City of Palmer Action Memorandum No

Transcription

1 City of Palmer Action Memorandum No Subject: Approve a Council Community Grant in the amount of $2,500 to the Downtown Merchants Association (Denise Statz) to Support Who Let the Girls Out in Palmer on April 22-23, 2016 Agenda of: March 22, 2016 Council Action: Originator: Nathan Wallace Originator Information: Date: March 7, 2016 Requested agenda date: March 22, 2016 Department Information: Route to: Department Director: Signature: Date: x Community Development 3/07/16 x Finance 3/7/16 Public Safety Public Works Approved for presentation by: Signature: City Manager City Attorney City Clerk Certification of Funds: Total amount of funds listed in this legislation: $ 2, Remarks: This legislation ( ): Has no fiscal impact Creates a positive impact in the amount of: $ x Negative impact in the amount of: $ 2,500 Funds are ( ): x Budgeted Line item(s): Council Community Grant Not budgeted Affected line item(s): General fund assigned balance (after requested budget modification): $ Enterprise unrestricted net position (after requested budget modification): $ Attachment(s): Council Community Grant Request Staff Evaluation Director of Finance Signature: Page 1 of 2 AM

2 Summary statement: Denise Statz on behalf of the Downtown Palmer Merchants Association is requesting a $2,500 grant to help finance the 6 th Annual Who Let the Girls Out in Palmer. The event is conducted in Palmer and this year includes the Alaska Railroad participation with a train from Anchorage to the State Fair grounds and busses from there to downtown Palmer. The event is expected to bring in 300 passengers by train, with more than 2,500 people participating in the Palmer community over the weekend. The organization will conduct an impact survey along with a passport that encourages visits to all events/venues which will be collected to verify numbers of participants. In February 2015, the City Council adopted Ordinance No which established the Council Community Grant program. The Council also approved $,000 in Council Discretionary Funds for 2016 that would finance approved Council grants. Legislation # Organization Amount Date Approved AM Active Soles $ 1,000 February 23, 2016 Total Donations: $ 1,000 Administration recommendation: Authorize Action Memorandum No Page 2 of 2 AM

3 Project Name: Who Let The Girls Out Reviewer Name: Nathan Wallace Date: 3/7/2016 Qualification Pre-Check All items listed below must be present before further review of application. X Event must be accessible to all members of the community. Event must take place within Palmer city limits or within one mile of city limits. X Event has received funding from the City in the past. List the years funding was received: $500/ 2014-$00 If event was supported by a City grant in the past, the post event report from the previous event is complete. Accessibility & Strategic Priorities Fiscal Benefit Application Elements Expectations pts 7 pts. 3-0 pts The application clearly states the economic benefits and the reader/evaluator easily understands the benefits to the community and residents of the City. The application clearly addresses how the project meets one or more of the City s Economic Development Strategic Priorities. The application clearly states how much financial or in-kind services are being requested for the project. The application includes a project budget which demonstrates sound fiscal practices and reviewer/evaluator can easily understand. The application clearly states how the community will benefit as a result of the event. The application states the benefits, however it is not clear and/or the reviewer/evaluator must assume or use reason to determine the benefits to the community and residents of the City. The application attempts to address how the project meets one or more of the City s Economic Development Strategic Priorities; however, the reviewer/evaluator must assume or use reason to determine how the project is addressing a strategic priority(s). The application contains information regarding financial and/or inkind services as part of the project; however, it is not clear and the reviewer/evaluator must assume or use reason to determine what is being requested. The application includes a project budget; however, the reviewer/evaluator has questions or has to use reason to understand the overall budget for the project. The application states the degree of benefits; however, it is not clear and the reviewer/evaluator must assume or use reason to determine the how the community will benefit as a result of this grant. The application does not clearly demonstrate the benefits and/or the reader/evaluator cannot determine through reasoning the benefits to the community or residents of the City. The application does not clearly demonstrate how the project is addressing a strategic priority and/or the reader/evaluator cannot determine through reasoning how the project is addressing a strategic priority. The application does not clearly state what is being requested and/or the reviewer/evaluator cannot determine through reasoning. The application does not include a project budget or the reviewer/evaluator cannot understand and/or has significant concerns about the budget as presented. The application does not clearly demonstrate the degree of benefits and/or the reviewer/evaluator cannot determine the how the community will benefits as a result of this grant. Points Earned Reporting The application clearly states how and when the City will receive a post event report on this project. The application attempts to address how a post event report will be given to the City; however it is unclear and the reviewer/evaluator must assume or use reason to determine how and when the report will be presented. The application does not attempt to address how a post event report will be given to the City or the reviewer/evaluator cannot determine how the report will be presented. 8 Total: 58/60

4 Program, service, project or event title: City of Palmer City Manager's Office 231 W. Evergreen Avenue Palmer, AK Phone: Fax: Council Community Grant Application Date(s) of program, service, project or event: Name: Address: City: Phone: Applicant Information J)011 se,, Sia. b~:. liv\ ltjiot 0 121:>, S. OQa4jo 6 ':fk JJou.,~f fuu.}\f * layi M.Yc.11\&lts {t!if,a.f 'l ---'=c=f()llr~i~ State:... A-="=- Zip: ~~ ~4-S C)...1.-~01..L.-.r.L.1~...L.s"'--- =2.=2..~SGd dvu S&@NcYJ1.,,5Sg/\ -h " LI ci l ~ s/j...4- t CY'V) C)b'J ~ 15~~.33(,.3 Organization Information Name of organization/group: -~ -fowa! -=Pclt\A..V fvl.e/c-hef\trj Type of organization: 0 Non-profit 0'volunteer community group D Other Amount of Request: Matching funds provided by applicant: Funding Request $ c25b6 (J $ ' "',.., S-6 C() t /- Project Summary Information In the space below, provide a concise, on paragraph summary of your proposed program, service, project or event and how it promotes economic development for the City of Palmer. /[1u. o cjqll-l b11,5 CN\..Su~-Ht) dvviw:hak..d c f0ei1 hvl a..lo,iojvt 1(. (,A:Lpa,l:: :Tu,.Siw./: v'du.yyk bb V,bl fo,~ ib 'fly. Cc)MjVU.trLdt.,j 11.suel 4' Wlfl'O.h d S~( u oil/ ±L... Cll.iC.!!. 6b '-ff.,,_ u,u,i w) i'm! l\'.>ca 'd (Ill aui tu.o:hzy/j 1, r&i:,),l v I tl\/hel L&-koclucb(y\... 'fl> f JivuJr, rek,'j.jt:.t/ll,. hdr - A4 du.1-'-d v Wko L,_~, 0. -:::(L,u,_ ~y{,.1 Okl-. :JM clif'::fi.t. Add,':b9t\. 6'tJ.JOO+ fthj... rsw.p~ sbov...o d. h,a'. Q fll Dt/U,.6tt '{fu l.mvlll., t!\ L~ 1 -- Community Grant Application Page 2 of 5

5 Project Scope of Work Please list the steps to be taken to conduct the program, service, project or event. Be sure to address issues such as: beginning and ending date, who will work to conduct the event/project, clean-up team, where is the project going to occur (location). 1'1v J)~uJloLUJJJ'ck.J llvdih6t /t;,,r;.a/ ( DPrn ll), ~A ad /Loe_ c <>MM,tlu. ~b 6 J.a 1"' " CJ >rub i.\a coo= I h UA w,~j.,. '-f1m- CJ..w 1w ~ Llun.M.Ut,,L,, CD 1'fLc.,y,..U6u o NON -(2.-k.il. 61.v2 WAL> IA C0 d Uofi.&1. lu. 5 pl?" c,ul, c~«j},m + dli c.5.jlrcla ~ f l~(lfl([\,&'j dluuh ~UtJ (rt\t! CM du. l b ~ "JG U?-Ll m ~ I) <lu;l\--:t-1 c ~$~U a:ll J Lt 2 cf-a WLT 46. 1&.L} e,1:;&i CIH }ufl j All d cf Vd /jty <l fl. J;i d Jitu ~l'tvtc5kcu..,j itk_ Eligibility Describe how your program, service, project or event meets the eligibility guidelines. ]ovd f:.fo<ti-k 1 "+1'.-~ t.jr&f L-1 duugrvd to 5to±kel4 m.j. d.tm-cvl J lwh ~?ACtru/ ':1 Ju k f.) fo rf tl -+...«I ru 6 t M d 1>c&ruL ~ ~...: t. 1 C ovl,um flll l.t... r uj<ir.jld 6 <~ -f 1f c:jf\!i c' J d &~ h r, a ft {(A, Matching Funding Source Describe source of matching funding. Have alternate sources of funding been explored? ldt. 1 d~ hlvj vtill1 Lh\,i JS, cu/dv, 6µb d t var, o.,lb llv';ll, ( ~oo, $60D 1 1,DDc) Sul.rl+ic t pch "1\ fib NbAi ~ 6v, cu &t.d ivu>i h / b YA ~ l4 Y-h t:1-t ctlt C ''«<f c b b CA OA d l\(ijn' - c.:.~pt-~- A ii uj, ±A uw' b l-v.) 1./lta!J ~.fb d /u. ~,u-r1+ f'ad1r.. v,,1..j. lfu._,,.a..fw: 1 c limlj,.;- ~ o::ill: c1owu.,, (1V1Tfl. M vrc u, 'O, ' u.., t:/ l't) d s <..1.,1.tlt ~.S l C( d. ( $}.JLu I l.q bu ~ l-, '/-kc t ~ o,v(.rt Community Gr~nt Application Page 3 of 5

6 Community Benefit Please indicate how the results of your program, service, project or event will enhance economic development or generally benefit the City of Palmer. Describe the expected number of participates to be attracted by the event or project. Please explain how your organization will evaluate the community benefit of your event. Examples might include surveys, registrations, sign-in sheets, number of people served, etc. ujr. d/\-hl; pc.:6.. M.o,u '-Ihm JSOD pvhc, fc.y\.::k! 61 0 pc /he. ( fca+j Detailed Budget Revenue: Source: Cash In-Kind Total M.1/c h~1t1. s $ $ $ ( ~5'"51)(> $ $ $ ~ kl/\-. J $ $ 4/5"66 $ c.fooo (/'locnh) JJQAI-M.JI.LO\~IL {: $ 4clQO -t/- $ $ 4000 $ $ $ Totals $ $ $ l q 5'0 0 Expenditures: Item/Service: Cash In-Kind Total cc,2u11 ~vtj $ $ $ 15"t'50 - [l l'l! $ $ $ A.Db.- l\lu,,w1( $ $ $ 3bDb - ~Ul?4., $ $ $ C]oD- $ $ $ Totals $ $ $ I~ 357) o(.l <) l) Community Grant Application Page 4 of 5

7 Applications may be submitted at any time to the address listed above. Please allow at least six weeks lead time for application review and City Council agenda scheduling. Applicant signature: Date: For Office Use Only Date received by Manager's Office: City Council agenda date: Action Memorandum No.: City Cou nci I: D Approved D Denied Date Manager's Office notified applicant of request outcome: Community Grant Application Page 5 of 5