An Update On Association Policies, Health Checks & Guidelines To A Safer Hockey Association. Lauren Woods Member Engagement & Operations

Transcription

1 An Update On Association Policies, Health Checks & Guidelines To A Safer Hockey Association Lauren Woods Member Engagement & Operations

2 Association Health Checks Issues arising from the health check: 3/27 Associations have a Business Plan 4/27 Associations have a written Risk Policy 4/27 Associations have a Volunteer Plan outlining how they recruit, retain and reward volunteers 7/ 27 Associations have a Membership Strategy and actions within Business Plan 14/27 Association review risks on annual basis 15/27 Associations Director of Finance/Treasurer has relevant financial qualifications

3 Association Health Checks PRIORITIES FOR HOCKEY NSW Ensure each Association has a Strategic Plan Ensure each Association has a Risk Management and WHS Policy Ensure each Association has a better understanding of Hockey NSW Policies and what their needs are Ensure each Association has a Volunteer Plan outlining how to recruit, retain and reward volunteers Ensure each Association has a members strategy that reflects that of Hockey NSW

4 Hockey NSW Policies & Guidelines

5 Hockey NSW Association Guide Media Intro to Hockey NSW Association Management Marketing Association Executive Financial Volunteer Management Risk Management Communication

6 Association Strategic Plan

7 Association Strategic Plan Develop Strategic Pillars, definitions of those pillars and their supporting strategies (e.g. below)

8 Association Strategic Plan COMPLETING THIS PROCESS IT WILL ASSIST US WITH: Developing a structure that allows Associations and Clubs to thrive Developing a competitions structure that grows the hockey Developing a broader income base Attracting and retaining more people in hockey Raise hockey s profile Achieve high performance success Provide support in the establishment and ongoing maintenance of facilities Be the best administered sport

9 Association Strategic Plan EXPECTED OUTCOMES FOR PROJECT Each Affiliated Association has and takes responsibility for a three year Strategic Plan aligned to Hockey NSW Hockey NSW has a clear understanding about the financial stability and risks to hockey Associations have a clear understanding of their future commitments and risks Creates an open opportunity for Associations to share knowledge, methods and policies with Hockey NSW and their peers Process to be revisited in three years time to realign with Hockey NSW s New Strategic Plan

10 Guidelines for Safer Hockey Associations Safe Conditions CULTURE OF SAFETY Effective Management Systems Safe Behaviours

11 Guidelines for Safer Hockey Associations Legislation Consultation WHS Responsibilities and duties Risk Management and Assessment Incident Reporting and Investigation Hazards and Risks Health and Safety Inspection Safer Hockey Practices Fire Safety Sun Safety Storm Safety Electrical Safety Personal Protective Equipment Extreme Temperatures Manual Handling Storage and handling of Hazardous Chemicals Slip, Trips and Falls Office layout and Designs

12 Risk Management WHAT IS RISK MANAGEMENT? Risk management is the systematic approach to identifying hazards, assessing the risks, and deciding what (if anything) needs to be done.

13 Risk Management Why? To mitigate the risks the organisation and members face Appropriate management of potential issues within each area of the organisation Support the delivery of significant projects and initiatives Essential element of good governance Framework for good planning Allows prioritization of key tasks Demonstrates compliance

14 Risk Management - Attributes Holistic Comprehensive analysis of all risks throughout the organisation Can be easily prioritised and consistently benchmarked; Integrated Integrated into strategic planning and overall control framework Fits with existing organisational structures; Explicit Formalises and coordinates the risk management practices. Links with policy and procedures Allows ongoing monitoring and review as required.

15 Risk Management - Methodology ISO (International standard based on AS/NZ 4360:2004) 1. Strategic, with a top-down approach 2. Comprehensive so that all business risks are considered 3. Flexible and adaptable to any area of an organisation 4. Broad based to provide a big picture view of the key risks 5. Commonsense, simple and easily understood HB 246:2011 (Guidelines for Managing Risk in Sporting and Recreational Organisations)

16 Risk Assessment - How

17 Risk Identification Members Association Structure Competitions Project Timetable Human Resources HOCKEY ASSOCIATION Facilities Financial IT & Security WH&S

18 Consequence Likelihood & Consequence Matrix Medium risk High risk Significant risk Low risk Likelihood

19 Likelihood & Consequence Likelihood of an event: Almost certain (5): Likely (4): Possible (3): Unlikely (2): Rare (1): The event is expected to occur in most circumstances. The event will probably occur in most circumstances. The event could occur at some time. The event is not expected to occur. The event is likely to occur only in exceptional circumstances. Consequence of an event: Catastrophic (5): Prevent the organisation from operating. Major (4): Moderate (3): Minimal (2): Negligible (1): Threaten the organisations viability. Would require significant review of its operations but not its overall function. The consequence would threaten an aspect of the organisation. Little or no impact on operation

20 Risk Quantification Hockey NSW Item 1 Insignificant 2 Minor 3 Moderate 4 Major 5 Catastrophic Financial Loss<$50k Loss $50k - $250k Loss $250k - $500K Loss $500K - $1m Loss of $1+ million Service Delivery Service issues rectified within acceptable timeframe with corrective action < 2 days Service restored within expected timeframes > 2 days to < 1 wk Short-term disruption to service outside of expected timeframes to remedy >1 wk to < 1 mth Long-term disruption to service with extended resources required to remedy > 1 mth to < 3 mth Complete and indefinite disruption to service > 3 mth Reputation - Individual complaints Local, temporary adverse media Board complaints Ongoing local, state or national adverse media coverage Extended national or international media coverage Environmental Minor damage to environment that is remedied Significant damage to environment but capable of being remedied and minor fines for breaches of duty Serious damage to environment with long-term impact and fines for breaches of duty Critical long-term effect on environment and extensive fines for breaches of duty Permanent damage to environment and extensive fines for breaches of duty Health/ Safety Minor injury/illness to individuals Temporary disability to individuals or minor fines for breaches of duty Serious harm to individuals and fines for breaches of duty Significant, long-term harm or injury or fatality and extensive fines for breaches of duty

21 Risk Assessment

22 Residual Risk Initial Risk Risk Controls Effectiveness of existing control environment to mitigate risk exposures Opportunity for further risk reduction strategies