T RANSMITTAL COVER SHEET

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1 Goodwyn Mills Cawood 207 Church Street Andalusia, Alabama T F T RANSMITTAL COVER SHEET DATE: APRIL 16, 2019 TO: FROM: PROJECT: ALL PLAN HOLDERS PATSY STINSON EVERGREEN LAGOON UPGRADE SRF PROJECT NO.: CS GMC PROJECT NO.: CMGM RE: ADDENDUM #2 PLEASE COMPLETE BELOW AND RETURN IMMEDIATELY VIA FAX or to: PATSY STINSON patsy.stinson@gmcnetwork.com Fax: I, the undersigned, hereby acknowledge receipt of this Addendum #2. Authorized Representative Date Company Name

2 ADDENDUM NUMBER 2 EVERGREEN LAGOON UPGRADE FOR CITY OF EVERGREEN GMC PROJECT NO.: CMGM SRF PROJECT NO.: CS Revisions to Project Manual 1.1 The following revisions are hereby added as Addendum No. 2 to the referenced Project Manual and Plans and shall be considered when preparing bids. 1.2 Revision to Specification Submersible Non-Clog Centrifugal Pumps Remove Wilo from the approved manufacturers in Section An Indemnity Agreement between PowerSouth and the project Contractor is included as an attachment to this Addendum, and shall become a part of this construction. The Contractor shall execute this Agreement before beginning any work on this project and abide by all provisions of the Agreement. PowerSouth will deenergize the power line for a set amount of time to allow the Contractor to complete the portion of this contract work which is on the PowerSouth right of way. 2. Clarifications 3. Questions 2.1 The eave height of the DAF Canopy is A bid item for electrical has been added to the bid form to account for all other electrical equipment and work not covered by the equipment bid items. 2.3 The minutes from the pre-bid meeting are included as an attachment to this addendum. 3.1 Question: Regarding Bid Form Item #1 Mobilization: How will this be proportioned through the progression of the project? Answer: It will be proportionate to the approved payments for completed work. 3.2 Question: Regarding Bid Form Item #36 Silt Fence: Will this include Silt Fence at the lay down area as well? Also, I don t see 6,000. Answer: Yes, the silt fence will be used as needed around erodible areas. The unit price bid for silt fence shall include both installing and removing the silt fence. 3.3 Question: Regarding Bid Form Item #38 Grassing: Will this be for all disturbed areas including the laydown area(s)? Answer: Yes 3.4 Question: Allowances are mentioned in Specification that aren t in the Bid Form. Do we add those into the respective bid item? Also, the allowance for materials testing doesn t match the Bid Form. Please clarify. Answer: A revised Bid Form is included in this Addendum which addresses these allowances. The allowances shall be as shown in the proposal. Addendum No. 2: Page 1 of 4

3 3.5 Question: Regarding Bid Form Item #45 Storm Water Permitting: Will this include the BMP? Answer: No, other Bid Items cover the BMP s. 3.6 Question: What Bid Item covers the site grading on C-302 and C-303? Answer: Grading shall be included in the lump sum price for the structures shown on these two sheets. In addition, there are items for clearing & grubbing, select backfill, topsoil, and grassing in these lump sums. 3.7 Question: Regarding Bid Form Item # 9 Abandon Existing Inf. P.S.: Sect paragraph 17.1 says to only plug pipe at manholes. However, sheet DD-002 seems to detail the abandonment, and it details a lot more work. Where does the extra work go? Answer: The Owner will abandon the Influent Pump Station. The Contractor is only required to plug the influent piping. 3.8 Question: Regarding Bid Form Item #45/46 Permitting & Monitoring: Are there separate allowances for these, since they are separate Bid Items? Answer: Yes, the allowances shall be as indicated on the bid form. 3.9 Question: Regarding Bid Form Item #35 Clearing & Grubbing: I don t see any clearing and grubbing. Please clarify. Answer: It is a lump sum to cover any clearing and grubbing should any be needed Question: Regarding Bid Form Item #38 Grassing: I don t see 10 acres of grassing, maybe 2 acres total. Please clarify. Answer: Grassing will be paid on a per acre basis for all that is used. Grassing is only planned for disturbed areas Question: Regarding Bid Form Item #39 - #825 Stone Base: Where will this go? Answer: Crushed Stone base is set up to use for a surface on roads, pads, work areas, etc. where needed and approved by the Engineer Question: Regarding Bid Form Item #40 - #57 Crushed Stone: Where will this go? Is this under slabs, wet wells, etc.? Answer: Crushed Stone shall be used for foundations under structures Question: I don t see a Sod Bid Item. Notes on the Plans say Perm. Seeding and Sodding. Is Sod required? Answer: The use of sod is not anticipated Question: Do we include each individual concrete slab with each respective Process Bid Item? Answer: Yes 3.15 Question: Regarding Bid Form Item #48 Construction Staking: Do we include the $5,000 allowance here? Will GMC provide As-Built Survey under $5,000 Allowance? Answer: Yes. The Contractor shall provide the As-Built Plans, with the assistance of the Engineer Question: Regarding Bid Form Item #13 10 Plug Valve: I don t see any 10 Plug Valves on sheet C Please clarify. Answer: The revised proposal does not include a 10 plug valve. The 16 and 20 plug valves (V3301 & V3302) shall not be bid in the lump sum for valves (even though they are included in the valve schedule); they shall be bid per each, per the bid form. Addendum No. 2: Page 2 of 4

4 3.17 Question: Regarding Bid Form Item #18/19 SS Tie In & Plug: I don t see any Plugs specifically called out on sheet C-502. Is this to do with the plugs at the 2 new doghouse manholes upstream of the existing Pump Station? If so, these plugs appear to be specified with the Pump Station abandonment, per Sect , which would be Bid Item #9, please clarify. Answer: The cost for providing a plug at the two doghouse manholes shall be included in bid items 18 & Question: Regarding Specification , paragraph 15.1: What is meant by either Pump Station? Does it mean all three Pump Stations? Influent, DAF, and Sludge? Answer: Yes 3.19 Question: Regarding Bid Form Item #17 Valves: Per the Bid Item description, provided in Sect paragraph 15.1, the only valves left that are to be included in Bid Item #17 are V-6101 and V-6102 in the Chemical Building. Please confirm. Answer: V6101 and V6102 shall be included in the lump sum bid price for the DAF System Question: Regarding Bid Form Item #7 Doghouse manholes: There are two different doghouse manholes. They are about 6 different in depth. How can we bid them per each in the same Bid Item? Answer: The unit price you bid for this item will be full payment for providing these two manholes, per each Question: Regarding Bid Form Item #16 DI Fittings: Is this all fittings in the job? Is it MJ & Flanged? Does it include all bolt & gasket accessories? Answer: This item will cover your cost for all fittings not included in either the pump stations or the DAF unit. Payment will be based on the catalog weight of the fitting used, including all accessories Question: Regarding Bid Form Item #23 Reconstruct Pond Dikes: Does the backfill needed to rebuild the dikes come from Bid Item #24? Answer: Yes 3.23 Question: Regarding Bid Form Item #24 Select Backfill: Where is this expected to be used? Backfill at all structures, pipe trenches, rebuild of the dikes? Answer: Yes 3.24 Question: Regarding Bid Form Item #32: I don t see a 20 Manhole tie-in on sheet C-504. Please clarify. Answer: It should be a 16 tie-in. It has been revised on the bid form Question: Regarding Bid Form Item #33 4 Sludge F.M.: Is this supposed to be 3 diameter? And is this DIP or PVC? Answer: The Sludge F.M. shall be 3 PVC Class Question: Should the complete Chemical Building go in Bid Item #30? Answer: Yes 3.27 Question: Regarding Specification Paragraph 2: Is this survey and staking covered in the Construction Staking Allowance? Answer: Yes, but only once Question: Will the requirements for backfill for the influent pump station be strictly as per the soils report, which is compacted soil or stone on a line 30 degrees from vertical from the footing to the surface with a drainage system? Answer: A drainage system will not be required. An Addendum to the Geotechnical Report is attached which states that the backfill shall be stable. Addendum No. 2: Page 3 of 4

5 3.29 Question: How should any spoils from project excavation be handles? Answer: Spoils may be spread on site as directed by the Engineer Question: Please clarify where V-5001 and V-5002 are located. I can t find them on the plans. Answer: V5001 is a pressure regulating valve on the compressed air line feeding the sludge pumps. It is not shown on the drawings, but shall be installed right after the air line splits to go to the Sludge Pumps. V5002 is the 6 plug valve on the influent line to the Sludge Pump Station (see I-115). V5301 should be re-labeled as V5002 on C Question: Regarding Bid Form Item #28: Please clarify if this means a Hot Tap. Answer: It refers to making the connection to the existing pipe between the primary and secondary lagoons which will be in service Question: Regarding Bid Form Item #15: This appears to be valve V-3302, shown in the Bypass Tie-in Detail. I m being told that this will actually need to be an Inserta-Valve. What is the intent here? Answer: An Inserta-Valve is acceptable, but not required. The method used for installing this valve shall be at the Contractor s discretion. 4. Acknowledgement 4.1 Receipt of Addendum No. 2 shall be acknowledged in two ways: Note on (EJCDC C-410) page 1 of Bid Form of the Project Manual Bidder acknowledges receipt of Addendum No. 2 and date of April 16, AND FAX Goodwyn, Mills and Cawood, Inc. at the Andalusia, Alabama office immediately to Patsy Stinson at (334) , and confirm that Addendum No. 2 has been received and is legible. OR Goodwyn, Mills & Cawood, Inc. at the Andalusia, Alabama office immediately at patsy.stinson@gmcnetwork.com and confirm that Addendum No. 2 has been received and is legible. 5. Conclusion 5.1 Attachments to this Addendum include: Revised Bid Form Power South Agreement to Hold Harmless and Indemnify Pre-Bid Meeting Minutes Addendum to the Report of Geotechnical Exploration 5.2 This is the end of Addendum Number 2, dated April 16, Addendum No. 2: Page 4 of 4

6 BID FORM LAGOON UPGRADE FOR THE CITY OF EVERGREEN, ALABAMA SRF PROJECT NO.: CS GMC PROJECT NO.: CMGM EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page i

7 TABLE OF CONTENTS Page Article 1 Bid Recipient... 1 Article 2 Bidder s Acknowledgements... 1 Article 3 Bidder s Representations... 1 Article 4 Bidder s Certification... 2 Article 5 Basis of Bid... 3 Article 6 Time of Completion... 5 Article 7 Attachments to this Bid... 5 Article 8 Defined Terms... 6 Article 9 Bid Submittal... 6 EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page ii

8 ARTICLE 1 BID RECIPIENT 1.01 This Bid is submitted to: City of Evergreen P. O. Box 229 Evergreen, AL Attn: Honorable Pete Wolff, III, Mayor 1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents. ARTICLE 2 BIDDER S ACKNOWLEDGEMENTS 2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner. ARTICLE 3 BIDDER S REPRESENTATIONS 3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda: Addendum No. Addendum, Date B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and has satisfied itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work. D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings. EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1

9 E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder s safety precautions and programs. F. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents. G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents. H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents and confirms that the written resolution thereof by Engineer is acceptable to Bidder. I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work. J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents. ARTICLE 4 BIDDER S CERTIFICATION 4.01 Bidder certifies that: A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation; B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.D: 1. corrupt practice means the offering, giving, receiving, or soliciting of any thing of value likely to influence the action of a public official in the bidding process; 2. fraudulent practice means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition; 3. collusive practice means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2

10 4. coercive practice means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract. ARTICLE 5 BASIS OF BID 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): ITEM NO QTY. UNIT DESCRIPTION UNIT PRICE TOTAL PRICE 1 1 LS Mobilization LF 16" PVC SS (C-502) 3 73 LF 12" PVC SS (C-502) 4 29 LF 18" PVC SS (C-502) 5 3 EA 4 FT Precast Concrete Manhole (C-502) 6 30 LF 8" PVC SS (C-502) 7 2 EA 4 FT "Doghouse" Concrete Manholes (C-502) 8 1 EA 2000 GPM Submersible Pump Station Including Electrical (Complete) (D-101) 9 1 EA Abandon Existing Influent Pump Station LF 14" HDPE DR 11 Force Main (C-502) LF 12" DI Force Main, Class 51 (C-502) 12 3 EA HDPE / DI Transitions 13 1 EA 16" Plug Valve (C-503) 14 1 EA 20" Plug Valve (C-503) 15 2 TONS DI Fittings 16 1 LS Valves (D-904) 17 1 EA 16" SS Tie In & Plug (C-502) 18 1 EA 12" SS Tie In & Plug (C-502) EA Concrete Supports for HDPE Force Main (C-502) EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3

11 20 2 EA Concrete Splash Pads (C-502) 21 2 EA Drain Primary Ponds and Spread Debris Piles 22 10,500 LF Reconstruct Pond Dikes (C-902) 23 4,000 CY Select Backfill 24 8,000 LF Concrete Dike Liner (4' Width) (C-602) 25 2,500 LF Concrete Dike Liner (5' Width) (C-602) 26 2 EA Drain Secondary Ponds (C-602) 27 1 EA 20" Wet Connection (C-503) 28 1 EA 16" Wet Connection (C-503) 29 1 LS DAF Unit Complete / Including Sludge Pump Station, Chemical Building, and Electrical (C-504) LF 16" Bypass Line (C-503) 31 1 LS 16" Manhole Tie In (C-504) LF 3" Sludge Force Main (C-503) 33 1 LS Sludge Disposal System w/bag (D-901) 34 1 LS Clearing and Grubbing 35 6,000 LF Silt Fence LF Wattles AC Grassing TONS No. 825 Crushed Stone Base TONS No. 57 Crushed Stone CY Topsoil EA Surface Aerators (Primary Cells), Including Electrical (D-501) 42 4 EA Surface Aerators (Secondary Cells), Including Electrical (D-502) EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4

12 43 1 LS DAF Influent Pump Station w/piping, Including Electrical (D-231) 44 1 LS Storm Water Permitting $2,000 $2, MOS Storm Water Monitoring $500 $6, LS Demolition & Excavation 47 1 LS Construction Stakeout / As-Built Survey $10,000 $10, CY Miscellaneous Concrete 49 1,000 SY Engineering Fabric 50 5 AC Mulching 51 8 HRS Bypass Pumping 52 1 LS Materials Testing Allowance $60,000 $60, LS Engineering Startup $10,000 $10, LS Electrical TOTAL BID NOTE: CONTRACTOR SHALL WRITE IN THE NAME OF THE SUPPLIED MANUFACTURER OF MAJOR EQUIPMENT ADJACENT TO EACH LINE ITEM. Total number of calendar days to substantially complete the Work: 270 days. Liquidated Damages Rate (from Agreement): $500.00/day. Bonds required under Paragraph 6.01 of the General Conditions will be based on the Contract Price. ARTICLE 6 TIME OF COMPLETION 6.01 Bidder agrees that the Work will be substantially complete within 270 calendar days after the date when the Contract Times commence to run as provided in Paragraph 4.01 of the General Conditions, and will be completed and ready for final payment in accordance with Paragraph of the General Conditions within 280 calendar days after the date when the Contract Times commence to run Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 ATTACHMENTS TO THIS BID 7.01 The following documents are submitted with and made a condition of this Bid: A. Required Bid security; B. List of Proposed Subcontractors; EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5

13 C. List of Proposed Suppliers; D. List of Project References; E. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids; F. Contractor s License No.: ARTICLE 8 DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. ARTICLE 9 BID SUBMITTAL BIDDER: [Indicate correct name of bidding entity] By: [Signature] [Printed name] (If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: [Signature] [Printed name] Title: Submittal Date: Address for giving notices: Telephone Number: Fax Number: Contact Name and address: Bidder s License No.: (where applicable) NOTE TO USER: Use in those states or other jurisdictions where applicable or required. EJCDC C-410, Bid Form for Construction Contracts. Copyright 2013 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6

14 Agreement to Hold Harmless and Indemnify The undersigned, ( Contractor ) has been contracted by the City of Evergreen ( City ) to perform work ( Work ) within the transmission line easement area of PowerSouth Energy Cooperative ( PowerSouth ). Specifically, the Work consists of laying new gravity sewers and constructing a new submersible pump station under, or within close proximity to, PowerSouth s facilities. Contractor acknowledges and understands that the Work may be performed in areas that contain energized facilities (electric lines, poles and appurtenances) or in close proximity to energized facilities. All facilities located on, above, under or around work sites are to be considered energized unless specifically identified otherwise. Contractor has been advised and is aware that PHYSICAL CONTACT WITH OR CLOSE PROXIMITY TO POWERSOUTH S FACILITIES MAY CAUSE DEATH OR SEVERE INJURIES. In order to induce PowerSouth to allow the performance of the Work within its easement area, the undersigned warrants the following: 1. Indemnification. Contractor agrees to indemnify and save PowerSouth, its officers, agents, Trustees and employees harmless from any and all losses, liabilities, damages, claims, demands, suits, actions, proceedings, subrogations and expenses, including court costs and reasonable attorney's fees arising from the said Work which are claimed or made by any person, firm, association or corporation, including employees, workmen, servants or agents of Contractor and its subcontractors, whether or not due in whole or in part to conditions, acts or omissions done or permitted by PowerSouth. Contractor further agrees to promptly assume full responsibility for the defense of any and all such suits, actions, or proceedings which may be brought against Contractor or against PowerSouth. In the event PowerSouth's machinery or equipment is used by Contractor in the performance of any activities that might be associated with the Work, such machinery or equipment shall be considered as being under the sole custody and control of Contractor during the period of such use by Contractor. 2. Safety. Contractor shall comply with all safety and security regulations and shall take all necessary precautions to prevent injury or damage to persons or property while so engaged. 3. Insurance. (1) Contractor warrants that it maintains, and requires any subcontractor to take out and maintain, at all times during the Access or the Work, insurance of the following minimum types and amounts to protect Contractor and PowerSouth: (a) Worker s compensation and employer s liability insurance, as required by law, covering all their employees who perform any of the obligations of the contractor, engineer, and architect pursuant to the Access or the Work. If any employer or employee is not subject to worker s compensation laws of the governing State, then insurance has been obtained voluntarily to extend to the employer and employee coverage to the same extent as though the employer or employee were subject to the worker s compensation laws. (b) General liability insurance covering all operations under the Access and the Work having limits for bodily injury or death of not less than $1 million each occurrence, limits for property damage of not less than $1 million each occurrence, and $2 million aggregate for accidents during the policy period. A single limit of $1 million of bodily injury and property damage is acceptable. This required insurance may be in a policy or policies of insurance, AGREEMENT TO HOLD HARMLESS AND INDEMNIFY Page 1 of 2

15 primary and excess including the umbrella or catastrophe form. (c) Automobile liability insurance on all motor vehicles used in connection with the Access and Activity, whether owned, non-owned, or hired, having limits for bodily injury or death of not less than $1 million per person and $1 million each occurrence, and property damage limits of $1 million for each occurrence. This required insurance may be in a policy or policies of insurance, primary and excess including the umbrella or catastrophe form. (2) PowerSouth shall have the right at any time to require general liability insurance and property damage liability insurance greater than those limits required in paragraphs (1)(b) and (1)(c) of this section. In any such event, the additional insurance premium or premiums payable solely as the result of such additional insurance shall be payable by Contractor. (3) PowerSouth shall be named as Additional Insured on all policies of insurance required in (1)(b) and (1)(c) of this section and given a waiver of subrogation. Such insurance shall be primary over any other insurance coverage available to PowerSouth. (4) The policies of insurance shall be in such form and issued by such insurer as shall be satisfactory to PowerSouth. PowerSouth s failure to demand a certificate of insurance required by this provision is not a waiver of Contractor s obligations to obtain the required insurance. CONTRACTOR SHALL NOT BEGIN WORK UNTIL ALL SUCH REQUIREMENTS HAVE BEEN FULLY MET AND ALL REQUIRED DOCUMENTS ARE CONFIRMED RECEIVED BY POWERSOUTH. 4. Coordination of Work: Contractor shall coordinate all Work with PowerSouth that requires Contractor, or any of Contractor s employees, subcontractors or equipment, to be within twentyfive feet (25 ) of PowerSouth facilities, to include all power lines, poles and appurtenances. Contractor shall be responsible for notifying PowerSouth of all dates and times that it may be working within twenty-five feet (25 ) of its facilities, and shall coordinate, when appropriate, Work schedules for the de-energization of facilities so that Work may be performed safely. Agreed to this day of, Contractor BY: Signature Print Name Its: Title AGREEMENT TO HOLD HARMLESS AND INDEMNIFY Page 2 of 2

16 PRE-BID MEETING MINUTES WASTEWATER TREATMENT PLANT IMPROVEMENTS FOR CITY OF EVERGREEN GMC PROJECT NO.: CMGM SRF PROJECT NO.: CS APRIL 9, 3:00 PM A Pre-Bid Meeting for SRF Project CS , Wastewater Treatment Plant Improvements, was held in the City Council Chambers in Evergreen, AL on Tuesday, April 9, Those in attendance are shown on the Attendees Roster which is attached to these minutes. Mr. Bob Carter opened the meeting and introduced himself and Mr. Dustin Till from GMC, Engineers for the project, and Mr. Darrell Davis, Superintendent of the Water System in Evergreen, who will be the City contact on this project. Mr. Carter welcomed everybody and told them the City and GMC sincerely appreciated their interest in this project and hope to be able to work with them and have a successful project for all involved. Mr. Carter then explained the project. The Lagoon is located on South Brewer Street and he gave directions from City Hall to the Lagoon. He then described the Plant Operations. The original Lagoon was constructed in 1961 and consisted of an influent pump station and two lagoons totaling 28 acres which operated in parallel. The pump station has two dedicated pumps that pump to each lagoon; there is no interconnection between these two pumping systems. There is a crossover pipe through the middle dike to allow flow from one pond to the other and there is a effluent structure in the center dike on the south end of the lagoons that collects flow from both primary cells. In 1980 the system was upgraded with the addition of two 5 1/2 acres polishing cells. Wastewater flows from the primary cells to the secondary cells by gravity. The polishing cells are designed to operate in series with one crossover pipe in the center dike. The effluent structure is in the southeast corner of the southern cell. The flow goes through a Parshall Flume and Cascade Aeration then to discharge. In 1991 an additional upgrade was made to add floating aerators in the primary cells, and the effluent structure was designed for the cells to operate at 5 foot depth. Mr. Carter then stated that the Contractor should expect to be required to purchase a $112 Contractor s License in Evergreen, and all Sub-Contractor s shall be required to purchase the same license. A building permit will be required; however, the Contractor should contact the building inspector directly to determine the cost of that permit. In response to a question Mr. Carter, indicated the abandonment of the existing pump station would be handled by the City of Evergreen. The Contractor will be required to connect new Pre-Bid Minutes - Page 1 of 3

17 gravity sewers to the existing sewer system to divert flow to the new pump station and then plug the existing sewers on the downstream side of this connection, thereby cutting off all flow to the station. Otherwise, all other abandonment will be handled by the City. Mr. Carter also explained in response to some questions that the City of Evergreen owns its own Electrical System and will work with the Contractor to provide the necessary electrical service to the Plant for the improvements that are to be made. That will include building a new three phase line through the south side of the property where the Dissolved Air Floatation unit is planned to be constructed. Mr. Carter also explained that a portion of this work will be in an Easement owned by Power South Corporation, and under one of their transmission lines. Mr. Carter stated the City has obtained an Agreement with Power South for them to coordinate with the Contractor and deenergize this line for a nominal period of time to allow the work to proceed underneath the line. In addition, Power South will expect an Indemnity Agreement to be signed by the Prime Contractor and any Subs which may be working underneath the line. The period that the line can de-energized shall me minimized, so the Contractor shall organize his work and coordinate with Power South in such a way that all of the work be completed in the shortest period of time while the line is de-energized. Power South expects this period of time to be no more than one week. There were questions asked about the sludge removal. Mr. Carter indicated that it was anticipated that sludge would not need to be removed from the ponds, however, that could change once the primary ponds are de-watered. The contract, as it will be Bid, expects the Contractor to move the debris around the inlet pipe in the primary cells and spread that material out in the bottom of the cells. Should any spoils need to be removed, they may be spread in the southwest part of the City property near the polishing cells in an area designated by the Engineer and the City. There was a good bit of discussion about existing operation and piping in the existing ponds and the method that may be used to de-water these ponds. There are a number of different scenarios to accomplish this work. Mr. Carter indicated the City and the Engineer would be more than willing to work with the Contractor to accomplish these tasks in the most efficient manner. There were questions regarding the Soils Report and the recommendation in the report that the excavation around the influent pump station be backfilled on a 30 angle to vertical from the station foundation to the ground surface. The report also indicated that the Contractor may use crushed stone as opposed to a select sand backfill compacted in layers. Mr. Carter indicated he would discuss this with the Soils Engineers and provide an answer to these questions in an Addendum. Pre-Bid Minutes - Page 2 of 3

18 There was a question regarding miscellaneous concrete and how that could be used on the project. Mr. Carter explained that would be used to cover contingency items not anticipated during the design of the project. There were several questions regarding the valves on the project. Mr. Carter indicated that would be addressed in an Addendum. Mr. Carter described the project financing which is from an SRF loan that the City has obtained. Pay Estimates will be processed monthly and once an estimate is approved, funds will be requested from the SRF Program. Mr. Carter indicated that typically payments for monthly estimates can be made within approximately 3 weeks. There was a question regarding changing the bid date from Tuesday, April 16, 2019 to Thursday, April 18, Mr. Carter indicated that would be considered and addressed in an Addendum. The meeting was then closed and moved to the Lagoon site for a site visit. At the Site, various questions were answered by Mr. Carter, Mr. Davis, and Mr. Till regarding issues to be anticipated during the construction process related to the pump station and the construction of the new pump station, abandonment of the old pump station, the installation of the new aerators, bypassing the flow at the polishing ponds, all of those discussions were basically similar to the previous discussions and to the information presented in the Plans. Any items needing additional clarification will be addressed in an Addendum. The meeting was then closed. Pre-Bid Minutes - Page 3 of 3

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20 April 15, 2019 Mr. Dustin Till, EI Goodwyn, Mills & Cawood, Inc EastChase Lane Suite 200 Montgomery, Alabama RE: ADDENDUM NO. 1 REPORT OF GEOTECHNICAL EXPLORATION EVERGREEN WWTP AND LIFT STATION UPGRADES CONECUH COUNTY, ALABAMA GMC PROJECT GMGM Dear Mr. Till: Goodwyn, Mills and Cawood, Inc. (Geotechnical & Construction Services Division) is pleased to provide this Addendum to the Report of Geotechnical Exploration dated August 20, This includes revised pump station excavation and backfill recommendations. We understand that the proposed pump station is designed to withstand hydrostatic pressures up to the planned ground surface, approximately 212 feet. Based on this information, we waive the requirements of Section 5.3 Below Grade Walls for excavation size and backfill type requirements. These requirements are for below grade structures that are not designed to withstand hydrostatic pressures. Please refer to Section 4.3 Fill Placement for material and compaction requirements for the pump station. It is the responsibility of the contractor to insure safe excavations are maintained during construction. If you have any questions pertaining to this addendum, or if we may be of further service, please do not hesitate to call. Sincerely, GOODWYN, MILLS AND CAWOOD, INC. Jay Shaddix Staff Geotechnical Professional Michael J. McNeill, PE Senior Geotechnical Engineer Licensed Alabama 26331