TENDER ID :LUC DATE: SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD. (WHOLLY OWNED SUBSIDIARY OF SBI) NOTICE INVITING TENDER

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1 TENDER ID :LUC DATE: SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD. (WHOLLY OWNED SUBSIDIARY OF SBI) NOTICE INVITING TENDER SBI Infra Management Solutions Pvt. Ltd. on behalf of SBI invites tenders under two cover system (Tender fee, EMD, Technical Bid and required documents in hard copies in Cover-I and Price bid(as per Annexure-A) in Cover-II) for Hiring of one 15 KVA DG set for State Bank of India, Dimension Data Craft Gorakhpur Main Branch Campus, Bank Road, Gorakhpur , details given below: 1. Name of Work Hiring of one 15 KVA DG set for State Bank of India, Dimension Data Craft : Gorakhpur Main Branch Campus, Bank Road, Gorakhpur Time allowed for 30 Days from the date of placing the work order completion : 3. Earnest Money Deposit(EMD15 KVA-Rs ) : Earnest Money Deposit(EMD) shall be in the form of a Demand Draft/Banker s Cheque favoring The Chief Manager(GB), State Bank of India, Administrative office Gorakhpur (to be submitted in a sealed envelope ) payable at Gorakhpur. 4. Security deposit : 5% of contract value. The L1 contractor has to deposit 5% of the Annual contract value for 3 years as security deposit in the form of DD/Bankers Cheque/FD favoring The Chief Manager(GB), State Bank of India, Administrative office Gorakhpur at Gorakhpur that will be retained by the bank for the entire contract period. 5. Document Tender Fee: Non refundable Rs (Rs. Five Hundred Only) online deposit through State Bank Collect(SB Collect). The print out of the receipt should be submitted with the technical bid of the tender failing which tender shall be rejected. Process for tender fee submission is as under: Open website > Select SB Collect from Top Menu, click the check box and Proceed 3) Select All India in State of Corporate/Institution & Select Commercial Services in Type of Corporate/Institution then Go 4) Select SBI Infra Management Solutions pvt. Ltd in Commercial Services Name and Submit 5) Select Tender Application Fee in Payment Category and enter the Tender ID exactly as given in first page top of this tender(characters in uppercase Only). 6) Fill up all fields such as , GST No., Mobile No, Seal and Signature of the tenderer: 1

2 Vendor/Firm Name etc and make payment. 7) Enclose payment receipt having unique reference No. along with EMD. 6. Availability of tender Tender documents to be downloaded from the SBI Bank website documents : under Procurement News from to 14:00 Hrs on Address at which the hard Tender fee, technical bid, EMD and Price Bid in sealed envelope should copy of Tender fee, Technical be submitted physically/by post/courier at SBI INFRA MANAGEMENT bid and EMD of tenders are SOLUTIONS PVT. LTD. State Bank of India, Administrative Office, to Be submitted : Near Taramandal, Deaoria Bypass Road, Buddh Vihar Part-A, Gorakhpur before by 14:00 Hrs. Contact: Ramji Sharan, Dy. Manager(Electrical) Date and time of opening at 14:30 Hrs Technical bid and Price bid may be opened of tender: same day at 17:00 Hrs. or shall be intimated later( Price Bid will be opened only of those bidders who are successful in Technical Bid after scrutiny ) 9. Validity of order 01(one) month from the date of opening of pride bid of tender. : 10. Liquidated Damages 0.5% per week subject to a maximum of 5% of contract value. : In case the date of opening of tenders is declared as a holiday, the tenders will be opened on the next working day at the same time. SBI/SBIIMS has the right to accept/ reject any or all tenders without assigning any reasons. SBI Infra Management Solutions Pvt. Ltd. (SBIIMS) Seal and Signature of the tenderer: 2

3 TENDER ID :LUC DATE: SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD. TENDER FORMAT ALONG WITH TERMS AND CONDITIONS NAME OF BRANCH : STATE BANK OF INDIA, DIMENSION DATA CRAFT GORAKHPUR MAIN BRANCH CAMPUS, BANK ROAD, GORAKHPUR HIRING OF ONE 15 KVA GENERATOR SET Sealed tenders are hereby invited for hiring of one 15 KVA Gen Sets with CPCB compliant acoustic canopy to cater to the electrical load/air conditioning/ other loads at State Bank of India, Dimension Data Craft Gorakhpur Main Branch Campus, Bank Road, Gorakhpur Given below are the terms and conditions of the tender which is to be submitted in two sealed covers. Cover- I should be super scribed Cover-I EMD, Tender Fee and Technical Bid - Hiring of Gen Sets for State Bank of India, Dimension Data Craft Gorakhpur Main Branch Campus, Bank Road, Gorakhpur due on 23/04/2019 It should contain the following documents / papers. i. Earnest money Deposit. ii. Tender Fee of Rs iii. Documentary proof like self attested copy of invoice/excise gate pass as evidence that DG set being offered is not more than 3 years old on the date of submission of tender if old set is being offered or signed confirmation on a separate sheet of paper that new genset will be provided if orders are placed by the Bank if new generator is being offered. The confirmation, addressed to The Vice President, SBI Infra Management Solutions Pvt. Ltd., 6 th Floor A-Wing, State Bank of India, Local Head Office, Lucknow shall be in the format given below: It is confirmed that new generator as per tender specifications, terms and conditions shall be provided in case our tender is accepted by the Bank for placement of orders. Date Signature of Bidder iv. Tender form except the page titled PRICE BID signed and stamped on each page ( Only signature if individual is bidding) as a token of acceptance of tender terms, conditions and specifications. v. Copy of Registration Certificate of firm if tender is from a firm. Seal and Signature of the tenderer: 3

4 vi. Copy of PAN card of proprietor if firm is proprietary or copy of PAN card of the firm if it is a partnership firm. vii. Copy of PAN card of individual if an individual is tendering for the work. viii.copy of GST Registration Certificate, if applicable. Cover II should be super scribed Cover-II, Price Bid- Hiring of Gen Sets for State Bank of India, Dimension Data Craft Gorakhpur Main Branch Campus, Bank Road, Gorakhpur due on 23/04/2019. Its shall contain only one page, viz. the page titled PRICE BID(as per Annexure-A) of the tender form with rates duly filled and with signatures and seal ( Only signature if individual is bidding)on the page. Tenders are to be addressed to SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD. State Bank of India, Administrative Office, Near Taramandal, Deaoria Bypass Road, Buddh Vihar Part-A, Gorakhpur and submitted in the office by 1400 hours on technical bid to be opened at 14:30 Hrs on the same day. Cover I shall be opened first and thereafter Bank shall at its sole discretion fix time and date of opening of Cover II which shall be intimated to the bidders. One representative of the bidder can be present to witness the tender opening. Tenders not submitted in two covers, Cover I and Cover II, with proper address and superscribed properly as detailed above will not be accepted. If Cover I does not contain any of the following [a),b),c),d), e), g) & h)) for firms and a),b),c), f ), g) & h) )for individuals]the tender will not be accepted and Cover II not opened: a) Proper Earnest Money Deposit b) Documentary proof like self attested copy of invoice/excise gate pass as evidence that DG set being offered is not more than 3 years old on the date of submission of tender if old set is being offered or signed confirmation on a separate sheet of paper in the format given above that new genset will be provided if orders are placed by the Bank if new generator is being offered. c) Tender form except the page titled PRICE BID signed and stamped ( Only signature if individual is bidding)on each page as a token of acceptance of tender terms, conditions and specifications. d) Copy of Registration Certificate of firm if tender is from a firm. e) Copy of PAN card of proprietor if firm is proprietary or copy of PAN card of the firm if it is a partnership firm. f) Copy of PAN card of individual if an individual is tendering. g) Copy of GST registration certificate, if available. h) Tender Fee of Rs Seal and Signature of the tenderer: 4

5 If on opening of Cover I or Cover II tender is found to be conditional it will be rejected. If PRICE BID page of tender document in Cover II is not signed it will not be accepted. More than one tender will not be accepted from one firm or from an individual. Only registered firms or individuals can submit tenders. TERMS AND CONDITIONS: 1.The generator should be three phase, 4 wire in OEM/OEA,CPCB compliant acoustic canopy and of make as under: Engine: Cummins / Kirloskar /Greaves/Mahindra/Ashok Leyland/Eicher Alternator:Stamford/Kirloskar Electric/Crompton Greaves/Kirloskar. 2. The generators should have hour meter, volt meter, ammeter, KWH meter, KW meter, frequency meter, RPM meter and a MCCB of suitable rating. 3. The vendor will have to supply and install suitable length, size & capacity armored aluminum cable for connection from the generator MCCB to Bank provided change over switch. 4. The generators will have to be placed in the premises or near the premises of Branch as per Bank instructions. 5. 5% of Annual Contract Value in form of Demand Draft favoring the Bank will be kept as security with the Bank for the contract period. 6. Rates for genset are to be quoted in the Price Bid. As can be seen in the Price Bid page rates are to be quoted in two parts, one being the fixed charges which will include rental, operating cost, maintenance, cost of consumables/spares, lubricants as required and everything else except diesel cost and the other diesel consumption rate in litres per hour. The rate quoted shall include all other duties, taxes, levies, octroi, transport, loading and unloading charges etc. but exclusive of GST. GST shall be admitted additionally, if applicable. Contractor will have to provide a calibrated level indicator in the fuel tank and also jointly maintain a log sheet( Amperes,Voltage, Frequency, KWH, KW, RPM, running hours, diesel level on half hourly basis) with the Bank and give to the Bank a daily day end report of running hours, loading, KWH consumed and diesel used. 7. Age of DG set on the date of submission of tender should not be more than 3 years as on Self attested copy of Invoice/ excise gate pass etc. shall be submitted as proof of age of the generator in Cover I of the tender. 8. Contractor shall arrange for maintenance of their Diesel Generator set as prescribed by the supplier for reducing breakdowns to the minimum and for uninterrupted operation of DG set. 9. The initial period of contract shall be for 3 years, renewable for a further period of maximum 3 years, subject to satisfactory services. Extensions shall be in block of one year after the first three years contract period in the full discretion of the Bank. 10. Vendor will have to provide the services of an operator having the necessary skill level for operation and routine attention to the genset. Generator services will have to be provided for 24 hours on all days in the year. 11. Rates for genset are to be quoted in the page titled Price Bid. Only fixed charges are to be quoted and diesel consumption rate in litres per hour. ( Refer point s. no.6 above). Seal and Signature of the tenderer: 5

6 i. Calculation for arriving at L-1 Per month value of tender for comparison purpose=quoted per month fixed charges + Quoted per hour consumption in liters X aforesaid Average Monthly Run of 30 hours X per liter cost of diesel on date of opening of price bid. ii. Monthly payments to vendor on whom orders are placed will be made as under: Quoted per month fixed charges + Quoted per hour consumption in liters X Actual run of genset for the month in question in hours X per liter cost of diesel on the last day of the month for which bill is raised. Iii.The empirical expected Average Monthly Run for the genset under tender has been fixed as 30 hours. 12. Payments shall be made on monthly basis after submission of the bill alongwith proof of the diesel purchase. 13. The contractor will have to provide recommended Generator Body Safety Earthing and Neutral earthing. 14. The safety and security of the generators shall be the contractor s (firm from whom the Gen Sets is taken on hire) responsibility. 15. The contractors shall be entirely responsible for any accident or injury to any personnel including the Gen Sets operator due to installation / operation of the generators and shall completely and totally indemnify the Bank of any responsibility by entering into the contract for the work. 16. The contractor will have to arrange for workmen compensation insurance cover for their operating personnel. 17. Earnest Money Deposit(EMD) shall be in the form of a Demand Draft/Banker s Cheque favoring The Chief Manager(GB), State Bank of India, AO Gorakhpur payable at Gorakhpur 18. It shall be entirely the contractor s responsibility to ensure compliance / conformity to any related statutory obligations like those pertaining to pollution or electrical safety. 19. Time allowed for supply, installation, testing and commissioning of the DG sets shall be 30 days from date of order. 20.The contractor will have to maintain log books showing parameters as detailed in point s.no. 6 above and it should be got counter checked by the designated SBI personnel in the branch. 21. The rates should be inclusive of all taxes, levies, transportation, handling charge etc. Nothing additional shall be paid. However rates should be quoted exclusive of GST which, if applicable, shall be admitted at prevailing rates. 22. The offer will be valid for 90 days from the date of opening of tender. 23. The platform / space for the Gen Sets shall be provided by the Branch. 24. If the services of the contractor are found unsatisfactory, the Bank reserves the right to terminate the contract after giving one month notice. 25. Tenderer should sign and stamp all the pages submitted with the tender. 26. The firm to whom the contract is awarded will have to submit Rs. 100/- (Rs. One Hundred Only) non judicial stamp paper for drawing up the contract. 27. The vendors are requested to acquaint themselves with the site conditions, terms & conditions, schedule of items and technical specifications of the Tender and should seek requisite clarifications, if required, from concerned Administrative office/regional Office before quoting the rates. Seal and Signature of the tenderer: 6

7 28. The vendor shall not assign the contract to any one else. He shall not sublet any portion of the contract. 29. The rates quoted by the vendor shall be firm & fixed and no variation will be allowed in rates on any account. The rate quoted should be inclusive of all taxes, duties, levies etc. imposed by the Central, State Govt. or Local Administration and as applicable or becomes applicable during the contract period. 30. Proper and timely maintenance of DG set,cable and all other material given on hire by the contractor shall be the total responsibility of the contractor giving the DG set on hire. 31. The D.G. sets offered on hire basis should be of approved makes with original sound proof canopy OEM/OEA of the DG set. 32. The DG set should comply with CPCB (Central Pollution Control Board) norms. 33. The vendor will make arrangement for obtaining any permission of statutory authorities for installation of D.G. set, at his own cost. 34. The required arrangements for providing exhaust pipelines of the DG sets, if required, as per specification of Statutory Authorities, will be made by the vendor at its own cost. 35. The charges for transportation, loading & unloading and installation of the D.G. sets in Bank s premises will be borne by the supplier. Mending of any damage caused to the Bank s property during loading, unloading & installation of the D.G. set in Bank premises will be done by the contractor to original finish at his cost. 36. In case of break-down of D.G. set, alternative interim arrangement will have to be made by the vendor within six hours by providing substitute generators(s) of adequate capacity at no extra cost. In case vendor fails to make alternative, interim genset arrangement, Bank will impose penalty at double the pro-rata rate to be deducted from monthly bill of the generators for the period the generating set remains nonfunctional. 37. The successful bidder will have to execute an agreement with the bank in non judicial stamp paper of Rs denomination before commencement of the contract. The successful bidder will also have to furnish a security deposit as detailed in point s. no. 5 above. In case of non-performance of the contract by the vendor, Bank shall have full discretion to recover money from the security deposit either partly or in full. 38. No payment will be made until the Agreement is executed and the security deposit is furnished. The security deposit (part intact) will be refunded to the contractor within a reasonable period after the closure of the contract. 39. The deployment of operators for running the generator sets should comply with all the Labour Legislations like Minimum Wage Act etc. of Govt. of India and the State Govt. 40. The contractor will have to remove the D.G. sets from the Bank s premise within 3 (three) days from the date of termination or closure of the contract, at his cost, else demur rage Rs. 1000/- (Rupees One thousand only) per day will be levied by the bank on the contractor. Mending of any damage caused to the Bank s property during taking the generators out of the Bank s premises will be done by the contractor to original finish at his cost. 41. If the successful bidder fails to perform the commencement of the contract within the specified time period, the earnest money deposited by the bidder will be forfeited including blacklisting of defaulter vendor and the bank will be at liberty to entrust the job to any other vendor within its sole discretion. 42. Any violation in the conditions of contract shall be treated as breach of contract on the Seal and Signature of the tenderer: 7

8 vendor s part for which Bank will be at liberty to cancel the tender / terminate the agreement. 43. The vendor shall study the schedule of items, technical specifications etc. for its sufficiency considering all the regulations of local authorities and manufacturer and code of standard as applicable at the time of submitting the tender and shall bring to the notice addition or deletion, if any, in writing along with the tender. 44. The vendor shall strictly comply with the provisions of safety code including obtaining necessary insurance cover / policy to protect Bank s interest on account of loss to any person(s) and or property arising due to faulty installation etc. on the vendor s part. 45. All kinds of maintenance including periodical servicing of the Generator sets / AMF system and arrangement of Diesel required for daily running of the Generator Sets etc. shall be the responsibility of the Vendor. 46. The vendor should note that workmen assigned with operational, maintenance or any other duty for the hired DG set shall in all circumstances continue to be the employee of the vendor. No relationship of the employee and employer between the operator and the Bank shall be deemed to have established. 47. In case of 3 phase D.G. sets, it will be sole responsibility of the Vendor to ensure proper distribution of load on all the phases. The Generator sets should however, be capable to sustain 30% unbalanced loading conditions on all the phases. However, the Bank shall bear no responsibility for any kind of failure in the Generator sets on account of unbalanced load on the different phases etc. The vendor shall keep daily check over the loads on all the phases and will initiate corrective steps under the supervision of valid A Class License holder electrical contractor. 48. The vendor will provide suitable Batteries for the operation of Self Starter and will maintain the same at his own cost in good working conditions. 49. The vendor should put their signature and seal( only signatures shall suffice in case the bidder is an individual)on each page of the tender document (Both on Part-I containing terms, condition & specifications and Part-II containing Price Bid) without the signature and seal ( only signatures shall suffice in case the bidder is an individual) the tender shall be liable for rejection. 50. Conditional Tenders are liable for rejection. 51. Bank reserves the absolute right to accept / reject any or all the offers / tenders received without assigning any reason whatsoever x-----x----- I / WE have read and understood all the above terms and conditions carefully and undertake to abide by all of them. Signature and seal of vendor Address: Date: Phone no : Mobile no : Seal and Signature of the tenderer: 8

9 ANNEXURE-A TENDER ID :LUC DATE: SBI INFRA MANAGEMENT SOLUTIONS PVT. LTD. (WHOLLY OWNED SUBSIDIARY OF SBI) PRICE BID (TO BE SUBMITED IN COVER -II OF THE TENDER ) HIRING OF 15 KVA GENERATOR FOR DIMENSION DATA CRAFT, STATE BANK OF INDIA, MAIN BRANCH CAMPUS, GORAKHPUR I) FIXED CHARGES : Rs...p.m. (in figures) : Rupees...p.m.(in words) II) FUEL CONSUMPTION:...liters per hour Calculation for evaluating tender Per month value of tender =Quoted per month fixed charges + Quoted per hour consumption in liters X Average Monthly Run of 30 hours as indicated at point s. no. 11(i) of tender form under Terms & Conditions.X per liter cost of diesel on date of opening of price bid. Method of calculation of monthly payment is given at point s. no 11(ii) of tender form under Terms&Conditions Signature and seal of Bidder Place : Date : Seal and Signature of the tenderer: 9