RISK ASSESSMENT. Hospitality and Accomodation Services. November 2011

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1 RISK ASSESSMENT Hospitality and Accomodation Services November 2011

2 Course Content Introduction to health and safety How heath and safety is managed at the University Risk assessment in theory Risk assessment in practice Copy of presentation and more information about Risk Assessment at

3 WHAT IS HEALTH & SAFETY? Health and Safety is not the absence of accidents or ill health BUT the result of taking positive action to identify causes and implement and maintain suitable preventive measures to eliminate risk or reduce risk to an acceptable level. What is an acceptable level?

4 The greater the risk the more resources that need to be put into controlling the risk Time Money Effort

5 IMPORTANCE OF SAFETY Planned and Unplanned Situations

6 WHY BOTHER WITH HEALTH & SAFETY? People The Law Cost of Accidents University s s reputation

7 LAW Mainly the Health and Safety At Work Act -and regulations made under it Also Corpotate Manslaughter Also Duty of care University s s Policy interperate the law

8 Employer s duty to ensure, so far as is reasonably practicable, the health, safety and welfare of all his employees. In particular: safe plant and equipment HSWA Section 2 safe systems of work safe handling, transport and storage information, training and supervision safe access and egress safe environment safety policy trade union consultation Similar responsibility towards non employees

9 Employee s duty while at work: to take reasonable care of his own and other peoples health and safety co-operate operate with employers HSWA Sections 7 & 8 No person shall interfere with or misuse anything provided for health, safety or welfare.

10 Institution or individual can be prosecuted if an offence is committed due to: Consent Connivance Neglect of senior staff HSWA Sections 37 An Institution can be convicted of Corporate Manslaughter: If failings by an organisation's senior management are a substantial element in any gross breach of the duty of care owed to the organisation's employees or members of the public, which results in death.

11 HOW is H&S ORGANISED and MANAGED? UNIVERSITY LEVEL The University via the VC & Senior Staff Heads of College/CS Supported by: University Workplace Wellbeing Team University Policy, Guidance and Rules

12 COLLEGE LEVEL/CS

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14 Workplace Wellbeing Team Director Mr David Harrison Health and Safety Unit Occupational Health Staff Support Services [Sustainability and Environmental Advisor] Dr Trevor Shields

15 HEALTH & SAFETY PHILOSOPHY H & S MUST BE MANAGED the creator of the risk must control the risk prevent accidents, incidents, ill health before they occur assess risk and target resources the greater the risk the more resources to control the risk

16 NEED TO MANAGE THE RISK Identify foreseeable hazards in order to prevent or control them to recognised standards and be able to demonstrate that it is being done and the correct standards are being achieved

17 Accidents in HAS?

18 Risk Assessment

19 HEALTH & SAFETY AT WORK ACT 1974 Requires employers to ensure the health, safety and welfare of their employees and non employees How can this be done without assessing the risks they face?

20 MANAGEMENT OF HEALTH & SAFETY AT WORK REGS 1999 Specifically requires employers to carry out risk assessments Employers must make suitable and sufficient assessments of risks to employees and other persons arising from or in connection with their conduct or undertaking for the purpose of identifying control measures

21 How far do we have to go? Risks, which are significant, are those that are not trivial in nature and are capable of creating a real risk to health and safety which any reasonable person would appreciate. Steps need to be taken to guard against these risks. Insignificant risks and risks from everyday life do not need to be included in the risk assessment process unless your work activities increase the risk. However, what can be considered as insignificant will vary from site to site and activity to activity depending on specific circumstances.

22 Process Identify Hazard Assess Risk Manage the Risk Monitor Review Improve

23 Identify Hazard Process

24 HAZARD something with the potential to cause harm DEFINITIONS g\winppt\riskass\1

25 Process Identify Hazard Assess Risk

26 HAZARD something with the potential to cause harm RISK the likelihood of that harm being realised DEFINITIONS g\winppt\riskass\1

27 Process Clear identification of hazards What are the risks from the hazards?

28 Identify Hazard Assess Risk Process Manage the Risks

29 Process Assess the Risk Identify those who may be harmed and numbers young persons/students physical impairment pregnant strength/height immuno-compromised Take account of Some may be regulars in workplace, some not Staff, students, visitors, contractors, maintenance, cleaners, patients, p public etc. Different levels of competence, knowledge, awareness, language etc. Away from campus, travelling, fieldwork etc. Existing control measures Are they adequate? What more do I have to do?

30 Evaluating the risk Separate significant from insignificant risks Outcome Process Evaluate Risk No injury / minor / major / fatal Clarify why risks are significant consequence probability frequency numbers affected Can the risk be accepted? Are existing controls Ok? Are more controls required? What if things go wrong?

31 Identify Hazard Assess Risk Process Manage the Risks by: Elimination/ Substitution

32 Process Controlling the Risk Can the hazard be removed altogether? If not, how can risks be controlled so that harm is unlikely? Hierarchy of controls eliminate or substitute engineering controls administrative controls personal protective equipment information and instruction Controls consider competence consider emergencies etc. must be maintained and monitored for effectiveness

33 Identify Hazard Assess Risk Process Manage the Risks by: Elimination/ Substitution Separation Controlling to Acceptable Level by: Procedures Systems Instructions i.e.method Statements Personal Protective Equipment Warnings

34 Process Controlling the Risk Controlling the risk Is there University policy/guidance? i.e. a University RA Is there HSE guidance? Is there an industry/research standard? Apply hierarchy of controls Consider competency Identify emergency procedures Health surveillance may be required

35 University Health & Safety Policy & Strategy Management Guidance Local plans/organisation Specific Policies Manual Handling Electrical Testing Fire Ladders Biological Safety Ionising Radiation Pressure Systems Carcinogens Etc. Specific Guidance Risk Assessment Supervision Work Equipment Confined Spaces Laboratory Work Work Station Design Offices Young Persons Etc...

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38 Process Using the Assessment Use the assessment outcome procedures (including emergency) instructions methods of work Communicate to those who need to know students shared premises contractors visitor etc.

39 Record of the assessment Signed Dated Specify review date Process Recording

40 Accident in Kitchen Person slipped on wet/greassy floor Quite badley hurt University issued with an Improvement Notice

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45 Laboratory Worker Severely Burned Lab worker sustained severe chemical burns when she was splashed with a hot beaker of perchloric acid. She was moving a beaker of the liquid which was at 200 degrees C when it slipped from her grasp, spilled onto her clothes and burst into flames. Her leg also caught fire. She had five operations and will have permanent scarring. She was not wearing any personal protective clothing. Company fined 25,000. Judge said they had no proper procedure in terms of safety procedure, equipment and training.the company fell lamentably short of the standards required. East Anglian Daily Times Risk Assessment?

46 Dynamic/On the Job RA Risk assessments and controls for many activities are written down and formalised before the activity starts. It will also be necessary to carry risk assessments for activities that have not been assessed at all or when there is a variance in what has been assessed. In some circumstances the activity will not be allowed to start until a full risk assessment has been formally carried out and documented. However, often a dynamic risk assessment will be what is required and can be done by the person carrying out the activity.

47 Dynamic/On the Job RA Person needs to have the necessary knowledge, competence and, if necessary, training to do this Need to know what to look for Aide memoire/check list useful Know when to stop and to whom to report

48 Specific Risk Assessments Required For Display Screen Assessment Manual Handling Hazardous Substances (COSHH)

49 DSE Checklist

50 Process Identify Hazard Assess Risk Manage Risks by Elimination/ Control to Acceptable Level Monitor Procedures Systems Instructions Warnings i.e.method Statement

51 Process Identify Hazard Assess Risk Manage Risks by Elimination/ Control to Acceptable Level Monitor Review Procedures Systems Instructions Warnings i.e.method Statement

52 REVIEW & REVISE Significant changes, revise assessment workplace changes, new substances, procedures, equipment etc. Good practice to review anyway Some assessments (COSHH) must be reviewed at specific periods Don t t amend for trivial changes Walk round, look, ask people, look at accident statistics, manufacturer s s instructions, data sheets etc.

53 Hazard working at heights falls, well known Risk high, well known Eliminate Control Work at height regulations University guidance on work at heights Competent Contractors Selection of equipment Training of operatives Supervision Inspection arrangements Monitoring arrangements

54 Risk assessment may consider: Are loose gas cylinders required? -pipe in direct from a permanent installation Is such a large quantity of oil required? Inspection may consider: Who is responsible/why such a mess? Why was the rubbish not cleared away? -supervision

55 Summary Understand activity Identify hazards Identify those who might be harmed Evaluate the risk Control the risk Record the assessment Review and revise Use the assessment to formulate procedures etc.

56 If there is no risk assessment for the work being done 1. Check with your manager or supervisor if there is a risk assessment. 2. Are there any significant risks or are the risks no different from everyday life? 3. Are there University or local policies or procedures in place to carry out the work? 4. Can a dynamic risk assessment be done and are you competent to do it?

57 Examples of your Activities