Florida Courts E-Filing Portal Update. September 2015

Transcription

1 Florida Courts E-Filing Portal Update September 2015

2 Florida Bar Article E-filing is now the norm The Florida Bar eba004410df!OpenDocument September 8, 2015 By Gary Blankenship Four years ago, you were probably still taking your court-related paperwork to the courthouse (or having a runner do it) and dropping it off at the clerk s office. Service was done by mail, runner, fax (if it wasn t too long) or perhaps if you were progressive by . There was this thing out there, nibbling at the edge, known as the statewide e-filing portal for the court system. And while many, if not most, county clerks of court were tied into the portal, usually only a few select attorneys in those counties were actually filing anything through it, more or less as testers. And that was only civil cases. Only attorneys were authorized to do e-filing. In fact, during the portal s first month, in January 2011 (a legislative act in 2009 mandated that the portal open that month), a total of 229 documents were filed. By summer, that had risen to 6,225 documents. As the system geared up, sometimes it took days before e-filed documents were docketed, particularly after e-filing became mandatory in civil cases by Supreme Court order in Fast forward to this summer. Document filings now average more than 54,000 a day and more than 1.8 million a month. Some hours have seen more than 8,000 filings more than the first six months in Docketing is generally done within the day...

3 Your Accomplishments To-Date 2013 Florida Supreme Court Mandates April - Civil Divisions October - Criminal Divisions Batch Filings October 2013 E-service implemented March 2014 Filing to Florida Supreme Court 2 nd District Court of Appeals June 2014 Added Filer Roles Judge Self-Represented Litigant Added A2J Document Generation October 2014 New Filer Options Manage My E-service Clerk Filing to the Department of Corrections April 2015 New Filer and Clerk Options My Fees Progress Bar for Uploading Documents

4 Current E-Filing Jurisdictions Trial Courts 67 Counties Appellate Courts 2 nd DCA Florida Supreme Court 1 st, 3 rd, 4 th and 5 th DCAs TBD

5 April 2013 Through August 2015 Category mber Number E-Filing Submissions 45,013,604 Individual Documents Submitted 70,628,062 Average # of Submissions per Weekday 54,560 Highest Volume Day: June 24 59,085 Highest Peak # of filings in 1 hr: July 27, 4pm 8,288 New Case Initiations 1,464,363 Portal Users 94,538

6 Court Filing Fees Paid Portal Opens for voluntary use 2012 Voluntary filings 2013 April 1, Mandatory for attorneys Portal used for a full calendar year 2015 As of August 31, ,591 Transactions Year Fees 2011 $141, $2,622, $189,819, $234,609, $160,015,139

7 August 2015 Monthly Stats Category Number E-Filing Submissions 1,163,550 Individual Documents Submitted Total Number of Pages 1,758,084 7,813,749 Average Submissions per Weekday 52,054 Highest Volume Day: August 25 57,378 Peak # of filings in 1 hour: 3 pm 7,565 New Case Initiation 58,350 Portal Users 94,538

8 August Portal Activity by Filer Role

9 Monthly Submissions and Documents 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000, , , , ,000 0

10 Average E-Filings per Hour am 2am 3am 4am 5am 6am 7am 8am 9am 10am 12pm 1pm 2pm 3pm 4pm 5pm 6pm 7pm 8pm 9pm 10pm 11pm 12pm

11 Average # Days to Docket Serie s1 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug

12 % Filings Returned to Filer for Correction 2.32% 2.18% 2.24% 2.16% 2.23% 2.21% 2.20% 2.28% 2.22% 2.16% 2.18% 2.10% 2.09% Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15

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14 Subscribe to YouTube Channel

15 Access to Videos Click Video Icon in the Portal on any screen YouTube Video Begins

16 Coming September 20 Workbench [Draft Folder] Customize Filer Notifications you receive Filer Alerts Page E-service Page Tabs Self-Represented Litigant Document Generation Tab [DIY Documents] Remove Document Group and Type Drop Downs on Add Document Page Metadata Responsibility Warning Remove Yourself from E-service List when added as Other Attorney/Interested Party

17 Workbench

18 Notifications The Filer [which includes the Clerk Filer] can select which notifications to receive

19 Filer Alerts Alerts that are monitored Filing Moved to Pending Queue E-service Delivery Failure Removal From E-service List Request When Filer logs in to the Portal if any of the above listed s have been received, the Filer will see the My Alerts page Alerts remain on the My Alerts page until cleared or resolved

20 My Alerts

21 New E-service Page

22 DIY Documents Tab

23 Add/Edit Documents Page Removed Document Group and Document Type drop downs Added Metadata Warning with link to YouTube video

24 Removal from E-service List

25 Information Section Portal E-Filing News & Info assists filers

26 E-Filing Portal New Users The Portal has been expanded so these groups may E-file: Available Now Coming September 20 Court Reporters Law Enforcement Mediators Mental Health Professionals Process Servers Self-Represented Litigants State Agencies Organization Local Agencies Organization Insurance Agencies Organization Creditors Drop down Media Drop down

27 Clerk Review Side Mass moving Pending Queue submissions to FFJR [Default is set to off contact Service Desk to enable when ready] Ability to create a standard reason to return to the filer when a submission is set to Filed for Judicial Review or Pending Queue Ability for County to access and edit Organizations you have created New Accounting Clerk role that can view/print reports only Keystroke functionality to navigate through Review Queue Ability to view Pending Queue filings without the need to use the Search Filings menu [ Portal Review only] Icon added to denote Corrected Filing When you sort by the Corrected Filing icon, retains that result set and allows the Clerk Reviewer to quickly move through the list of corrected submissions

28 Clerk Review Side Expanded DOC to include Circuit Civil Division [Habeas Cases] Added Print feature to Payment Information in Portal Review Send Filer Role and Bar ID to CCIS 3.0 to comply with Web Service for Reports [documentation to be provided] Chrome Version 42 or above no longer allows Silverlight Use Firefox [any version] or I.E.

29 Pending Queue Reasons County Admins can create Pending Queue and FFJR Reasons

30 Reason Drop Down When sending a submission to the Pending Queue, use the Drop Down to select from a list of standard Pending Queue Reasons created and approved by each county

31 Corrected Filing Icon When a filer submits a correct filing, icon is attached to submission to designate correct filing has been resubmitted. Use Filter to show a list of resubmitted filings.

32 Filter by Icon Clerk Reviewer can filter by corrected filing icon and quickly work the list

33 Major Portal Projects Implementation of Access to Justice Forms for Self-Represented Litigant System-to-System E-Filing for Law Firms E-Filing Standardization among Counties Divisions Should be completed Case Types Should be completed Sub Types Should be completed Document Descriptions - Available

34 Future Releases Accepting Proposed Orders through the Portal Route to the Judicial Circuits Bypass the Clerk E-service on the Judges Clerk to Clerk Transfer of Cases Third Party Filing Value Added Service Provided by Outside Vendors Standards to Comply With Certification by E-Filing Authority Board required

35 Questions? Ask away Happy to provide a demo Suggestions for us??