2015 Home & Business Expo Application

Transcription

1 2015 Home & Business Expo Application February 21 & 22 at the Ohio Valley Mall Setup: Friday, February 20(9:30 p.m. to 11:00 p.m.) Saturday, February 21 (7:00 a.m. to 9:30 a.m.) Showtime s: Saturday, February 21 (10 a.m. to 9:00 p.m.) Sunday, February 22 (11:00 a.m. to 6:00 p.m.) Teardown: Sunday, February 22 (6:30 p.m. to 8:00 p.m.) Exhibitor s Company Name (Please print as you would like listed on all materials) Exhibitor s Business Address (Address, City, State & Zip) Contact Person Phone ( ) Business Phone ( ) Website Fax ( ) Product(s) to be Exhibited Booth Location Preference 1 st space 2 nd space 3 rd space 10 X 10 Space: or = Base Cost Member $ (each) Non-Member $400 (each) Additional Booth Space: or x Cost Member $300 per additional booth Non-Member $400 per additional booth # of addt l booths Minus early application discount for applications submitted by 1/09/ $25.00 Total = = = **Any Requests for more than 2 booth spaces by one vendor will be reviewed by the event committee for approval. All Booth Spaces include security, electricity, one 8 ft. table & two chairs, full merchandising and sale of products permitted. I have a (circle those that apply) freestanding backdrop / banner stand / hanging banner as part of my display. (The Expo Committee will use this information to help with proper booth placement) Booth spaces are assigned on a first to pay in full basis with priority given to Expo sponsors. All final booth locations are subject to change and are determined by the show committee seven to ten days prior to setup. You will be notified of your booth space number at that time. To reserve your booth, please remit the total cost of all exhibit spaces with your signed application! Please make checks payable and return to: St. Clairsville Area Chamber of Commerce 133 East Main Street, St. Clairsville, OH 43950; Phone ; Fax I agree to abide by the rules & regulations governing the Home & Business Expo (see reverse). Signed Title Date Contact the Chamber office at for information on marketing your business as an Expo sponsor!

2 Rules and Regulations Governing the 2014 Home & Business Expo Ohio Valley Mall - St. Clairsville, Ohio EXHIBITOR 1. All exhibitors in the Show shall only display goods and services customarily displayed in first class shows of this type. 2. All exhibitors further represent and warrant that exhibits and displays shall be free from any and all claims of trademark or copyright infringement by third parties, and that Exhibitor has been duly licensed by the owners or proprietors of any such trademark and copyright claims. 3. All signs and display materials must be professionally produced. Magic marker signs or other handwritten signs are not permitted. Licensor may remove any signs or displays which do not comply with the requirements of this paragraph, or which Licensor determines to be offensive and inappropriate in the circumstances. 4. Exhibitors may not attach signs or displays to planters, trash receptacles, sign holders, storefronts, neutral piers, or any other fixtures. Licensor will provide the appropriate type of tape with which Exhibitors will secure electrical cords, wires, and rubber cord runners. Exhibitors may not use duct tape or masking tape. If displaying or selling any objects or materials containing liquid substances, Exhibitors will protect the Shopping Center floor with visqueen material. If displays or exhibits have rubber tires, Exhibitors will place protective carpet tiles under each tire. 5. Exhibitors may only distribute brochures, pamphlets, samples, and other materials from within the Licensed Area. Wandering solicitation is not permitted, nor are sensational promotions permitted. Exhibitor s distribution of souvenirs, novelties, or other merchandise must be related to Exhibitor's industry or its organization's primary function. 6. Exhibitors must submit for prior approval any raffles, drawings, contests, or other special plans for Exhibitor s use of the Licensed Area. Exhibitors may use audio or video equipment on the condition that the volume levels are audible only at Exhibitor's particular Licensed Area. Exhibitors may not use flashing lights, sirens, bullhorns. Exhibitors may only distribute food or beverages with permission from Show Committee. 7. Exhibitors will provide and safely install and maintain its own extension cords. 8. Exhibitors will comply with all safety, fire, building, and health laws, regulations, and ordinances relating to Exhibitor s displays, signs, and installation and operation of equipment. 9. Exhibitor is responsible for insuring that its operations and affairs are conducted in a peaceful and civil manner, and in a manner which will not offend or disturb Shopping Center tenants, Shopping Center customers, or other Exhibitors. Appropriate measures will be taken to eject from the Shopping Center those persons, within Exhibitor's zone of operations, who are unable to comport with the standards of common decency and civilized behavior 10. Exhibitor shall handle and dispose of all trash, rubbish, refuse, garbage, and waste and not permit the accumulation (unless in sealed metal containers), in, on or about, any part of the Shopping Center 11. The Licensed Area and all personal property thereon is to be serviced, maintained, restored, and repaired by Exhibitor, at its own expense, and kept in a condition acceptable to Licensor. Exhibitor, at its own expense, will clean the Licensed Area as often as circumstances may require and will maintain the Licensed Area and the area around it in a safe, neat, healthful, and clean condition. 12. Upon the expiration or other termination of the Agreement, Exhibitor will deliver and surrender to Licensor possession of the Licensed Area in a condition as good as, if not better, than it was at the commencement of the term of this License Agreement, ordinary wear and tear excepted. 13. Display or exhibit of pets / animals such as cats, dogs, etc. are prohibited. 14. Primary Care hospitals with the exception of OVMC/EORH are prohibited from display or exhibit due to mall contract. INSTALLATION AND DISMANTLING: 1. Exhibitor may only set up exhibits and displays during the designated setup times of 9:30 p.m. to 11:00 p.m. on February 21 and 7:00 a.m. to 9:30 a.m. on February 22 and designated teardown time of 6:30 p.m. to 8:00 p.m. All exhibits and displays must be brought into the Shopping Center through the promotional doors and service bays. Exhibitors may not dismantle exhibits or displays before the Shopping Center closes. After the Shopping Center closing time on the last day of the event, Exhibitor will remove all exhibits and displays, and any items remaining will be removed at the Exhibitor s expense. LIABILITY AND INSURANCE: 1. The Exhibitor assumes all responsibility for any loss which results from theft, vandalism or other damage to or from the Licensed Area or any personal property located therein. All property of the Exhibitor will remain under his custody and control in transit to, from, and within the confines of the Ohio Valley Mall, subject to the rules and regulations of the event. Exhibitors are advised to carry appropriate insurance to cover display materials against damage and loss, and public liability insurance against injury to the persons and property of others. 2. The Exhibitor will defend, indemnify and save harmless Licensor, the Chamber, its Officers and Board of Directors, from and against any and all claims, demands, and suits at law or in equity in connection with any injury to or death of any person or damage to or destruction of any property for which insurance coverage is required (by fire, accident, weather, vandalism, theft, or other causes) due to the exhibit or employees of the Exhibitor. DEFAULT OF OCCUPANCY: Any Exhibitor failing to occupy space contracted for is obligated to pay the full cost of such space. In the event the exhibitor fails to install his display within the time limit for opening the Show, or fails to pay the space rental at the time specified, or fails to comply with any provisions concerning the use of display space, the Show Committee shall have the right to take possession of said space and resell same, or any part thereof. SUBLETTING OF SPACE: Exhibitor shall not be permitted to assign this License Agreement or sublet all or any part of the Licensed Area without the prior written consent of Licensor, which may be withheld in the sole discretion of Licensor. AGREEMENT: By signing the contract, the Exhibitor agrees to abide by these Rules and Regulations and the decisions of the Show Committee. Any raffles, drawings, or contests must be approved by the Chamber prior to the event. Also, any distribution of food or beverage must be approved.

3 Sears Enter Here For Setup Boscov s Expo Booth Map Potential Carmike Cinemas Elder-Beerman Elder-Beerman Main Mall Entrance Macy s K Mart

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5 GOLD SPONSORSHIP 2015 Home & Business Expo Saturday & Sunday, February 21 st & 22 nd Shared Promotional Spots listing YOU as GOLD Sponsor on TV, Radio, Newspaper and Billboards Premium stcchamber.com Website Marketing Package Includes Banner Ads, Enhanced Listings, Custom Member Page and much more (value $1,059.00) (See Chamber Office Staff for more Details) 1 Expo Booth Space (value $300.00) with priority placement. (Gold Sponsors receive top priority, Silver Sponsors receive second priority, and then booths are prioritized based on first come first serve) Member Signature & Date *Sponsorships available to Chamber Members Only Acknowledged as GOLD Sponsor in the Monthly Chamber Newsletter Mentioned in ALL other Advertising as GOLD Sponsor for the event. **Billboards must be confirmed by 01/09/2015

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7 SILVER SPONSORSHIP 2015 Home & Business Expo Saturday & Sunday, February 21 st & 22 nd Shared Promotional Spots listing YOU as SILVER Sponsor on TV, Radio, Newspaper Upgrade stcchamber.com Website Marketing Package Includes Enhanced Listings, Custom Member Page, Priority Placement and much more (value $309.00) (See Chamber Office Staff for more Details) 1 Expo Booth Space (value $300.00) with priority placement. (Gold Sponsors receive top priority, Silver Sponsors receive second priority then booths are prioritized based on first come first serve) Member Signature & Date *Sponsorships available to Chamber Members Only Acknowledged as SILVER Sponsor in the Monthly Chamber Newsletter Mentioned in ALL other Advertising as SILVER Sponsor for the event. **Billboards must be confirmed by 01/09/2015

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