Proposal Request Contracted Service for Security System Maintenance Fiscal Years

Transcription

1 Proposal Request Contracted Service for Security System Maintenance Fiscal Years GENERAL INFORMATION Purpose: Background: Job Sites: The City of Benicia is soliciting proposals for maintenance support of the Water Treatment Plant s security system. The contractor will propose a cost to perform the services outlined in the attached Scope of Work. The contractor must be registered with the Department of Industrial Relations. The Water Treatment Plant has a video surveillance system utilizing the Milestone Symmetry Video Management System software and an entry access control system utilizing the AMAG XProtect SmartClient 2013 R2 (64 bit) security software system. Cameras and access control systems were installed at the water treatment plant and three remote pump stations. Benicia Water Treatment Plant Water Way, Benicia Reservoir #1/Pump Station # East 2 nd St., Benicia Reservoir #2/Pump Station # East 2 nd St., Benicia Pump Station #3 Panorama Essex Dr., Benicia Contact: Leo Larkin, WTP Superintendent: (707) , FAX: Due Date: Proposals are due by 5:00 P.M. on June 7, Site Visit: Insurance: A job walk may be scheduled by appointment. 1. CONTRACTOR agrees to indemnify, release, defend and hold harmless the CITY, its officers, agents and employees ("indemnitees") from and against any and all claims, demands, losses, defense costs or liability of any kind or nature which indemnitees may sustain or incur or which may be imposed upon them for injuries to or death of persons, or damage or injury to property as a result of, arising out of, or in any manner connected with CONTRACTOR'S performance under the terms of this agreement. 2. In the event CONTRACTOR desires to hire or employ any other company or person to perform any part of the services contemplated herein, the written approval therefore must be first obtained from the CITY. The CITY may withhold such approval for any reason. If approval is given by the CITY, CONTRACTOR shall secure Worker's Compensation insurance covering said approved employee(s) in statutory amounts and providing 30 days' advance notice to CITY in the event said policy is canceled. 3. CONTRACTOR shall obtain insurance acceptable to the CITY in a company or companies admitted in California and with a Best rating of no less than A VII or as acceptable to the CITY. The required documentation of such insurance shall be furnished to the CITY at the time CONTRACTOR returns the executed contract. The 1 of 6

2 proper insurance shall be provided within ten (10) days of the date of mailing of the notice that the contract has been awarded and prior to the CITY executing the contract and issuing a notice to proceed. The CONTRACTOR shall not commence work nor shall s/he allow her/his employees or subcontractor or anyone to commence work until all insurance required hereunder has been submitted and approved and a notice to proceed has been issued. The limits of insurance required in the contract may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the CITY (if agreed to in a written contract) before the City s own insurance or self-insurance shall be called upon to protect it as a named insured. Without limiting CONTRACTOR indemnification provided hereunder, CONTRACTOR shall take out and maintain at all times during the life of this contract, up to the date of acceptance of the work by the CITY, the following policies of insurance: (a) Workers compensation insurance to cover its employees and the CONTRACTOR shall require all Subcontractors similarly to provide workers compensation insurance as required by the Labor Code of the State of California for all of the subcontractor s employees. All workers compensation policies shall be endorsed with the provision that it will not be cancelled without first giving thirty (30) days prior notice to the CITY. In the event any class of employees engaged in hazardous work under this Contract is not protected under Workers Compensation Statues, the CONTRACTOR shall provide, and shall cause all subcontractors to provide, adequate and suitable insurance for the protection of its employees not otherwise protected. Such policy must be acceptable to CITY and shall provide that it will not be cancelled without first giving thirty (30) days notice to CITY. CONTRACTOR s workers compensation insurance shall include the following language: All rights of subrogation are hereby waived against the City, its officers and employees when acting within the scope of their appointment. (b) General liability insurance including bodily injury and property damage insurance for all activities of the CONTRACTOR and its subcontractors arising out of or in connection with this contract, written on a comprehensive general liability form including, but not limited to, Broad Form Property Damage, blanket contractual, completed operations, vehicle coverage, products liability and employers nonownership liability coverage in an amount no less than $1 million dollars combined, single limit personal injury and property damage for each occurrence, with a general annual aggregate of not less $2 million. The completed operations and product liability insurance shall continue for not less than 365 days or for the full period allowed by law following acceptance of the work by CITY and shall be maintained for a minimum of five (5) years. In the event CONTRACTOR fails to obtain or maintain completed operations coverage as required by this contract, the CITY may at its sole discretion purchase such coverage and the cost shall be paid by the CONTRACTOR. Each such policy shall be endorsed with the following language: 2 of 6

3 i. The City of Benicia is named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and this policy protects the additional insured, its officers, agents and employees against liability for personal and bodily injuries, deaths or property damage or destruction arising in any respect, directly or indirectly, in the performance of the contract. It shall be a requirement under this contract that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the Additional Insured. Furthermore, the requirements for coverage and limits shall be (1) the broader coverage and maximum limits specified in this contract; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. ii. iii. The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured. The Additional Insured coverage under the CONTRACTOR s policy shall be primary and non- contributory and will not seek contribution from the CITY s insurance or self-insurance and shall be at least as broad as CG iv. The coverage provided by this policy shall not be cancelled without thirty (30) days prior written notice given to the CITY. v. This policy does not exclude explosion, collapse, underground excavation hazards or removal of lateral support. vi. CONTRACTOR agrees to include with all subcontractors in the subcontract the same requirements and provisions of this contract including the indemnity and insurance requirements to the extent they apply to the scope of the subcontractor s work. Subcontractors hired by the CONTRACTOR agree to be bound to CONTRACTOR and the CITY in the same manner and to the same extent as CONTRACTOR is bound to the CITY under the Contract Documents. Subcontractor further agrees to include these same provisions with any Sub-subcontractor. A copy of the City s Contract Document indemnity and insurance provisions will be furnished to the Subcontractor upon request. The CONTRACTOR shall require all subcontractors to provide a valid certificate of insurance and the required endorsements included in the agreement prior to the commencement of any work and will provide proof of compliance to the CITY. CONTRACTOR shall submit to CITY documentation of the required insurance including a Certificate of Insurance on the City of Benicia form, a copy of which is attached, signed by the insurance agent and companies named as well as properly executed endorsements. (c) To extent the following described damage is not covered by insurance, the CONTRACTOR shall be responsible for the cost of repairing or restoring damage to the work ( the costs ), which damage occurs prior to acceptance of the work by 3 of 6

4 the CITY and the damage is determined to be proximately caused by an act of God. i. Notwithstanding anything to the contrary stated herein, if said act of God constitutes an earthquake in excess of a magnitude of the work by the CITY and the damage is determined to be proximately caused by an act of God. ii. N/A (d) All self-insured retentions (SIR) must be disclosed to the City s Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the CITY. The CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of the right to exercise later. Any deductible or self-insured retentions must be declared to and approved by CITY. At the option of CITY, insurer shall reduce or eliminate such deductible or self-insured retention as respects CITY, its officers and employees or CONTRACTOR shall procure a bond guaranteeing payment of losses and related investigation, claims, administration and defense expenses. 4 of 6

5 Equipment List: Video System Description MFG Quantity Part # Fixed Camera FC-1 Axis 7 P1347-E PIR Raytec 17 Vario-4 Fixed Camera FC-2 Axis 1 P3367-VE PTZ Axis 4 Q6035-E P1214-E Axis 1 P1214-E Base Software Milestone 1 XPCOBT Camera License Milestone 1 XPCODL DVR Server Dell 1 PowerEdge R420 Managed switch Cisco 1 SG PC workstations Dell 1 Optiflex 9010, Service Tag 8QZ3BY1 Integrated Security System Description MFG Quantity Part # Flush Mount Contact Sentrol Rollup Door Contact Sentrol UA Metal Door Contact Sentrol A Industrial Complex Metal Door Contact Sentrol T Motion Detector Visionic 5 Duet Siren Amseco 8 SSX-51 4 Reader door AMAG 2 M2150-DBC4 Controller 2 Reader door AMAG 4 M2150-DBC2 Controller 2 Reader door AMAG 2 M2150-2DC Interface 8 Alarm Input 4 AMAG 4 M2150-AC8/4 Output Board LAN Interface AMAG 6 MN2150-NIC-4 Weigand Interface AMAG 5 WIM-2 Weigand Interface AMAG 2 WIM-4 Card Reader AMAG Thinline II Gate Card Reader AMAG Card Reader/Keypad AMAG 4 S880-KP Threat Level AMAG 1 Threat Level V7 Manager Access Control AMAG 1 Pro-16-V7.0.1 PC Workstation Dell 1 Optiflex 9010, Service Tag 8QZ4BY1 5 of 6

6 SCOPE OF WORK The items listed in the table below outline the work to be estimated in this Proposal Request. ITEM # TASK DESCRIPTION 1 Inspect and document the Milestone and AMAG systems, familiarize yourself with the schematic diagrams, and verify equipment and connectivity. 2 Identify and assess the working condition of security equipment to determine proper operation, including the software programming. 3 Provide a time and material cost proposal for monthly system assessment. 4 Provide a time and material cost proposal for programming enhancements of the AMAG system. 5 Provide a time and material cost proposal for 4-hrs of staff training every 6 months. 6 Provide a time and material cost proposal for quarterly system software and firmware updates. 7 Renew all licenses required for the continual registration and licensing of Milestone, AMAG, and Axis cameras. 8 Provide a cost for 50 hours of on-site technical service Contractor Information Please provide the following information with your proposed cost estimates: Contractor s Name Address City, State, Zip Code Primary Contact Address Telephone Number FAX Number Signature Date 6 of 6