CONTROL OF CONTRACTORS POLICY

Transcription

1 CONTROL OF CONTRACTORS POLICY Control of Contractors Policy V /01/2015

2 Policy Title: Executive Summary: Control of Contractors Policy The Health and Safety at Work Act 1974 places Health and Safety duties on work activities and applies to all employers, employees and the selfemployed. The Management of Health and Safety at Work Regulations 1999 builds on the foundations of this Act and places further responsibilities on the use and control of contractors at work. These Regulations apply to both the contractor and the organisation employing the contractor, to ensure that there is effective communication, cooperation and coordination between all stakeholders. Under these Regulations the Trust has a duty to take reasonable care and ensure that competent contractors are employed and managed appropriately. This Policy defines responsibilities for the duty of managing contractors working on premises occupied by the Trust and sets out the arrangements for minimising risks. All contractors are responsible for complying with relevant health and safety legislation and any other applicable statute. Supersedes: Policy for CONTROL OF CONTRACTORS V 2 Description of Review: Amendment(s): Policy reviewed every 2 years instead of every 3 years. Section 4.5 changed from CRB documentation to DBS Section 4.5 Public Liability insurance 5 million This policy will impact on: All staff working within the trust. Financial Implications: None Policy Area: Risk Management Document ECT Reference: Version 3.0 Effective Date: March 2017 Number: Issued By: Tina Platt Review Date: March 2019 Author: Health and Safety Impact Assessment January 2017 Manager Date: APPROVAL RECORD Consultation: Approval: Committees / Group Risk Management Sub Committee Risk Management Sub Committee Date March 2017 March 2017 Control of Contractors Policy V /01/2017 2

3 Control of Contractors Policy 2017 Table of Contents 1. Introduction Page 5 2. Purpose Page 5 3. Responsibilities Page 6 4. Processes and Procedures Page 7 5. Monitoring Compliance with the Document Page 9 6. References Page 9 7. Communication Page 11 Page 12 Appendix 1 East Cheshire NHS Trust Site Safety Rules Control of Contractors Policy V /01/2017 3

4 Control of Contractors Policy Introduction East Cheshire NHS Trust recognises its responsibilities in accordance with the Health and Safety at Work etc Act 1974 for managing Contractors (in all cases, the word Contractors will apply to Sub Contractors ) working on Trust premises. Whilst legislation exists to enforce good standards of safety, the aim of the Trust is not only to adhere to those standards but also to improve on them and ensuring that all Contractors engaged by the Trust also recognise their responsibilities and actively ensure that this Policy and any accompanying Procedures are adhered to. This Policy must be read in conjunction with relevant local Policy and Procedure documents. 2. Purpose The purpose of this policy is to enable the Trust to meet its obligations regarding work activities involving contractors. The Control of Contractors Policy has the following objectives: To minimise incidents and control contractor activities within the Trust; To protect the health, safety and welfare of contractor s workers, Trust employees, Service Users and members of the public affected by work and/or maintenance activities; To improve the co-ordination between Trust employees and contractors who carry out work and activities on premises which are occupied by the Trust; To provide a structured approach to health, safety and welfare for duties and activities which are undertaken on premises occupied by the Trust; To ensure that before contracts are finalised the competence of contractors is assessed in relation to health and safety matters; To ensure that adequate information is provided to all contractors engaged to work on premises occupied by the Trust; To ensure that all hazards that could affect contractor s personnel are clearly defined and controlled; To ensure that the interests of staff, Service Users, clients and visitors are protected before and during any work carried out by contractors; Fulfil the Trust s requirements to comply with the Management of Health and Safety at Work Regulations 1999 for the control of contractors This Policy applies to the use of all external contractors employed to provide specific services or to undertake specific projects on premises occupied by East Cheshire NHS Trust. Control of Contractors Policy V /01/2017 4

5 The Policy is designed to support the Trust's Health and Safety Policy and should be used to develop local systems for the control of contractors. 3.0 Responsibilities 3.1 Chief Executive The Chief Executive has overall responsibility for ensuring that the Trust meets its statutory obligations and that effective arrangements for the management of health and safety are put in place. 3.2 Associate Director of Estates The Associate Director of Estates is responsible for ensuring that systems have been identified for the management of contractors and that they meet the legal and organisational requirements. 3.3 Health and Safety Manager The Health and Safety Manager will advise on appropriate measures to meet legal and organisational requirements as required. 3.4 Department Managers Department Managers are responsible for ensuring that all staff that they delegate as Project Managers are aware of this policy and understand the requirements. 3.5 Authorised Person Authorised Persons will use their expertise in a defined area to assess the competence of third parties to carry out work on behalf of East Cheshire NHS Trust. 3.6 Staff Commissioning work (Project Manager) Departmental Managers, Heads of Departments and other staff who originate contract specifications are responsible for ensuring that the necessary health and safety requirements are incorporated within the specification. They will be deemed to be the Project Manager for the work. In the role of Project Manager this person will: Ensure effective communication (inc. out-of-hours) between relevant stakeholders; Make sure that an effective system is used in the contractor selection process to ensure the appointment of competent contractors; Ensure that risk assessments are completed, recorded and regularly reviewed for all activities involving contractors and external agencies; Ensure that the contractor has Method Statements containing detail of how the work will be performed to maintain the safety of those working and others who could be affected. 3.7 All Staff In accordance with the Health and Safety at Work Act 1974, all employees are required to: Take care of their own health and safety and that of others who may be affected by their acts or omissions at work. Control of Contractors Policy V /01/2017 5

6 Correctly use work items provided, including any personal protective equipment; Not interfere with or misuse anything provided for their health, safety or welfare; Report any suspected hazards associated with a contractor working on site to the appropriate service provider helpdesk or the appropriate site contact without delay; Complete a Datix incident reporting form for any incident or near miss involving contractors work. 3.8 Contractors All contractors and their employees are responsible for complying with the requirements of all relevant health and safety legislation, codes of practice and other relevant guidance, providing proof of competency (e.g. valid licenses and permits where appropriate), ensuring that risk assessments are completed, recorded and reviewed, taking reasonable care of themselves and others who may be affected by their actions. They must communicate with Trust staff and the appointed Project Manager to ensure there is effective cooperation and coordination of work activities and to ensure that any incidents or potential hazards associated with their work are recorded on the Trusts reporting system. 4.0 Processes and Procedures For those properties managed by East Cheshire NHS Trust the following processes and procedures are to be followed:- 4.1 Site Induction Prior to carrying out works or services on premises occupied by the Trust, contractors must undergo a site induction. This should be carried out by the Project Manager. 4.2 Control of Contractors on Sites Responsibility for the management of contractors employed to carry out tasks related to the maintenance of the estate varies according to the arrangements in place on that site. As a rule of thumb it is the person/party who engaged the contractor who is responsible for the control of that contractor. Works will be managed by the Project Manager as set out above. Works commissioned by parties with whom East Cheshire NHS Trust have service level agreements in place with will assume management responsibility for the works. This does not preclude the requirement for contractors operating on such premises to comply with the requirement set out on this policy. 4.3 East Cheshire NHS Trust s Site Safety Rules (for Contractors) In addition to ensuring that a contractor complies with the site requirements it is also essential that all contractors working in areas occupied by the Trust comply with East Cheshire NHS Trust s Site Safety Rules (see Appendix 1). Control of Contractors Policy V /01/2017 6

7 4.4 Permit to Work It is the responsibility of the Project Manager to ensure that the appropriate permits for the work are in place. The Permits must be arranged in accordance with East Cheshire NHS Trust s Permit to Work system. It is the member of East Cheshire NHS Trust staff who is acting as the Project Manager who is responsible for controlling the contractors and consequently for ensuring the appropriate Permit to Work is in place. Permit to Work systems are designed to ensure that safe methods of working are adopted in circumstances where there is a potential hazard to those carrying out the work or to the building users. Examples of works requiring permits include but are not limited to: Fire Detection Systems High Voltage Installations Steam, condensate, heating and water mains Low Voltage Installations CW/HW Storage Tanks Working in Confined Spaces Hot Work Generators Piped Medical Gases Asbestos Removal Access to Roof Areas Access to IT Server Rooms Works to, or impacting upon IT infrastructure 4.5 Documentation Contractors may be requested to produce documentation to ensure compliance with statutory and regulatory requirements. These may include but are not limited to: Employers Liability Insurance (min. 5 million) Public Liability Insurance (Min 5 million) provided by Maintenance Contractors. However this figure may increase as a result of a Risk assessment for the projects/capitals Work. Health and Safety Policy Method Statements / Risk Assessments Notification of any HSE prosecutions or improvement notices Qualification or industry body affiliation certificates Training Records First Aid provisions Material Safety Data Sheets (MSDS) Equipment List and PAT testing results Gas Safe Registration Confirmation of basic Disclosure Barring System (DBS) provided by Contractors Employer. 4.6 Risk Management The person engaging any contractor is responsible for ensuring that risks associated with the works are adequately controlled. The measures needed to achieve this will depend on the nature and complexity of the work being done. Control of Contractors Policy V /01/2017 7

8 4.7 Infection Control All Contractors must maintain good standards of infection prevention/control practice whilst on Trust premises. This includes attention to hand hygiene when moving around the site. The person in charge of the ward/department must be informed prior to works being carried out in case any further infection prevention/control precautions are required. If this is deemed to be the case, the person in charge of the ward/department is responsible for ensuring such measures are in place before the work commences. 4.8 Fire Safety Contractors must ensure that they are aware of the emergency evacuation procedure and assembly points, the location of the fire alarm activation systems and the location of the fire suppression systems. No fires will be lit on buildings occupied by the Trust. The contractor shall inform the Authorised Person before carrying out any work involving open flames, producing heat and/or sparks or dust. A Hot Work Permit will be issued by the Authorised Person for all such work (at least 24 hours notice is normally required). Any wall construction breached by the Contractor for the passage of cables or pipes etc shall be sealed in such a way that its fire integrity is restored to a recognised specification. Fire exits must be kept clear at all times. 4.9 Properties managed by other organisations East Cheshire NHS Trust has a number of differing arrangements in relation to the properties that are occupied by their service users and staff. These fall into two different categories; Properties managed by East Cheshire NHS Trust Properties managed by other organisations; NHS organisations, Local Authorities, Private Landlords For properties managed by other organisations all construction works (including small works and repairs and maintenance) are undertaken via the host organisations. In these circumstances the Control of Contractors is managed by the host organisations Equality and Diversity Contractors must ensure that the way they treat East Cheshire NHS Trust staff, service users, clients and visitors reflects their individual needs and does not discriminate, harass or victimise individuals or groups. The Trust expects all contractors to comply with the requirements of the EQUALITY & HUMAN RIGHTS POLICY. Control of Contractors Policy V /01/2017 8

9 5.0 Monitoring Compliance with the Document 5.1 Implementation This Policy will be displayed on the Trust intranet and will be available at the reception areas of each site which is occupied (whole or in part) by East Cheshire NHS Trust. It is available at the RESET terminal. 5.2 Monitoring To ensure the Control of Contractors Policy is operating correctly and that safety is being maintained during any hazardous activity, the system is monitored on a periodic basis. Checks will be carried out by: Random spot-checks on contractors ID badges; Random spot-checks to ensure contractors have signed in/out of Trust occupied areas; Checks to ensure new contractors have received induction and a copy of the Safety rules prior to starting work; Detailed investigation of any incident relating to contractors work; Checks are made that the contractor is working within the limits of the Policy. Where monitoring has identified deficiencies recommendations and actions plans will be developed and changes implemented accordingly. The Policy will be reviewed and updated every two years or sooner if regulations or documentation are revised. 6.0 References 1) The Health and Safety at Work Act ) Management of Health and Safety at Work Regulations ) Personal Protective Equipment at Work Regulations 1992 Appendix 1 East Cheshire NHS Trust Site Safety Rules No works shall be undertaken until the contractor has read the Trust s Control of Contractors Policy, reported to the person responsible for arranging and co-ordinating the work, obtained the necessary passes / permits and agreed a site safety regime. The contractor shall ensure that the contents of these rules are made known to everyone for whom they are responsible on site, including sub-contractors under his/her instruction. Control of Contractors Policy V /01/2017 9

10 Risk Assessment As a contractor employed by the Trust you must not begin any work until risk assessments have been completed for the proposed works and discussed with the Project Manager. The Trust will supply you with advice following the completion of our risk assessments and will include any other relevant information. Copies of risk assessments and a detailed method statement indicating how the job will be safely completed must be provided to the Project Manager. Fire Precautions and Procedures The fire routine is clearly displayed in every building. The contractor shall familiarise themselves with them and ensure they know what to do in the event of a fire and/or the sounding of the alarm. No fires will be lit on Trust premises. The contractor shall inform the Authorised Person before carrying out any work involving open flames, producing heat and/or sparks or dust. A Hot Work Permit will be issued by the Authorised Person for all such work (24 hours notice is normally required). Any wall construction breached by the Contractor for the passage of cables or pipes etc shall be sealed in such a way that its fire integrity is restored to a recognised specification. FIRE EXITS MUST BE KEPT CLEAR AT ALL TIMES. Asbestos At no time shall the contractor attempt to interfere with any materials containing asbestos e.g. ceiling tiles, boarding, cladding, insulation fire stops etc. The Trust maintains a register of all known locations of asbestos that exist on Trust premises and the Authorised Person will inform the contractor as required. Any contractor finding what they suspect could be an asbestos bearing material on any of the Trust s premises should stop work immediately and bring it to the attention of the Authorised Person. Portable tools/equipment All portable tools brought onto the site must be suitable for use on 110v AC supply. The contractor shall also provide a 240/110v transformer for use with the portable tools. Alternatively, battery driven tools may be used. Evidence that all portable tools have been portable appliance tested will be required. All 240v AC tools are prohibited unless agreed with the Authorised Person and RCD protected. The Trust accepts no responsibility for loss or damage to contractor s tools or equipment. No tools or equipment will be loaned to contractors. Excavation No excavation works or underground works are to be undertaken until the area has been scanned and a drawing and Permit to Excavate has been issued by the Authorised Person. Control of Contractors Policy V /01/

11 Permits to work Permits to Work are required from an Authorised Person/ Project Manager before starting work on any of the following: Fire Detection Systems High Voltage Installations Steam, condensate, heating and water mains Low Voltage Installations CW/HW Storage Tanks Working in confined space Hot Work Generators Piped Medical Gases Asbestos Removal Access to Roof Areas Once issued, the conditions of the permit must be strictly adhered to at all times. Please note this list is designed to give some common examples of work requiring a permit and is not exhaustive. Service Users The contractor should be aware that within the ward/clinic areas their presence might cause embarrassment to the Service User. The contractor must act with the utmost discretion at all times. To ensure the safety of service users, staff and members of the public, prior to starting any work and before leaving, contractors must ensure the working area is left in a safe and satisfactory condition. Conduct All contractors (regardless of who has commissioned them) must sign in RESET when arriving at site/ward and sign out when leaving site/ward. Contractors must not behave in a manner which may cause offence to staff, service users or members of the general public on any premises occupied by the Trust. The Trust reserves the right to remove any contractor from site who behaves in such a manner. Infection Control All contractors must maintain good standards of infection prevention / control practice whilst on any site occupied by ECNT. This includes attention to hand hygiene when moving around the site. As this is a healthcare environment there is also a potential risk of an injury from sharps. Any injuries should be reported immediately. It is important to inform the person in charge of the ward / department immediately when you arrive to carry out any work in case any further infection prevention / control precautions are required. The contractor must respond to any instructions given to them by the Infection Prevention and Control team. Capital development and/or refurbishment work must be risk assessed by the Infection Prevention and Control team. Control of Contractors Policy V /01/

12 Flammable /Noxious Substances Any hazardous materials brought on site should be only in limited amounts and removed at the end of each day. All of the above are to be used only in strict accordance with COSHH Regulations. Pressurised cylinders must be removed from site at the end of the working day or stored in an approved locked compound. Site Fencing/ Barriers and Signage The contractor is to supply and erect safety fencing and/or barriers to isolate the work from others, along with the appropriate warning signs. (All at no extra cost to the Trust and as agreed with the Project Manager as part of the safety regime). Personal Protective Equipment Personnel must wear the correct protective equipment of a type suitable for the working environment in accordance with the Personal Protective Equipment at Work Regulations (1992) and the local safety rules. Waste Removal The contractor must remove any waste created during the course of the work on a daily basis. The work area must be cleaned to the satisfaction of the Project Manager. No skips are allowed without prior arrangement with the Project Manager. Access Equipment (ladders, scaffolding, MEWPs etc) All access equipment shall be provided by the contractor, must be in good condition and suitable for the purpose. Any ladders or platforms must be securely supported by a second person before being used. Access equipment must not be left unsupervised under any circumstances. Such equipment must be cordoned off when in use and be removed at the end of the working day. Accidents, Injuries and First Aid Injury to persons or near misses must be reported to the Project Manager. This person will be responsible for ensuring that the details are entered in the appropriate organisations accident/incident reporting system. Contractors must provide their own First Aid facilities. Access and Egress Routes (Internal and External) It is the contractor s responsibility to ensure all access and egress routes, and pedestrian walkways, on Trust sites are kept unobstructed and clear of debris at all times unless alternative routes are arranged with the Project Manager and/or Security Department of the host organisation. Noise and Vibration The contractor shall take appropriate measures to limit the harmful effects of noise and vibration emanating from their work area and shall agree appropriate controls with the Project Manager. Smoking and Alcohol The Trust operates a No Smoking Policy. Consequently smoking is PROHIBITED whilst on any of the Trust s premises. The consumption of alcohol or substance misuse is NOT PERMITTED on any of the Trust s premises. Control of Contractors Policy V /01/

13 The Trust reserves the right to remove any contractor from site whom they suspect of being under the influence of drugs or alcohol. Workshop Facilities Contractors will be expected to provide their own facilities for welding, cutting, drilling, bending etc. No tools or equipment will be loaned by the Trust. Mess Facilities Restaurant services are available on certain trust sites. Overalls must not be worn in any dining areas and clothing must be clean and tidy. Food must not be consumed in clinical areas, pathology laboratories or plant rooms. Parking Arrangements for parking differ according to the site on which the work is taking place. It is the contractor s responsibility to ensure that provision is made for parking at the outset and that while on site they only park in designated bays. Site rules, with regards to parking and speed limits, must be observed at all times. Control of Contractors Policy V /01/

14 CONTRACTOR S STATEMENT Contractor s Acknowledgement Form This form must be signed by a senior manager of the contractor organisation prior to undertaking and construction, installation, maintenance or similar work on premises occupied by the Trust and returned to the Project Manager. Please tick to acknowledge and accept the following: I/We have received a copy of the East Cheshire NHS Trust s Control of Contractor Policy and Site Safety Rules. I/We have read and understood these documents and have made arrangements for all employees and employees of subcontractors to be briefed on the requirements. I/We understand the importance of the rules and relevant health and safety legislation and agree to comply with these at all times whilst on a site occupied by the Trust. I/We understand that any breach of the Trust s rules for contractors or relevant health and safety legislation may result in the termination of any agreements in place, removal from site and removal for the Trust s approved contractor list. On behalf of-... (Company name) Name-... (Manager s name) Position:... (Job title) Signed:... Date:... Control of Contractors Policy V /01/

15 Equality Analysis (Impact assessment) Please START this assessment BEFORE writing your policy, procedure, proposal, and strategy or service so that you can identify any adverse impacts and include action to mitigate these in your finished policy, procedure, proposal, strategy or service. Use it to help you develop fair and equal services. Eg. If there is an impact on Deaf people, then include in the policy how Deaf people will have equal access. 1. What is being assessed? Control of Contractors Policy Details of person responsible for completing the assessment: Name: Tina Platt Position: Health and Safety Manager Team/service: Corporate Affairs and Governance State main purpose or aim of the policy, procedure, proposal, strategy or service: (usually the first paragraph of what you are writing. Also include details of legislation, guidance, regulations etc which have shaped or informed the document) The overall aim of the policy is to describe the Trust s approach to managing contractors on Trust premises. 2. Consideration of Data and Research To carry out the equality analysis you will need to consider information about the people who use the service and the staff that provide it. Think about the information below how does this apply to your policy, procedure, proposal, strategy or service 2.1 Give details of RELEVANT information available that gives you an understanding of who will be affected by this document Cheshire East (CE) covers Eastern Cheshire CCG and South Cheshire CCG. Cheshire West & Chester (CWAC) covers Vale Royal CCG and Cheshire West CCG. In 2011, 370,100 people resided in CE and 329,608 people resided in CWAC. Age: East Cheshire and South Cheshire CCG s serve a predominantly older population than the national average, with 19.3% aged over 65 (71,400 people) and 2.6% aged over 85 (9,700 people). Vale Royal CCGs registered population in general has a younger age profile compared to the CWAC average, with 14% aged over 65 (14,561 people) and 2% aged over 85 (2,111 people). Since the 2001 census the number of over 65s has increased by 26% compared with 20% nationally. The number of over 85s has increased by 35% compared with 24% nationally. Race: In 2011, 93.6% of CE residents, and 94.7% of CWAC residents were White British Control of Contractors Policy V /01/

16 5.1% of CE residents, and 4.9% of CWAC residents were born outside the UK Poland and India being the most common 3% of CE households have members for whom English is not the main language (11,103 people) and 1.2% of CWAC households have no people for whom English is their main language. Gypsies & travellers estimated 18,600 in England in Gender: In 2011, c. 49% of the population in both CE and CWAC were male and 51% female. For CE, the assumption from national figures is that 20 per 100,000 are likely to be transgender and for CWAC 1,500 transgender people will be living in the CWAC area. Disability: In 2011, 7.9% of the population in CE and 8.7% in CWAC had a long term health problem or disability In CE, there are c.4500 people aged 65+ with dementia, and c.1430 aged 65+ with dementia in CWAC. 1 in 20 people over 65 has a form of dementia Over 10 million (c. 1 in 6) people in the UK have a degree of hearing impairment or deafness. C. 2 million people in the UK have visual impairment, of these around 365,000 are registered as blind or partially sighted. In CE, it is estimated that around 7000 people have learning disabilities and 6500 people in CWAC. Mental health 1 in 4 will have mental health problems at some time in their lives. Sexual Orientation: CE - In 2011, the lesbian, gay, bisexual and transgender (LGBT) population in CE was estimated at18,700, based on assumptions that 5-7% of the population are likely to be lesbian, gay or bisexual and 20 per 100,000 are likely to be transgender (The Lesbian & Gay Foundation). CWAC - In 2011, the LGBT population in CWAC is unknown, but in 2010 there were c. 20,000 LGB people in the area and as many as 1,500 transgender people residing in CWAC. Religion/Belief: The proportion of CE people classing themselves as Christian has fallen from 80.3% in 2001 to 68.9% In 2011 and in CWAC a similar picture from 80.7% to 70.1%, the proportion saying they had no religion doubled in both areas from around 11%-22%. Christian: 68.9% of Cheshire East and 70.1% of Cheshire West & Chester Sikh: 0.07% of Cheshire East and 0.1% of Cheshire West & Chester Buddhist: 0.24% of Cheshire East and 0.2% of Cheshire West & Chester Hindu: 0.36% of Cheshire East and 0.2% of Cheshire West & Chester Jewish: 0.16% of Cheshire East and 0.1% of Cheshire West & Chester Muslim: 0.66% of Cheshire East and 0.5% of Cheshire West & Chester Other: 0.29% of Cheshire East and 0.3% of Cheshire West & Chester None: 22.69%of Cheshire East and 22.0% of Cheshire West & Chester Not stated: 6.66% of Cheshire East and 6.5% of Cheshire West & Chester Control of Contractors Policy V /01/

17 Carers: In 2011, nearly 11% (40,000) of the population in CE are unpaid carers and just over 11% (37,000) of the population in CWAC. 2.2 Evidence of complaints on grounds of discrimination: (Are there any complaints or concerns raised either from patients or staff (grievance) relating to the policy, procedure, proposal, strategy or service or its effects on different groups?) No 2.3 Does the information gathered from indicate any negative impact as a result of this document? No 3. Assessment of Impact Now that you have looked at the purpose, etc. of the policy, procedure, proposal, strategy or service (part 1) and looked at the data and research you have (part 2), this section asks you to assess the impact of the policy, procedure, proposal, strategy or service on each of the strands listed below. RACE: From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect, racial groups differently? Yes No Explain your response: Where English is not their first language, staff may require the policy interpreting to fully understand their roles and responsibilities. Contractors must abide by the trust equality and human rights policy. GENDER (INCLUDING TRANSGENDER): From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect, different gender groups differently? Yes No Explain your response: Contractors must abide by the trust equality and human rights policy. DISABILITY From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect, disabled people differently? Yes No Explain your response: Reviewing a contractor s work area prior to commencement will enable the Trust to put in place specific requirements to benefit the individual(s). Contractors must abide by the trust equality and human rights policy. AGE: From the evidence available does the policy, procedure, proposal, strategy or service, affect, or have the potential to affect, age groups differently? Yes No Explain your response: Contractors must abide by the trust equality and human rights policy. LESBIAN, GAY, BISEXUAL: From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect, lesbian, gay or bisexual groups differently? Yes No Explain your response: Contractors must abide by the trust equality and human rights policy. Control of Contractors Policy V /01/

18 RELIGION/BELIEF: From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect, religious belief groups differently? Yes No Explain your response: Contractors must abide by the trust equality and human rights policy. CARERS: From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect, carers differently? Yes No Explain your response: Contractors must abide by the trust equality and human rights policy. OTHER: EG Pregnant women, people in civil partnerships, human rights issues. From the evidence available does the policy, procedure, proposal, strategy or service affect, or have the potential to affect any other groups differently? Yes No Explain your response: Contractors must abide by the trust equality and human rights policy. 4. Safeguarding Assessment - CHILDREN a. Is there a direct or indirect impact upon children? Yes No b. If yes please describe the nature and level of the impact (consideration to be given to all children; children in a specific group or area, or individual children. As well as consideration of impact now or in the future; competing / conflicting impact between different groups of children and young people: c. If no please describe why there is considered to be no impact / significant impact on children Young Persons are covered by the Health & Safety policy and associated procedures. 5. Relevant consultation Having identified key groups, how have you consulted with them to find out their views and that the made sure that the policy, procedure, proposal, strategy or service will affect them in the way that you intend? Have you spoken to staff groups, charities, national organisations etc? Trust Estates Dept, HR, legal services 6. Date completed: January 2017 Review Date: January Any actions identified: Have you identified any work which you will need to do in the future to ensure that the document has no adverse impact? Action Lead Date to be Achieved 8. Approval At this point, you should forward the template to the Trust Equality and Diversity Lead lynbailey@nhs.net Approved by Trust Equality and Diversity Lead: Date: Control of Contractors Policy V /01/