Employee will submit a formal of resignation for the approval of supervisor/manager & the TED.

Transcription

1 EMPLOYEE EXIT FAQs

2 1. Exit Process Employee will submit a formal of resignation for the approval of supervisor/manager & the TED. Once the resignation is approved, the resignation acceptance mail will be sent to the employee. The likely relieving date will be finalized between the employee & supervisor & TED. The No dues process commences 15 days before the actual relieving date or on the date when the TED updates the resignation, whichever is later. Once all the no dues are cleared your final settlement will be processed. Final settlement workings will be uploaded 3 days prior to last working day. If it is positive your final settlement amount will be credited to your account within 7 workings days after all the no dues are cleared or 7 days after your date of leaving, whichever is later. 5. Eligible Letters shall be issued once all the no dues are cleared (including the security no due, which needs to be cleared on the last working day when you have submitted the ID and access card), and when the final settlement is positive. The soft copies shall be sent to the personal mail id and the hard copies to the mailing address. 2. Separation Policy: You may view the separation policy through the following link: MyWipro My Information source people practice Asia pacific-india My information source - separation policy. 3. Documents The below documents need to be submitted as a part of exit process. ESD form Please send scanned copy of signed Employment separation declaration form to us. Kindly send the hard copy through internal courier to the below address Off boarding Team Wipro Shared Services (Wividus) Electronic City Campus NO.72, KEONICS, EC1, TOWER 4, 2nd FLOOR, B WING Bangalore , Karnataka. IT Proofs

3 Submission of IT proof is optional to gain tax exemption. You can submit IT proof for the current FY starting from1st April 2016 to LWD. If your investments are due post resignation you can submit to next organization. Documents needed for submission of IT proof for the FY (If any): o o Original / Xerox rent receipts Provisional certificates of Housing Loan with Form 12C (declaration from co-applicant if joint loan mentioning the percentage of benefit claiming) o Deposits In PPF o Insurance Premium receipts o Sec.80D - Medical Insurance Premium o Mutual fund account statement o The attachments is one for HRA, if your rent is 3000/- and below, and form 12C is to filled if your property is let out which has to be submitted along with the provisional certificate of the housing loan and no PAN declaration form if o Land lord does not have a PAN number. (Mention employee ID on the IT proofs) Hard copies of the IT proofs to be sent via internal or external courier to the below mentioned address: Off boarding Team Wipro Shared Services (Wividus) S2, Floor-6, Wing- B1, Wipro Technologies, Info Park Special Economic Zone, Kusumagiri P.O., Kakkanad, Cochin You can get in touch with our form 16 team for any form 16/ IT related queries. The team shall assist you. 4. Final settlement

4 The final settlement workings will be updated 2-3 days prior to your last working day. Once updated you can go through the offshore provisional FS workings from New MyWipro - In App find Employee Exit - > FS working. Once updated you can go through the offshore provisional FS workings from New MyWipro - In App find Employee Exit - > FS working. Onsite Final settlement: Onsite assignees can get in touch with our overseas settlement team for any queries regarding their Onsite settlement including your Onsite leave encashment, QPLC, claims etc. shall have the same. SPOC - overseas.finalsettlement@wipro.com 5. Final settlement calculation Salary to pay: The last month salary shall be processed along with the final settlement. If the employee is relieving on or before the mid of the month, the previous month's salary shall also be processed along with the final settlement. If the employee relieving after the mid of the month the previous month's salary shall be processed as usual. Leave Encashment: Leave encashment is a part of final settlement. Only annual leave balance will be considered for the same. Sick leaves and comp off shall not be considered. Leave encashment is applicable only after completion of WASE/WISTA period. Please note that retainers shall not be eligible for any leave encashment. Leave Encashment Calculation: Employees below band C1 calculation of encashment and recovery of shortfall. :( Basic + HRA + commutation allowance + 90% of WBP)*no. of days of leave or shortfall/30. Employees in band C1 and above: (Basic+75% of WBP)* No. of days of leave or shortfall/30. Availing Sick leave during notice period: As per policy, employees are not supposed to avail leave during notice period. Please get in touch with your manager and HR regarding this. However, in case of emergency/sickness, with the manager's approval/consent, you can avail leave. Gratuity:

5 Gratuity will be processed only at the time of separation and the same shall be paid along with Full & Final settlement. Please be informed, Gratuity payment is statutory payment which is as per the State Act. (It s not Wipro Policy). Employees whose service is more than 4 years 190 working days excluding holiday, Lops, XML s and weekend, Gratuity act is enabled and will be paid along with the employee final settlement. If you are eligible for gratuity then the same will be paid along with your FS. The final settlement workings will be updated 2 days prior to your last working day. Once updated Kindly go through the offshore provisional FS workings from New MyWipro - In App find Employee Exit - > FS working to view the details. Gratuity formula is given below for your reference: Last drawn basic * 15/26*no of years of service You may view your gratuity in My Wipro - My financials - FINSTAT Gratuity, the amount will reflect in the path after you complete 5 years. Difference in Gratuity Amount and Band for Onsite resigned employees: The amount shown as gratuity in my Wipro is calculated on the basis of your present basic salary. Since you had travelled onsite and have not returned back to India, we shall consider only basic as per the salary stack during travel for gratuity calculation. If we have to consider the revised one, you have to return back to India and close the forex. Therefor band also remains unchanged. Service Compensation: Please note that Service Compensation payment is a statutory payment which is as per the State Act. (It is not Wipro Policy). Employees who are in Andhra Pradesh state shall be paid Service compensation if their service is more than 1 year but less than 4 years and 190 working days. Service Compensation Calculation : Gross (except for the additional allowance) x 15/30 x number of years served in Andhra Pradesh location. Service Compensation shall be paid along with Full & Final settlement. As per the policy we can only consider the recent employment in AP (If it is more than 6 months) for service compensation calculation. If the employee worked in locations other than Andhra Pradesh and if the tenure is less than 6 months we shall consider the employment tenure for service compensation calculation. But if an employee who worked more than 6 months in other locations then the same shall not be considered for his/ her Service compensation. In such cases the employees previous experience in AP shall not be consider for the service compensation. Shift Allowance: We will process the pending shift allowance as applicable in final settlement once it is updated by shift allowance team in the No due page. Kindly await till the same has been updated on or before your last working day. SPOC: shiftallowance.wividus@wipro.com and prasanth.marath@wipro.com

6 Positive / negative settlement: Once all your no dues are cleared, we shall re-calculate the final settlement as per the updated and revert back with the settlement details on or after the last working date. 6. Positive settlement: If your settlement is positive post all No dues are cleared, eligible Letters shall be issued.the soft copies shall be sent to the personal mail id and the hard copies to the mailing address. 7. Negative Settlement Any amount payable or receivable shall be adjusted along with your settlement, post the adjustment if any amount is still reflecting as payable your settlement will be negative. Below furnished are the Mode of transaction for negative settlement. Please note that the details are shared for the ease of reference, we suggest you to add the below account details in your Payee list for spontaneous and swift settlement process. The negative settlement amount if any shall be shared to you in your personal mail ID pots all no dues clearance and IT check. Wipro Infotech employees can use the bank details mentioned against the WI section and the Wipro Technologies employees can use the bank details mentioned against the WT section in the below list. The details required for on line transfer are given below. Please do share the screenshot of the transaction reference number once transferred so that we can follow up with banking team for confirmation after which your RL would be issued. Please mention the emp. no. on the description/remarks line of the transaction. Name of the bank Name of the account account number IFSC code Branch details Account Type HDFC WT WIPRO LIMITED HDFC KASTURBA ROAD Current Account Name of the bank Name of the account account number IFSC code Branch details Account Type

7 Current Account WI HDFC BANK ACCOUNT WIPRO LIMITED HDFC KASTURBA ROAD Employees can also pay the negative amount to Wipro either in the form or Demand Draft in the name of Wipro Limited, payable at Bangalore Kindly share the transaction screen shot of the transaction details post the fund transfer is initiated either with or Please note that it will take 2 to 3 days for the Recovery team to get the confirmation from the banking team. Once the amount is accounted and when the settlement turns positive, the letter (as applicable) shall be processed. 8. Letters Eligible Letters shall be issued once all the no dues are cleared (including the security no due, which needs to be cleared on the last working day when you have submitted the ID and access card), and when the final settlement is positive. The soft copies shall be sent to the personal mail id and the hard copies to the mailing address. SPOC: letters.offboarding@wipro.com anumary.kunjukunju1@wipro.com 9. Pay slips An employee can download his/ her pay slip for the entire tenure from My Wipro page or can get in touch with the payroll team if the same was not shared to your over mail. We request you to collect all the Employment related documents like your pay slips, salary certificate, hike letter etc. before you leave the company as we shall not be able to fetch any of these details for you Post your resignation. 10. Claims Please note that your claims are not a part of your offshore final settlement, if declared the same shall get credited to your reimbursement account as per the process. Hence, we request you to get in touch with the concerned departments regarding the same. Medical Claims: ravikumar.dasari@wipro.com Cash Claims & DTR: tanushree.n68@wipro.com FTR: divakar.gopal@wipro.com

8 11. QPLC Please note that QPLC is not a part of your final settlement, if eligible the same will get credited in your account separately as per the policy. QPLC is paid to employees who are in the system till the last day of the quarter. If an employee's Last working day is on or after the last day of the quarter, then the QPLC shall be paid. If the last working day of the employee is before the last day of the quarter, then the QPLC for that quarter shall not be paid. 12. Other Settlements PF: pf@wipro.com Pension: pension.team@wipro.com