SCHEDULE B TO CH.217, ART. II SCHEDULE OF REPEALED PROVISIONS. 1. The following provisions of the former municipalities by-laws are repealed:

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1 AENDIX SCHEDULE B TO CH.17, ART. II SCHEDULE OF REEALED ROVISIONS 1. The following provisions of the former municipalities by-laws are repealed: (1) Bylaw No of the former Borough of East York, being a bylaw To establish schedules of retention periods for Municipal, as amended, is amended by repealing the entries indicated in the following table. Schedule B FINANCE AND ERSONNEL (In Column 1) (In Column ) Grievance Files Water Accounts Receivable and Billing Registers 7 years after settlement 7 years Schedule C FIRE DEARTMENT Fire rotection System Specifications Fire Reports Borough Copy Notice of Violation re Fire Inspection Request for Inspection 10 years years subject to archival review years Schedule D ARKS AND RECREATION DEARTMENT Complaints/Investigations General 5 yrs. - after termination, subject to archival review

2 () Municipal Code Chapter 8, Document, of the former City of Etobicoke is amended by repealing the entries indicated in the following table. RECORD RETENTION SCHEDULE FOR BUILDING DEARTMENT SCHEDULE A DEARTMENT Section RRS Title Total Building 450 Fire Damage Reports RECORD RETENTION SCHDULE FOR CLERK S DEARTMENT SCHEDULE B Council 5009 Miscellaneous Subject Record Management 5160 Minutes of Record Resource Sub- Committee Meetings 5159 Minutes of Record Sub- Committee Meetings 5158 Minutes of Management & Micrographics Committee Meetings RECORD RETENTION SCHEDULE FOR FINANCE DEARTMENT SCHEDULE D ay Office 6146 Income Tax T-4(A) Forms 6147 Income Tax TD-1 Forms 6151 Workmens Compensation 7 years 7 years 7 years

3 DEARTMENT Section RRS Title Treasury 6048 Workmen s Compensation Total Accounting 6118 Computer rintouts 7 years RECORD RETENTION SCHEDULE FOR FIRE DEARTMENT SCHEDULE E Administration 6501 Alarm Report 7 years 6507 Fire revention Inspections 0 years RECORD RETENTION SCHEDULE FOR MUNICIAL ROERTIES SCHEDULE F 7008 Safety Award File 10 years RECORD RETENTION SCHEDULE FOR ARKS & RECREATION SERVICES DEARTMENT SCHEDULE G Administration 7551 ayroll Time Sheets years RECORDS RETENTION SCHEDULE FOR ERSONNEL DEARTMENT SCHEDULE H 8001 Safety osters C until next campaign Administration 8005 General Correspondence/ Safety 8008 Minutes of Safety Committee Meetings Originals 7 years 8055 Union Grievances

4 DEARTMENT Section RRS Title Total 8058 Union Arbitration RECORDS RETENTION SCHEDULE FOR LANNING DEARTMENT SCHEDULE I Graphics 857 Etobicoke Roads Technical Committee 1 year RECORDS RETENTION SCHEDULE FOR WORKS DEARTMENT SCHEDULE J Roads Operations 98 Driver s Accident Report 99 Workmen s Compensation Update Duration of employment Duration of employment General Office 916 Accidents 5 years Construction 9075 Inspectors Daily Report 7 years Utilities Operation 911 Recoverable Work Documents 9141 Supervisor Report of Accident Investigation 7 years 7 years 9145 Driver Accident Report Duration of employment

5 DEARTMENT Section RRS Title Total RECORDS RETENTION SCHEDULE FOR ETOBICOKE COMMUNITY HEALTH DEARTMENT SCHEDULE K Administration 4017 Dental Health Nursing 401 al Meetings 409 Immunization Clinic Count 400 ublic Immunization Clinic Sheets 10 years years 1 year 10 years RECORDS RETENTION SCHEDULE FOR ETOBICOKE OLYMIUM (Board) SCHEDULE L Aquatics 95 Safety Regulations re: Guards 5 years

6 () Bylaw No. 561 of the former Municipality of Metropolitan Toronto, being a bylaw To establish schedules of retention periods for records of the Municipality of Metropolitan Toronto, as amended, is amended by repealing the entries indicated in the following table. (In Column 1) (In Column ) (In Column ) arks (561) Duplicate ay Sheets Metropolitan Licensing Commission (84) Duplicate ay Sheets ayroll Register Works (068) Duplicate aysheets roperty (-7) Legal (144-80) Duplicate aysheets Files involving Labour Arbitrations and Tribunal Adjudications Files involving Workmen s Compensation Claims years 5 years 50 years Roads and Traffic (15-85) Employee Accidents Maintenance Reports Until Settled 4 Years

7 (In Column 1) (In Column ) (In Column ) Community Services (10-87) Administrative Services Division, Financial and Administrative Services Administrative Services Division ersonnel Services Basic Dental Care Authorizations Grievances Employee Accidents 6 years Archives Until Settled Management Services (10-87 Administration T4 Slips 4 years Roads and Traffic (10-87) Winter Maintenance Contracts Duration of Contracts + 10 Treasury (10-87) ensions T4A (Statement of ension, Retirement, Annuity and other Income) 7 Licensing Commission (104-87) Attendance Register 7

8 (In Column 1) (In Column ) (In Column ) Information Collection Management Administrative (arking Tags) (114-97) Accounting Services (arking Tags) Counter Receipt Controls (Tag Error Investigation) Audit Clearance + 1 Y Banking C + 6 Information Systems Management (arking Tags) and arking Fine Collection Service EC-invoices, purchase orders/requisitions Back up Tapes and Tags Imaged C + 6 1

9 (4) Bylaw No. 750 of the former City of North York, being a bylaw To establish a schedule of retention periods for records in the possession of the City of North York and the Hydro-Electric Commission of the City of North York, is amended by repealing the entries indicated in the following table. Schedule A to By-law No. 750 Schedule of eriods eriods (Years) Fire Emergency Call Time Cards F.M.O. Fire Investigation Reports Fire revention Investigation Reports ublic & Institutional Inspection Reports School & Universities Inspection Reports 5 Dental Section Complaints Dental rogram Daily Dental Reports 1 Dental Charts 10 Dental Consent Cards 1 Monthly Dental Report Forms 1 Nominal Roll Schools 1 ersonnel Workmen s Compensation Claims 54 Traffic Accident Statistics 7 Accident Statistics (unch Cards)

10 Treasury eriods (Years) ayroll T-4 Statements 6 T-4 Statements (not delivered) Workmen s Compensation Forms 7 & 9 6 (5) Bylaw No. 4987, being a bylaw of the former City of Scarborough To establish a schedule of retention periods for records in the possession of the City of Scarborough, is amended by repealing the entries indicated in the following table. DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD HEALTH Communicable Diseases/Clinical Services (040) Clinic atient / Correspondence 10 Growth & Development (0405) Nursing / Discharged 0* *0 years after discharge or 5 years after death Dental Services (040) Dental Correspondence Dental Screening & Treatment 10

11 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD RECREATION, ARK & CULTURE DEARTMENT Recreation, arks & Culture (1101) Income Tax TD1 (art Time ay Claim (Weekly) ay Claim roof of Validation 07 ayroll (1407) TREASURY SERVICES ayroll Cheque Register Income Tax TD1 Forms Income Tax T4 Forms 07 Revenue (141) Tax Billing Journal Sheets Tax Journal Tax ayments By Batch Microfilm Business Tax Correspondence Tax Billing Journal Sheets

12 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD Works & Environment (1601) WORKS & ENVIRONMENT DEARTMENT Safety & Accident revention 07 FIRE DEARTMENT Fire Administration Run Reports (Microfilm) Inspection Reports/Data Inspection Reports (Microfilm) 0 Human Resources Administration (60) OFFICE OF THE CITY MANAGER Unions Arbitration / Grievances

13 (6) Municipal Code, Chapter 97,, of the former City of Toronto is amended by repealing the entries indicated in the following table. SCHEDULE A RECORDS OF THE CITY BUILDINGS & INSECTIONS Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) Central Fire Equipment Building files C Life of Building CITY CLERK S Workmen s Compensation Board Charges Additions to Collectors Roll CITY ROERTY Workmen s Compensation Awards Compensation Workmen s Compensation Reports C 7

14 Column 1 Column Column Column 4 Series Identifier FINANCE Or Local Board (Including Current Year) Central Civic ension ayment Sheets Detailed Cost Analysis Equipment Inventories Fire ension ayment Vouchers (Sheets) Grievance Files C 5 Income Tax Forms T Minutes of ension Committee aysheets Civic & Fire ensioners - Civic ayroll Report on Equipment Operation T4A s Tax Address Reference Cards 0005

15 Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) Central Tax Apportionment Vouchers 0006 Tax Ledger Cards: Realty 0007 Water Revenue Allowance Registers Water Revenue Charges Register FIRE Arson Information Sheets Equipment Damage Report Fire Report: Hydrant & Sprinkler Fire Inspection Files 000 C Fire lans Fire Report: Index 0019 Fire Report: Miscellaneous Alarms Fire Report: Other than Hydrant & Sprinkler Ontario Fire Marshal Reports month ---

16 Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) LABOUR RELATIONS Central Settlement Library - Arbitration Awards and Minutes C --- General Files Grievance and Arbitration Files Grievance Analysis System 0048 C --- LEGAL DEARTMENT Human Rights/Charter of Rights Files 007 Case Completion 10 MANAGEMENT SERVICES General Grant Applications Health and Safety Files Human Rights Complaints

17 Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) Central ARKING AUTHORITY OF TORONTO Workmen s Compensation Board Statements ARKS AND RECREATION Bi-weekly Attendance Reports ersonnel Overtime Time Sheets UBLIC HEALTH Collective Living Centre Adult Dental Assessment Collective Living Centre Dental Examination Summary Collective Living Centre Dental rogram Dental Assessment Form

18 Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) Central Dental Appointment Books Dental Case Histories Dental Clinic Daily Reports Dental Information atient Record (DIS Form) Dental Information System C --- Dental Hygiene Team atient Record Geriatric Dental Assessment Form Government Grants Correspondence Healthiest Babies ossible Dietitian Immunization rograms Immunization: Special rograms

19 Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) Central Loan and Grant Assistance atient Dental Record re-school Registration Dental Lists renatal and ostnatal Risk Criteria Input Forms C --- Seniors Dental Treatment rogram UBLIC WORKS AND THE ENVIRONMENT Illness and Accident File Cards C ---

20 Column 1 Column Column Column 4 Series Identifier Or Local Board (Including Current Year) URCHASING AND SULY Central Accident Report Files Equipment Accounting/ Operations Reports Equipment Inventory TORONTO HISTORICAL BOARD Health and Safety Reports TORONTO UBLIC LIBRARY BOARD Grievance & Arbitration Files C

21 (7) Bylaw No of the former City of York, being a bylaw To establish schedules of retention periods for municipal records, as amended, is amended by repealing the entries indicated in the following table. Schedule A Column 1 Column Column eriods (Years) Fire In-Service Inspection Reports 1 Health Dental Inspection, classroom 1 arks and Recreation Tax Income (T-4 Slips) parttime Tax Income (TD-1 Slips) parttime employees 7 7 Works Traffic Division Accident Field Sheets yrs.