR5350 Badge Printer i. LNL 2000 Controller Board j. LNL 1320 Reader Board g. Loop Detector h. APC Back-UPS RS,1500VA/865W, Input 120V/Output 120V, Interface Port USB i. APC UPS Model # - SUA750XL j. APC Battery Pack # - SUA24XLBP k. 19 Flat Screen PC Monitor l. REX Intellisense pir # IS310WH m. EXIT Pushbutton PB2E n RG59 COAX o /2 shielded 3

4 p. Matrix Bay Power Supply $ per q. Power Supply MCS 8-5 $ per r. Power Supply MCS 1620E p. 9771Y-MM-13-ST p /2 shielded q /2 twisted / shielded with drain plenum cable r /6 shielded plenum cable s. Axis 243Q Blade Video Server LABOR CATEGORY (List) UNLOADED HOURLY RATE FRINGE OVERHEAD G&A PROFIT OT LOADED HOURLY RATE 4

5 1 st Year Option (October 1, 2008 September 30, 2009) Pelco Optelecom Lenel Miscellaneous a.video Monitor Card # CM 9760-VMC b. Input Card # CM VCC c. BNC Card # CM9760- RPC d. Looping Card # CM9760- DFL e. Multiplexer # MX4016CD f. Pelco GUI VMX200 a slot chassis b slot chassis c slot chassis d Universal Card Chassis e. 9525DR/MM-ST-0813 f. 9525DT/MM-ST-1308 a. LNL 2000 Controller Board b. LNL 1320 Reader Board c. LNL 8000 Multiplexer d. LNL 1100 Input Board e. LNL 1200 Output Board f. LNL CTX Enclosure / Power Supply 600UL a. PIR covert color camera b. Panasonic Camera(model # WV-CF294) c. Comtrol Serial Hub SI (8) port d. Netgear Prosafe Gigabit network switch(24 port) e. Mega-Arm assembly w/ 15 arm (DC Solutions Inc.) f. Mega-Arm Control Board MA-001 (DC Solutions Inc.) g. Pelco Spectra III dome kit # PE-SD53TCF1 g MM-ST g. KP-6840 Rev. C8 Reader g. Loop Detector h. Pelco Spectra III Dome Kit # SD53CBW-PG-1 i. Pelco Spectra IV Dome Kit 23X j. American Dynamics DVR # ADD600ULP0800 k. Output Card # CM9760- DFL l. Interior Pendant Housing # BB53-PG m. Exterior Pendant Housing # BB53-PG-E n. Code Distribution Unit # CM9760-CDU-T $ per o. Matrix Bay # CM9760- MXB p. Matrix Bay Power Supply q. Power Supply MCS 8-5 r. Power Supply MCS 1620E 943 h. 9432DR MM-ST $ per i. 9532DT MM-ST j. 9231DR MM-ST k. 9231DT MM-ST l. Power Supply Model# 9010 P/N # m. Power Supply Model# 9020 p/n# n. Power Supply Model# 9050 BF o. 9771Y-MM-08-ST p. 9771Y-MM-13-ST h. Nisca PR5350 Badge Printer i. LNL 2000 Controller Board j. LNL 1320 Reader Board h. APC Back-UPS RS,1500VA/865W, Input 120V/Output 120V, Interface Port USB i. APC UPS Model # - SUA750XL j. APC Battery Pack # - SUA24XLBP k. 19 Flat Screen PC Monitor l. REX Intellisense pir # IS310WH m. EXIT Pushbutton PB2E n RG59 COAX o /2 shielded p /2 shielded q /2 twisted / shielded with drain plenum cable r /6 shielded plenum cable s. Axis 243Q Blade Video Server $ per 5

6 LABOR CATEGORY (List) UNLOADED HOURLY RATE FRINGE OVERHEAD G&A PROFIT OT LOADED HOURLY RATE 6

7 2 nd Year Option (October 1, 2009 September 30, 2010) Pelco Optelecom Lenel Miscellaneous a.video Monitor Card # CM 9760-VMC b. Input Card # CM VCC c. BNC Card # CM9760- RPC d. Looping Card # CM9760- DFL e. Multiplexer # MX4016CD f. Pelco GUI VMX200 a slot chassis b slot chassis c slot chassis d Universal Card Chassis e. 9525DR/MM-ST-0813 f. 9525DT/MM-ST-1308 a. LNL 2000 Controller Board b. LNL 1320 Reader Board c. LNL 8000 Multiplexer d. LNL 1100 Input Board e. LNL 1200 Output Board f. LNL CTX Enclosure / Power Supply 600UL a. PIR covert color camera b. Panasonic Camera(model # WV-CF294) c. Comtrol Serial Hub SI (8) port d. Netgear Prosafe Gigabit network switch(24 port) e. Mega-Arm assembly w/ 15 arm (DC Solutions Inc.) f. Mega-Arm Control Board MA-001 (DC Solutions Inc.) g. Pelco Spectra III dome kit # PE-SD53TCF1 h. Pelco Spectra III Dome Kit # SD53CBW-PG-1 i. Pelco Spectra IV Dome Kit 23X j. American Dynamics DVR # ADD600ULP0800 k. Output Card # CM9760- DFL l. Interior Pendant Housing # BB53-PG m. Exterior Pendant Housing # BB53-PG-E n. Code Distribution Unit # CM9760-CDU-T o. Matrix Bay # CM9760- MXB p. Matrix Bay Power Supply q. Power Supply MCS 8-5 r. Power Supply MCS 1620E g MM-ST 943 h. 9432DR MM-ST $ per i. 9532DT MM-ST j. 9231DR MM-ST k. 9231DT MM-ST l. Power Supply Model# 9010 P/N # m. Power Supply Model# 9020 p/n# n. Power Supply Model# 9050 BF o. 9771Y-MM-08-ST p. 9771Y-MM-13-ST g. KP-6840 Rev. C8 Reader h. Nisca PR5350 Badge Printer i. LNL 2000 Controller Board j. LNL 1320 Reader Board g. Loop Detector h. APC Back-UPS RS,1500VA/865W, Input 120V/Output 120V, Interface Port USB i. APC UPS Model # - SUA750XL j. APC Battery Pack # - SUA24XLBP k. 19 Flat Screen PC Monitor l. REX Intellisense pir # IS310WH m. EXIT Pushbutton PB2E n RG59 COAX o /2 shielded p /2 shielded q /2 twisted / shielded with drain plenum cable r /6 shielded plenum cable s. Axis 243Q Blade Video Server 7

8 LABOR CATEGORY (List) UNLOADED HOURLY RATE HOURL FRINGE OVERHEAD G&A PROFIT OT LOADE RATE Identify contractor s District of Columbia Supply Schedule (DCSS) number, if applicable. a. All prices shall exclude District of Columbia sales tax and all other taxes. The WCCA is exempt from state and local taxes. If Federal Excise Tax applies, show amount of same which has already been deducted to determine your net price. b. Price quote shall be F.O.B. Destination, unless otherwise specified in writing by the WCCA. c. Please indicate if a service representative can be on site within 24 hours of call? Y N d. List any authorization / certifications you may have. e. Please indicate if you can provide a copy of the invoices at the time of delivery to WCCA Y N Signed by: Date: Title: Company: Quotes are valid for a period of thirty (30) days from date of quote 8

9 A. REQUIREMENTS/ SPECIFICATIONS A.1 The Washington Convention Center authority (WCCA) is soliciting Quotations from qualified Small Business Enterprises (SBEs) vendors to establish a Blanket Purchase Agreement to install and furnish Pelco, Optelecom, Lenel and Additional Spare Parts.. The goods and/ or services shall be delivered to the Walter E Washington Convention Center, located at 801 Mount Vernon Place, NW, Washington, DC The Contractor shall furnish all supervision, labor, equipment, materials to provide this service. A.1.1 The Contractor shall provide WCCA on as-needed basis a Lenel Certified laborer to install the requested goods. A.1.2 The Contractor shall provide WCCA with a list of resumes, certifications and references for those person(s) working on this project. A.1.3 The Contractor shall provide the goods and/ or services in accordance with the terms and conditions of the BPA. (See Attachment) B. DELIVERIES AND PERFORMANCES B.1 The Contractor shall deliver goods to the Receiving Dock of the Washington Convention Center, 801 Mount Vernon Place, NW, Washington DC, The delivery hours are Monday through Friday, from 8:00 am to 4:00 pm. B.2 Term The base term of the BPA shall be for a period date of award through September 30, B.3 Option to Extend the term of the Contract a. WCCA may extend the term of this BPA for a period of two (2) one-year option periods, or successive fractions thereof, by written modification to the Contractor before the expiration of the contract; provided that WCCA will give the contractor a preliminary written notice of its intent to extend at least thirty (30) days before the BPA expires. The preliminary notice does not commit WCCA to an extension. The exercise of this option is subject to the availability of funds at the tine of the exercise of this option. The Contractor may waiver the thirty (30) day preliminary notice requirement by providing a written waiver to the contracting office prior to expiration of the BPA. b. If WCCA exercises this option, the BPA contract shall be considered to include this option provision. c. The prices for the option period shall be as specified in the BPA. 9

10 C. QUOTATION RESPONSE The Contractor shall complete the Quote Form on page 3-7 of this RFQ. D. EVALUATION OF RESPONSES The WCCA will make the awards based on the quote being: a) compliant to the stated or implied specifications; b) references and background information submitted c) the lowest evaluated cost to the WCCA over projected useful life; and d) administratively compliant, including all required bonds, insurance, established quality of work and general reputation financial responsibility, relevant experience, compliance with federal laws and all relevant District of Columbia laws, including EEOC hiring guidelines and requirements under the American with Disability Act and related criteria. E.1 Insurance Requirement E. TERMS AND CONDITIONS E.1.1 Commercial General Liability Insurance-The Contractor shall secure and maintain during the Contract period Commercial General Liability insurance with limits of not less than one (1) million dollars ($1,000,000.00) per occurrence and in the aggregate. The Commercial General Liability coverage must be extended to include owners, employees and contractors protective liability. The coverage should also include all premises and product operations, personal and advertising injury and contractual liability. E.1.2 Worker s Compensation Insurance-The Contractor shall secure and maintain during the Contract period all Worker s Compensation insurance required by the District of Columbia Government law for all employees, and its employees involved in the Contract, without exclusion of any class of employee. E.1.3 Upon execution of this Contract, the Contractor shall provide Certificates of Insurance to WCCA for review and approval. All insurance policies and Certificates described herein shall state that WCCA, its Board of Directors, employees and officers, are named as additional insureds. E.1.4 Notice- The Contractor shall immediately report in writing to the WCCA s Director of Contracts and Procurement any incident which might reasonably be expected to result in any claim under any of the coverage s mentioned herein. Contractor agrees to cooperate with WCCA in promptly releasing information as to the disposition of any claims, including a resume of claims experience relating to WCCA. 10

11 E.2 Applicability of Standard Contract Provisions WCCA Standard Contract Provisions (SCP) dated May, 2006, is incorporated by reference from this solicitation and any resulting contract. A copy of WCCA s SCP may be downloaded from WCCA s website at E.3 Local, Disadvantaged Businesses, Businesses Operating In an Enterprise Zone, Or Resident Business Ownership Quoters submitting evidence that they are certified as small, local, disadvantaged, operating in an enterprise zone or having resident business ownership shall receive: (a) (b) (c) A three (3%) percent reduction in the bid price or the addition of three points on a 100-point scale for a small business enterprise (SBE) certified by the District of Columbia Small and Local Business Opportunity Commission (SLBOC) or the D.C. Department of Small and Local Business Development (DSLBD), as applicable, A five (5%) percent reduction in the bid price or the addition of three points on a 100-point scale for a resident-owned business (ROB) certified by the SLBOC or the DSLBD, as applicable, A ten (10%) percent reduction in the bid price or the addition of ten points on a 100-point scale for a longtime resident business (LRB) certified by the SLBOC or the DSLBD, as applicable, (d) A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a local business enterprise (LBE) certified by the SLBOC or the DSLBD, as applicable, (e) A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a local business enterprise with its principal office located in an enterprise zone and certified by the SLBOC or the DSLBD, as applicable, and (f) (g) A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a disadvantaged business enterprise (DBE) certified by the SLBOC or the DSLBD, as applicable. Offerors may qualify for more than one of these categories, so that the maximum number of points available under this section is 12 points. 11

12 F. INSTRUCTIONS F.1 Hand Delivery, Mailing or Faxing of Quotations Please deliver, mail or fax or for any request for clarifications or questions regarding this inquiry to: Jawayne Jenkins Senior Contract Specialist Contracts and Procurement Services Washington Convention Center Authority 801 Mount Vernon Place, NW Washington, DC Phone: Fax: F.2 Submission Date and Time Quotations must be submitted no later than 12:00 p.m. EST, Tuesday, February 12,

13 BLANKET PURCHASE AGREEMENT NO. 08-Q-JW-024 With The Washington Convention Center Authority (WCCA), Office of Contracts and Procurement Services (OCPS) executes this Blanket Purchase Agreement (BPA) for. The Contractor agrees to the following terms of a BPA with the WCCA. 1. SERVICES AVAILABLE UNDER THIS BPA: The services available under this BPA are in accordance with terms and conditions of RFQ-08-Q-JW-024 and the Contractor s proposal dated,, which is herein incorporated and made a part of this BPA. These services include; 1) Furnish Supplies when requested 2) Install Supplies when requested 2. PRICING: The WCCA will pay the Contractor for all services at the prices set forth in the price proposal, dated, as follows: 3. DELIVERY: a. The Contractor shall deliver the services under this BPA as needed by the Washington Convention Center Authority (WCCA), located at 801 Mount Vernon PL, NW, Washington, DC b. No single individual purchase order under this BPA shall exceed $ 100, (Transactions placed against this BPA will not be processed utilizing any Purchase Card P-Card)). 4. PURCHASE VOLUME: WCCA estimates, but does not guarantee, that the volume of purchases through this agreement will amount to $. 13

14 5. OBLIGATION OF FUNDS: This BPA does not obligate any funds. WCCA is obligated only to the extent of authorized purchases through Orders actually made under the BPA. 6. TERM OF BPA: a. The term of this agreement shall be for a period of one year from date of award through September 30, b. This BPA may be extended by two (2) one-year option periods or fractions thereof. The Government may extend the term of this agreement for a period of one (1) year, or a fraction thereof, or multiple successive fractions thereof, by providing a thirty (30) day written notice to the Contractor before the expiration of the agreement. The Contractor shall submit an up-dated pricing list at least 60 days prior to expiration. 7. AUTHORIZED BPA USERS: The following office(s) is/are hereby authorized to place service calls under this BPA: PLACING BPA ORDERS: STAFF: Gladys Jones, ( ) Jeffery Arden, ( ) 8. CONTRACT ADMINISTRATION: a. Contracting Officer: The WCCA Contracting Officer is the official authorized to contractually bind WCCA. Send all correspondence regarding this BPA to Jack Schreibman, Contracting Officer, Washington Convention Center Authority, Office of Contracts and Procurement Services, 801 Mount Vernon Place, NW, Washington, D.C , telephone number (202) b. Contracting Officer s Technical Representative (COTR): The COTR is responsible for daily monitoring and supervision of the contract, the technical representative is: Gladys Jones Security Management Division Washington Convention Center Authority 801 Mount Vernon PL, NW, Washington, DC

15 9. DELIVERY TICKETS: Unless otherwise agreed to, all services under this BPA shall be accompanied by a copy of the purchase/service order and each invoice shall contain the following information as a minimum: (a) (b) (c) (d) (e) (f) Name of Contractor; BPA Number (08-BPA-JW-024); Purchase/Service Order Number; Date of Purchase; Brief description of the services provided; and Date/period of Service Delivery. WCCA may authorize partial services and partial payments to the Contractor for services to be provided under this agreement. 10. INVOICES: The original invoice for payment against a purchase/service order shall be submitted to the following: a. Washington Convention Center Authority Accounts Payable Office 801 Mount Vernon Place, NW Washington, DC or b. Invoices may also be ed to the WCCA Accounts Payable Office in PDF format to: invoices@dcconvention.com. A copy of the invoice shall be submitted to the COTR as identified in Section TERMS AND CONDITIONS: a. All orders placed against this BPA are subject to the terms and conditions of the WCCA Standard Contract Provisions (SCP) dated May, 2006, which is incorporated as part of the agreement. A copy of the WCCA SCP may be downloaded from the WCCA s website at b. The Contractor is bound by Wage Determination No , Revision No. 2, dated 11/7/2006, issued by the U.S. Department of Labor in accordance with the Service Contract Act of 1965, as amended (41 U.S.C. 351). The Contractor shall be bound by the wage rates for the term of the base period of the contract. If the option period is exercised, the 15

16 contractor shall be bound by the wage rate in effect at the time that the option is exercised. c. If the option is exercised and a revised wage rate determination obtained by the WCCA s Contracting Officer for the option period is applicable, the Contractor may be entitled to an equitable adjustment. d. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor s invoice, the provisions of this BPA will take precedence. The undersigned parties have caused this Agreement to be signed by their duly authorized agents: WASHINGTON CENTER AUTHORITY, an Independent Corporate Authority of the Government of the District of Columbia By: Name: Title: Date: By: Name: Title: Date: 16