Preliminary qualification requirements for the UNB01 and the UNB10 procurement processes.

Transcription

1 Preliminary qualification requirements for the UNB01 and the UNB10 procurement processes. This overview is intended as a guide for suppliers who wish to prepare themselves for the participation in the procurement processes related to the UNB01 and the UNB10 contracts prior to the formal announcement of said public procurement processes. These qualification requirements may be subject to change. The qualification requirements applicable to UNB01 and UNB10 will be issued when the public procurement processes for these contracts are announced. No. Requirement Documentation requirements Comments 1. General requirements 1.1 European Single Procurement Document (ESPD) Completed and signed ESPD selfdeclaration form. The Supplier shall submit an ESPD along with the qualification documentation. The ESPD shall be included to the qualification documents as a PDF -file in addition to the XML file. The ESPD.xml file is enclosed. This file is to be uploaded to the European ESPD site (free of use). The Supplier shall fill in the form, print it out, sign it, and enclose it with the documentation of qualification. If the Supplier relies on the capacity of other companies to fulfil one or more of the qualification requirements, those companies must also submit an ESPD. By ticking item "a: Joint statement for all qualification requirements" under part IV Qualification Requirements in the ESPD, the subcontractor(s) confirms that he fulfils the appropriate qualification requirement(s) if in which the Supplier relies on his capacity. The Company requires that the Suppliers submits the ESPD in addition to other qualification documentation. 1.2 Code of Conduct The Supplier shall confirm that he has read and understood the contents of Bane NOR s Etiske krav til forretningspartnere Signed self-declaration in item 10 of Bane NOR Code of conduct for Business Partners.

2 No. Requirement Documentation requirements Comments 1.3 The Supplier s identity Supplier(s) applying for pre-qualification shall specifically provide the following The supplier's identity shall be documented. information: If the Supplier(s) constitute a joint venture, all parties shall be jointly and severally liable for the performance of the Work under the Contract. Name of the Supplier Postal and office address Contact person s name, phone number, and address Organisational chart Description of owners and ownership structure Information about ultimate parent company. If the Supplier(s) constitute a joint venture, the relationship between the parties involved shall be described and documented, and the information listed above shall be submitted for all parties involved, including the parent company. If the Suppliers constitute a joint venture, a copy of the joint venture agreement that has or will be signed between the members, shall be submitted. The joint venture agreement shall commit the parties to be jointly and severally liable for the performance of the Work under the Contract. If the joint venture agreement is not signed, a declaration that such an agreement will be established shall be signed by all members of the joint venture. The declaration shall commit the parties to jointly and severally liable for the performance of the Work under the Contract.

3 No. Requirement Documentation requirements Comments 1.4 Declaration of Commitment: Declarations of Commitment shall be submitted confirming that the Supplier has access to the necessary resources from subcontractors. The Supplier shall submit a Declaration of Commitment in those cases where the Supplier relies on other suppliers/contractors to meet the "requirements for the Supplier's technical and professional qualifications". The Declaration of Commitment also applies to suppliers/contractors who are to perform engineering activities. 1.5 Registration The Supplier shall be a legally established company and registered in accordance with applicable laws and regulations. A certificate of registration shall be submitted for both the Supplier and for any partner companies he relies on to fulfil the qualification requirements. If the Supplier relies on other companies to fulfil qualification requirements, the requirement also applies to said partner company or companies. For foreign companies: Documentation that the Supplier is registered in the industry register as prescribed in the legislation in the country in which the Supplier is established. 1.6 The Supplier shall familiarised himself with Bane NOR SF s safety policy and objectives. Completed and signed "Selfdeclaration on Safety Policy and Objectives Must be signed by the general manager, or a person with authorisation.

4 No. Requirement Documentation requirements Comments 1,7 Confirm in writing that Authorisation for Must be signed by the general manager, The Supplier shall familiarise himself with Authorisation for collection of information from the Norwegian Tax Administration collection of information from the Norwegian Tax Administration will be signed if the contract is awarded. or a person with authorisation.

5 2. Requirements relating to the Supplier's economic and financial capacity Requirement Documentation requirements Comments. Financial health and robustness The Supplier shall possess sufficient capacity, financial health and financial implementation capability for the entire contract period to execute the Contract, including: Capacity: In order to assess the Supplier s capacity to handle the scope of the assignment, average annual revenues over the past three fiscal years and equity in the last fiscal year shall meet set requirements. UNB01: Minimum turnover requirement: NOK 3000 million Minimum equity requirement: NOK 500 million UNB10: Minimum turnover requirement: NOK 500 million Minimum equity requirement: NOK 100 million For partner companies, the assessment is made based on the combined amounts of the participants. The Supplier may rely on the parent company for compliance with financial capacity requirements. Financial strength: Positive accumulated net profit ratio ((Operating profit + Financial income)/operating revenues) over the past three fiscal years. For partner companies, the total accumulated operating income shall be applied. - A debt-equity ratio (Total liabilities/total equity) no higher than 5 for the last fiscal year. Financial statements including notes with associated auditor s report for the past three fiscal years ( ). If the financial statements for 2017 have yet to be formally approved, preliminary financial statements for 2017 shall be submitted. For foreign Supplier(s), financial statements, including notes, shall be in English for the period mentioned above. Table showing requested values for the period 2015, 2016, and 2017: - Operating profit - Current ratio 1 - Debt-equity ratio - Degree of interest-bearing debt in relation to Operating profit before depreciation amortization and impairment - Return on total assets - Average interest on debts For Suppliers comprising several partner companies (e.g. joint venture), documentation shall be submitted for each company involved in the partnership. If the parent company furnishes a parent company guarantee, the financial statements with notes and auditor s report for the parent company shall also be submitted. If the Supplier relies on the parent company in order to meet financial requirements, the parent company shall furnish a binding parent company guarantee or declaration of commitment, with the same conditions as in Tender Documentation Stage 2: Tender competition Appendix J - Standard forms for guarantees, where the parent company is jointly and severally liable to subsidiaries and any other company included in the partnership (the joint venture) under the parent company. Company reserves the right to obtain a credit rating report from an independent qualified credit rating company for the Supplier, (including the participants in a joint venture) ultimate parent company in a group and subcontractors to the Supplier. Company reserves the right to conduct background checks (Integrity Due Diligence) of the Supplier, group companies and subcontractors in order to be able to identify drivers of financial risk. Company reserves the right to conduct a specific audit pertaining to the information obtained. This may also involve auditing procedures at the Supplier s premises, at a time to be agreed with the Supplier. If the Supplier submits financial statements in a currency other than NOK, Norges Bank s exchange rates as at the accounting date shall be applied.

6 - Degree of interest-bearing debt/operating profit before depreciation,amortization and impaiment no higher than 10 for the last fiscal year. Liquidity: Current ratio 1 (total current assets/total current liabilities) of at least 0.7 for the last fiscal year. Return on total assets ((Operating profit + Financial income)/average total assets) for the last two financial years providing sufficient finanvial capacity for performance of the Contract. Financial strength is assessed against the requirements specified in this table. Suppliers will be ranked on the basis of key figures in order to provide an indicator of the relative health and robustness. Operating profit will be deemed as "driftsresultat", defined by the Norwegian accounting act 6-1 Positive accumulated ratio between operating cash flow and total liabilities over the past three fiscal years (Operating cash flow/total liabilities). Suppliers with financial statements without a cash flow statement shall submit a cash flow analysis for the past three fiscal years. For the partner companies, accumulated accounting figures shall be used for the above requirements for capacity, financial strength and liquidity. The Supplier may rely on its parent company for compliance with financial strength and liquidity requirements. 3. Requirements for the Supplier s technical and professional qualifications

7 3.1 Experience and knowledge The Supplier shall have sufficient experience and knowledge from assignments of a similar or relevant type, level of complexity/difficulty and scope/size as described in Appendix A. The Supplier shall refer to relevant experience from all the following types of work: The list will be specified in the invitation to pre-qualification 3.2 Quality system The Supplier shall have a documented and well-functioning quality system which meets the requirements in NS-EN ISO 9001:2015 or later revisions. 3.3 Lost Time Injury Frequency Rate (LTIFR) The Supplier shall document its average LTIFR over the past three Presentation of a minimum of five reference projects executed within the last 10 years. The presentation shall include the following information: Project name/location Contract name or term Customer Customer's project manager with contact information Description of the Contract Description of the Contract s relevance for this prequalification Description of the Supplier's role and responsibilities Contract value Technical methods used Engineering method, including model-based engineering The trades and activities included in the reference projects shall be specified Start and end date Partners and subcontractors Internal control/hse Environmental management system Copy of the NS-EN ISO 9001:2015 certificate or equivalent issued by an accredited quality control institution or Statement providing an overall description of the contents of the quality system including an overview of control plans and checklists that are relevant to that type of work. The statement shall include a compliance matrix up geared to NS-EN ISO 9001:2015 Description of the LTIFR result and the past three years of development. The Company reserves the right to contact specified contact persons for the reference projects. The Company will base the evaluation on the references provided, but reserves the right to include its own experience, both positive and negative, which the Company may have with the Supplier. If the Supplier is part of a joint venture, the reference shall clearly state which participant in the joint venture the reference is linked to. If references are used from previous joint ventures, the share and role played by the Supplier in the joint venture shall be clearly stated. If the Supplier relies on other companies to meet technical and professional qualifications, these companies shall perform the work that requires such qualifications.. If the Supplier consists of partner entities that are jointly and several liabile (e.g. joint venture), the requirement is separate for each participating entity.

8 years. Frequency of incidents is defined as the number of work accidents per worked hours. The LTIFR is not a minimum requirement. The company will emphasise a low LTIFR cf. "Selection criteria" in item 3.4. HH1 Occupational accidents = Total hours The LTIFR shows the frequency of occupational accidents that involve a minimum of one full day of absence from work/workplace. 3.4 Internal control/hse The Supplier shall have a documented and well-functioning internal control system that also includes safety. Description (maximum of 5 A4 pages) of the Supplier's internal control system that demonstrates how the safety of individuals, equipment and surrounding infrastructure is safeguarded. The system shall meet requirements in the Regulations on systematic health, environmental and safety work in enterprises (Internkontrollforskriften/Forskrift om systematisk helse-, miljø- og sikkerhetsarbeid i virksomheter). 3.5 Environmental management system The Supplier shall have documented and implemented an environmental management system which meets the requirements of NS-EN-ISO or EMAS, or equivalent. Copy of valid certificate from third-party verified systems such as NS-EN ISO 14001, EMAS, or equivalent. or Statement (maximum of 5 A-4 pages) documenting that corresponding requirements are safeguarded, with an overarching description of the contents of the system, including overview of environmental plans and checklists relevant to the contract. 3.5 Selection criteria The company will invite minimum 3 and maximum 5 Tenderers (as long as there are enough qualified Tenderers) which meet the qualification requirements to participate in the competition. The Company will rank tenderers according to the selection criteria below.

9 No, Requirements Evaluation Weight % 2 Requirements regarding financial health and robustness Fulfilment of requirements beyond the minimum level 3 Requirements regarding technical and professional qualifications Fulfilment of requirements beyond the minimum level If there are fewer than 3 qualified Tenderers, the Company may choose to proceed with fewer prequalified Tenderers. A percentage is specified for the selection criteria in order to weight the various criteria. Scores of 1 to 10 are given, 10 being the highest. Scores will be weighted by the specified percentage and the Tenderer with the highest weighted score will be ranked highest.