Records Retention By-law

Transcription

1 Records Retention By-law A Consolidated September 0, 00 This by-law is printed under and by authority of the Council of the City of London, Ontario, Canada Disclaimer: The following consolidation is an electronic reproduction made available for information only. It is not an official version of the By-law. The format may be different, and plans, pictures, other graphics or text may be missing or altered. The City of London does not warrant the accuracy of this electronic version. This consolidation cannot be distributed or used for commercial purposes. It may be used for other purposes only if you repeat this disclaimer and the notice of copyright. Copies of Official versions of all By-laws can be obtained from the City Clerk s Department by calling For by-law related Inquiries please contact For by-law related Complaints please contact Municipal Law Enforcement Officers at or enforcement@london.ca Copyright 00

2 OFFICE CONSOLIDATION INCLUDING AMENDEMENT A.-60(s)-5 (Sept. 0/0) Bill No. 98 By-law No. A.60-9 A by-law to provide for the retention of documents and for the destruction of certain documents. WHEREAS Section 5 of The Municipal Act, 00 provides that a municipality shall not destroy any of its receipts, vouchers, instruments, rolls or other documents, records and papers except in accordance with a by-law passed by the municipality and approved by the auditor of the municipality establishing schedules of retention periods during which the receipts, vouchers, instruments, rolls or other documents, records and papers must be kept by the municipality. The Municipal Council of the City of London enacts as follows: RECORDS RETENTION BY-LAW. Record Information however recorded or stored, whether imprinted form, on film, by electronic means or otherwise, and includes documents, financial statements, minutes, accounts, correspondence, memoranda, plans, maps, drawing, photographs and films but does not include a record of a police services board that is directly related to any law enforcement activity with respect to a person or body. Transitory Record Records, including , voice mail, text messages that have temporary usefulness and are not required to meet statutory obligations, set policy, establish guidelines or procedures, certify a transaction, become a receipt or provide evidence of a legal, financial, operational or other decisions of the municipality including records such as: - Additional duplicate copies - Telephone messages - Working papers - Miscellaneous notices or memoranda - External publications - Records for convenience of reference - Unrelated to city business records - Unsolicited advertising information - Tapes or notes from a meeting for which the minutes or reports have been adopted or finalized. The Clerk shall keep in his office or in the place appointed for that purpose the originals of all by-laws and of all minutes of proceedings of the Council.. On the request of the Archivist of Ontario, the Clerk may permit the originals of by-laws no longer in force or the operation of which is spent or of minutes of the proceedings of Council to be kept by the Archivist instead of the Clerk provided that a photographic copy of all documents is kept by the Clerk.. Sections 5 to 8 of this by-law do not apply to the documents mentioned in sections or but apply to all other records of the Municipality. 5. The retention period listed in Schedule "A" shall be the number of years, unless the period of time is indicated to be other than years, exclusive of the year in which the record is dated, indicated in the column entitled "Retention". 6. After the retention period has expired, a record designated with "M" in the column entitled "Microfilm" in Schedule "A" shall be microfilmed and the original may thereafter be destroyed or kept by any other person designated by the Clerk.. The original of a record designated with "" in the column entitled "ermanent" in Schedule "A" shall be retained permanently in the care or under the control of the Clerk or any other department or official of the Corporation.

3 8. The original of a record not designated by "M" or "" in Schedule "A" shall be destroyed at the expiration of the retention period. 9. A copy of any record may be destroyed at any time. 0. All electronic s which have not been moved to the Livelink electronic document management system and are older than 60 days will automatically be permanently destroyed.. TRANSITORY RECORDS Unless otherwise specified in the schedule, or unless required for legal purposes or as otherwise provided by law, transitory records may be destroyed at any time.. By-law No. A.-6-5 passed on the th day of September, 965 and By-law No. A.-6(a)- 08 passed on the rd day of December, 96 are repealed. This by-law as approved by the auditor, shall come into force on the day of it is finally passed. assed in open Council this 5th day of July, 99. MAYOR M. A. Gleeson. C. McNorgan CLERK First reading -- July 5, 98 Second reading -- July 5, 98 Third reading -- July 5, 98 By-law approved this 8th day of June, 98. By TOUCHE ROSS & CO. Auditors for the Corporation of the City of London

4 CITY OF LONDON RETENTION BY-LAW A-60-9 SCHEDULE "A" SECTION "A" CITY MANAGER S DEARTMENT (formerly CHIEF ADMINISTRATIVE OFFICER'S DEARTMENT) Retention ermanent Date City Manager Correspondence Management Support, Audit & Risk Risk Management Risk Management Claims Incls: ersonal Injury roperty Damage Vehicle Damage Supporting Documents Risk Management Juvenile Claims Incls: ersonal Injury roperty Damage Supporting Documents Annual Claims Archived Records re-claims & Injury Reports Recovery Files WSIB Claims Misc Insurance olicies Actual Liability Insurance olicies Actual Risk Management Insurance olicies Accounting Insurance olicies Correspondence Insurance Certificates Incoming Insurance Certificates Outgoing Outgoing Certificate related contract documents Facility Inspection & Information Files Facility Inspection Certificates Weather Reports A yr ER Termination of file +0 yrs Termination of file +5 yrs A yr ER 0 yr A yr ER 5 yrs A yr ER yrs A yr ER Termination of file + yrs A yr ER yrs A yr ER ermanent A yr ER Termination of file + yrs A yr ER yrs A yr ER yrs A yr ER yrs A yr ER yrs A yr ER 5 yrs A yr ER yrs A yr ER yrs 0.0.

5 General Correspondence Incls: Risk Issue Correspondence between Risk Mgt & City Depts, Boards, Insurance Service providers A yr ER yrs Annual Risk Management Report A yr ER yrs Convention Centre Correspondence A Correspondence B Contracts Economic Development and Visitors and Convention Correspondence Department Originated ublications ( Copy) roperty Files Centennial Hall Annual Calendar of Events Correspondence Event Files Monthly Reports Fire Incident Reports Corporate lanning Division Correspondence Internal Audit Division Correspondence Human Resources ast Employee ersonnel Files ersonal Information from Application Forms - disposal of interview notes immediately 5 6 mos

6 SCHEDULE "A" SECTION "B" CORORATE SERVICES DEARTMENT Retention ermanent Date City Clerk s Office Minute Books - Official Copy - Secretaries' Handwritten Copy By-laws - Original Copies Agreements Deeds Leases Franchises Correspondence Contracts and their related documents, including tenders, specifications & drawings Committee of Adjustment Files Auditors Annual Reports Newspaper Advertising Clippings Rezoning Application Files - from date of closing MFIA Municipal Freedom of Information & rotection of rivacy Act Records Liability Insurance Certificates/WSIB Certificate 5 0 Termination + Current Municipal Elections Candidate financial statements and auditor reports Candidate Log Certificate of Maximum Campaign Expenses Complaint Log Corrective Action Log Election Inspector s Reports Election Worker Applications forms Municipal Elections Database Nomination Forms urchase requisitions Voting Station Inspection Record Tabulator Log Withdrawal of Nomination form After the Council Members have taken office at the next regular election Certificate of Advance Voting Voters by DRO Marked (used) ballots Number of voters worksheet Voters Lists 0 days after election results declared

7 SCHEDULE "A" SECTION "B" CORORATE SERVICES DEARTMENT Retention ermanent Date Human Resources (a) Correspondence Arbitrations Blue Cross Billings and Experience Reports Blue Cross Correspondence CUE, Local 0 CUE, Local 0 CUE, Local 9 (Foreman) City of London Inter-departmental DEARNESS HOME, Local 0 Department Budget Files Disposal of Interview Notes - Immediately Employee Suggestion lan General Correspondence-Outside Organizations Health and Safety Correspondence London Life - Billings and Correspondence London olice Association London rofessional Fire Fighters Mutual Life Insurance Billings & Correspondence Negotiations OHI Administration Files OHI Billings OHI Correspondence OMERS Correspondence ARIS Correspondence ast Employee ersonnel Files ayroll Correspondence ersonal Information - from Application Forms Recruiting Correspondence WCB Correspondence Current + 6 mos mos (b) Miscellaneous Reports DOE Logs OEI, CO-ED, DBS reports Liability Reports Canada Saving Bonds/Charities Deductions Gross Earnings Report TD's Stats Canada Sick Leave repays (c) ensions Canada ension lan Reports Government Annuities, Contracts ast Service Reports (d) ayroll Attendance Records Master file info and changes Record Cards Registers Temporary Adjustment Forms Worksheets (e) Workers Compensation Appeals/Awards Reports Yearly Summary

8 SCHEDULE "A" SECTION "B" CORORATE SERVICES DEARTMENT Retention ermanent Date Licence Division Cashiers Receipts Cashiers Daily Cash Statements Cashiers Monthly Reports Taxi Driver Applications - prior to 90 - after 90 Taxi Owners - Individual Files Taxi Owner Meter Checks Business Licence Applications - prior to 90 Licences - copy of issued - Lottery - Business - Taxi Drivers - Taxi Owners Licence Index Books in general correspondence files (after inactive) current only Vital Statistics Marriage Lic. Application Birth Registers & Index Death Registers & Index Marriage Registers & Index (mos) Local Improvements Westminster Township Annexation Files Municipal Drains Special Assessment Rolls & Files from date of file Assessment Rolls - prior to & including from & including 866 Tax Adjustment Applications Assessment Review Court Decisions County Court Judge Decisions OMB and Higher Court Decisions Court of Revision Appeals Tax Reduction Certificates Assessment Roll - Alpha Listing School Support Listings current only current only

9 SCHEDULE "A" SECTION "C" COMMUNITY SERVICES Retention ermanent Date All Divisions General Correspondence Budget Documents Statistical Reports Income Support Division (a) Case Files and contents including such documents as: Application Form (Form 00) Application Form (Form 00A) Application Form for Dependent Children (Form 00) Case Summary Record Initial Case Summary Consent to Disclose and Verify Information Hold/Release Cheque Record Assignment and Direction Agreement to Reimburse Case lan urchase Voucher UIB Search Form resent Condition Report Medical Form Estimate/Client Receipt Authorization to Issue Typing Instruction Record Form Letters from School (Attendance) Form Letters from Agencies Form Letters from arents Copies of Outgoing Correspondence to Clients, Agencies, etc. Special Assistance/Supp. Budget Sheet Copies of Appeal Documents Bank Statements and Letters Job Search Record Copy of Drug Card Copy of OHI Record Client rofile - last termination - others Caseworkers Daily Log Client Agreement/Information 5 (except as otherwise indicated) 6 mos. 6 mos. 5 6 mos. 6 mos. (b) Court Document Files including such documents as: Client Identification Record Court Orders Application Answer - Respondents Financial Statement Referral to Court Worker Other Related Documents 5

10 SCHEDULE "A" SECTION "C" COMMUNITY SERVICES Retention ermanent Date (c) Community Home Support rogram Files (CHOMS) including such documents as: Request for Service Acknowledgement of Service 5 Employment Child Care Division (a) Case Files - Employment Initiatives including such documents as: Case Summary Record Data Collection Sheet Consent to Release and Obtain Information Intake and Assessment Information Letters to Client (b) Case Files - Child Care including such documents as: Application Form (Form 06) Case Summary Record arent Acknowledgement Referral Letters Letters to arents Letters to Centres Administrative Support Division Copies of Letters to Clients regarding overpayments and assignments Financial Services (a) Computer Input Documents Client Information Sheet Special Request Form Income Statements ayment Input Forms Transaction Records (b) Computer Output Documents Data Entry of all Output (by date) Edit/Error Report Duplicate Report - Client Listing Cheque Exception Report Hold Release Report ayment Reject Report (c) Computer Output Documents Daily aylist Monthly aylist Daily Cheque Register Monthly Cheque Register and all Form 5 Documents Case Activity Reports Family Benefits Reports mos. mos. mos. 5 mos. mos. mos. mos. mos. mos. mos. 6 mos. 6 mos.

11 SCHEDULE "A" SECTION "C" COMMUNITY SERVICES Retention ermanent Date (d) Accounting Documents Subsidy Claim Files including: General Welfare Assistance Community Home Support rogram Administration Child Care Homemakers and Nursing Services Counselling Services Nursing Homes (e) Account Files including: Child Care Community Home Support rogram Homemakers and Nursing Services Counselling Services Nursing Homes General Welfare Assistance - Misc. Accounts Cash Receipt Ledgers (f) Other Documents Signature Sheets (Cheques picked up by clients) Correspondence - General Record of Cheque Numbers 6 mos. etty Cash Receipts Attendance Records ension Cheques Time Sheets Union Cards Maintenance Transfers Maintenance Charges Resident Maintenance Batch Controls Subsidy Files Cancelled Cheques Federal Sales Tax Residents Medical Records - after death - after transfer Residents Financial Records Year End Files Admissions Bank Reconciliations Resident Interest T5's Central Applications and Records rocessing Unit (C.A.R..) Refund Entries Ontario Hospital Services for Commissions Old Age Security Refunds Medical Billings Accounts ayable Vouchers Termination +5 Termination +0 Current

12 SCHEDULE "A" SECTION "C" COMMUNITY SERVICES Retention ermanent Date Inventory Welfare Indentures Resident ay Sheets Trust Account Cheque List Inventory Welfare Indentures Dearness Home Financial Records: rior to Dec, 98 Financial Records Subsequent to Death Subsequent to Discharge Year End Files arks & Recreation 00 Canada Summer Games Games Reports hotographs/video Board or Directors/Committees Agendas/Minutes Merchandising roposals/reports Games Handbook rocedures News Clippings Request for roposals arks Operations Duty Sheets Log Books (all types) Invoices General Correspondence Division olicies/rocedures Termination +5 Termination +5 Current + Current +6 ermanent until superseded

13 SCHEDULE "A" SECTION "D" ENVIRONMENTAL & ENGINEERING SERVICES Retention ermanent Date Administration and General Correspondence Mail Registers - Administration - Other Divisions Management Studies Administration Clerical Daily Activity Records (ayroll input) - for Outsiders (white original) - for others (yellow copies) Time Sheets Absentee Sheets Weekly Labour Reports Weekly erformance Reports Budget Control Reports Hours Accomplishments Report - Weekly and Bi-Weekly Delivery Tickets - Supplier's Invoice Lists Stores Requisitions Fuel Oil Reports Work Orders Attendance Sheets Utility Cut ermits Work Order Deposits-Outsiders Diesel Fuel Issue Sheets Invoices - Outgoing Billing Work Sheets Sales Tax Rebate Long Distance Slips General Journal Slips hotocopy Records Equipment Rental Work Sheets Contracts & Construction Mail Register Accounts ayable Log Contract ayment Certificate and Consultant Invoices Safety Equipment Issue Slip Copies urchase Requisition Copies Budget Work Sheets Large Load ermits Mechanical Equipment Usage Reports Cash Register Receipt Form Copies Local Improvement Work Sheets Highway Subsidy Incentive rogram Worksheets Lawyers Responses Weigh Scale Ticket (after 98) (prior to 98 see Finance Dept Schedule) Administration & Development Services/Geomatics Engineering Drawings including: Drainage Area lans Details & Notes Typical Sections Bridge Details Traffic lans Site lans Lot Grading lans umping Stations ollution Control lants 0.0.9

14 SCHEDULE "A" SECTION "D" ENVIRONMENTAL & ENGINEERING SERVICES Retention ermanent Date Survey lans Intersections Distribution lans Electrical Topographical lan & rofile Drawings Maintenance lanning Contract Documents Delivery Tickets Underground Telephone lans - Bell Telephone lnquiry Forms London and Westminster Townships - re-annexation files Maintenance lanning con t rivate Vehicle Weight Tickets acker Tickets Claims - General Garbage complaints Rodent Control Reports Litter Box Inventory Reports Landfill - Weekly Weight Statistics - Weekly Revenue Summary - Daily Cash Deposit Summary - Total Daily Weigh Tally Monthly Beat Weight Summaries Activity Sheet Statistics Summary Sewer Maintenance Reports Utility Approval lans Mechanical Services Work Orders Inspection Reports (after disposal of vehicle) Environmental Control Inquiry and Request Forms Design & Construction Construction Inspectors Reports Transportation Traffic Survey Inventory Sheets T000 Computer Event Logs Traffic & arking arking General Correspondence arking - Statistics arking ayment Stubs Fleet and Facilities Operations Camera Surveillance (video and digital records) Camera Surveillance (video and digital records where record has been requisitioned for use) Current + 5 hours Termination of use plus one year

15 SCHEDULE "A" SECTION "E" FINANCE & CORORATE SERVICES Retention ermanent Date Financial Services Accounts ayable Vouchers Accounts ayable Register Bank Reconciliations Except Welfare Cancellations - Cheques(voided) Bank Transfer Book Bank Statements Cheques: - General - Welfare - ayroll Cash Book Distribution O.M.B. Files General Correspondence Files By-Laws (copies) Resolutions (copies) Original Journals Year End Balances L. &.S. Debentures L.&.S. Vouchers and Cheques Alan Towe Acres Accounts Receivable Debenture Journals (copies) Investment Journals (copies) General Ledger Microfilm General Ledger Microfiche Retention Microfilm Accounts ayable Claims aid (commencing 98)(prior was Accts. ay. Register) Welfare Bank Reconciliation Cheques: - U.S. - Debentures Journals: rogram Transfer & Adjustment Records Accrual Workers Compensation ayment Files Year End Working apers Dearness Residents etty Cash rovincial Sales Tax Files Goods & Services Tax Files Financial Statements Financial Information Return T Summary Worker apers ayroll ayment ackages Cheque Register Inactive re-authorized ayment Files Gas Tax Documentation Termination + Year 08 or years after close of program

16 SCHEDULE "A" SECTION "E" FINANCE & CORORATE SERVICES Retention ermanent Date ayroll (prior December, 98) Correspondence: - Misc. - Works - Officials - Dearness Home - Fire - olice - ensioners - Centennial Hall - Visitors and Conventions Attendance Records T.D. I's T's TA's Canadian Savings Bond Application repays ayroll Cards Works Earning Records Official Earning Records ensioners Earning Records Unemployment Insurance Commission Separation Forms Dominion Bureau of Statistics Worker's Compensation Records Individual Files - ast Service ensioners Original ayroll Computer List upon replacement ayroll Records ayroll Registers ayroll Attendance Records ast Employee ayroll Files ayroll T- s ayroll TA s ayroll A (pre-authorized payment) ayroll Direct Deposit Transmissions CSB Transmissions (Canada Savings Bonds) ayroll Journal Entries Accounts ayable Vouchers ayroll Year End Working apers OMERS Reconciliation Working apers ayroll System Upgrades (testing) ayroll Liability Reconciliations ayroll System Maintenance & Adjustments ayroll MVD s Manuals/Voids/Deletes Statistics Canada Reports 5 years close of file Revenue Daily Data ro Listing Monthly Data ro Listing Tax Certificates Weight Scale Tickets (prior to 98 see Engineer s) Realty & Business Tax Stubs Business Tax Rolls (after 98)

17 SCHEDULE "A" SECTION "E" FINANCE & CORORATE SERVICES Retention ermanent Date Tax Rolls - rior to to resent Tax Ledger Cards (9 & 9 Realty) Subsidy Files ayments in Lieu Budget Mortgage Co. Realty Tax Stubs Correspondence Business Tax Ledger Cards (rior to 98) Data ro Input Journals Final Business & Realty Tax Control Totals Business Tax Registers Correction Vouchers Cashier Statement of Tax Receipts (commencing 989) (prior see Treasury) Receipt Batches (commencing 989) (prior see Treasury) Receipts (commencing 989) (prior see Treasury) Budget O.M.B. Files Debentures (commencing 989) (prior see Treasury) Debenture Records (commencing 989) (prior see Treasury) Debenture Coupons (commencing 989) (prior see Treasury) Budget ublications Budget Binders Investment ortfolio Records Investment Certificates CWB roject Files Debenture Register Debenture rojection Register Subdivision Files Development Files General Correspondence for Budget Current Budget Appropriations Files T5 Files 0 M urchasing urchase Orders (Receiving copy) urchase Order (Yellow copy) urchase Requisitions General Correspondence urchase Orders (Emergency) Tenders, Summaries, Quotations & Agreements Tax Claims Requisition Log rice Enquiries Yearly Requisition Report Stores Requisition Vendor Contracts Termination (expiry of contract) NOTE: Although the suggested retention period for records dealing with income tax, unemployment insurance and pensions may satisfy municipal needs, permission to destroy them after the retention period has been completed must still be obtained from Revenue Canada - Taxation. lease refer to Revenue Canada circular # 8-0 dated August, 98 entitled "Books and Records Retention/Destruction."

18 SCHEDULE "A" SECTION "F ELECTED OFFICIALS Retention ermanent Date MAYOR S OFFICE Correspondence

19 SCHEDULE "A" SECTION "G" DEARTMENT OF LANNING AND DEVELOMENT Retention ermanent Date Building Daily Journals Administration - correspondence Building permit files incl: Correspondence Applications Building permits Mechanical permits Sign & canopy permits lumbing permit Drainage permits Water service permits Swimming pool fence permits Lawyers work order requests Orders to comply Deficiency notices Master lumber/drainlayer Exams 0.0. Building Construction lans: Residential up to storeys single, detached, row housing units 5 yrs from close of file Commercial, Industrial, Institutional, Residential over storeys (projects closed since 99) ermanent Commercial, Industrial, Institutional, Residential over storeys (projects closed prior to 99 5 yrs from close of file Site lans ermanent Reports Including: Specifications Soil reports Tree reservation Studies Noise Studies 5 yrs from close of file ermanent ermanent ermanent Monthly Amanda Statistical Reports including: Applications in process ermit Issue Times Statistics Canada Year to Date Industrial/Commercial/Institutional ermits Complaints Lawyers Work Order Requests and Replies Liaisons for Agreements Completed Work Orders for Untidy Lots or roperty Standards Master lumber/drainlayers exams Layers examination papers By-law Enforcement Correspondence Site lan Records, incl. Application/Approval Correspondence Development Agreements Backflow revention Records re-annexation Township Files Accounts ayable Voucher Counter Receivable & Refund Receipt Interim Reports, incl. Daily revenue summary Daily revenue user summary Weekly permits issued report ermanent

20 Daily Time Sheets 0.0. SCHEDULE "A" SECTION "G" DEARTMENT OF LANNING AND DEVELOMENT Retention ermanent Date Daily Journals Building Division Monthly Minutes Ontario Building Code Interpretation Technical Notes Middlesex Centre lumbing Inspections Current + ermanent Current lanning Division Subject Files Budget Control Reports Stores' Requisitions - Copies Attendance Sheets Accounts ayable Vouchers - Copies Sick Leave Certificates - Copies Vacation/Lieu Day Requests Budget Files urchase Orders - Copies Rezoning Application Files Official lan Amendments Miscellaneous Development Applications General Journal Entries - Copies hotocopy Records Car Allowance Records - Copies Transfer of Adjustment Records - Copies Form Counter Receipt Forms - Copies RIDE: - Claim Files - Studies & Reports - General Information & Correspondence LOW RISE: - Cancelled Files - Rehabilitated Files - Completed - General Information & Correspondence CAI (Commercial Area Improvement rogram): - Claim Files - Studies & Reports - General Information & Correspondence lanning Inquiries Registered lans of Subdivision & lans of Condominium from date of closing from date of closing Current Housing Convert to Rent includes: General Information & Correspondence Applications Discharged Files Cancelled Files close of file Housing rovider Files Includes: General Information & Correspondence Legal Files Financial Files Operational Reviews & Audits close of file close of file close of file Canada/Ontario Affordable Housing rogram Includes: General Correspondence Legal Files Cancelled Files close of file

21 Retention ermanent Date to By-law Affordable Housing capital Reserve Fund Includes: Expression of Interest Files/EOI Request for roposal Fiels/RF General Correspondence Legal Files Housing Access Centre (HAC) Co-ordinated Access Waiting List Includes: Cancelled Application Files close of file

22 SCHEDULE "A" SECTION "H" LONDON OLICE SERVICE BOARD Retention ermanent Date Secretary's Notes By-laws/olicies/rocedures London olice Association Agreements Minutes of Meetings Historical Documents Board Budget Material: LSB special funds, GIC s specific to Board only Board specific financials Board Staff Human Resource/Contracts Inculdes Chief, Deputy Chief(s) Secretary External Contracts: Vendors Government Civil Actions Budgets/Financial Reports Index Cards/Indexed Matters Correspondence/Complaints Tender Documents Months ermanent ermanent ermanent ermanent ermanent ermanent 5 yrs. After leaving employ of Board Termination (T)- Expiry of contract years Termination (T)- close of file + yrs. years years years Termination (T)- + yrs

23 SCHEDULE "A", SECTION "I" LEGAL DEARTMENT Retention ermanent Date Land Title Searches Legal Research General Files including: By-laws and Legislation Civic Administration Council Legal Department Litigation (from date of claim) lanning and Development rosecutions ublic Works Real Estate