BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY

Transcription

1 8C1 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: DEPARTMENTAL PRESET: TITLE: FEDERAL TRANSIT ADMINISTRATION FY15 SECTION 5307 FORMULA FUNDING SPLIT AGENDA ITEM DATES: MEETING DATE: 2/9/2016 COMPLETED DATE: 1/28/2016 COUNTY ATTORNEY: 1/18/2016 ASSISTANT COUNTY ADMINISTRATOR: 1/25/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Don Donaldson Engineering Claudette Mahan Name: Procedures: None EXECUTIVE SUMMARY: Transit Manager Martin County Public Transit requires BOCC approval to accept a change to the historical funding split for the Port St. Lucie Urbanized Area (PSL UZA) Federal Transit Administration (FTA) Section 5307 Formula Grant Split Apportionment for FY15. APPROVAL: ADM LEG ACA ACA CA BACKGROUND/RELATED STRATEGIC GOAL: ea 1 of 9

2 The Port St. Lucie Urbanized Area (PSL UZA) is comprised of both Martin County and St. Lucie County. Federal Transit Administration (FTA) funding is allocated to the PSL UZA annually and it is required that both Martin County and St. Lucie County agree to an apportionment split. Historically, St. Lucie County and Martin County have split the FTA Section 5307 Urbanized Formula Funding Grant for Operating and Capital Assistance for the PSL UZA with a % / % respectively. Upon submitting the FY15 split letter to St. Lucie County for signature, St. Lucie County refused to sign and countered with a split of % / % which comes from the FTA Table 3A Section 5307 Operating Assistance Special Rule Operator Caps for Urbanized Areas over 200,000 in population and attached hereto as Exhibit A. The percentages provided in the FTA Table 3A are based on fixed route vehicle revenue hours (VRH) dedicated to the urbanized area only and represent the maximum dollar amount in operating assistance each grantee can apply for. After negotiation, St. Lucie County staff submitted a second proposal request to change the split percentage to 70.40% / 29.60% using a formula provided by the Florida Department of Transportation s (FDOT) Federal Grants Administrator and attached as Exhibit B. FDOT s split recommendation (Exhibit B) is weighted on vehicle revenue miles (VRM), passenger miles, operating expenses and population within the urbanized area for both fixed route and demand response services. Martin County transit staff recommends a combination of two split percentages. For the capital portion of the PSL UZA, the historical split will be used. For the operating portion of the funding, the FDOT formula will be used. This result is a net percentage split of 69.53% / 30.47% or $2,047,323 / $897,195 as per Exhibit C. The consequence of this split change is a decrease in available funds to Martin County of $74,832 from the historical split for FY15. ISSUES: FTA requires that the governing Board accepting the funds approve any change in the allocation split of the PSL UZA. St. Lucie County staff and Martin County staff are recommending the split of 69.53% / 30.47% or $2,047,323 / $897,195 respectively for the FTA Section 5307 FY15 funds. For future funds, an agreement for the allocation split will need to be negotiated and approved by both the St. Lucie County Board and the Martin County Board. Staff will bring a recommendation back to the BOCC once the FY16 funding allocation tables have been released by FTA. St. Lucie County has requested that the FTA Table 3A be used as the new method of funding split for FY16 and future years for both operating and capital. Using this method for FY15 would have resulted in a decrease of 10.14% or $298,392 to Martin County. Since Martin County and St. Lucie County differ in the process used to deliver transit services to the community, it is anticipated that using either one of these methods to split funding would decrease Martin County s portion each year. Thus, reducing transit services or increasing County general funds to maintain current level of services. LEGAL SUFFICIENCY REVIEW: ea 2 of 9

3 This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, has identified and addressed legal risks, and has developed strategies for legal defensibility. RECOMMENDED ACTION: RECOMMENDATION Move that the Board authorize the Engineering Department Director to sign the FY15 FTA Section 5307 Formula Funding Split Letter, whereas Martin County would receive $897,195 out of $2,944,518, the total FY15 allocation. ALTERNATIVE RECOMMENDATIONS If Board does not approve, a meeting between the Martin BOCC and St. Lucie BOCC will need to be set up to negotiate an agreed upon split for FY15 Section 5307 Formula Funds. FISCAL IMPACT: RECOMMENDATION N/A ALTERNATIVE RECOMMENDATIONS N/A DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance Resolution X Other: See Split Letter Section 5307, attached ROUTING: X ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA X ACA X LEG ea 3 of 9

4 EXHIBIT A 4 of 9

5 EXHIBIT B Port Saint Lucie, FL Estimated FFY15 Section 5307 Urbanized Area Formula Funds - Sub Allocation NTD 2013 NTD 2013 NTD TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL Adjustment TOTAL Direct Vehicle Passenger Operating UA UA Population Population/ Bus Bus Population/ Bus Bus FFY15 Percent for 5340 Allocation UZA State Transit System Mode e Revenue Miles Miles Expenses PopulationDensity Value Factor Density Factor RM Factor Incentive Factor Population Density Revenue Miles Incentive Est. AllocationAllocation Allocation FFY FL Council on Aging of St. Lucie, Inc. DR 443, ,259 $ 2,441, ,544 1,840 $ $ $ $ , , , ,489, FL Council on Aging of St. Lucie, Inc. MB 313,486 2,040,520 $ 1,527, ,544 1,840 $ $ $ $ ,654 26, ,996 Council on Aging of St. Lucie, Inc. 756,887 2,504,779 $ 3,969, ,544 1,840 $ 1,683, ,268 $ 2,072, FL Martin County DR 116, ,934 $ 398, ,503 1,742 $ $ $ $ , ,565 62, $ 652, FL Martin County MB 100, ,898 $ 392, ,503 1,742 $ $ $ $ ,856 1,440 $ 55,296 Martin County 217, ,832 $ 791, ,503 1,742 $ 707, ,665 $ 871,563 Total Urbanized Area 973,961 2,858,611 4,760, ,047 1,807 $ 1,008,388 $ 833,379 $ 520,880 $ 28,939 $ 2,391, ,933 $ 2,944,518 Allocated $ 2,944,518 Less Estimate $ 2,391,585 Balance 5340 $ 552,933 5 of 9

6 EXHIBIT C TOTAL 2015 Section 5307 Funding - PSL UZA APPORTIONMENT $2,944,518 TOTAL OPERATING ALLOWANCE FOR PSL UZA $2,208,389 CAPITAL FUNDS $736,129 PER FDOT FORMULA BREAKOUT WORKSHEET FOR OPERATING ASSISTANCE St. Lucie County $1,554, % Martin County $653, % CAPITAL FUNDS Using previous years breakout for St. Lucie County $492, % Using previous years breakout and anticipated funding amount MC $243, % TOTAL SPLIT BETWEEN GRANTEES St. Lucie County (rounded for grant purposes) $2,047, % Martin County (rounded for grant purposes) $897, % 6 of 9

7 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS 2300 VIRGINIA AVENUE FORT PIERCE, FL MARTIN COUNTY BOARD OF COUNTY COMMISSIONERS 2401 S.E. MONTEREY ROAD STUART, FL September 4, 2015 Mr. Christopher White Program Manager Federal Transit Administration, Region 4 61 Forsyth Street SW, Suite 17T50 Atlanta, GA RE: Port St. Lucie Urbanized Area FY 2015 Section 5307Apportionment Split Dear Mr. White: The purpose of this letter is to provide you concurrence with the FY 2015 FTA Section 5307 Apportionment Split for the Port St. Lucie Urbanized Area between Martin and St. Lucie Counties. The following table summarizes the allocation: Operator/Entity UZA Percentage Operating Assistance Capital Assistance 1% Transit Enhancement 1% Safety and Security Enhancement Total FY 2015 Allocation St. Lucie County Port St. Lucie % $ $ $19,704 $19,704 $1,970,419 Martin County Port St. Lucie % $304,617 $650,000 $9,741 $9,741 $974,099 Total $29,445 $29,445 $2,944,518 Should you have any questions, please feel free to contact Beth Ryder, St. Lucie County Community Services Director, at (772) or ryderb@stlucieco.org or Don Donaldson, Martin County Engineering Director, at (772) or ddonalds@martin.fl.us. Sincerely, Beth Ryder Community Services Director St. Lucie County Don G. Donaldson, P.E. Engineering Director Martin County 7 of 9

8 BCC MEETING DATE: February 9, 2016 AGENDA ITEM: 8C1 TO: VIA: FROM: MARTIN COUNTY, FLORIDA SUPPLEMENTAL MEMORANDUM Honorable Members of the Board DATE: January 28,2016 of County Commissioners Taryn Kryzda County Administrator Claudette Mahan, Transit Manager REF: ea SUBJECT: FEDERAL TRANSIT ADMINISTRATION FY15 SECTION 5307 FORMULA FUNDING SPLIT This Supplemental Memo replaces the Port St. Lucie Urbanized Area FY 2015 Section 5307 Apportionment Split Letter that is attached to Agenda item 8C1. TK/CM/dc Reviewed by County Attorney s Office Page 1 of 1 eng2016m123 Supp Memo 8 of 9

9 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS 2300 VIRGINIA AVENUE FORT PIERCE, FL MARTIN COUNTY BOARD OF COUNTY COMMISSIONERS 2401 S.E. MONTEREY ROAD STUART, FL February _, 2016 Valencia Williams Community Planner Federal Transit Administration, Region Peachtree Street, NW Suite 1400 Atlanta, GA RE: Port St. Lucie Urbanized Area FY 2015 Section 5307Apportionment Split Dear Ms. Williams: The purpose of this letter is to provide you concurrence with the FY 2015 FTA Section 5307 Apportionment Split for the Port St. Lucie Urbanized Area between Martin and St. Lucie Counties. The following table summarizes the allocation: Operator/Entity UZA Percentage Operating Assistance Capital Assistance 1% Transit Enhancement 1% Safety and Security Enhancement Total FY 2015 Allocation St. Lucie County Port St. Lucie % $1,484,547 $521,830 $20,473 $20,473 $2,047,323 Martin County Port St. Lucie % $329,000 $550,253 $8,971 $8,971 $897,195 Total $1,813,547 $1,072,083 $29,444 $29,444 $2,944,518 Should you have any questions, please feel free to contact Beth Ryder, St. Lucie County Community Services Director, at (772) or ryderb@stlucieco.org or Don Donaldson, Martin County Engineering Director, at (772) or ddonalds@martin.fl.us. Sincerely, Beth Ryder Community Services Director St. Lucie County Don G. Donaldson, P.E. Engineering Director Martin County 9 of 9