REQUEST FOR QUOTATION RFQ # 09-Q-LP-031 Blanket Purchase Agreement (BPA) for Copywriter and Editing Services COMPANY NAME: ADDRESS: PHONE NO.

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1 REQUEST FOR QUOTATION RFQ # 09-Q-LP-031 Blanket Purchase Agreement (BPA) for COMPANY NAME: ADDRESS: PHONE NO.: FAX NO.: SIGNATURE: TITLE: DATE: ISSUE DATE: July 17, 2009

July 17, 2009 RE: Request for Quotation (RFQ) # 09-Q-LP-031 Blanket Purchase Agreement (BPA) for Dear Quoters: This is an invitation for you to submit quotations to provide for the Washington

2 July 17, 2009 RE: Request for Quotation (RFQ) # 09-Q-LP-031 Blanket Purchase Agreement (BPA) for Dear Quoters: This is an invitation for you to submit quotations to provide for the Washington Convention Center Authority (WCCA). Toward issuance of an award, WCCA will be seeking to establish a Blanket Purchase Agreement (BPA). A BPA is an agreement under which a contractor or vendor agrees to provide good and or services to a purchaser on a demand basis; the agreement generally establishes prices, terms, conditions, and the period covered. Your quotation shall be in accordance with the attached Statement of Work. Attached for your consideration is the format draft for the BPA. The Request for Quotation (RFQ) is designated for open market offerors. Certified Small Business Small Business Enterprises (SBE) offerors are encouraged to submit a bid in response to this solicitation. The quote shall be submitted to the Office of Contracts and Procurement at WCCA no later than 12 noon EST, Tuesday, August 11, Please have all questions in by Monday, August 3, The quote shall include an original and three (3) copies. The quote must be signed by an official authorized to bind the company. The quote must state that the terms of the quote are valid for a period of thirty (30) days from date of quote. Submit quotes to Washington Convention Center, Attn: Lisa Penn., Office of Contracts and Procurement Services, 801 Mount Vernon PL., NW, Washington, DC Hours of operation for this office are 8:30 am to 5:30 pm, Monday thru Friday (excluding holidays). Should you have any questions, please contact me at (202) Lpenn@dcconvention.com. Sincerely, Lisa Penn Purchasing Assistant 2

3 REQUEST FOR QUOTATION #09-Q-LP-031 The Washington Convention Center authority (WCCA) is soliciting responses from qualified vendors to establish a Contract to provide. The goods and/ or services shall be delivered to the Washington Convention Center, located at 801 Mount Vernon Place, NW, Washington, DC The Contractor shall furnish all supervision, labor, equipment, materials to provide this service. A.1 Statement of Work A. REQUIREMENTS/ SPECIFICATIONS The selected vendor(s) shall work closely with the Marketing Department staff of the WCCA to ensure that costs are minimized while maintaining quality, ensuring that schedules and deadlines are met, and pricing is competitive. The services required could include, but are not limited to the following: A.1.1 A.1.2 A.1.3 A.1.4 A.1.5 A.1.6 A.1.7 A.1.8 A.1.9 The Contractor shall exhibit a professional writing style and be skilled in editing written material to correct errors in grammar, spelling, usage and style. Contractor shall exhibit careful attention to detail and willingness to achieve clarity. The Contractor shall have a Bachelor s degree in English, Journalism, and/or Communication with a minimum 10 years of professional experience, and outstanding written and oral communication skills. The Contractor shall have a strong knowledge of proofreading, syntax, spelling, and formatting skills. Contractor shall ensure that final materials are clear, concise and grammatically correct. The Contractor shall be familiar with style guides, and have a basic understanding of layout and design. The Contractor shall have a high proficiency in Microsoft Word. The Contractor shall have experience with the Hospitality Industry. The Contractor shall be detail-oriented. The Contractor shall be able to meet deadlines and work accordingly to deliver a quality product. The Contractor shall be able to adapt to new projects, diverse situations and evolving client needs. Marketing and/or general business experience a plus. A.2 Information Required From Bidders/Offerors: A.2.1 The Offeror shall submit qualifications and experience statement providing: a) The name of the day-to-day account representative working on the account including full name, title and area of responsibility. b) Provide the names, addresses and phone numbers of three references who can validate the Contractor's ability to successfully perform the work. 3

4 c) Provide WCCA with a current resume of qualifications. d) Must provide 4 samples including: Print Ad, Web/Advertorial, Press Release, and Sales Brochure. Please include a pricing list of services. e) Please provide a pricing list of services, if available, in addition to the quote on page 7-8 B.1 Term B. DELIVERIES AND PERFORMANCES The base term of the BPA shall be for a period of date of award through September 30, B.2 Option to Extend the term of the Contract a. WCCA may extend the term of this BPA for a period of one (1) year with four (1) one year option periods, or successive fractions thereof, by written modification to the Contractor before the expiration of the contract; provided that WCCA will give the contractor a preliminary written notice of its intent to extend at least thirty (30) days before the BPA expires. The preliminary notice does not commit WCCA to an extension. The exercise of this option is subject to the availability of funds at the time of the exercise of this option. The Contractor may waiver the thirty (30) day preliminary notice requirement by providing a written waiver to the contracting office prior to expiration of the Contract. b. If WCCA exercises this option, the contract shall be considered to include this option provision. c. The prices for the option period shall be as specified in the BPA. C. QUOTATION RESPONSE The vendor shall provide the requested information set forth in Section A.2 and complete the Quote Form on page(s) 7-8 of this RFQ. D.1 Selection Criteria D. EVALUATION OF RESPONSES a. Qualifications and Experience of Key Personnel b. Specialized Experience and Technical Competence c. Demonstrated Understanding of WCCA s needs D.2 Technical Criteria The technical criteria to be considered are listed below in descending order based on importance: a. Submission of all information required in the Scope of Services b. Experience of Offeror c. References 4

5 E.1 Insurance Requirement E. TERMS AND CONDITIONS E.1.1 E.1.2 E.1.3 E.1.4 Commercial General Liability Insurance-The Contractor shall secure and maintain during the Contract period Commercial General Liability insurance with limits of not less than one (1) million dollars($1,000,000.00) per occurrence and in the aggregate. The Commercial General Liability coverage must be extended to include owners, employees and contractors protective liability. The coverage should also include all premises and product operations, personal and advertising injury and contractual liability. Worker s Compensation Insurance-The Contractor shall secure and maintain during the Contract period all Worker s Compensation insurance required by the District of Columbia Government law for all employees, and its employees involved in the Contract, without exclusion of any class of employee. Upon execution of this Contract, the Contractor shall provide Certificates of Insurance to WCCA for review and approval. All insurance policies and Certificates described herein shall state that WCCA, its Board of Directors, employees and officers, are named as additional insureds. Notice - The Contractor shall immediately report in writing to the WCCA s Director of Contracts and Procurement any incident which might reasonably be expected to result in any claim under any of the coverage s mentioned herein. Contractor agrees to cooperate with WCCA in promptly releasing information as to the disposition of any claims, including a resume of claims experience relating to WCCA. E.2 Applicability of Standard Contract Provisions WCCA Standard Contract Provisions (SCP) dated May, 2006, is incorporated by reference from this solicitation and any resulting contract. A copy of WCCA s SCP may be downloaded from WCCA s website at E.3 Local, Disadvantaged Businesses, Businesses Operating In an Enterprise Zone, Or Resident Business Ownership Quoters submitting evidence that they are certified as small, local, disadvantaged, operating in an enterprise zone or having resident business ownership shall receive: (a) (b) (c) A three (3%) percent reduction in the bid price or the addition of three points on a 100-point scale for a small business enterprise (SBE) certified by the District of Columbia Small and Local Business Opportunity Commission (SLBOC) or the D.C. Department of Small and Local Business Development (DSLBD), as applicable, A Five (5%) percent reduction in the bid price or the addition of three points on a 100-point scale for a resident-owned business (ROB) certified by the SLBOC or the DSLBD, as applicable, A ten (10%) percent reduction in the bid price or the addition of ten points on a 100-point scale for a longtime resident business (LRB) certified by the SLBOC or the DSLBD, as applicable, 5

6 (d) (e) (f) (g) A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a local business enterprise (LBE) certified by the SLBOC or the DSLBD, as applicable, A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a local business enterprise with its principal office located in an enterprise zone and certified by the SLBOC or the DSLBD, as applicable, and A two (2%) percent reduction in the bid price or the addition of two points on a 100-point scale for a disadvantaged business enterprise (DBE) certified by the SLBOC or the DSLBD, as applicable. Offerors may qualify for more than one of these categories, so that the maximum number of points available under this section is 12 points. F. INSTRUCTIONS F.1 Hand Delivery, Mailing or Faxing of Quotations Please deliver by mail or fax or for any request for clarifications or questions regarding this inquiry to: Lisa Penn Purchasing Assistant Contracts and Procurement Services Washington Convention Center Authority 801 Mount Vernon Place, NW Washington, DC Phone: Fax: Lpenn@dcconvention.com F.2 Submission Date and Time Quotations must be submitted no later than 12:00 p.m. EST, Tuesday August 11, Please have all questions in by Monday, August 3,

7 REQUEST FOR QUOTATION # 09-Q-LP-031 RFQ/BPA for Scope of Requirement Quote Form The Washington Convention Center Authority (WCCA) is soliciting responses from qualified vendors for. Please set forth prices for the services in the chart below. Please set forth rates for the additional Base Years. Price/Costs Base Year (Date of award thru September 30, 2009) Contract Line Item Nos. (CLIN) Description Loaded Hourly Rate 001 Editor 002 Copywriter Option Year 1 (October 1, 2009 thru September 30, 2010) Contract Line Item Nos. (CLIN) Description Loaded Hourly Rate 001 Editor 002 Copywriter Option Year 2 (October 1, 2010 thru September 30, 2011) Contract Line Item Nos. (CLIN) Description Loaded Hourly Rate 001 Editor 002 Copywriter Option year 3 (October 1, 2011 thru September 2012) Contract Line Item Nos. (CLIN) Description Loaded Hourly Rate 001 Editor 002 Copywriter 7

8 Option Year 4 (October 1, 2012 thru September 30, 2013) Contract Line Item Nos. (CLIN) Description Loaded Hourly Rate 001 Editor 002 Copywriter Identify contractor s District of Columbia Supply Schedule (DCSS) number, if applicable. a. All prices shall exclude District of Columbia sales tax and all other taxes. The WCCA is exempt from state and local taxes. If Federal Excise Tax applies, show amount of same which has already been deducted to determine your net price. b. Price quote shall be F.O.B. Destination, unless otherwise specified in writing by the WCCA. Signed by: Date: Title: Company: Quotes are valid for a period of thirty (30) days from date of quote. 8

9 BLANKET PURCHASE AGREEMENT NO. 09-Q-LP-031 With The Washington Convention Center Authority (WCCA), Office of Contracts and Procurement Services (OCPS) executes this Blanket Purchase Agreement (BPA) for the Contractor agrees to the following terms of a BPA with the WCCA. 1. SERVICES AVAILABLE UNDER THIS BPA: The services available under this BPA are in accordance with terms and conditions of RFQ# 09- Q-LP-031 and the Contractor s proposal dated, which is herein incorporated and made a part of this BPA. 2. PRICING: a. The prices charged for the required goods and/or services shall be at or below the prices set forth in the Contractor s 2008 pricing list or catalog. b. The Contractor shall be responsible for providing WCCA with any price revisions during the agreement period. 3. DELIVERY: a. The Contractor shall deliver the services under this BPA as needed by the Washington Convention Center Authority (WCCA), located at 801 Mount Vernon PL, NW, Washington DC, b. No single individual purchase order under this BPA shall exceed $ 100, (Transactions placed against this BPA will not be processed utilizing any Purchase Card (P-Card)). 4. PURCHASE VOLUME: WCCA estimates, but does not guarantee, that the volume of purchases through this agreement will amount to $ 5. OBLIGATION OF FUNDS: This BPA does not obligate any funds. WCCA is obligated only to the extent of authorized purchases through Orders actually made under the BPA. 9

10 6. TERM OF BPA: a. The term of this BPA shall be for a period of date of award to September 30, b. This BPA may be extended by four (1) one-year option periods or fractions thereof. The WCCA may extend the term of this agreement for a period of one (1) year, or a fraction thereof, or multiple successive fractions thereof, by providing a thirty (30) day written notice to the Contractor before the expiration of the agreement. 7. AUTHORIZED BPA USERS: The following office(s) is/are hereby authorized to place orders under this BPA: PLACING BPA ORDERS: STAFF: Chinyere Hubbard Director of Public Relations and Marketing ( ) Clark Manley Manager of Marketing ( ) Amy Belicev Sales Assistant ( ) 8. CONTRACT ADMINISTRATION: a. Contracting Officer: The WCCA Contracting Officer is the official authorized to contractually bind WCCA. Send all correspondence regarding this BPA to Lisa Penn, Purchasing Assistant, Washington Convention Center Authority, Office of Contracts and Procurement Services, 801 Mount Vernon Place, NW, Washington, D.C , telephone number (202) b. Contracting Officer s Technical Representative (COTR): The COTR is responsible for daily monitoring and supervision of the contract. The technical representative is: Clarke Manley, Marketing Manager at the Washington Convention Center Authority, Communication Department, 801 Mount Vernon Place, NW, Washington, DC 20001, telephone number (202) DELIVERY TICKETS: Unless otherwise agreed to, all deliveries under this BPA shall be accompanied by a copy of the purchase/service order and each invoice shall contain the following information as a minimum: (a) (b) (c) (d) (e) (f) (g) Name of Contractor; BPA Number (09-BPA-LP-031) Purchase/Service Order Number; Blanket Purchase Agreement Form; Date of Purchase; Brief description of the services provided; and Date/period of Service Delivery. WCCA may authorize partial services and partial payments to the Contractor for services to be provided under this agreement. 10

11 10. INVOICES: The original invoice for payment against a purchase/service order shall be submitted to the following: a. Washington Convention Center Authority Accounts Payable Office 801 Mount Vernon Place, NW Washington, DC or b. Invoices may also be ed to the WCCA Accounts Payable Office in PDF format to: invoices@dcconvention.com. A copy of the invoice shall be submitted to the COTR as identified in Section TERMS AND CONDITIONS: a. All orders placed against this BPA are subject to the terms and conditions of the WCCA Standard Contract Provisions (SCP) dated May, 2006, which is incorporated as part of the agreement. A copy of the WCCA SCP may be downloaded from the WCCA s website at b. The Contractor is bound by Wage Determination No , Revision No.7, March 16, 2009,, issued by the U.S. Department of Labor in accordance with the Service Contract Act of 1965, as amended (41 U.S.C. 351). The Contractor shall be bound by the wage rates for the term of the base period of the contract. If the option period is exercised, the contractor shall be bound by the wage rate in effect at the time that the option is exercised. c. If the option is exercised and a revised wage rate determination obtained by the WCCA s Contracting Officer for the option period is applicable, the Contractor may be entitled to an equitable adjustment. d. The terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor s invoice, the provisions of this BPA will take precedence. 11

12 The undersigned parties have caused this Agreement to be signed by their duly authorized agents: WASHINGTON CENTER AUTHORITY, an Independent Corporate Authority of the Government of the District of Columbia By: Name: Title: Date: By: Name: Title: Date: 12

REQUEST FOR QUOTATION # 09-Q-LP-034 Blanket Purchase Agreement (BPA) for Propane Gas Delivery and Pick-up COMPANY NAME: ADDRESS: PHONE NO.: FAX NO.

REQUEST FOR QUOTATION # 09-Q-LP-034 Blanket Purchase Agreement (BPA) for Propane Gas Delivery and Pick-up COMPANY NAME: ADDRESS: PHONE NO.: FAX NO.: SIGNATURE: TITLE: DATE ISSUED: June 4, 2009 SUBMITTAL