FEBRUARY 14, 2001 STAFF PRESENT:

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1 FEBRUARY 14, 2001 PRESENT: City Councillor B. Cowie, Acting Mayor/Committee Chair Ward 7 Mayor S. Fennell (arrived at 1:50 p.m. other municipal business) Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor P. Palleschi Wards 2, 6 and 10 Regional Councillor S. DiMarco Wards 3 and 4 (arrived at 1:05 p.m.) Regional Councillor G. Miles Wards 7 and 11 (arrived at 1:30 p.m.) Regional Councillor R. Begley Wards 8 and 9 City Councillor E. Moore Ward 1 City Councillor L. Jeffrey Ward 2 (arrived at 1:12 p.m. other municipal business) City Councillor B. Callahan Ward 3 (arrived at 1:25 p.m. other municipal business) City Councillor A. Aujla Ward 4 City Councillor G. Gibson Ward 5 City Councillor J. Hutton Ward 6 (arrived at 1:06 p.m.) City Councillor B. Cowie Ward 7 City Councillor P. Richards Ward 8 (arrived at 1:05 p.m.) City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri Ward 10 City Councillor S. Hames Ward 11 (arrived at 1:05 p.m.) STAFF PRESENT: Mr. L. V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. J. Marshall, Commissioner of Planning and Building Mr. J.G. Metras, Commissioner of Legal Services and City Solicitor Mr. A. Ross, Commissioner of Finance and Treasurer Mr. J. Brophy, Acting Commissioner of Works and Transportation Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Mr. V. Clark, Fire Chief, Fire and Emergency Services, Community Services Mr. C. Connor, Corporation Counsel and Director of Real Estate Services, Legal Services Mr. C. Sherman, Manager of Enforcement, Legal Services Mr. L.J. Mikulich, City Clerk, Legal Services Ms. T. Brenton, Legislative Coordinator, Legal Services

2 The meeting was called to order at 1:02 p.m., moved into Closed Session at 2:40 p.m., and failed for quorum at 5:27 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CW APPROVAL OF AGENDA D 2. CW PINHEIRO, 111 SUNFOREST DRIVE RAVINE ENCROACHMENT (COMMITTEE OF ADJUSTMENT) (File G31) E 1. CW DELEGATION OF REGIONAL TAX RATIO SETTING AUTHORITY/PROPERTY TAX UPDATE (File F2) E 2. CW DISPOSITION OF 2000 OPERATING SURPLUS (File F3) E 3. CW TAX WRITE-OFFS PURSUANT TO SECTION 441 OF THE MUNICIPAL ACT (File F95) E 4. CW DISSOLUTION OF THE URBAN SERVICE AREA (File P13) E 5. CW CITY HALL RENOVATION FUNDING (File F25) E 6. CW BRAMPTON CLEAN CITY COMMITTEE (File G26) E 7. CW PINHEIRO, 111 SUNFOREST DRIVE RAVINE ENCROACHMENT (COMMITTEE OF ADJUSTMENT) (File G31) E 8. CW BUDGET PROCESS (File F25/F27) F 1. CW PUBLIC MEETINGS TO REVIEW LICENCING BY-LAW SCHEDULES (File G02) G 1. CW WELLNESS CENTRE TRANSITION OF CHINGUACOUSY HEALTH SERVICES BOARD (File G10) G 2. CW PIONEER CEMETERY PRESERVATION (File C40) G 3. CW SUMMER PLAYGROUND PROGRAMS (File R46) G 4. CW CAPITAL IMPROVEMENTS FOR CITY HALL (File B44) G 5. CW KEN GILES INDOOR SOCCER CENTRE USAGE (File R21) G 6. CW FIRE AND EMERGENCY SERVICES 2000 CUSTOMER SERVICE REPORT (File D05) G 7. CW COMMITTEE FOR ART IN PUBLIC PLACES FEBRUARY 7, 2001 (File G26) Page 2 of 12

3 G 8. CW BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA, MINUTES, STAFF REPORTS (File G26) H 1. CW HERITAGE THEATRE RENOVATION PROJECT (File L15) J. CW CLOSED SESSION CITY COUNCILLOR BILL COWIE, ACTING MAYOR/COMMITTEE CHAIR Page 3 of 12

4 A. APPROVAL OF AGENDA CW That the Agenda for the Meeting dated February 14, 2001 be approved, as amended, as follows: To delete: D 1. Mr. Bob Crouch, Brampton In-Line Hockey Inc., re: PROPOSAL FOR THE ACQUISITION OF A SECOND PLASTIC FLOOR (File R46); and, To add: E 8. H 1. Presentation from A. Ross, Commissioner of Finance and Treasurer, re: BUDGET PROCESS (File F25/F27). Recommendation from Closed Session re: HERITAGE THEATRE RENOVATION PROJECT (File L15). B. CONFLICTS OF INTEREST nil C. CONSENT The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. D. DELEGATIONS (E2, E5, G6) D 1. Mr. Bob Crouch, Brampton In-Line Hockey Inc., re: PROPOSAL FOR THE ACQUISITION OF A SECOND PLASTIC FLOOR (File R46). Deleted at the request of the delegation, pursuant to Recommendation CW above. D 2. Mr. Michael Gagnon, Gagnon Law Bozzo Urban Planners, re: PINHEIRO, 111 SUNFOREST DRIVE RAVINE ENCROACHMENT (COMMITTEE OF ADJUSTMENT) (File G31). Mr. Michael Gagnon, of Gagnon Law Bozzo Urban Planners, was in attendance on behalf of Mr. and Mrs. Manuel Pinheiro, provided background information on this matter, requested Committee s approval of the Pinheiro s request for an encroachment agreement with the City, and responded to questions. Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. Administration and Finance Discussion Item E7 was brought forward and dealt with at this time. CW That the delegation of Mr. Michael Gagnon, Gagnon Law Bozzo Urban Planners, to the Meeting of February 14, 2001, re: PINHEIRO, 111 SUNFOREST DRIVE RAVINE ENCROACHMENT (COMMITTEE OF ADJUSTMENT) (File G31) be received; and, That the request from Mr. and Mrs. Manuel Pinheiro for an encroachment agreement be deferred to an appropriate meeting of the Administration and Finance Committee; and, Page 4 of 12

5 That staff be directed to provide a full report on this matter to include, but not be limited to, comments from the Toronto Region Conservation Authority, details on the other area properties, clarification on top of bank and floodplain locations, and a recommendation with respect to the Pinheiro s request. E. ADMINISTRATION AND FINANCE COMMITTEE Reports City Manager s Office nil Reports Finance Department E 1. Report from A. Ross, Commissioner of Finance and Treasurer, dated February 6, 2001, re: DELEGATION OF REGIONAL TAX RATIO SETTING AUTHORITY/PROPERTY TAX UPDATE (File F2). A. Ross, Commissioner of Finance and Treasurer, made a slide presentation to Committee which included the following topics: 2001 Reassessment and Property Taxes Update #2 Provincial Lack of Action Delegation Delegation: Background Delegation Recommendations Apportionment Standard Tax Bill Standard Tax Bill Schedule 1 Standard Tax Bill Schedule 2 Standard Tax Bill Schedule 3 Standard Tax Bill: Impacts Next Steps Questions Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the presentation by A. Ross, Commissioner of Finance and Treasurer, to the Committee of the Whole Meeting of February 14, 2001, re: DELEGATION OF REGIONAL TAX RATIO SETTING AUTHORITY/PROPERTY TAX UPDATE (File F2) be received; and, That the report from A. Ross, Commissioner of Finance and Treasurer, dated February 6, 2001, to the Meeting of February 14, 2001, re: DELEGATION OF REGIONAL TAX RATIO SETTING AUTHORITY/PROPERTY TAX UPDATE (File F2) be received; and, That the delegation of the upper-tier tax ratio setting authority within the Region of Peel under Section 364 of the Fair Municipal Tax Act, as amended, be endorsed; and, That the request of the Region of Peel for deferral of the February 28, 2001 deadline for a decision on the delegation of the upper-tier tax ratio setting authority, in order to allow municipalities sufficient time to fully review implications of delegation once the regulations are issued by the Minister, be supported; and, Page 5 of 12

6 That the matter of the delegation of regional tax ratio setting authority be presented to the Association of Municipalities of Ontario for consideration. * E 2. Report from P. Honeyborne, Controller and Deputy Treasurer, Finance, dated February 6, 2001, re: DISPOSITION OF 2000 OPERATING SURPLUS (File F3). CW That the report from P. Honeyborne, Controller and Deputy Treasurer, Finance, dated February 6, 2001, to the Meeting of February 14, 2001, re: DISPOSITION OF 2000 OPERATING SURPLUS (File F3) be received; and, That the Treasurer be authorized to provide the funding for the following capital projects from the 2000 Current Budget surplus: Project Funding Amount #981443: PeopleSoft System $ 540, #981443: PeopleSoft System 540, #981443: PeopleSoft System 167, #981448: Traffic Computer 152, #004600: 8 40 Transit Buses 1,121, $ 2,521,946.00; and, That the Treasurer be authorized to contribute 50% of the 2000 Current Budget surplus remaining after deducting the $2,521,946.00, as outlined above, to Reserve Fund #21: Rate Stabilization Reserve Fund; and, That the Treasurer be authorized to contribute the 2000 Current Budget surplus remaining, after giving consideration to the above items, to Reserve Fund #4: Corporate Asset Repair and Replacement Reserve Fund. E 3. Report from J. Learning, Supervisor of Customer Service/Collections, Finance, dated January 17, 2001, re: TAX WRITE-OFFS PURSUANT TO SECTION 441 OF THE MUNICIPAL ACT (File F95). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from J. Learning, Supervisor of Customer Service/Collections, Finance, dated January 17, 2001, to the Meeting of February 14, 2001, re: TAX WRITE-OFFS PURSUANT TO SECTION 441 OF THE MUNICIPAL ACT (File F95) be referred back to staff to provide an additional report to the Administration and Finance Committee Meeting of March 5, 2001 () to include, but not be limited to, information on how the review of the tax write-offs list was undertaken and what further collection avenues are available to the City to pursue these accounts. Reports Legal Services Department E 4. Report from J.G. Metras, Commissioner of Legal Services, dated January 26, 2001, re: DISSOLUTION OF THE URBAN SERVICE AREA (File P13) Page 6 of 12

7 CW That the report from J.G. Metras, Commissioner of Legal Services, dated January 26, 2001, to the Meeting of February 14, 2001, re: DISSOLUTION OF THE URBAN SERVICE AREA (File P13) be received. Other Reports * E 5. Report from B. Cranch, Commissioner of Community Services, dated January 23, 2001, re: CITY HALL RENOVATION FUNDING (File F25). CW That the report from B. Cranch, Commissioner of Community Services, dated January 23, 2001, to the Meeting of February 14, 2001, re: CITY HALL RENOVATION FUNDING (File F25) be received; and, That the Treasurer be authorized to collapse the funding in the 2000 City Hall Capital Project #005130: City Hall Expansion to be non-location specific. Correspondence nil Minutes nil Discussion E 6. Discussion re: BRAMPTON CLEAN CITY COMMITTEE (File G26). Regional Councillor L. Bissell provided Committee with an update on this matter, including information on an Open House that has been scheduled for February 27, 2001 to provide interested citizens with information on the Brampton Clean City Committee; and the result of funding discussions with the Region. The following motion was then considered. CW That the matter of APPOINTMENTS TO THE BRAMPTON CLEAN CITY COMMITTEE (File G26), as discussed at the Meeting of February 14, 2001, be referred to the Council Meeting of March 7, 2001 for further discussion. E 7. Discussion re: PINHEIRO, 111 SUNFOREST DRIVE RAVINE ENCROACHMENT (COMMITTEE OF ADJUSTMENT) (File G31). Added Items Dealt with under Delegation D2 Recommendation CW E 8. Presentation from A. Ross, Commissioner of Finance and Treasurer, re: BUDGET PROCESS (File F25/F27). L.V. McCool, City Manager, clarified this item pertains to the budget process only and not the content. A. Ross, Commissioner of Finance and Treasurer, then made a slide presentation to Committee which included the following topics: Budget Department Budget Proposals and City Consolidation 2. Management Team Review 3. Council Budget Overview Page 7 of 12

8 4. Council Workshop 5. Budget Committee Review 6. City Council MINUTES The following motion was then considered. CW That the presentation from A. Ross, Commissioner of Finance and Treasurer, to the Committee of the Whole Meeting of February 14, 2001, re: BUDGET PROCESS (File F25/F27) be received; and, That the budget process, as outlined in the aforementioned presentation be approved. F. BY-LAW COMMITTEE Reports City Manager s Office nil Reports Works and Transportation Department nil Reports Legal Services Department F 1. Report from G.C. Sherman, Manager of Enforcement Services, Legal Services, dated February 5, 2001, re: PUBLIC MEETINGS TO REVIEW LICENCING BY-LAW SCHEDULES (File G02). CW That the report from G.C. Sherman, Manager of Enforcement Services, Legal Services, dated February 5, 2001, to the Meeting of February 14, 2001, re: PUBLIC MEETINGS TO REVIEW LICENCING BY-LAW SCHEDULES (File G02) be received; and, That the schedule of public meetings to review the licencing by-law schedules be approved as follows: Taxi Schedule Tow Truck Schedule Refreshment Vehicle Schedule Monday, April 2, 2001, 10:00 a.m. Tuesday, April 17, 2001, 10:00 a.m. Tuesday, April 24, 2001, 7:00 p.m. Reports Community Services Department nil Reports Planning and Building Department nil Correspondence nil Minutes nil G. COMMUNITY SERVICES COMMITTEE Policy Reports Administration; Fire and Emergency Services; Recreation, Facilities and Programs; Recreation Planning, Development and Parks Maintenance G 1. Report from B. Cranch, Commissioner of Community Services, dated February 4, 2001, re: WELLNESS CENTRE TRANSITION OF CHINGUACOUSY HEALTH SERVICES BOARD (File G10) Page 8 of 12

9 CW That the report from B. Cranch, Commissioner of Community Services, dated February 4, 2001, to the Meeting of February 14, 2001, re: WELLNESS CENTRE TRANSITION OF CHINGUACOUSY HEALTH SERVICES BOARD (File G10) be received; and, That the Commissioner of Community Services be directed to report back to Committee on any substantive discussions that may continue on the aforementioned topic. G 2. Report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated January 29, 2001, re: PIONEER CEMETERY PRESERVATION (File C40). Committee asked questions of staff and then considered the following motion. CW That the report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated January 29, 2001, to the Meeting of February 14, 2001, re: PIONEER CEMETERY PRESERVATION (File C40) be received; and, That staff be directed to provide a detailed report and cost analysis on the Preservation of Pioneer Cemeteries to the Community Services Committee Meeting of September 5, G 3. Report from C. Murray, Manager of Marketing and Sales, Recreation, Facilities and Programs, Community Services, and M. Held, Coordinator of Marketing and Sales Youth, Recreation, Facilities and Programs, Community Services, dated January 18, 2001, re: SUMMER PLAYGROUND PROGRAMS (File R46). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from C. Murray, Manager of Marketing and Sales, Recreation, Facilities and Programs, Community Services, and M. Held, Coordinator of Marketing and Sales Youth, Recreation, Facilities and Programs, Community Services, dated January 18, 2001, to the Meeting of February 14, 2001, re: SUMMER PLAYGROUND PROGRAMS (File R46) be received. Status Reports on Major Community Services Projects nil Information Reports Administration; Fire and Emergency Services; Recreation, Facilities and Programs; Recreation Planning, Development and Parks Maintenance G 4. Report from B. Cranch, Commissioner of Community Services, K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and D. Pyne, Manager of Assets, Recreation Planning, Development and Parks Operations, Community Services, dated January 24, 2001, re: CAPITAL IMPROVEMENTS FOR CITY HALL (File B44). Committee held a discussion on this matter, asked questions of staff, put forward specific areas of concern to be addressed by staff, and then considered the following motion Page 9 of 12

10 CW That the report from B. Cranch, Commissioner of Community Services, K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and D. Pyne, Manager of Assets, Recreation Planning, Development and Parks Operations, Community Services, dated January 24, 2001, to the Meeting of February 14, 2001, re: CAPITAL IMPROVEMENTS FOR CITY HALL (File B44) be received. G 5. Report from B. Cooper, Marketing Coordinator Rental Agreements, Recreation, Facilities and Programs, Community Services, dated January 31, 2001, re: KEN GILES INDOOR SOCCER CENTRE USAGE (File R21). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from B. Cooper, Marketing Coordinator Rental Agreements, Recreation, Facilities and Programs, Community Services, dated January 31, 2001, to the Committee of the Whole Meeting of February 14, 2001, re: KEN GILES INDOOR SOCCER CENTRE USAGE (File R21) be referred back to staff for a further report on this facility to include, but not be limited to, such matters as landscaping, parking, the possibility of an entrance off Kennedy Road. * G 6. Report from B. Cranch, Commissioner of Community Services, V. Clark, Fire Chief, Fire and Emergency Services, Community Services, and T. Irwin, Deputy Fire Chief, Fire and Emergency Services, undated, re: FIRE AND EMERGENCY SERVICES 2000 CUSTOMER SERVICE REPORT (File D05). CW That the report from B. Cranch, Commissioner of Community Services, V. Clark, Fire Chief, Fire and Emergency Services, Community Services, and T. Irwin, Deputy Fire Chief, Fire and Emergency Services, undated, to the Meeting of February 14, 2001, re: FIRE AND EMERGENCY SERVICES 2000 CUSTOMER SERVICE REPORT (File D05) be received. Minutes G 7. CW COMMITTEE FOR ART IN PUBLIC PLACES FEBRUARY 7, 2001 (File G26). That the MINUTES OF THE COMMITTEE FOR ART IN PUBLIC PLACES MEETING OF FEBRUARY 7, 2001 (File G26), to the Meeting of February 14, 2001, be approved, as amended, to correct the recommendation number pertaining to adjournment to read AP The recommendations were approved as follows. AP AP AP That the Agenda for the Committee for Art in Public Places Meeting of February 7, 2001 be approved as printed and circulated. That the Minutes of the Committee for Art in Public Places Meeting of December 13, 2000 be approved as printed and circulated. That the Law Division, Legal Services Department pursue resolution of the matter with respect to the Seeing and Hearing Art Piece Page 10 of 12

11 AP That the information sheet to the Committee of Art in Public Places Meeting of February 9, 2001 re: MILLENNIUM GIFT OF $123,000 FROM PROVINCIAL GOVERNMENT be received. AP That correspondence be forwarded to Mr. Eldred King, Executive Director Go Transit requesting permission to use the lands adjacent to the rail underpass at Main Street North and Nelson Street for placement of the statue; and That correspondence be forwarded to Mr. Tom McBarron, Merrill Lynch requesting permission to use the location and sponsorship of the statue. AP That the application form for the Committee of Art in Public Places be amended; as follows: In question 2: Nature of Art work (please provide a written description and also attach scale drawing, designs, pictures, maquette and any structural or technical reports In question 4: Provide final and detailed costing for the art work with respect to: (a) Creation and Structure (b) Transport of the statue (c) Estimate annual maintenance That the final amended Committee for Art in Public Places Application Package be presented at the March 7, 2001 Committee for Art in Public Places Meeting. AP AP AP That the amended application package be forwarded to Mr. John Cutruzzola so that he may make application and delegation to the Committee for Art in Public Places with respect to this art piece. That the correspondence from H. Gustafsson, Art Gallery Committee, Peel Heritage Complex, dated October 17, 2000 to the Committee for Art in Public Place Meeting of February 7, 2001, re: FLOCK OF SHEEP SCULPTURE be received. That the correspondence from Mr. P. Robertson, dated November 30, 2000 to the Committee of Art in Public Places Meeting of February 7, 2001, re: NATIVE INDIAN TOTEM KWAKIULT be deferred to the March 7, 2001 Meeting; and That the Clerk s Office prepare a brief history on the statue and provide a copy of the Council resolution giving it to the former Mayor, Peter Robertson on his 60 th birthday; and That the Director of Recreation Planning, Development and Parks Operations, Community Services contact the Royal Ontario Museum with respect possibly creating a proper setting for the statue to be housed in. AP That the Committee for Art in Public Places now do adjourn to meet again on March 7, 2001; or at the call of the Chair. Correspondence G 8. Information from the BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA, MINUTES, STAFF REPORTS (File G26) Page 11 of 12

12 CW That the information from the BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA, MINUTES, STAFF REPORTS (File G26), to the Meeting of February 14, 2001, be received. H. OTHER/NEW BUSINESS H 1. CW Recommendation from Closed Session re: HERITAGE THEATRE RENOVATION PROJECT (File L15). That the Treasurer be authorized to transfer $1 million from Old DC Levy Reserves 14 & 34 Parks and Recreation components to Capital Account # (Heritage Theatre Renovation Project) to fund the land expropriations on Main Street South of Market Square Boulevard with respect to the Market Square Theatre, as approved by Council in January 2000; and, I. QUESTION PERIOD That the Treasurer be authorized to close and consolidate the remaining funds in all sub accounts in Capital Account # I 1. City Councillor J. Hutton asked about the listing of community service clubs and references to some sponsors in the Parks and Recreation Spring/Summer 2001 brochure. B. Cranch, Commissioner of Community Services, responded that the list of community groups is done on a seasonal basis based on information received from the groups themselves, and that he would review the brochure and ensure oversights, if any, are corrected. J. CLOSED SESSION At 2:40 p.m. the following recommendation was passed. CW That Committee move into Closed Session in order to address matters pertaining to the security of the property of the municipality or local board, and personal matter(s) about an identifiable individual, including municipal or local board employee(s). At 5:27 p.m. Committee failed for quorum, at which time the following members were present: City Councillor E. Moore City Councillor L. Jeffrey City Councillor A. Aujla City Councillor B. Cowie City Councillor P. Richards City Councillor D. Metzak City Councillor S. Hames K. ADJOURNMENT Next Meeting: Monday, March 5, 2001, 1:00 p.m Page 12 of 12

13 MARCH 5, 2001 PRESENT: City Councillor G. Gibson, Acting Mayor/Committee Chair Ward 5 Mayor S. Fennell (arrived at 3:50 p.m. other municipal business) Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor P. Palleschi Wards 2, 6 and 10 Regional Councillor S. DiMarco Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 11 Regional Councillor R. Begley Wards 8 and 9 City Councillor E. Moore Ward 1 City Councillor L. Jeffrey Ward 2 City Councillor B. Callahan Ward 3 (left at 2:45 p.m.; returned at 3:15 p.m.; left at 3:45 p.m.) City Councillor A. Aujla Ward 4 City Councillor J. Hutton Ward 6 (arrived at 1:09 p.m.) City Councillor B. Cowie Ward 7 City Councillor P. Richards Ward 8 City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri Ward 10 ABSENT: STAFF PRESENT: City Councillor S. Hames Ward 11 (vacation) Mr. L. V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. J.G. Metras, Commissioner of Legal Services and City Solicitor Mr. A. Ross, Commissioner of Finance and Treasurer Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Mr. V. Clark, Fire Chief, Fire and Emergency Services, Community Services Mr. C. Connor, Corporation Counsel and Director of Real Estate Services, Legal Services Mr. J. Learning, Supervisor, Customer Service/Collections, Tax Division, Finance Mr. L.J. Mikulich, City Clerk, Legal Services Ms. T. Brenton, Legislative Coordinator, Legal Services

14 The meeting was called to order at 1:05 p.m., recessed at 2:55 p.m., moved into Closed Session at 3:15 p.m., and moved out of Closed Session and adjourned at 4:50 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CW APPROVAL OF AGENDA D 1. CW PINHEIRO RAVINE ENCROACHMENT 111 SUNFOREST DRIVE (File G31) D 2. CW PROPOSED TRANSFER OF 6.1 METER STRIP OF LAND FROM ADJACENT OWNER, SOUTH SIDE OF 255 RUTHERFORD ROAD SOUTH (File B10) E 1. CW SPONSORSHIP OF MAJOR BUSINESS AND COMMUNITY DINNER/LUNCH EVENTS (File G25) E 2. CW BUSINESS TAX COLLECTION AND WRITE-OFFS (File F95) E 3. CW OUTSTANDING ASSESSMENT APPEALS/COMPLAINTS BEFORE ONTARIO MUNICIPAL BOARD AND ASSESSMENT REVIEW BOARD ISSUES INVOLVING FARMLANDS (File F95) E 4. CW SURPLUS CITY PROPERTY (File B50) E 5. CW PINHEIRO RAVINE ENCROACHMENT 111 SUNFOREST DRIVE (File G31) E 6. CW PROPOSED TRANSFER OF 6.1 METER STRIP OF LAND FROM ADJACENT OWNER, SOUTH SIDE OF 255 RUTHERFORD ROAD SOUTH (File B10) F 1. CW TAXI CAB ADVISORY COMMITTEE FEBRUARY 19, 2000 G 1. CW QUEEN STREET ENVIRONMENTAL ASSESSMENT (File N01) G 2. CW KEN GILES RECREATION CENTRE CONVERSION TO SOCCER CENTRE (File R21) G 3. CW PRICE LIST FOR CEMETERY SUPPLY AND SERVICES (File C40) G 4. CW NEW SPECIAL NEEDS HOCKEY TEAM (File R47) G 5. CW NEW DEVELOPMENT PROJECTS (File R15) G 6. CW CONSTRUCTION PROJECTS 2000/2001 (File B61) G 7. CW FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS DECEMBER 2000 (File D05) G 8. CW RECREATION DIVISION 2000 ATTENDANCE TRACKING (File H15) G 9. CW PARK NAME REPORT (File R15) G 10. CW RESERVE ADEQUACY DATABASE (File F00) Page 2 of 16

15 G 11. CW RECREATION DANCE RECITALS (File R43) G 12. CW MINUTES OF THE MILLENNIUM EXECUTIVE COMMITTEE MEETING OF JANUARY 16, 2001 G 13. CW MINUTES OF THE EMERGENCY MEASURES PLANNING COMMITTEE MEETING OF FEBRUARY 13, 2001 (File G26) G 14. CW COMMUNITY GARDENS IN BRAMPTON (File R20) G 15. CW BRAMPTON COMMUNITY CLEAN-UP COMMITTEE MEETING MINUTES JANUARY 11, 2001, JANUARY 25, 2001, AND FEBRUARY 15, 2001 (File G26). G 16. CW BRAMPTON SAFE CITY ASSOCIATION MEETING MINUTES, SCHEDULE OF BOARD MEETINGS, STAFF REPORTS, CALENDAR OF EVENTS (File G26) G 17. CW FRIENDS OF BOVAIRD HOUSE COMMITTEE MEETING MINUTES, ROADSHOW FLYER, NEWSLETTER (File G33) G 18. CW POLICIES RESPECTING VISION REQUIREMENTS FIRE AND EMERGENCY SERVICES (File D05) H 1. CW SUBDIVISION ASSUMPTION PLANS 43M-1184 AND 43M-1185 WARD 2 (File C01E17.10) H 2. CW WINTER CONTROL SERVICES ROUTE OPTIMIZATION ANALYSIS (File T11) K. CW CLOSED SESSION L. CW ADJOURNMENT CITY COUNCILLOR GRANT GIBSON, ACTING MAYOR/COMMITTEE CHAIR Page 3 of 16

16 A. APPROVAL OF AGENDA CW That the Agenda for the Meeting dated March 5, 2001 be approved, as amended, to add: G 18. Discussion re: POLICIES RESPECTING VISION REQUIREMENTS FIRE AND EMERGENCY SERVICES (File D05). B. CONFLICTS OF INTEREST nil C. CONSENT The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. D. DELEGATIONS (E1, E3, G1, G6, G8, G9, G10, G11, G12, G13) D 1. Mr. Michael Gagnon, Gagnon Law Bozzo Urban Planners, re: PINHEIRO RAVINE ENCROACHMENT 111 SUNFOREST DRIVE (File G31). Mr. Michael Gagnon, of Gagnon Law Bozzo Urban Planners, appeared before Committee on behalf of his clients Manuel and Gisella Pinheiro, of 111 Sunforest Drive, Brampton, and indicated his support of the recommendation in the staff report (item E5). Committee held a discussion on this matter and asked questions of the delegation and staff. Direction was given to staff to ensure the encroachment agreement is registered on title; and that it contain a provision that any further encroachment on City property will result in the cancellation of the encroachment agreement with the City. Administration and Finance Committee Legal Services Department Report Item E5 was brought forward and dealt with at this time. CW That the delegation of Mr. Michael Gagnon, Gagnon Law Bozzo Urban Planners, to the Meeting of March 5, 2001, re: PINHEIRO RAVINE ENCROACHMENT 111 SUNFOREST DRIVE (File G31) be received; and, That the Mayor and City Clerk be authorized to execute an encroachment agreement with Manuel and Gisella Pinheiro to allow the fence and shed encroachment at the rear yard of 111 Sunforest Drive onto City property to remain until such time as it is necessary to replace the fence. D 2. Mr. Gerry Mintz, P.Eng., Agent for Ontario Limited, re: PROPOSED TRANSFER OF 6.1 METER STRIP OF LAND FROM ADJACENT OWNER, SOUTH SIDE OF 255 RUTHERFORD ROAD SOUTH (File B10). Mr. Gerry Mintz was in attendance on behalf of his client, Ontario Limited, and informed Committee that he met with C. Connor, Corporation Counsel and Director of Real Estate Services, Legal Services, and Regional Councillor S. DiMarco, and they have agreed on a recommended course of action Page 4 of 16

17 Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. Administration and Finance Committee Correspondence Item E6 was brought forward and dealt with at this time. CW That the delegation of Mr. Gerry Mintz, P.Eng., Agent for Ontario Limited, to the Meeting of March 5, 2001, re: PROPOSED TRANSFER OF 6.1 METER STRIP OF LAND FROM ADJACENT OWNER, SOUTH SIDE OF 255 RUTHERFORD ROAD SOUTH (File B10) be received; and, That the correspondence from Mr. Gerry Mintz, P.Eng, Agent for Ontario Limited, dated February 16, 2001, to the Meeting of March 5, 2001, re: PROPOSED TRANSFER OF 6.1 METER STRIP OF LAND FROM ADJACENT OWNER, SOUTH SIDE OF 255 RUTHERFORD ROAD SOUTH (File B10) be received; and, That staff be directed to take the necessary steps to declare surplus and authorize the sale of a 20 foot strip of land abutting 255 Rutherford Road South to Ontario Limited. E. ADMINISTRATION AND FINANCE COMMITTEE Reports City Manager s Office * E 1. Report from D. Cutajar, Executive Director, Business Development and Public Relations, dated February 28, 2001, re: SPONSORSHIP OF MAJOR BUSINESS AND COMMUNITY DINNER/LUNCH EVENTS (File G25). CW That the report from D. Cutajar, Executive Director, Business Development and Public Relations, dated February 28, 2001, to the Meeting of March 5, 2001, re: SPONSORSHIP OF MAJOR BUSINESS AND COMMUNITY DINNER/LUNCH EVENTS (File G25) be received; and, That the events described in Attachment A of the aforementioned report be supported through the purchase of one table for each event; and, That the purchase of each table be funded by the City of Brampton s general government cost centre to a maximum of $15, in 2001; and, That the provision of tickets for each City-sponsored table be coordinated by the Business Development and Public Affairs Department; and, That staff be directed to prepared a comprehensive Sponsorship Policy for all business and community events/activities, including the usage of the City of Brampton suite at the Brampton Centre for Sports and Entertainment. Reports Finance Department E 2. Report from H. Coffey, Taxation Manager, Finance, dated February 23, 2001, re: BUSINESS TAX COLLECTION AND WRITE-OFFS (File F95) Page 5 of 16

18 A. Ross, Commissioner of Finance and Treasurer, provided additional information on this matter, and clarified that staff will continue their efforts to collect these debts. Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from H. Coffey, Taxation Manager, Finance, dated February 23, 2001, to the Meeting of March 5, 2001, re: BUSINESS TAX COLLECTION AND WRITE-OFFS (File F95) be received. * E 3. Report from A. Karreman, Research Assistant, Assessment, dated February 26, 2001, re: OUTSTANDING ASSESSMENT APPEALS/COMPLAINTS BEFORE ONTARIO MUNICIPAL BOARD AND ASSESSMENT REVIEW BOARD ISSUES INVOLVING FARMLANDS (File F95). CW That the report from A. Karreman, Research Assistant, Assessment, dated February 26, 2001, to the Meeting of March 5, 2001, re: OUTSTANDING ASSESSMENT APPEALS/COMPLAINTS BEFORE ONTARIO MUNICIPAL BOARD AND ASSESSMENT REVIEW BOARD ISSUES INVOLVING FARMLANDS (File F95) be received; and, That staff be directed to continue to monitor and report on the tax loss to the City as a result of outstanding assessment appeals involving farmlands. Reports Legal Services Department E 4. CW Report from W.C. Connor, Corporation Counsel and Director of Real Estate Services, dated February 14, 2001, re: SURPLUS CITY PROPERTY (File B50). That the report from W.C. Connor, Corporation Counsel and Director of Real Estate Services, dated February 14, 2001, to the Meeting of March 5, 2001, re: SURPLUS CITY PROPERTY (File B50) be received; and, That the properties listed in Appendix 1 of the aforementioned report be declared surplus; and, That staff be authorized to commence procedures to sell the City-owned properties listed in Appendix 1 of the aforementioned report in accordance with the procedures set out in Section 193 of the Ontario Municipal Act and City of Brampton By-Law 19-95, as amended; and, That the process for reporting to Council on surplus City property described in the aforementioned report be endorsed. E 5. Report from W.C. Connor, Corporation Counsel and Director of Real Estate Services, dated February 26, 2001, re: PINHEIRO RAVINE ENCROACHMENT 111 SUNFOREST DRIVE (File G31). Dealt with under Delegation D1 Recommendation CW Page 6 of 16

19 Correspondence E 6. Correspondence from Mr. Gerry Mintz, P.Eng, Agent for Ontario Limited, dated February 16, 2001, re: PROPOSED TRANSFER OF 6.1 METER STRIP OF LAND FROM ADJACENT OWNER, SOUTH SIDE OF 255 RUTHERFORD ROAD SOUTH (File B10). Dealt with under Delegation D2 Recommendation CW Minutes nil F. BY-LAW COMMITTEE Reports City Manager s Office nil Reports Works and Transportation Department nil Reports Legal Services Department nil Reports Community Services Department nil Reports Planning and Building Department nil Correspondence nil Minutes F 1. TAXI CAB ADVISORY COMMITTEE FEBRUARY 19, 2001 CW That the MINUTES OF THE TAXI CAB ADVISORY COMMITTEE MEETING OF FEBRUARY 19, 2001, to the Meeting of March 5, 2001, be approved, as amended, to note that City Councillor B. Cowie was absent as a result of other municipal business, and to add the following to Recommendation TX : That the appropriate taxi safety initiatives from the above list be referred to staff to be included in the new licensing by-law for consideration at the Public Meeting scheduled for Monday, April 2, 2001, at 10:00 a.m. The recommendations were approved as follows: TX TX That the Agenda for the Taxi Cab Advisory Committee dated February 19, 2001, be approved as printed. That the report from P. Howorun, Director of Administrative Services, Works and Transportation, undated, re: TAXI SAFETY INITIATIVES STUDY (File A20TAXI), to the Taxi Cab Advisory Committee Meeting of February 19, 2001, be received; and 1. That all current Brampton taxicabs be fitted with in-car surveillance cameras as approved by the License Issuer by April 30, 2001, by the plate owners; and, That an additional year be added to the life of the vehicle for this initial installation to offset the cost of the set-up and purchase of in-car surveillance cameras; and, Page 7 of 16

20 That all new taxicabs entering the system must be fitted within-car surveillance cameras as part of the City of Brampton Standards for taxicabs; 2. That all Brampton taxicabs are to be fitted with an emergency light system that can be activated by a driver of a taxicab in emergency situations; 3. That Taxicabs are to ensure a clear view inside the cab which will restrict the tinting of windows to the windshield only and the banning of window advertising which is currently permitted under our by-law. By restricting these items, protection is enhanced both to the driver (being clearly visible to the outside) and the passenger of any possible violence or other unwanted advances within the taxicab. Current vehicles are exempt until they are replaced; 4. Effective May 1, 2001, taxi drivers may request a deposit not exceeding $20.00 or the trip cost, whichever is less, between the hours of 8:00 p.m. and 6:00 a.m., for any trip originating and ending in the City of Brampton; 5. All taxicabs be required to accept a major credit card or debit card for both customer convenience and driver safety, by reducing the cash on hand; 6. All new taxi drivers be required to successfully complete a three-day Taxicab Customer service Technical and Safety Training course prior to a City license being issued; 7. All existing taxi drivers be required to successfully complete a condensed version, one day every two years, to ensure that they are up-to-date on all customer service, technical and safety issues; 8. That Peel Regional Police be asked to hold two Robbery Prevention seminars (two hours each) annually for the taxicab industry and further, that attendance is mandatory to our taxi drivers to attend one session; 9. Any taxicab driver, except when he has a previous order or engagement, serve the first person requiring the services of his vehicle at any place within the City, at any time of the day or night except when that person is disorderly, refuses to give his destination or has not paid a previous fare; 10. All taxicab drivers must report all incidents of violence, verbal abuse, fare evasion and robbery to Peel Regional Police and the City of Brampton s Vehicle Licensing Section on forms prescribed by the respective agencies; 11. Taxi drivers may carry cellular telephones as back-up to the in-vehicle radio and for emergency calls; and, That the appropriate taxi safety initiatives from the above list be referred to staff to be included in the new licensing by-law for consideration at the Public Meeting scheduled for Monday, April 2, 2001, at 10:00 a.m. TX That the Taxi Cab Advisory Committee do now adjourn to meet again on the 2 nd day of April, 2001 at 10:00 a.m Page 8 of 16

21 G. COMMUNITY SERVICES COMMITTEE Policy Reports Administration; Fire and Emergency Services; Recreation, Facilities and Programs; Recreation Planning, Development and Parks Maintenance * G 1. Report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Smith, Supervisor of Open Space Planning, Community Services, dated February 21, 2001, re: QUEEN STREET ENVIRONMENTAL ASSESSMENT (File N01). CW That the report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Smith, Supervisor of Open Space Planning, Community Services, dated February 21, 2001, to the Meeting of March 5, 2001, re: QUEEN STREET ENVIRONMENTAL ASSESSMENT (File N01) be received; and, That staff be directed to provide ongoing updates on the Queen Street Environmental Assessment as it progresses. G 2. Report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated February 26, 2001, re: KEN GILES RECREATION CENTRE CONVERSION TO SOCCER CENTRE (File R21). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from H. Newlove, Director of Recreation Facilities and Programs, Community Services, dated February 26, 2001, to the Meeting of March 5, 2001, re: KEN GILES RECREATION CENTRE CONVERSION TO SOCCER CENTRE (File R21) be received; and, That staff be directed to conduct further meetings with the staff of Sir Wilfred Laurier Public School, in conjunction with the school s Parent Council, to finalize the use and design of the existing southwest parking lot; and, That staff be directed to bring back a report on the conclusions of the aforementioned meeting, complete with design, costs, and funding, and the construction schedule for the proposed east parking lot and access from Kennedy Road. G 3. Report from B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated February 14, 2001, re: 2001 PRICE LIST FOR CEMETERY SUPPLY AND SERVICES (File C40). Committee asked questions of staff and then considered the following motion. CW That the report from B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated February 14, 2001, to the Committee of the Whole Meeting of March 5, 2001, re: 2001 PRICE LIST FOR CEMETERY SUPPLY AND SERVICES (File C40) be received; and, That the rates as printed in the aforementioned report be approved; and, Page 9 of 16

22 That the 2001 Price List for Cemetery Supply and Services be filed with the Ministry of Consumer and Commercial Relations. G 4. Report from S. Bonello, Marketing Coordinator Special Needs, Recreation, Facilities and Programs, Community Services, dated February 22, 2001, re: NEW SPECIAL NEEDS HOCKEY TEAM (File R47). Committee congratulated staff on their continuing efforts and success with this program. The following motion was then considered. CW That the report from S. Bonello, Marketing Coordinator Special Needs, Recreation, Facilities and Programs, Community Services, dated February 22, 2001, to the Meeting of March 5, 2001, re: NEW SPECIAL NEEDS HOCKEY TEAM (File R47) be received; and, That the correspondence from Mr. John Martin, Special Education Teacher, Sir Winston Churchill Public School, dated February 5, 2001, re: NEW SPECIAL NEEDS HOCKEY TEAM (File R47), to the Meeting of March 5, 2001, be received; and, That the new Special Needs Hockey Team initiative be supported. Status Reports on Major Community Services Projects G 5. Report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Brown, Manager of Indoor/Outdoor Construction, Community Services, dated February 12, 2001, re: NEW DEVELOPMENT PROJECTS (File R15). Staff responded to Committee s questions on this matter. Direction was given that staff provide a monthly summary report to the Community Services Committee itemizing the development applications approved for the month, and the impacts on the Community Services Department budget for each approved development application. CW That the report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Brown, Manager of Indoor/Outdoor Construction, Community Services, dated February 12, 2001, to the Meeting of March 5, 2001, re: NEW DEVELOPMENT PROJECTS (File R15) be received. * G 6. Report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Brown, Manager of Indoor/Outdoor Construction, Community Services, dated February 20, 2001, re: CONSTRUCTION PROJECTS 2000/2001 (File B61). CW That the report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Brown, Manager of Indoor/Outdoor Construction, Community Services, dated February 20, 2001, to the Meeting of March 5, 2001, re: CONSTRUCTION PROJECTS 2000/2001 (File B61) be received Page 10 of 16

23 Information Reports Administration; Fire and Emergency Services; Recreation, Facilities and Programs; Recreation Planning, Development and Parks Maintenance G 7. Report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated February 27, 2001, re: FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS DECEMBER 2000 (File D05). Committee held a discussion on this matter and asked questions of staff. Direction was given that Fire and Emergency Services communicate to the residents of Brampton in a timely manner on the potential safety hazards related to the use of outdoor grills such as chimineas. CW That the report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated February 27, 2001, to the Committee of the Whole Meeting of March 5, 2001, re: FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS DECEMBER 2000 (File D05) be received. * G 8. Report from B. Cranch, Commissioner of Community Services, and C. Murray, Manager of Marketing and Sales, Recreation Facilities and Programs, Community Services, dated February 27, 2001, re: RECREATION DIVISION 2000 ATTENDANCE TRACKING (File H15). CW That the report from B. Cranch, Commissioner of Community Services, and C. Murray, Manager of Marketing and Sales, Recreation Facilities and Programs, Community Services, dated February 27, 2001, to the Meeting of March 5, 2001, re: RECREATION DIVISION 2000 ATTENDANCE TRACKING (File H15) be received. * G 9. Report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Smith, Supervisor of Open Space Planning, Recreation Planning, Development and Parks Operations, Community Services, dated February 21, 2001, re: PARK NAME REPORT (File R15). CW That the report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Smith, Supervisor of Open Space Planning, Recreation Planning, Development and Parks Operations, Community Services, dated February 21, 2001, to the Meeting of March 5, 2001, re: PARK NAME REPORT (File R15) be received; and, That staff be directed to present the 2001 report on park name requests to the Community Services Committee Meeting of April 2001; and, That staff be directed to provide ongoing updates on park name requests as they arise. * G 10. Report from D.M. Pyne, Manager of Assets, Recreation Planning, Development and Parks Operations, Community Services, and W. Stewart, Reserve Adequacy Coordinator, Recreation Planning, Development and Parks Operations, Community Services, dated February 20, 2001, re: RESERVE ADEQUACY DATABASE (File F00) Page 11 of 16

24 CW That the report from D.M. Pyne, Manager of Assets, Recreation Planning, Development and Parks Operations, Community Services, and W. Stewart, Reserve Adequacy Coordinator, Recreation Planning, Development and Parks Operations, Community Services, dated February 20, 2001, to the Meeting of March 5, 2001, re: RESERVE ADEQUACY DATABASE (File F00) be received. * G 11. Report from C. Murray, Manager of Marketing and Sales, Recreation Facilities and Programs, Community Services, and S. Potter, Coordinator of Marketing and Business Operations, dated February 19, 2001, re: RECREATION DANCE RECITALS (File R43). CW That the report from C. Murray, Manager of Marketing and Sales, Recreation Facilities and Programs, Community Services, and S. Potter, Coordinator of Marketing and Business Operations, dated February 19, 2001, to the Meeting of March 5, 2001, re: RECREATION DANCE RECITALS (File R43) be received. Minutes * G 12. MILLENNIUM EXECUTIVE COMMITTEE MEETING JANUARY 16, 2001 CW That the MINUTES OF THE MILLENNIUM EXECUTIVE COMMITTEE MEETING OF JANUARY 16, 2001, to the Meeting of March 5, 2001, be received. * G 13. EMERGENCY MEASURES PLANNING COMMITTEE FEBRUARY 13, 2001 (File G26). CW That the MINUTES OF THE EMERGENCY MEASURES PLANNING COMMITTEE MEETING OF FEBRUARY 13, 2001 (File G26), to the Meeting of March 5, 2001, be approved as printed and circulated. The recommendations were approved as follows: EM EM That the agenda for the Emergency Measures Planning Committee dated February 13, 2001, be approved as printed. That staff bring back a draft mandate and structure for this Committee; and, That suggestions for a new name or keeping the existing name be brought back to the next meeting. EM That the next meeting of the Emergency Measures Planning Committee be Tuesday, March 27, 2001, at 1:30 p.m. in the Council Committee Room. EM That the report from A. Normand, Emergency Planning Officer, Community Services Department, to the Emergency Measures Planning Committee Meeting of February 13, 2001, re: EMERGENCY PREPAREDNESS WEEK, MAY 7 11, 2001 (File M42) be received Page 12 of 16

25 EM EM That the report from A. Normand, Emergency Planning Officer, Community Services Department, to the Emergency Measures Planning Committee Meeting of February 13, 2001, re: EMERGENCY EXERCISE MAY 7, 2001 (File D50), be received. That the verbal report from A. Normand, Emergency Planning Officer, Community Services Department, to the Emergency Measures Planning Committee Meeting of February 13, 2001, re: EVACUATION PLAN ORIENTATION TO BE DETERMINED (File D50) be received; and That staff prepare a report on Evacuation to be brought back to the Emergency Measures Planning Committee in March or April EM EM EM EM That the report from A. Normand, Emergency Planning Officer, Community Services Department, to the Emergency Measures Planning Committee Meeting of February 13, 2001, re: EMERGENCY PUBLIC INFORMATION JUNE 2001 (File M42) be received. That the report from A. Normand, Emergency Planning Officer, Community Services Department, to the Emergency Measures Planning Committee Meeting of February 13, 2001, re: WORLD CONFERENCE ON DISASTER MANAGEMENT JUNE 24 27, 2001, (File A11) be received. That the report from A. Normand, Emergency Planning Officer, Community Services Department, dated September 25, 2000, to the Emergency Measures Planning Committee Meeting of February 13, 2001, re: STATUS OF EMERGENCY PREPAREDNESS IN THE CITY OF BRAMPTON (File M42) be received for information purposes. That the Emergency Measures Planning Committee do now adjourn to meet again on Tuesday, March 27, 2001 at 1:30 p.m. Correspondence G 14. Correspondence ( ) from Mr. Vijay Cuddeford, Consultant, Environment and Sustainable Agriculture, dated February 15, 2001, re: COMMUNITY GARDENS IN BRAMPTON (File R20). Committee asked questions of staff and then considered the following motion. CW That the correspondence ( ) from Mr. Vijay Cuddeford, Consultant, Environment and Sustainable Agriculture, dated February 15, 2001, to the Meeting of March 5, 2001, re: COMMUNITY GARDENS IN BRAMPTON (File R20) be received and referred to staff for response. G 15. Minutes BRAMPTON COMMUNITY CLEAN-UP COMMITTEE MEETINGS JANUARY 11, 2001, JANUARY 25, 2001, AND FEBRUARY 15, 2001 (File G26). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the MINUTES OF THE BRAMPTON COMMUNITY CLEAN-UP COMMITTEE MEETINGS OF JANUARY 11, 2001, JANUARY 25, 2001, AND FEBRUARY 15, 2001 (File G26), to the Meeting of March 5, 2001, be received Page 13 of 16

26 G 16. CW Information from the BRAMPTON SAFE CITY ASSOCIATION MEETING MINUTES, SCHEDULE OF BOARD MEETINGS, STAFF REPORTS, CALENDAR OF EVENTS (File G26). That the information from the BRAMPTON SAFE CITY ASSOCIATION MEETING MINUTES, SCHEDULE OF BOARD MEETINGS, STAFF REPORTS, CALENDAR OF EVENTS (File G26), to the Meeting of March 5, 2001, be received. G 17. Information from the FRIENDS OF BOVAIRD HOUSE COMMITTEE MEETING MINUTES, ROADSHOW FLYER, NEWSLETTER (File G33). Committee held a discussion on the Antiques Roadshow event held on the weekend, and then considered the following motion. CW That the information from the FRIENDS OF BOVAIRD HOUSE COMMITTEE MEETING MINUTES, ROADSHOW FLYER, NEWSLETTER (File G33), to the Committee of the Whole Meeting of March 5, 2001, be received. G 18. Discussion re: POLICIES RESPECTING VISION REQUIREMENTS FIRE AND EMERGENCY SERVICES (File D05). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the Fire Chief, Fire and Emergency Services, Community Services, be directed to provide a report to a future meeting of the Community Services Committee outlining the policies respecting vision requirements for firefighters. H. WORKS AND TRANSPORTATION COMMITTEE Reports Administrative Services Division nil Reports Transit Division nil Reports Engineering and Development Services Division H 1. Report from R.J. Bino, Director of Engineering and Development Services, Works and Transportation, dated February 26, 2001, re: SUBDIVISION ASSUMPTION PLANS 43M AND 43M-1185 WARD 2 (File C01E17.10). During discussion on this matter it was requested that staff provide a map with all future reports on subdivision assumptions. CW That the report from R.J. Bino, Director of Engineering and Development Services, Works and Transportation, dated February 26, 2001, to the Meeting of March 5, 2001, re: SUBDIVISION ASSUMPTION PLANS 43M-1184 AND 43M-1185 WARD 2 (File C01E17.10) be referred to the Council Meeting of March 7, 2001, so that staff can determine and advise if all landscaping requirements have been met Page 14 of 16

27 Reports Maintenance and Operations Division H 2. Report from A.D. MacMillan, Commissioner of Works and Transportation, dated March 1, 2001, re: WINTER CONTROL SERVICES ROUTE OPTIMIZATION ANALYSIS (File T11). Committee held a discussion on this matter and asked questions of staff. Direction was given that Works and Transportation Department staff enter into further discussions with staff of the Region of Peel with respect to Winter Control Services Route Optimization Analysis, and provide all Regional Councillors with Brampton s position on this matter before the Regional Council Meeting of Thursday, March 8, The following motion was then considered. CW That the report from A.D. MacMillan, Commissioner of Works and Transportation, dated March 1, 2001, to the Meeting of March 5, 2001, re: WINTER CONTROL SERVICES ROUTE OPTIMIZATION ANALYSIS (File T11) be received; and, That staff be directed to participate in further meetings with staff of the Region of Peel and other area municipalities prior to engaging a consultant to determine if staff resources would be sufficient to carry out the required analysis. Correspondence nil Minutes nil I. OTHER/NEW BUSINESS nil J. QUESTION PERIOD J 1. J 2. J 3. City Councillor J. Hutton asked about parking control matters and Mr. J.G. Metras, Commissioner of Legal Services, responded that he will discuss these concerns with his staff and respond directly to the Councillor. City Councillor J. Sprovieri asked about future plans with respect to the upgrading of the fitness components of existing recreation centres, particularly in light of the popularity of the Wellness Centre. Mr. B. Cranch, Commissioner of Community Services, provided the Councillor with a brief overview of potential future changes. City Councillor G. Gibson asked about adopt-a-park signage, noting several instances where signs have been removed. Mr. B. Cranch, Commissioner of Community Services, responded that he will look into this matter. Direction was given that staff undertake a City-wide review of Adopt-a-Park signage and replace any signage as required Page 15 of 16

28 K. CLOSED SESSION At 2:55 p.m. Committee passed the following recommendation, recessed until 3:15, and then moved into Closed Session. CW That Committee move into Closed Session in order to address matters pertaining to the security of the property of the municipality or local board; and personal matter(s) about an identifiable individual, including municipal or local board employee(s). At 4:50 p.m. Committee moved out of Closed Session and adjourned. L. ADJOURNMENT CW That the do now adjourn Page 16 of 16

29 APRIL 11, 2001 PRESENT: City Councillor S. Hames, Acting Mayor/Committee Chair Ward 11 Mayor S. Fennell (arrived at 1:15 p.m. other municipal business) Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor P. Palleschi Wards 2, 6 and 10 Regional Councillor S. DiMarco Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 11 Regional Councillor R. Begley Wards 8 and 9 City Councillor E. Moore Ward 1 City Councillor L. Jeffrey Ward 2 City Councillor B. Callahan Ward 3 City Councillor A. Aujla Ward 4 City Councillor G. Gibson Ward 5 City Councillor J. Hutton Ward 6 City Councillor B. Cowie Ward 7 City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri Ward 10 ABSENT: STAFF PRESENT: City Councillor P. Richards Ward 8 (personal reasons) Mr. L. V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. A.D. MacMillan, Commissioner of Works and Transportation Mr. J.G. Metras, Commissioner of Legal Services and City Solicitor Mr. A. Ross, Commissioner of Finance and Treasurer Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Mr. V. Clark, Fire Chief, Fire and Emergency Services, Community Services Mr. P. Honeyborne, Deputy Treasurer/Controller, Finance Mr. D. Young, City Auditor, Internal Management and Consulting Services Mr. K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services Mr. C. Sherman, Manager of Enforcement, Legal Services Mr. R. Beatty, Corporate Effectiveness Specialist, Internal Management and Consulting Services Mr. L.J. Mikulich, City Clerk, Legal Services Ms. T. Brenton, Legislative Coordinator, Legal Services

30 The meeting was called to order at 1:00 p.m. and adjourned at 3:53 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CW APPROVAL OF AGENDA D 1. CW BRAMPTON IN-LINE HOCKEY INC. REQUEST FOR ASSISTANCE FOR THE ACQUISITION OF A SECOND SPORT COURT FLOOR (File C16) D 2. CW FUNDING LEVELS IN THE REGION OF PEEL FOR MENTAL HEALTH CW SERVICES (File C20) CW D 3. CW MUNICIPAL PERFORMANCE MEASURES PROGRAM (File L01) E 1. CW FORWARD PLAN: THE NEW BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT (File G25) E 2. CW DUKE OF KENT VISIT IN BRAMPTON (File G25) E 3. CW FUNDING LEVELS IN THE REGION OF PEEL FOR MENTAL HEALTH CW SERVICES (File C20) CW F 1. CW PARKING VIOLATIONS IN DOWNTOWN BRAMPTON DURING RUSH HOUR (File E07) G 1. CW BRAMPTON IN-LINE HOCKEY INC. REQUEST FOR ASSISTANCE FOR THE ACQUISITION OF A SECOND SPORT COURT FLOOR (File C16) G 2. CW FIRE FIGHTER RECRUIT STANDARD (File D05) G 3. CW UNIVERSAL DESIGN FOR PLAY SPACES (File P11) G 4. CW PARK NAME REPORT (File R15) G 5. CW GRASSCUTTING LEVEL OF SERVICE 2001 (File S05) G 6. CW FUTUREWAY P.O.P. (POINT OF PRESENCE) UTILITY STRUCTURE INSTALLATIONS WITHIN CITY OF BRAMPTON PROPERTY (File C06E12.02) G 7. CW ONE-YEAR LEASE AT 52 BRAMALEA ROAD WARD 8 (File B40) G 8. CW FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS JANUARY 2001 (File D05) G 9. CW OUTDOOR FIREPLACES (File D05) G 10. CW STREETSCAPE ACCOMPLISHMENTS FOR SUBDIVISIONS ASSUMED IN 2000 (File R15) G 11. CW TREE REPLACEMENT REPORT (File R22) Page 2 of 15

31 G 12. CW BRAMPTON TRAILS MASTER PLAN (File P03) G 13. CW MILLENNIUM EXECUTIVE COMMITTEE FEBRUARY 20, 2001 (File G26) G 14. CW BRAMPTON COMMUNITY CLEAN-UP COMMITTEE FEBRUARY 22, 2001 (File G26) G 15. CW COMMITTEE FOR ART IN PUBLIC PLACES MARCH 7, 2001 (File G26) G 16. CW POLICE COMMON INFORMATION MANAGEMENT SYSTEM (CIMS) PROJECT (File D70) G 17. CW BRAMPTON SAFE CITY ASSOCIATION INCLUDING MEETING AGENDA, MEETING MINUTES, STAFF REPORTS, CALENDAR OF EVENTS (File G26) K. CW ADJOURNMENT CITY COUNCILLOR S. HAMES, ACTING MAYOR/COMMITTEE CHAIR Page 3 of 15

32 A. APPROVAL OF AGENDA CW That the Agenda for the Meeting dated April 11, 2001 be approved, as amended, to add: D 3. Presentation by R. Beatty, Corporate Effectiveness Specialist, Internal Management and Consulting Services, re: MUNICIPAL PERFORMANCE MEASURES PROGRAM (File L01); and, E 5. Announcement re: PRESENTATION BY HYDRO ONE TUESDAY, MAY 22, 2001, 8:00 A.M. (File C35). B. CONFLICTS OF INTEREST nil C. CONSENT The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. D. DELEGATIONS (G7, G8, G12, G16, G17) D 1. Mr. Bob Crouch, Brampton In-Line Hockey Inc., re: BRAMPTON IN-LINE HOCKEY INC. REQUEST FOR ASSISTANCE FOR THE ACQUISITION OF A SECOND SPORT COURT FLOOR (File C16). Mr. Bob Crouch, appeared on behalf of Brampton In-Line Hockey Inc., and asked for Committee s consideration of their request for a loan to acquire a second sport court floor. He informed Committee that their loan for the first sport court floor was paid off early and the floor has been used successfully. He provided details on their current loan request, circulated a sample of the second sport court floor and provided information on it, and responded to Committee s questions. Committee held a discussion on this matter and then considered the following motion. Community Services Committee Policy Report Item G1 was brought forward and dealt with at this time. CW That the delegation of Mr. Bob Crouch, Brampton In-Line Hockey Inc., to the Committee of the Whole Meeting of April 11, 2001, re: BRAMPTON IN-LINE HOCKEY INC. REQUEST FOR ASSISTANCE FOR THE ACQUISITION OF A SECOND SPORT COURT FLOOR (File C16) be received; and, That the report from D. Doan, Manager, Policy, Development and Special Services, Community Services, dated April 2, 2001, to the Meeting of April 11, 2001, re: BRAMPTON IN-LINE HOCKEY INC. REQUEST FOR ASSISTANCE FOR THE ACQUISITION OF A SECOND SPORT COURT FLOOR (File C16) be received; and, Page 4 of 15

33 That the Treasurer be authorized to process a grant in the form of a loan of $50,000.00, using Reserve #6 as the source of financing, to Brampton In-Line Hockey Inc. to be used for the purchase of a second sport court floor for a city facility; subject to the execution of a contract between Brampton In-Line Hockey Inc. and the City of Brampton, in a form acceptable to the Commissioner of Community and Social Services and the Treasurer. D 2. Mr. Brian R. Johnston, 105 Lauraglen Crescent, Brampton, re: FUNDING LEVELS IN THE REGION OF PEEL FOR MENTAL HEALTH SERVICES (File C20). Mr. Brian Johnston provided Committee with details on funding levels in the Region of Peel for mental health programs, including his personal experience; distributed a one-page hand-out from the United Nations homepage updating the information provided in his correspondence (Item E3 below); and requested Committee s support for his efforts to have the funding levels for mental health programs addressed by the Region of Peel. Committee held a discussion on this matter, asked questions of the delegation, and then considered the following motions. Administration and Finance Committee Correspondence Item E3 was brought forward and dealt with at this time. CW That the delegation of Mr. Brian R. Johnston, 105 Lauraglen Crescent, Brampton, to the Meeting of April 11, 2001, re: FUNDING LEVELS IN THE REGION OF PEEL FOR MENTAL HEALTH SERVICES (File C20) be received; and, That the correspondence from Mr. Brian R. Johnston, 105 Lauraglen Crescent, Brampton, undated, to the Meeting of April 11, 2001, re: FUNDING LEVELS IN THE REGION OF PEEL FOR MENTAL HEALTH SERVICES (File C20) be received; and, That the one-page hand-out from Mr. Brian R. Johnston, undated, to the Meeting of April 11, 2001, re: UNITED NATIONS PRESS RELEASE MENTAL HEALTH ILLNESSES (File C20) be received. CW WHEREAS the Region of Peel is being asked to send approximately $65 million annually to help the City of Toronto with their social service programs; and, WHEREAS the Region of Peel is underfunded on a per capita basis for its major social service programs; and, WHEREAS there is an extreme underfunding shortfall for mental health issues in the Region of Peel; THEREFORE BE IT RESOLVED that the City of Brampton requests the Region of Peel to advocate on behalf of our citizens for equalized funding for mental health programs for Peel; and, That this resolution be forwarded to the Region of Peel and the Minister of Health for their consideration; and That all area MPPs and MPs be requested to address the issue of underfunding for mental health services in the Region of Peel; and, Page 5 of 15

34 That the Region of Peel be requested to keep Mr. Brian Johnston informed of the progress with respect to this matter and that he be invited to make his presentation to the Region of Peel Council. CW WHEREAS Mr. Brian R. Johnston is a volunteer advocate for persons in need with respect to mental health funding; THEREFORE BE IT RESOLVED that he be identified as the City of Brampton Mayor and Council designate to participate with the Region of Peel where a voluntary role is provided and that the Region of Peel be so advised. D 3. Presentation by R. Beatty, Corporate Effectiveness Specialist, Internal Management and Consulting Services, re: MUNICIPAL PERFORMANCE MEASURES PROGRAM (File L01). J. Wright, Executive Director, Management Services, informed Committee that this presentation resulted from discussions at Budget Committee with respect to the Municipal Performance Measures Program introduced by the Province. He indicated that the program required the collaborative efforts of several City Departments and introduced the key staff involved with this program (P. Honeyborne, Deputy Treasurer and Controller from the Finance Department, and D. Young, City Auditor and R. Beatty, Corporate Effectiveness Specialist, from Internal Management and Consulting Services) and indicated their availability to respond to Committee s questions. R. Beatty, Corporate Effectiveness Specialist, Internal Management and Consulting Services, distributed a hand-out to Committee and made a presentation which included the following topics: Ministry of Municipal Affairs and Housing Municipal Performance Measures Program History Current Status Important Dates Reporting Areas Reporting Areas for which the City of Brampton is Responsible Transportation (Roads) Transportation (Roads and Transit) Fire Land Use Planning General Government Conclusion Future of the Municipal Performance Measures Program Committee held a discussion on this matter, during which time staff responded to questions and agreed to provide additional details on the program for all Council Members with their weekly package. The following motion was then considered. CW That the presentation by R. Beatty, Corporate Effectiveness Specialist, Internal Management and Consulting Services, to the Meeting of April 11, 2001, re: MUNICIPAL PERFORMANCE MEASURES PROGRAM (File L01) be received; and, Page 6 of 15

35 That the hand-out from R. Beatty, Corporate Effectiveness Specialist, Internal Management and Consulting Services, to the Meeting of April 11, 2001, re: MUNICIPAL PERFORMANCE MEASURES PROGRAM (File L01) be received. E. ADMINISTRATION AND FINANCE COMMITTEE Chair: City Councillor L. Jeffrey; Vice-Chair: Regional Councillor S. DiMarco Reports City Manager s Office E 1. CW Report from D. Cutajar, Executive Director, Business Development and Public Relations, dated April 11, 2001, re: FORWARD PLAN: THE NEW BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT (File G25). That the report from D. Cutajar, Executive Director, Business Development and Public Relations, dated April 11, 2001, to the Meeting of April 11, 2001, re: FORWARD PLAN: THE NEW BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT (File G25) be received; and, That activity and committee reports from the Public Relations Division of the Business Development and Public Relations Department be forwarded to the Administration and Finance Committee for considered. E 2. Report from D. Cutajar, Executive Director, Business Development and Public Relations, dated April 11, 2001, re: DUKE OF KENT VISIT IN BRAMPTON (File G25). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from D. Cutajar, Executive Director, Business Development and Public Relations, dated April 11, 2001, to the Meeting of April 11, 2001, re: DUKE OF KENT VISIT IN BRAMPTON (File G25) be received; and, That staff be authorized to coordinate with the Lorne Scots an afternoon Community Reception on October 21, 2001 at City Hall for His Royal Highness the Duke of Kent; and, That the City of Brampton s role will be to assist in the coordination of a guest list; the management of protocol; the management of the speakers agendas; provision of local business lists/contacts; coordination of the set-up in the City Hall Atrium and catering details; and, event planning liaison with the Lorne Scots; and, That it is understood the Lorne Scots will be responsible for all fundraising organization and for the costs of food and beverages and other matters as part of their fundraising initiative on October 21, 2001; and it is also understood that all remaining proceeds from this event will be donated to the Lorne Scots. Reports Finance Department nil Reports Legal Services Department nil Page 7 of 15

36 Correspondence E 3. Correspondence from Mr. Brian R. Johnston, 105 Lauraglen Crescent, Brampton, undated, re: FUNDING LEVELS IN THE REGION OF PEEL FOR MENTAL HEALTH SERVICES (File C20). Minutes nil Discussion Dealt with under Delegation Item D2 Recommendations CW , CW , and CW E 4. Discussion re: GREATER TORONTO AIRPORTS AUTHORITY NOISE MANAGEMENT COMMITTEE AIR QUALITY ANALYSIS (File N05). This matter was placed on the agenda at the request of City Councillor S. Hames, who asked that staff research the possibility of becoming involved in the research study with the City of Mississauga. A.D. MacMillan, Commissioner of Works and Transportation, will ensure that we are added to Mississauga s initiatives. E 5. Announcement re: PRESENTATION BY HYDRO ONE TUESDAY, MAY 22, 2001, 8:00 A.M. (File C35). City Councillor L. Jeffrey informed Committee that the Board of Trade will be hosting a presentation by Ms. Eleanor Clitheroe, Chair, Hydro One Networks Inc., on Tuesday, May 22, 2001, at 8:00 a.m., in Council Chambers. The topic for Ms. Clitheroe s presentation has not yet been confirmed. F. BY-LAW COMMITTEE Chair: Regional Councillor L. Bissell; Vice-Chair: City Councillor A. Aujla Reports City Manager s Office nil Reports Works and Transportation Department nil Reports Legal Services Department F 1. Verbal report from C. Sherman, Manager of Enforcement, Legal Services, re: PARKING VIOLATIONS IN DOWNTOWN BRAMPTON DURING RUSH HOUR (File E07). C. Sherman, Manager of Enforcement, Legal Services, provided Committee with details with respect to parking violations in downtown Brampton during rush hours, specifically in the towaway zone along Queen Street between Chapel Street and Elizabeth Street, and asked Committee s direction with respect to the enforcement of the tow-away zone. Committee held a discussion on this matter and asked questions of staff. Direction was given to staff to investigate the possibility of having a Parking Control Officer available in the downtown area at all times, except where unsafe conditions exist (such as inclement winter weather) and report back to a future By-Law Committee Meeting. The following motion was then considered Page 8 of 15

37 CW That the verbal report from C. Sherman, Manager of Enforcement, Legal Services, to the Meeting of April 11, 2001, re: PARKING VIOLATIONS IN DOWNTOWN BRAMPTON DURING RUSH HOUR (File E07) be received; and, That staff be directed to enforce the tow-away zone on Queen Street between Chapel Street and Elizabeth Street during morning and evening rush hours, following a warning period of two weeks during which time notices are to be placed on the windshields of cars in violation of the tow-away zone; and, That staff be directed to establish a drop-fee with the towing company; and, That staff be directed to report back to By-Law Committee on the possibility of replacing the towaway zone with a fine heavy enough to act as a deterrent against illegal parking. Reports Community Services Department nil Reports Planning and Building Department nil Correspondence nil Minutes nil G. COMMUNITY SERVICES COMMITTEE Chair: Regional Councillor G. Miles; Vice-Chair: City Councillor S. Hames Policy Reports Administration; Fire and Emergency Services; Recreation, Facilities and Programs; Recreation Planning, Development and Parks Operations G 1. Report from D. Doan, Manager, Policy, Development and Special Services, Community Services, dated April 2, 2001, re: BRAMPTON IN-LINE HOCKEY INC. REQUEST FOR ASSISTANCE FOR THE ACQUISITION OF A SECOND SPORT COURT FLOOR (File C16). Dealt with under Delegation Item D1 Recommendation CW G 2. CW Report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated March 22, 2001, re: FIRE FIGHTER RECRUIT STANDARD (File D05). That the report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated March 22, 2001, to the Committee of the Whole Meeting of April 11, 2001, re: FIRE FIGHTER RECRUIT STANDARD (File D05) be received; and, That the vision standard for Fire Fighter Recruits be maintained at 20/30 uncorrected Page 9 of 15

38 G 3. CW Report from S. Bonello, Marketing Coordinator Special Needs, Recreation, Facilities and Programs, Community Services, L. Constable, Coordinator Outdoor Assets, Recreation Planning, Development and Parks Operations, Community Services, and W. Fischer, Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, dated April 11, 2001, re: UNIVERSAL DESIGN FOR PLAY SPACES (File P11). That the report from S. Bonello, Marketing Coordinator Special Needs, Recreation, Facilities and Programs, Community Services, L. Constable, Coordinator Outdoor Assets, Recreation Planning, Development and Parks Operations, Community Services, and W. Fischer, Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, dated April 11, 2001, to the Meeting of April 11, 2001, re: UNIVERSAL DESIGN FOR PLAY SPACES (File P11) be received; and, That a universal design approach to playground design that recognizes the need for access by people who may have a wide range of capabilities, and addresses the safety and convenience of all users be adopted; and, That staff be directed to consider barrier-free design and the incorporation of appropriate play equipment components for any proposed City playground new or replacement; and, That the minimum standards for universal design for play spaces, as appended to the aforementioned report, be approved; and, That staff be directed to undertake an annual review of the results of this program and report back to the Community Services Committee on an annual basis. G 4. Report from B. Smith, Supervisor of Open Space Planning, Recreation Planning, Development and Parks Operations, Community Services, dated March 26, 2001, re: PARK NAME REPORT (File R15). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from B. Smith, Supervisor of Open Space Planning, Recreation Planning, Development and Parks Operations, Community Services, dated March 26, 2001, to the Meeting of April 11, 2001, re: PARK NAME REPORT (File R15) be deferred to the Community Services Committee Meeting of May 9, 2001; and, That prior to re-consideration at the Community Services Committee Meeting of May 9, 2001, Members of Council deal directly with the Commissioner of Community Services with respect to their concerns and suggestions related to specific names proposed in the aforementioned report, so that these concerns and suggestions can be researched and reported back on. G 5. Report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated March 28, 2001, re: GRASSCUTTING LEVEL OF SERVICE 2001 (File S05) Page 10 of 15

39 CW That the report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated March 28, 2001, to the Meeting of April 11, 2001, re: GRASSCUTTING LEVEL OF SERVICE 2001 (File S05) be received; and, That it be recognized that implementation of the service level changes outlined in the aforementioned report are subject to budget approval; and, Following budget approval, Parks staff be directed to arrange site visits with each Council Member to identify grasscutting changes within their respective wards. G 6. Report from F. Vivacqua, Senior Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, and W. Fischer, Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, dated March 26, 2001, re: FUTUREWAY P.O.P. (POINT OF PRESENCE) UTILITY STRUCTURE INSTALLATIONS WITHIN CITY OF BRAMPTON PROPERTY (File C06E12.02). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from F. Vivacqua, Senior Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, and W. Fischer, Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, dated March 26, 2001, to the Meeting of April 11, 2001, re: FUTUREWAY P.O.P. (POINT OF PRESENCE) UTILITY STRUCTURE INSTALLATIONS WITHIN CITY OF BRAMPTON PROPERTY (File C06E12.02) be received; and, That a policy on the future location and installation of Point of Presence utility structures on City property be developed to guide developers in the future placement of these facilities where there is the least visual impact on adjacent land uses and the public; and, That it be stipulated in the aforementioned policy that the Point of Presence utility buildings, along with other subdivision utility structures, are not to be located within parkland, valleyland, or open space blocks of subdivisions, as it is recognized that the use of parkland and open space is for recreational purposes only and to provide residents with places to play and relax; and, That it be stipulated in the aforementioned policy that the Point of Presence utility buildings can be installed within Storm Water Management Pond Blocks to support the pond s use as Community Entry features within subdivisions; and, That, by way of response to Metrus Properties Limited s request for the installation of a Point of Presence structure in the Springdale N502 Storm Water Management Pond Block to service the Vales of Castlemore Subdivision, staff be directed to work with Metrus to determine the most appropriate location and design for their Point of Presence structure; and, That staff be directed to review the other development block locations within subdivisions for utility structure installations such as institutional, commercial, multi-family, block residential, and service station blocks; and, Page 11 of 15

40 That the use of major road buffer blocks around subdivisions also be considered for Point of Presence utility structure locations, such as the Bell Canada utility structure located on Airport Road north of Bovaird Drive. * G 7. Report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and D. Pyne, Manager of Assets, Recreation Planning, Development and Parks Operations, Community Services, dated March 7, 2001, re: ONE-YEAR LEASE AT 52 BRAMALEA ROAD WARD 8 (File B40). CW That the report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and D. Pyne, Manager of Assets, Recreation Planning, Development and Parks Operations, Community Services, dated March 7, 2001, to the Meeting of April 11, 2001, re: ONE-YEAR LEASE AT 52 BRAMALEA ROAD WARD 8 (File B40) be received; and, That the City of Brampton enter into a one-year triple net carefree lease with the Region of Peel at 52 Bramalea Road for the operation of an Ambulance Station, commencing January 1, 2001 and terminating December 31, 2001 with no options for renewal. Status Reports on Major Community Services Projects nil Information Reports Administration; Fire and Emergency Services; Recreation, Facilities and Programs; Recreation Planning, Development and Parks Operations * G 8. Report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated March 26, 2001, re: FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS JANUARY 2001 (File D05). CW That the report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated March 26, 2001, to the Committee of the Whole Meeting of April 11, 2001, re: FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS JANUARY 2001 (File D05) be received. G 9. Report from B. Cranch, Commissioner of Community Services, V. Clark, Fire Chief, Fire and Emergency Services, Community Services, and B. Maltby, Division Chief, Fire Prevention, Fire and Emergency Services, Community Services, dated March 6, 2001, re: OUTDOOR FIREPLACES (File D05). Committee held a discussion on this matter during which time V. Clark, Fire Chief, responded to questions. The following motion was then considered. CW That the report from B. Cranch, Commissioner of Community Services, V. Clark, Fire Chief, Fire and Emergency Services, Community Services, and B. Maltby, Division Chief, Fire Prevention, Fire and Emergency Services, Community Services, dated March 6, 2001, to the Committee of the Whole Meeting of April 11, 2001, re: OUTDOOR FIREPLACES (File D05) be received Page 12 of 15

41 G 10. Report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and L. Whitehouse, Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, dated March 28, 2001, re: STREETSCAPE ACCOMPLISHMENTS FOR SUBDIVISIONS ASSUMED IN 2000 (File R15). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and L. Whitehouse, Landscape Architect, Indoor/Outdoor Construction, Recreation Planning, Development and Parks Operations, Community Services, dated March 28, 2001, to the Meeting of April 11, 2001, re: STREETSCAPE ACCOMPLISHMENTS FOR SUBDIVISIONS ASSUMED IN 2000 (File R15) be received. G 11. Report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated March 30, 2001, re: TREE REPLACEMENT REPORT (File R22). Committee held a discussion on this matter, asked questions of staff, and then considered the following motion. CW That the report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated March 30, 2001, to the Meeting of April 11, 2001, re: TREE REPLACEMENT REPORT (File R22) be received. * G 12. Report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, dated March 19, 2001, re: BRAMPTON TRAILS MASTER PLAN (File P03). CW That the report from K. Walsh, Director, Recreation Planning, Development and Parks Operations, Community Services, dated March 19, 2001, to the Meeting of April 11, 2001, re: BRAMPTON TRAILS MASTER PLAN (File P03) be received; and, Minutes That staff be directed to keep the Community Services Committee informed of the progress of the Brampton Trails Master Plan. G 13. CW MILLENNIUM EXECUTIVE COMMITTEE FEBRUARY 20, 2001 (File G26). That the MINUTES OF THE MILLENNIUM EXECUTIVE COMMITTEE MEETING OF FEBRUARY 20, 2001 (File G26), to the Meeting of April 11, 2001, be received Page 13 of 15

42 G 14. CW BRAMPTON COMMUNITY CLEAN-UP COMMITTEE FEBRUARY 22, 2001 (File G26). That the MINUTES OF THE BRAMPTON COMMUNITY CLEAN-UP COMMITTEE MEETING OF FEBRUARY 22, 2001 (File G26), to the Meeting of April 11, 2001, be received. G 15. CW COMMITTEE FOR ART IN PUBLIC PLACES MARCH 7, 2001 (File G26). That the MINUTES OF THE COMMITTEE FOR ART IN PUBLIC PLACES MEETING OF MARCH 7, 2001 (File G26), to the Meeting of April 11, 2001, be approved as printed and circulated. The recommendations were approved as follows: AP AP AP That the Agenda for the Committee for Art in Public Places Meeting of March 7, 2001 be approved as printed and circulated. That the Minutes of the Committee for Art in Public Places Meeting of February 7, 2001 be approved as printed and circulated. That the design concept and construction estimates for the completion of Rosalea Park be forwarded to the 2001 Budget Committee for consideration; and That C. Gracey and C. Murray prepare cost estimate of acquisition, fabrication and installation of the 5-7 art pieces anticipated to be acquired over the next 3-5 years; and That Corporate versus City of Brampton funding be included in this estimate. AP AP AP That the final amended Committee for Art in Public Places Application Package be deferred to the next meeting of the Committee for Art in Public Places Meeting. That a Committee for Art in Public Places Meeting be scheduled so that spending of the millennium funding can be finalized. That the Committee for Art in Public Places now do adjourn to meet again at the call of the Chair. Correspondence * G 16. Correspondence from Superintendent Bernard Swain, Information Services, Peel Regional Police, dated February 27, 2001, re: POLICE COMMON INFORMATION MANAGEMENT SYSTEM (CIMS) PROJECT (File D70). CW That the correspondence from Superintendent Bernard Swain, Information Services, Peel Regional Police, dated February 27, 2001, to the Meeting of April 11, 2001, re: POLICE COMMON INFORMATION MANAGEMENT SYSTEM (CIMS) PROJECT (File D70) be received Page 14 of 15

43 * G 17. Information from BRAMPTON SAFE CITY ASSOCIATION INCLUDING MEETING AGENDA, MEETING MINUTES, STAFF REPORTS, CALENDAR OF EVENTS (File G26). CW That the information from BRAMPTON SAFE CITY ASSOCIATION INCLUDING MEETING AGENDA, MEETING MINUTES, STAFF REPORTS, CALENDAR OF EVENTS (File G26), to the Meeting of April 11, 2001, be received. H. OTHER/NEW BUSINESS nil I. QUESTION PERIOD nil J. CLOSED SESSION nil K. ADJOURNMENT CW That the do now adjourn to meet again on June 13, 2001, at 1:00 p.m., or call of the Chair Page 15 of 15

44 JUNE 13, 2001 PRESENT: ABSENT: STAFF PRESENT: City Councillor L. Jeffrey Ward 2, Acting Mayor/Committee Chair Regional Councillor L. Bissell Wards 1 and 5 (arrived at 1:20 p.m.) Regional Councillor P. Palleschi Wards 2, 6 and 10 Regional Councillor G. Miles Wards 7 and 11 Regional Councillor R. Begley Wards 8 and 9 (arrived at 2:07 p.m. personal reasons) City Councillor E. Moore Ward 1 (arrived at 1:18 p.m.) City Councillor B. Callahan Ward 3 City Councillor A. Aujla Ward 4 (left at 2:55 p.m. personal reasons) City Councillor G. Gibson Ward 5 City Councillor J. Hutton Ward 6 City Councillor B. Cowie Ward 7 City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri Ward 10 City Councillor S. Hames Ward 11 (arrived at 1:20 p.m.) Mayor S. Fennell (other municipal business) Regional Councillor S. DiMarco Wards 3 and 4 (other municipal business) City Councillor P. Richards Ward 8 (vacation) Mr. L.V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. A.D. MacMillan, Commissioner of Works and Transportation Mr. J.G. Metras, Commissioner of Legal Services and City Solicitor Mr. A. Ross, Commissioner of Finance and Treasurer Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Mr. V. Clark, Fire Chief, Fire and Emergency Services, Community Services Mr. P. Honeyborne, Deputy Treasurer/Controller, Finance Mr. K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services Mr. C. Sherman, Manager of Enforcement, Legal Services Mr. L.J. Mikulich, City Clerk, Legal Services Ms. T. Brenton, Legislative Coordinator, Legal Services

45 The meeting was called to order at 1:13 p.m. and adjourned at 3:50 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CW APPROVAL OF AGENDA B. CONFLICTS OF INTEREST C. CONSENT D1. CW BRAMPTON COMMUNITY FOUNDATION (File G26) D2. CW BRAMPTON S CYCLE TRAILS AND PATHWAYS (File R20) D3. REQUEST FOR THE REMOVAL OF TREES PARR LAKE SOUTH WARD 7 (File R22) D4. CW FIRE STATION LOCATION STUDY (File D05) E1. ADMINISTRATION AND FINANCE COMMITTEE REPORTS CITY MANAGER S OFFICE E2-1. CW INVESTMENT PERFORMANCE (File F20) E2-2. CW PROVINCIAL OFFENCES ACT DEFAULTED DEBT (File F21) E2-3. CW CAPITAL PROJECT STATUS REPORT FOR THE YEAR ENDED DECEMBER 31, 2000 (File F19) E2-4 CW ROYAL CANADIAN LEGION BRAMALEA BRANCH REQUEST FOR EXEMPTION FROM EDUCATION TAXES (File F95/F23) E3-1. CW SUPPLEMENTARY REPORT REQUEST FROM FEDERATION OF CANADIAN MUNICIPALITIES REQUEST FOR FUNDING SUPPORT FCM NATIONAL HOUSING POLICY OPTIONS TEAM (File C51) E4. ADMINISTRATION AND FINANCE COMMITTEE CORRESPONDENCE E5. ADMINISTRATION AND FINANCE COMMITTEE MINUTES F1. BY-LAW COMMITTEE REPORTS CITY MANAGER S OFFICE F2. BY-LAW COMMITTEE REPORTS WORKS AND TRANSPORTATION DEPARTMENT F3-1. CW HANDICAPPED PARKING VIOLATION INITIATIVE (File W90) F4. BY-LAW COMMITTEE REPORTS COMMUNITY SERVICES DEPARTMENT Page 2 of 19

46 F5. BY-LAW COMMITTEE REPORTS PLANNING AND BUILDING DEPARTMENT F6. BY-LAW COMMITTEE CORRESPONDENCE F7. BY-LAW COMMITTEE MINUTES G1-1. CW BRAMPTON COMMUNITY FOUNDATION (File G25) G1-2. CW VOLUNTEER APPRECIATION EVENING (File R51) G1-3. CW POLICY FOR MEMORIAL REQUESTS IN CITY OF BRAMPTON PARKS AND ROAD RIGHT-OF-WAYS (File A01/R20) G2. COMMUNITY SERVICES COMMITTEE STATUS REPORTS ON MAJOR COMMUNITY SERVICES PROJECTS G3-1. CW FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS MARCH 2001 (File F05) G3-2. CW CLEAN AND GREEN INITIATIVE UPDATE (File R20/R21) G3-3. CW SUMMER PROGRAMS 2001 (File R46) G3-4. CW CHILD CARE SERVICE (File R44) G3-5. CW NARCH QUALIFIER TOURNAMENT MAY 19-21, 2001 (File R05) G3-6 CW FIRE STATION LOCATION STUDY (File D05) G3-7 CW ELDORADO PARK WATER (File R00) G4-1. CW BRAMPTON COMMUNITY CLEAN-UP COMMITTEE APRIL 19, 2001 (File G26) G4-2. CW COMMITTEE FOR ART IN PUBLIC PLACES MAY 9, 2001 (File G26) G4-3. CW RECREATION BUSINESS ADVISORY COMMITTEE MAY 23, 2001 (File G26) G4-4. CW RECREATION BUSINESS ADVISORY COMMITTEE JUNE 6, 2001 (File G26) G5-1. CW REGULATION AND USE OF PESTICIDES ON HOME LANDSCAPES (File R00) G5-2. CW NOTE OF APPRECIATION FOR USE OF FORMER OPP TRAINING CENTRE FOR TEMPORARY CLASSROOM ACCOMMODATION (File M04) G5-3. CW NOTE OF APPRECIATION FOR ASSISTANCE WITH STUDIOS OF DISTINCTION TOUR (File M04) G5-4. CW NOTE OF APPRECIATION FOR STAFF EFFORTS IN THE MAINTENANCE OF RED DIAMOND AT THE FAIRGROUNDS (File M04) G5-5. CW CALLS OF APPRECIATION FOR STAFF EFFORTS WITH VARIOUS EVENTS (File M04) Page 3 of 19

47 G5-6. CW OUTSTANDING CONTRIBUTION TO BRAMPTON SAFE CITY ASSOCIATION (File M04); BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA AND STAFF REPORTS (File G25); FRIENDS OF BOVAIRD HOUSE COMMITTEE MEETING MINUTES MAY 1, 2001 (File G33); CITY OF BRAMPTON SCHOOL OF DANCE COMPETITION AWARDS (File M30); TENTATIVE SCHEDULE FOR OPENING THE NEW GREEN AT #7 PEEL VILLAGE GOLF COURSE (File R40); PEEL VILLAGE GOLF COURSE (File R40) H1. CW SUBDIVISION ASSUMPTION GREAT L DEVELOPMENT PLANS 43M- 1191, 43M-1201, 43M-1202 WARD 2 (File C1W17.03, C1W17.07, C1W17.08) H2. ADVANCED GREEN SOUTH LEG OF INTERSECTION OF COUNTY COURT BOULEVARD AND HURONTARIO STREET WARD 3 (File T36) I. QUESTION PERIOD J. CLOSED SESSION K. CW ADJOURNMENT CITY COUNCILLOR L JEFFREY, ACTING MAYOR/COMMITTEE CHAIR Page 4 of 19

48 A. APPROVAL OF AGENDA CW That the Agenda for the Meeting dated June 13, 2001 be approved, as amended, as follows: To add: H 1. Discussion re: SUBDIVISION ASSUMPTION GREAT L DEVELOPMENT PLANS 43M-1191, 43M-1201, 43M-1202 WARD 2 (File C1W17.03, C1W17.07, C1W17.08); and, H 2. Discussion re: ADVANCED GREEN SOUTH LEG OF INTERSECTION OF COUNTY COURT BOULEVARD AND HURONTARIO STREET WARD 3 (File T36); and, To delete: D 3. Mrs. Naju Langdana, 74 Laurelcrest Street, Brampton, re: REQUEST FOR THE REMOVAL OF TREES PARR LAKE SOUTH WARD 7 (File R22). B. CONFLICTS OF INTEREST nil C. CONSENT The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. (E2-1, E2-2, E2-4, G3-3, G3-4, G3-5, G5-1, G5-2, G5-3, G5-4, G5-5, G5-6) D. DELEGATIONS D 1. Mr. Robert Bell, Brampton Community Foundation, re: BRAMPTON COMMUNITY FOUNDATION (File G26). B. Cranch, Commissioner of Community Services, provided background with respect to the Brampton Community Foundation, a project of the Millennium Committee, and then introduced Mr. Robert Bell, and provided details on his current and past affiliations. Mr. Robert Bell informed Committee that he was happy to have been approached and asked to be Founding Chair of the Brampton Community Foundation, indicated his acceptance of this role and stated he is looking forward to this challenge, and provided details on how Foundation was likely to function. City Councillor D. Metzak, Chair of the Millennium Committee, thanked and expressed appreciation to Mr. Bell on behalf of the Committee and all of Council for the time and effort he has committed in his acceptance of this difficult task. Committee held a discussion on this matter, asked questions of the delegation and staff, and then considered the following motion Page 5 of 19

49 Community Services Committee Policy Report G1-1 was brought forward and dealt with at this time. CW That the delegation of Mr. Mr. Robert Bell, Brampton Community Foundation, to the Committee of the Whole Meeting of June 13, 2001, re: BRAMPTON COMMUNITY FOUNDATION (File G26) be received; and, That the report from B. Cranch, Commissioner of Community Services, dated June 4, 2001, to the Meeting of June 13, 2001, re: BRAMPTON COMMUNITY FOUNDATION (File G25) be received; and, That Mr. Robert Bell be endorsed as Founding Chair of the Brampton Community Foundation. D 2. Mr. Bill Baillie and Mr. Bob Spencer, community volunteers, re: BRAMPTON S CYCLE TRAILS AND PATHWAYS (File R20). B. Cranch, Commissioner of Community Services, introduced Mr. Bill Baillie and Mr. Bob Spencer, and provided details on their community involvement. Mr. Baillie and Mr. Spencer provided Committee with details on a video they produced with a volunteer group to help residents become more aware of the City s many cycle trails and pathways. They then aired a three minute clip from the video Brampton s Pedestrian and Cycle Trails followed by an introduction of the other participants who were in attendance, noting they represented just a small number of those who contributed to the project, and informed Committee that they are donating the full length video to the Community Services Department. A discussion by Committee followed during which time staff and the delegation responded to questions on such matters as how the video could be made available to community groups; availability of a City map of the trail system to illustrate where connections are today and where they may be in future; questions on specific trails in the City and suggestions for new ones; and ensuring that one or two master copies are on file in the appropriate format for use in City advertising vehicles and Rogers Cable TV programs. The following motion was then considered. CW That the delegations of Mr. Bill Baillie and Mr. Bob Spencer, community volunteers, to the Meeting of June 13, 2001, re: BRAMPTON S CYCLE TRAILS AND PATHWAYS (File R20) be received. D 3. Mrs. Naju Langdana, 74 Laurelcrest Street, Brampton, re: REQUEST FOR THE REMOVAL OF TREES PARR LAKE SOUTH WARD 7 (File R22). Mrs. Langdana s delegation was deleted from the agenda as she withdrew her request. D 4. V. Clark, Fire Chief, Fire and Emergency Services, Community Services, re: FIRE STATION LOCATION STUDY (File D05). Mr. V. Clark, Fire Chief, introduced Ms. Linda Pierce, Fire Prevention Officer, and project leader for this study, and Mr. Brian Maltby, Division Chief, Fire Prevention, and made a slide presentation to Committee on the highlights and recommendations contained in the Fire Station Location Study report, which included the following topics: Page 6 of 19

50 Fire Station Location Study Completed in 1983 Existing Fire Stations Fire Station Location Study 1983 Recommendations Fire Station Location Study Fire Station 2001 Hazards (Map A) Development and Growth Study Methodology Hazard Classification and Zones 2001 Fire Hazard Risk Zones (Map B) 8 Fire Stations 2021 Hazards (Map C) Analysis 16 Station Scenario (Map D) 16 Station Scenario (Map E) 15 Station Scenario (Map F) 15 Station Scenario (Map G) Map Scenario Conclusions Preferred 15 Station Scenario (Map F) Preferred 15 Station Scenario (Response Times) Fire Station Location Study 2001 Recommendations Committee held a discussion on this matter and posed a number of questions to the Fire Chief. Confirmation was given that Senior Management Team had both reviewed and endorsed the study report and was recommending approval of the recommendations contained therein. It was suggested that more time be provided for consideration of the report and recommendations, perhaps by means of a Council workshop. Committee was informed that approval is required not later than September 2001 in order for the recommendations to be incorporated into both the budgeting process for 2002 and the five year forecast. The following motion was then considered. Community Services Committee Information Report G3-6 was brought forward and dealt with at this time. CW That the presentation by V. Clark, Fire Chief, Fire and Emergency Services, Community Services, to the Meeting of June 13, 2001, re: FIRE STATION LOCATION STUDY (File D05) be received; and, That the report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated June 5, 2001, to the Committee of the Whole Meeting of June 13, 2001, re: FIRE STATION LOCATION STUDY (File D05) be referred to a special workshop; and, That, in order to gain the maximum benefit from this workshop, Council Members provide their questions and concerns to the Fire Chief in advance, so responses can be prepared for consideration during the workshop. E. ADMINISTRATION AND FINANCE COMMITTEE Chair: City Councillor L. Jeffrey; Vice-Chair: Regional Councillor S. DiMarco E 1. Reports City Manager s Office nil Page 7 of 19

51 E 2. Reports Finance Department * E 2-1. Report from A. Ross, Commissioner of Finance and Treasurer, dated June 4, 2001, re: INVESTMENT PERFORMANCE (File F20). CW That the report from A. Ross, Commissioner of Finance and Treasurer, dated June 4, 2001, to the Meeting of June 13, 2001, re: INVESTMENT PERFORMANCE (File F20) be received. * E 2-2. Report from P. Honeyborne, Director of Treasury Services, Finance, dated June 4, 2001, re: PROVINCIAL OFFENCES ACT DEFAULTED DEBT (File F21). CW That the report from P. Honeyborne, Director of Treasury Services, Finance, dated June 4, 2001, to the Meeting of June 13, 2001, re: PROVINCIAL OFFENCES ACT DEFAULTED DEBT (File F21) be received. E 2-3. Report from P. Honeyborne, Director of Treasury Services, Finance, dated June 4, 2001, re: CAPITAL PROJECT STATUS REPORT FOR THE YEAR ENDED DECEMBER 31, 2000 (File F19). Committee held a discussion on this matter, during which time P. Honeyborne, Director of Treasury Services, Finance, responded to questions and provided additional details on his report. The following motion was then considered. CW That the report from P. Honeyborne, Director of Treasury Services, Finance, dated June 4, 2001, to the Meeting of June 13, 2001, re: CAPITAL PROJECT STATUS REPORT FOR THE YEAR ENDED DECEMBER 31, 2000 (File F19) be received. * E 2-4 Report from H. Coffey, Manager of Taxation, dated June 6, 2001, re: ROYAL CANADIAN LEGION BRAMALEA BRANCH REQUEST FOR EXEMPTION FROM EDUCATION TAXES (File F95/F23). CW That the report from H. Coffey, Manager of Taxation, dated June 6, 2001, to the Committee of the Whole Meeting of June 13, 2001, re: ROYAL CANADIAN LEGION BRAMALEA BRANCH REQUEST FOR EXEMPTION FROM EDUCATION TAXES (File F95/F23) be received; and, That the request from the Royal Canadian Legion, Bramalea Branch 609, for exemption from education taxes be forwarded to the Region of Peel for consideration. E 3. E 3-1. Reports Legal Services Department Report from K. Zammit, Director of Administration, Legal Services, dated May 25, 2001, re: SUPPLEMENTARY REPORT REQUEST FROM FEDERATION OF CANADIAN MUNICIPALITIES REQUEST FOR FUNDING SUPPORT FCM NATIONAL HOUSING POLICY OPTIONS TEAM (File C51) Page 8 of 19

52 K. Zammit, Director of Administration, Legal Services, responded to Committee s questions with respect to contributions to the housing policy from the City of Brampton, Region of Peel, and City of Mississauga, and membership fees for the Federation of Canadian Municipalities. Direction was given That staff provide further details with respect to membership fees for the Federation of Canadian Municipalities from the City of Brampton, the City of Mississauga, and the Region of Peel. CW That the report from K. Zammit, Director of Administration, Legal Services, dated May 25, 2001, to the Meeting of June 13, 2001, re: SUPPLEMENTARY REPORT REQUEST FROM FEDERATION OF CANADIAN MUNICIPALITIES REQUEST FOR FUNDING SUPPORT FCM NATIONAL HOUSING POLICY OPTIONS TEAM (File C51) be received; and, That the request from the Federation of Canadian Municipalities for funding support for their National Housing Policy Options Team be forwarded to the Region of Peel for consideration. E 4. E 5. Correspondence nil Minutes nil F. BY-LAW COMMITTEE Chair: Regional Councillor L. Bissell; Vice-Chair: City Councillor A. Aujla F 1. F 2. F 3. F 3-1. Reports City Manager s Office nil Reports Works and Transportation Department nil Reports Legal Services Department Report from G.C. Sherman, Manager of Enforcement, Legal Services, dated June 5, 2001, re: HANDICAPPED PARKING VIOLATION INITIATIVE (File W90). C. Sherman responded to Committee s questions on a number of topics, including how permits are issued; fraudulent use of the permits; required number of handicapped parking spots per parking lot under the by-law; the need for increased enforcement in certain areas; and consultation with the Brampton Action Group. Committee took the opportunity to extend thanks to Parking Enforcement staff for their efforts with this campaign, and then considered the following motion. CW That the report from G.C. Sherman, Manager of Enforcement, Legal Services, dated June 5, 2001, to the Meeting of June 13, 2001, re: HANDICAPPED PARKING VIOLATION INITIATIVE (File W90) be received; and, That the Handicapped Parking Violation Initiative be undertaken twice annually in April and during the Christmas Season; and, That a copy of the aforementioned report be forwarded to the Brampton Action Group for comment Page 9 of 19

53 F 4. F 5. F 6. F 7. Reports Community Services Department nil Reports Planning and Building Department nil Correspondence nil Minutes nil G. COMMUNITY SERVICES COMMITTEE Chair: Regional Councillor G. Miles; Vice-Chair: City Councillor S. Hames G 1. G 1-1. POLICY REPORTS Administration; Fire and Emergency Services; Recreation Facilities and Programs; Recreation Planning, Development and Parks Operations Report from B. Cranch, Commissioner of Community Services, dated June 4, 2001, re: BRAMPTON COMMUNITY FOUNDATION (File G25). Dealt with under Delegation D1 Recommendation CW G 1-2. Report from S. Bonello, Marketing Coordinator Special Needs, Recreation Facilities and Programs, Community Services, dated May 14, 2001, re: VOLUNTEER APPRECIATION EVENING (File R51). Committee held a discussion on this matter, commented on the success of the event, encouraged all members of Council to attend, and then considered the following motion. CW That the report from S. Bonello, Marketing Coordinator Special Needs, Recreation Facilities and Programs, Community Services, dated May 14, 2001, to the Meeting of June 13, 2001, re: VOLUNTEER APPRECIATION EVENING (File R51) be received; That the efforts of the City of Brampton s outstanding volunteers continue to be recognized and supported through the hosting of an annual Volunteer Appreciation Evening; and, That the efforts of the Volunteer Appreciation Organizing Committee be recognized. G 1-3. Report from B. Cranch, Commissioner of Community Services, dated June 4, 2001, re: POLICY FOR MEMORIAL REQUESTS IN CITY OF BRAMPTON PARKS AND ROAD RIGHT- OF-WAYS (File A01/R20). During Committee s consideration of this matter, B. Cranch, Commissioner of Community Services, and A.D. MacMillan, Commissioner of Works and Transportation, responded to questions with respect to the current policy for dealing with these requests and for addressing adhoc memorials. CW That the report from B. Cranch, Commissioner of Community Services, dated June 4, 2001, to the Meeting of June 13, 2001, re: POLICY FOR MEMORIAL REQUESTS IN CITY OF BRAMPTON PARKS AND ROAD RIGHT-OF-WAYS (File A01/R20) be received; and, Page 10 of 19

54 That the procedures for addressing and resolving requests for memorial presentations, as outlined in the aforementioned report, be approved. G 2. STATUS REPORTS ON MAJOR COMMUNITY SERVICES PROJECTS nil G 3. G 3-1. INFORMATION REPORTS Administration; Fire and Emergency Services; Recreation Facilities and Programs; Recreation Planning, Development and Parks Operations Report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated May 14, 2001, re: FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS MARCH 2001 (File F05). Committee held a discussion on this matter, asked questions of the Fire Chief, and then considered the following motion. CW That the report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated May 14, 2001, to the Committee of the Whole Meeting of June 13, 2001, re: FIRE AND EMERGENCY SERVICES MONTHLY STATISTICS MARCH 2001 (File F05) be received. G 3-2. Report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated June 4, 2001, re: CLEAN AND GREEN INITIATIVE UPDATE (File R20/R21). During consideration of this matter, Committee put forward a number of comments they received from residents about the noticeable improvement in the City s parks in such a short period of time and, along with senior management, expressed appreciation to staff for their excellent efforts. L.V. McCool, City Manager, and B. Hay, Manager of Parks Operations, responded to questions and provided additional details on this initiative. The following motion was then considered. CW That the report from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, and B. Hay, Manager of Parks Operations, Recreation Planning, Development and Parks Operations, Community Services, dated June 4, 2001, to the Committee of the Whole Meeting of June 13, 2001, re: CLEAN AND GREEN INITIATIVE UPDATE (File R20/R21) be received; and, That all staff participating in the Clean and Green Initiative be commended for their ongoing efforts in improving the quality of Brampton s Parks and Recreation services, and the cleanliness of the City overall. * G 3-3. Report from M. Held, Coordinator of Marketing and Sales Youth, Recreation Facilities and Programs, Community Services, dated May 22, 2001, re: SUMMER PROGRAMS 2001 (File R46) Page 11 of 19

55 CW That the report from M. Held, Coordinator of Marketing and Sales Youth, Recreation Facilities and Programs, Community Services, dated May 22, 2001, to the Meeting of June 13, 2001, re: SUMMER PROGRAMS 2001 (File R46) be received. * G 3-4. Report from N. Rowland, Preschool Marketing Coordinator, Recreation Facilities and Programs, Community Services, dated June 1, 2001, re: CHILD CARE SERVICE (File R44). CW That the report from N. Rowland, Preschool Marketing Coordinator, Recreation Facilities and Programs, Community Services, dated June 1, 2001, to the Meeting of June 13, 2001, re: CHILD CARE SERVICE (File R44) be received. * G 3-5. Report from B. Cooper, Marketing Coordinator Rental Agreements, Recreation Facilities and Programs, Community Services, dated June 4, 2001, re: NARCH QUALIFIER TOURNAMENT MAY 19-21, 2001 (File R05). CW That the report from B. Cooper, Marketing Coordinator Rental Agreements, Recreation Facilities and Programs, Community Services, dated June 4, 2001, to the Meeting of June 13, 2001, re: NARCH QUALIFIER TOURNAMENT MAY 19-21, 2001 (File R05) be received. G 3-6 Report from B. Cranch, Commissioner of Community Services, and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated June 5, 2001, re: FIRE STATION LOCATION STUDY (File D05). Dealt with under Delegation D4 Recommendation CW G 3-7 Report from H. Newlove, Director of Recreation Facilities & Programs, Community Services, dated June 7, 2001, re: ELDORADO PARK WATER (File R00). B. Cranch, Commissioner of Community Services, responded to Committee s questions. The following motion was then considered. CW That the report from H. Newlove, Director of Recreation Facilities & Programs, Community Services, dated June 7, 2001, to the Meeting of June 13, 2001, re: ELDORADO PARK WATER (File R00) be received; and, That staff be directed to provide additional information as it becomes available with respect to the water supply for Eldorado Park Page 12 of 19

56 G 4. G 4-1. MINUTES BRAMPTON COMMUNITY CLEAN-UP COMMITTEE APRIL 19, 2001 (File G26). CW That the MINUTES OF THE BRAMPTON COMMUNITY CLEAN-UP COMMITTEE MEETING OF APRIL 19, 2001 (File G26), to the Meeting of June 13, 2001, be received. G 4-2. CW COMMITTEE FOR ART IN PUBLIC PLACES MAY 9, 2001 (File G26). That the MINUTES OF THE COMMITTEE FOR ART IN PUBLIC PLACES MEETING OF MAY 9, 2001 (File G26), to the Meeting of June 13, 2001, be approved as printed and circulated. The recommendations were approved as follows: AP AP AP That the Agenda for the Committee for Art in Public Places Meeting of June 6, 2001 be approved as printed and circulated. That the Minutes of the Committee for Art in Public Places Meeting of May 9, 2001 be approved as printed and circulated. That the following amendments to the Committee for Art in Public Places Application be made as follows: In question 1 to read: This application is made by Person/Agent/Sponsor In question 2 to read: Nature of Art Work (must provide a written conceptual description and also attach scale drawing, designs, pictures, maquette an any structural or technical reports) Under Terms and Conditions (1) to read: 1. The person, agent or sponsor submitting this application to the Committee for Art in Public Places (hereinafter person/agent/sponsor) acknowledges receipt of the City of Brampton Package containing copies of the Committee s selection criterion standard form contract of this application form. The person/agent/sponsor acknowledges that the Committee of Art in Public Places at its sole discretion may recommend a refusal to accept artwork and/or any art submission. 2. The person/agent/sponsor submitting this application to the Committee for Art in Public Places acknowledges having read the attached legal contract and agrees to execute the said contract without alteration should the Committee recommend and Council approve of the application Page 13 of 19

57 3. That the person/agent/sponsor understands that this application will be circulated amongst the Committee for Art in Public Places and all the necessary City of Brampton Departments prior to any recommendations being made. Committee may request further information in support of the application. 4. That the person/agent/sponsor warrants that the cost for creation, installation and maintenance of the submitted artwork proposal is final and that any cost in addition to those disclosed on this application will be borne by the submitting person/agent/sponsor. That the Criterion and Standards of the Committee for Art in Public Places be as follows: In the selection of artworks the Committee of Art in Public Places will aim to choose various works that meet priorities set by the Committee that reflects community diversity, in accordance with public values. All work will be graded on 3 levels: a) Artistic Merit Deemed appropriate according to the general public Deemed to have artistic merit based on qualified evaluation Sensitive to culture portfolio/references of the artist appraisal of art piece b) Technical Merit Urban Design, Setting and Landscaping Structural Soundness Durability given in context Maintenance/Decommissioning costs c) Context Appropriate for the chosen location as determined by the Committee That the Criterion and Standards of the Committee for Art in Public Places be attached to the application form; and That the Mission Statement read as follows: Art in Brampton aspire to create an enduring contribution to the City of Brampton s landscape and civic identity. The Committee for Art in Public Places is committed to bringing an artistic quality to the City of Brampton. The Committee is dedicated to both acquiring pieces of art work for exhibit and encouraging artistic elements in public and private architecture and landscapes throughout the City of Brampton. The Committee values the selection of art that is of a professional quality, appropriate scale and aesthetic nature to be placed throughout the community and enjoyed by all. That the Role of Committee be as follows: The Committee for Art in Public Places Will set the direction and priorities for the acquisition and placing art and aesthetic features across the City Will manage existing civic exhibits, competitions, commissions and donations while exploring new opportunities for achieving the Committee s mission goals Acquire pieces for display using clean and open art selection criterion Page 14 of 19

58 Review both internal and external submissions with regards to the acquisition and placement of all art within the City of Brampton Develop and recommend to Council the standards which art projects and art will be pursued. Responsible for issues of conservancy and decommissioning and will be composed of a wide ranged group of expert representatives Vet matters related to funding and costing of art pieces Endeavour to find funding for its ongoing work both long term and short term artistic goals Foster an interest and appreciation in the arts in Brampton and at the same time encourage Brampton to take its place in the greater artistic community Administer the conservancy reserve and related funds That the discussion on the composition of the Committee be deferred to the next Committee for Art in Places; and That the Committee for Art in Public Places continue to report to the Community Services; and That all correspondence related to the functions of the Committee for Art in Public Places be signed by the Chair or representative; and That the Application Form, Mission Statement and Roles of the Committee be reviewed in one year to make any required amendments. AP That the information package, re: NATIVE STATUE KWAKIUTL be deferred to the June 6, 2001 Committee for Art in Public Places Committee until a decommissioning policy is implemented. AP G 4-3. CW That the Committee for Art in Public Places due now adjourn to meet again on June 6, 2001 at 10:00 a.m. or at the call of the Chair. RECREATION BUSINESS ADVISORY COMMITTEE MAY 23, 2001 (File G26). That the MINUTES OF THE RECREATION BUSINESS ADVISORY COMMITTEE MEETING OF MAY 23, 2001 (File G26), to the Meeting of June 13, 2001, be received. G 4-4. CW RECREATION BUSINESS ADVISORY COMMITTEE JUNE 6, 2001 (File G26). That the MINUTES OF THE RECREATION BUSINESS ADVISORY COMMITTEE MEETING OF JUNE 6, 2001 (File G26), to the Meeting of June 13, 2001, be approved as printed and circulated. The recommendations were approved as follows: RB That the Agenda for the Recreation Business Advisory Committee Meeting dated June 6, 2001 be approved, as amended, to add: F 3. RESIGNATION OF COMMITTEE MEMBER CITY COUNCILLOR J. HUTTON (File G26); and, H 1. Correspondence from Mr. David Ross, Brand Manager, Bacardi Canada Inc., to B. Cranch, Commissioner of Community Services, dated February 23, 2001, re: REQUEST FROM BACARDI CANADA INC. FOR USE OF CITY DAY AT BRAMPTON CENTRE FOR SPORTS AND ENTERTAINMENT (File R05) Page 15 of 19

59 RB RB RB That the Minutes of the Recreation Business Advisory Committee Meeting of May 23, 2001, to the Recreation Business Advisory Committee Meeting of June 6, 2001, be received. That the verbal report from B. Cranch, Commissioner of Community Services, to the Recreation Business Advisory Committee Meeting of June 6, 2001, re: BRAMPTON CENTRE FOR SPORTS AND ENTERTAINMENT UPDATE ON CURRENT ACTIVITIES (File R05) be received. That the verbal report from B. Cranch, Commissioner of Community Services, to the Recreation Business Advisory Committee Meeting of June 6, 2001, re: REVIEW OF LEASES ACROSS THE CITY (File B40) be received; and, That the hand-out from H. Newlove, Director of Recreation Facilities and Programs, Community Services, to the Recreation Business Advisory Committee Meeting of June 6, 2001, re: REVIEW OF LEASES ACROSS THE CITY (File B40) be received. RB That the verbal report from B. Cranch, Commissioner of Community Services, and K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, to the Recreation Business Advisory Committee Meeting of June 6, 2001, re: SCHEDULE FOR PUBLIC INPUT INTO CHINGUACOUSY PARK MASTER PLAN (File R20) be received; and, That the one-page hand-out from K. Walsh, Director of Recreation Planning, Development and Parks Operations, Community Services, to the Recreation Business Advisory Committee Meeting of June 6, 2001, re: TENTATIVE DATE/DETAILS PUBLIC MEETING ON CHINGUACOUSY PARK MASTER PLAN AND ENVIRONMENTAL ASSESSMENT (File R20) be received. RB That the resignation of City Councillor J. Hutton as a member of the Recreation Business Advisory Committee, as considered at the Recreation Business Advisory Committee Meeting of June 6, 2001, be accepted. RB That the correspondence from Mr. David Ross, Brand Manager, Bacardi Canada Inc., to B. Cranch, Commissioner of Community Services, dated February 23, 2001, to the Recreation Business Advisory Committee Meeting of June 6, 2001, re: REQUEST FOR USE OF CITY DAY AT BRAMPTON CENTRE FOR SPORTS AND ENTERTAINMENT (File R05) be referred back to staff to bring back additional information on this request for consideration at the Recreation Business Advisory Committee Meeting of July 9, G 5. CORRESPONDENCE * G 5-1. Correspondence from Mr. Tony DiGiovanni, Executive Director, and Mr. Ken Pavely, Healthy Lawns Information Coordinator, Landscape Ontario, to Mayor Susan Fennell, dated May 10, 2001, re: REGULATION AND USE OF PESTICIDES ON HOME LANDSCAPES (File R00). CW That the correspondence from Mr. Tony DiGiovanni, Executive Director, and Mr. Ken Pavely, Healthy Lawns Information Coordinator, Landscape Ontario, to Mayor Susan Fennell, dated May 10, 2001, to the Meeting of June 13, 2001, re: REGULATION AND USE OF PESTICIDES ON HOME LANDSCAPES (File R00) be received Page 16 of 19

60 * G 5-2. Correspondence from Ms. Janet McDougald, Chair, Peel District School Board, to Mayor Susan Fennell, dated May 3, 2001, re: NOTE OF APPRECIATION FOR USE OF FORMER OPP TRAINING CENTRE FOR TEMPORARY CLASSROOM ACCOMMODATION (File M04). CW That the correspondence from Ms. Janet McDougald, Chair, Peel District School Board, to Mayor Susan Fennell, dated May 3, 2001, to the Meeting of June 13, 2001, re: NOTE OF APPRECIATION FOR USE OF FORMER OPP TRAINING CENTRE FOR TEMPORARY CLASSROOM ACCOMMODATION (File M04) be received. * G 5-3. Correspondence from Ms. Trudy Blackburn, Special Events Coordinator, Peel Children s Aid, to B. Cranch, Commissioner of Community Services, dated May 17, 2001, re: NOTE OF APPRECIATION FOR ASSISTANCE WITH STUDIOS OF DISTINCTION TOUR (File M04). CW That the correspondence from Ms. Trudy Blackburn, Special Events Coordinator, Peel Children s Aid, to B. Cranch, Commissioner of Community Services, dated May 17, 2001, to the Committee of the Whole Meeting of June 13, 2001, re: NOTE OF APPRECIATION FOR ASSISTANCE WITH STUDIOS OF DISTINCTION TOUR (File M04) be received. * G 5-4. Correspondence ( ) from Mr. Frank Fascia, Coach and General Manager, Brampton Pioneers Senior Baseball Club, dated May 28, 2001, re: NOTE OF APPRECIATION FOR STAFF EFFORTS IN THE MAINTENANCE OF RED DIAMOND AT THE FAIRGROUNDS (File M04). CW That the correspondence ( ) from Mr. Frank Fascia, Coach and General Manager, Brampton Pioneers Senior Baseball Club, dated May 28, 2001, to the Meeting of June 13, 2001, re: NOTE OF APPRECIATION FOR STAFF EFFORTS IN THE MAINTENANCE OF RED DIAMOND AT THE FAIRGROUNDS (File M04) be received. * G 5-5. Correspondence ( ) from J. Klomp, Sports Scheduler, Recreation Facilities and Programs, dated May 30, 2001, re: CALLS OF APPRECIATION FOR STAFF EFFORTS WITH VARIOUS EVENTS (File M04). CW That the correspondence ( ) from J. Klomp, Sports Scheduler, Recreation Facilities and Programs, dated May 30, 2001, to the Meeting of June 13, 2001, re: CALLS OF APPRECIATION FOR STAFF EFFORTS WITH VARIOUS EVENTS (File M04) be received. * G 5-6. General information provided by B. Cranch, Commissioner of Community Services, as follows: 1. Certificate of Appreciation to City of Brampton Parks and Recreation re: OUTSTANDING CONTRIBUTION TO BRAMPTON SAFE CITY ASSOCIATION (File M04); 2. BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA AND STAFF REPORTS (File G25); Page 17 of 19

61 3. FRIENDS OF BOVAIRD HOUSE COMMITTEE MEETING MINUTES MAY 1, 2001 (File G33); 4. Media Release and Press Clipping re: CITY OF BRAMPTON SCHOOL OF DANCE COMPETITION AWARDS (File M30); 5. TENTATIVE SCHEDULE FOR OPENING THE NEW GREEN AT #7 PEEL VILLAGE GOLF COURSE (File R40); and, 6. Press Clipping The Bogey Man, re: PEEL VILLAGE GOLF COURSE (File R40). CW That the following general information provided by B. Cranch, Commissioner of Community Services, to the Meeting of June 13, 2001, be received: 1. Certificate of Appreciation to City of Brampton Parks and Recreation re: OUTSTANDING CONTRIBUTION TO BRAMPTON SAFE CITY ASSOCIATION (File M04); 2. BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA AND STAFF REPORTS (File G25); 3. FRIENDS OF BOVAIRD HOUSE COMMITTEE MEETING MINUTES MAY 1, 2001 (File G33); 4. Media Release and Press Clipping re: CITY OF BRAMPTON SCHOOL OF DANCE COMPETITION AWARDS (File M30); 5. TENTATIVE SCHEDULE FOR OPENING THE NEW GREEN AT #7 PEEL VILLAGE GOLF COURSE (File R40); and, 6. Press Clipping The Bogey Man, re: PEEL VILLAGE GOLF COURSE (File R40). H. OTHER/NEW BUSINESS H 1. Discussion re: SUBDIVISION ASSUMPTION GREAT L DEVELOPMENT PLANS 43M-1191, 43M-1201, 43M-1202 WARD 2 (File C1W17.03, C1W17.07, C1W17.08). City Councillor L. Jeffrey informed Committee that the outstanding issues for this development have been addressed. The following motion was then considered. CW That the GREAT L DEVELOPMENT PLANS 43M-1191, 43M-1201, 43M-1202 WARD 2 (File C1W17.03, C1W17.07, C1W17.08), as considered at the Meeting of June 13, 2001, be forwarded to the Commissioner of Legal Services and City Solicitor with a request that it be assumed by the City Page 18 of 19

62 H 2. Discussion re: ADVANCED GREEN SOUTH LEG OF INTERSECTION OF COUNTY COURT BOULEVARD AND HURONTARIO STREET WARD 3 (File T36). City Councillor B. Callahan provided Committee with details on concerns he has received from residents with respect to the south leg of the intersection of County Court Boulevard and Hurontario Street. Direction was given That staff undertake a review of the traffic situation at the south leg of the intersection of County Court Boulevard and Hurontario Street, and report back on whether or not an advanced green would be a feasible option for this intersection. I. QUESTION PERIOD I 1. I 2. I 3. I 4. Regional Councillor P. Palleschi asked staff about the Valleyview Development and provided details on a number of outstanding issues. J.G. Metras, Commissioner of Legal Services and City Solicitor, responded that he would ensure the assumption is not finalized until these issues have been dealt with. City Councillor D. Metzak raised the issue of Parks staff parking their vehicles on boulevards, and requested that proper lighting and pylons be used. City Councillor D. Metzak requested a report on turf stone and how and where it can be used throughout the City. City Councillor B. Cowie suggested different areas in the City where this zero maintenance product could perhaps be put to good use. City Councillor L. Jeffrey, asked about the process for dealing with old parking tickets, and provided details on a specific case. A. Ross, Commissioner of Finance and Treasurer, responded that he would look into this matter and get back to the Councillor directly. J. CLOSED SESSION nil K. ADJOURNMENT CW That the do now adjourn to meet again as part of the City Council Meeting of July 11, 2001, 1:00 p.m Page 19 of 19

63 Committee of the Council of the Corporation of the City of Brampton City of Brampton PRESENT: ABSENT: OTHERS PRESENT: STAFF PRESENT: SEPTEMBER 24, 2001 Mayor S. Fennell (arrived at 6:30 p.m.) Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor P. Palleschi Wards 2, 6 and 10 Regional Councillor S. DiMarco Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 11 Regional Councillor R. Begley Wards 8 and 9 (Assumed Chair until 6:30 p.m.) City Councillor E. Moore Ward 1 City Councillor L. Jeffrey Ward 2 City Councillor A. Aujla Ward 4 City Councillor G. Gibson Ward 5 City Councillor J. Hutton Ward 6 City Councillor B. Cowie Ward 7 City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri Ward 10 City Councillor S. Hames Ward 11 City Councillor B. Callahan Ward 3 (illness) City Councillor P. Richards Ward 8 (vacation) Mr. W. Waters, Citizen Member, Governance Restructuring Committee Mr. J. Sanderson, President Board of Governors, Brampton Board of Trade Mr. S. Johnston, Executive Director, Brampton Board of Trade Mr. L. V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. A.D. MacMillan, Commissioner of Works and Transportation Mr. J.G. Metras, Commissioner of Legal Services and City Solicitor Mr. A. Ross, Commissioner of Finance and Treasurer Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Mr. J. Pimentel, Executive Assistant to the City Manager Ms. K. Zammit, Director of Administration, Legal Services Mr. L.J. Mikulich, City Clerk, Legal Services Ms. W. Cooke, Legislative Coordinator, Legal Services

64 Minutes The Meeting was called to order at 5:40 p.m. and adjourned at 6:55 p.m. After due consideration of the matters placed before this Committee, the members beg leave present its report as follows: Item Recommendation A. CW APPROVAL OF AGENDA B. CONFLICTS OF INTEREST C 1. CW MINUTES - GOVERNANCE TOWN HALL MEETING September 12, 2001 (File G27) C 2. CW MINUTES - GOVERNANCE RESTRUCTURING COMMITTEE MEETING September 19, 2001 (File G27) D 1. CW CITY COUNCIL/SENIOR MANAGEMENT TEAM WORKSHOP (File G24) E. QUESTION PERIOD F. CW ADJOURNMENT MAYOR SUSAN FENNELL, CHAIR Page 2 of 4

65 Minutes A. APPROVAL OF AGENDA CW That the Agenda for the Meeting of September 24, 2001 be approved as printed and circulated. B. CONFLICTS OF INTEREST C. MINUTES C 1. Minutes GOVERNANCE TOWN HALL MEETING September 12, 2001 (File G27) CW That the Minutes of the Governance Town Hall Meeting of September 12, 2001 to the Meeting of September be received. C 2. Minutes GOVERNANCE RESTRUCTURING COMMITTEE MEETING September 19, 2001 (File G27) Discussion took place regarding the recommendation of the Governance Restructuring Committee with respect to the downsizing of City Council and how representation would be determined. CW That the Minutes of the Governance Restructuring Committee of September 19, 2001 to the Meeting of September 24, 2001 be approved as printed and circulated. The recommendations were approved as follows: GR That the Agenda for the Governance Restructuring Committee Meeting of September 5, 2001 be approved as amended to add: E 2. Discussion, re: DISCUSSIONS WITH THE CITY OF MISSISSAUGA CITY OF BRAMPTON GOVERNANCE (File G27) GR That the Governance Structure be recommended as a ten (10) ward scenario with ten (10) Councillors plus a Mayor for implementation in the 2003 municipal election. GR That this Meeting of the Governance Restructuring Committee do now adjourn to meet again at the call of the Chair. D. OTHER/NEW BUSINESS D 1. Discussion, re: CITY COUNCIL/SENIOR MANAGEMENT TEAM WORKSHOP (File G24) Discussion took place regarding the location and topics to be discussed at the City Council/Senior Management Team Workshop Page 3 of 4

66 Minutes CW That a Council/Senior Management Team Workshop be held to discuss the Hydro Stewardship prior to any budget decisions being made. E. QUESTION PERIOD F. ADJOURNMENT CW That this Committee do now adjourn to meet again on Wednesday, November 7, 2001 at 1:00 p.m. or at the call of the Mayor Page 4 of 4

67 Committee of the Council of the Corporation of the City of Brampton City of Brampton MEMBERS: ABSENT: OTHERS PRESENT: STAFF: NOVEMBER 7, :00 P.M. REGULAR MEETING COUNCIL CHAMBERS 4 TH FLOOR Mayor S. Fennell Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor S. DiMarco Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 11 Regional Councillor R. Begley Wards 8 and 9 City Councillor E. Moore Ward 1 City Councillor L. Jeffrey Ward 2 City Councillor B. Callahan Ward 3 City Councillor A. Aujla Ward 4 (left at 2:20 p.m.) City Councillor G. Gibson Ward 5 City Councillor J. Hutton Ward 6 (left at 3:00 p.m. City Councillor B. Cowie Ward 7 City Councillor P. Richards Ward 8 City Councillor D. Metzak Ward 9 (arrived at 1:30p.m.) City Councillor J. Sprovieri Ward 10 City Councillor S. Hames Ward 11 Regional Councillor P. Palleschi Wards 2, 6 and 10 (other municipal business) Mr. L.V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. A.D. MacMillan, Commissioner of Works and Transportation Mr. J.G. Metras, Commissioner of Legal Services and City Solicitor Mr. A. Ross, Commissioner of Finance and Treasurer Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Mr. C. Connor, Corporation Counsel and Director of Real Estate Services Ms. J. Atwood-Petkovski, Corporation Counsel and Director of Litigation Mr. G.C. Sherman, Manager of Enforcement Services, Legal Services Mr. V. Clark, Fire Chief, Community Services Mr. R. Parzei, Supervisor of Investments, Insurance and Risk Management Mr. L.J. Mikulich, City Clerk, Legal Services Ms. S. Pacheco, Legislative Coordinator, Legal Services

68 The Meeting was called to order at 1:20 p.m. and adjourned at 3:25 p.m. After due consideration of the matters placed before this Committee, the members beg leave present its report as follows: Item Recommendation A. CW APPROVAL OF AGENDA B. CONFLICTS OF INTEREST C. CONSENT D1. CW TAXICAB PLATE PRIORITY LIST (File G27) E1. REPORTS CITY MANAGER S OFFICE E2.1. CW LETTER OF CREDIT POLICY (File A01) E2.2 CW INSURANCE AND RISK MANAGEMENT (File A24) E3.1 CW NEW MUNICIPAL ACT (File L01) E4. REPORTS MANAGEMENT SERVICES DEPARTMENT E5. REPORTS BUSINESS DEVELOPMENT AND PUBLIC RELATIONS DEPARTMENT E6. CORRESPONDENCE E7. MINUTES F1. REPORTS CITY MANAGER S OFFICE F2. REPORTS WORKS AND TRANSPORTATION DEPARTMENT F3.1 CW LICENSING OF CARNIVALS (File G02) F3.2 CW TAXICAB PLATE PRIORITY LIST (File G27) F 4. F 5. F 6. F 7. REPORTS COMMUNITY SERVICES DEPARTMENT REPORTS PLANNING AND BUILDING DEPARTMENT CORRESPONDENCE MINUTES G1.1 CW CAP-COMMUNITY ACCESS PROGRAM (File C00) G1.2 CW FITNESS AND RACQUET MEMBERSHIPS FOR AFFILIATED YOUTH GROUPS EXECUTIVES (File R60) Page 2 of 15

69 G1.3 CW PARKS AND RECREATION DEPARTMENT COMMUNITY GROUP AFFILIATION POLICY SURVEY RESULTS (File C15) G1.4 CW CONTRACT TREE GROWING (File R22) G1.5 CW FIRE STATION LOCATION WORKSHOP REPORT (File D05) G1.6 CW CANADIAN LEGION BRANCH 15 SUBMISSION (File C00) G 2. STATUS REPORTS ON MAJOR COMMUNITY SERVICES PROJECTS G3.1 CW FIRE AND EMERGENCY SERVICES OPERATIONS SEPTEMBER 2001 (File D05) G3.2 CW CALENDAR OF EVENTS (File R51) G4.1 CW COMMUNITY CLEAN-UP COMMITTEE OCTOBER 5, 2001, OCTOBER 11, 2001, OCTOBER 18, 2001 AND OCTOBER 25, 2001 G4.2 CW COMMITTEE FOR ART IN PUBLIC PLACES OCTOBER 10, 2001 G4.3 CW EMERGENCY MANAGEMENT COMMITTEE OCTOBER 17, 2001 G4.4 CW MEETING CITY OF BRAMPTON STAFF (PLANNING & BUILDING DEPARTMENT/COMMUNITY SERVICE DEPARTMENT) AND TORONTO AND REGION CONSERVATION AND CREDIT VALLEY CONSERVATION - WOODLOT PRESERVATION STRATEGY AUGUST 21, 2001 G5.1 CW LETTERS/CARDS OF THANKS TO STAFF OF CAMP OGADA (File R49) G5.2 CW THANKS TO CITY OF BRAMPTON REBUILDING OF PEEL VILLAGE PARK TENNIS COURTS (File R20) G5.3 CW COMPLIMENTS ON CITY OF BRAMPTON RECREATION FACILITIES (File R21) G5.4 CW FIREFIGHTER ROB OTTAWAY, CANADIAN RED CROSS VOLUNTEER SEPTEMBER 11 th TERRORIST ATTACKS (File D00) G5.5 CW BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA, STAFF REPORTS AND MEETING MINUTES (File G26). G5.6 CW THANKS TO CITY OF BRAMPTON CONTRIBUTION TO FUNDRAISING EFFORT. (File C15) G5.7 CW THANKS TO CITY OF BRAMPTON DEDICATION TO BEAUTIFUL FLOWERBEDS (File R20) H. OTHER/NEW BUSINESS I. QUESTION PERIOD Page 3 of 15

70 J. PUBLIC QUESTION PERIOD K. CLOSED SESSION L. CW ADJOURNMENT MAYOR SUSAN FENNELL, CHAIR Page 4 of 15

71 A. APPROVAL OF AGENDA CW That the Agenda for the Meeting of November 7, 2001 be approved, as amended, to add D.1 Delegations re: TAXICAB PLATE PRIORITY LIST (File G27) (See By-law Committee Report Item F3.2): 3. Mr. Eric Stawnyczy 6. Mr. Sam Grewal B. CONFLICTS OF INTEREST - nil C. CONSENT The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. (E2.1, G1.1, G1.3, G1.5, G3.1, G3.2, G4.1, G4.2, G4.4, G5.5) D. DELEGATIONS/PRESENTATIONS D 1. Delegations re: TAXICAB PLATE PRIORITY LIST (File G27) (See By-law Committee Report Item F3.2): 1. Mr. Ernie Mowat 2. Ms. Cathy Sharpe 3. Mr. Eric Stawnyczy 4. Mr. Ted Bowman 5. Mr. Joe Farrugia 6. Mr. Sam Grewal Regional Councillor L. Bissell assumed the Chair at this time and called upon the above delegations to come forward to express their opinions/concerns on the Taxicab Plate Priority List. City Councillor B. Callahan asked questions of staff with respect to the limited number of Taxi Plates issued on an annual basis. J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services, responded that she would review this matter and report to the Councillor directly. Discussions took place, which included the following topics: The consideration of part-time workers, dispatchers and office managers being placed on the priority list Number of taxi plates issued on an annual basis Age of vehicles for the issuance of a taxi plate Cleanliness and safety of taxicabs Taxicab inspections Complaints from residents with respect to drivers and cleanliness of taxicabs Safety devices in taxicabs (cameras, shields) Page 5 of 15

72 By-law Committee Report Item F3.2 was brought forward and dealt with at this time. CW That the following delegations, to the Meeting of November 7, 2001, re: TAXICAB PLATE PRIORITY LIST (File G27) be received: 1. Mr. Ernie Mowat 2. Ms. Cathy Sharpe 3. Mr. Eric Stawnyczy 4. Mr. Ted Bowman 5. Mr. Joe Farrugia 6. Mr. Sam Grewal; and, That the report from G.C. Sherman, Manager of Enforcement Services, Legal Services, dated October 29, 2001, to the Meeting of November 7, 2001, re: TAXICAB PLATE PRIORITY LIST (File G27) be received; and, That the minutes from the Taxicab Advisory Committee Meeting on October 16, 2001 be received. That the issues raised by the delegations be referred to staff for an investigation and report back to Committee prior to the Licensing By-law being considered by Council. E. ADMINISTRATION AND FINANCE COMMITTEE Chair: City Councillor L. Jeffrey; Vice-Chair: Regional Councillor S. DiMarco E 1. E 2. Reports City Manager s Office - nil Reports Finance Department * E 2.1. Report from A. Ross, Commissioner of Finance and Treasurer, dated October 24, 2001, re: LETTER OF CREDIT POLICY (File A01). Mayor S. Fennell took the Chair at this time. CW That the report from A. Ross, Commissioner of Finance and Treasurer, dated October 24, 2001, to the Meeting of November 7, 2001, re: LETTER OF CREDIT POLICY (File A01) be received; and, That the Letter of Credit Policy, Financial Policy FP01-012, as referenced in the report from A. Ross, Commissioner of Finance and Treasurer, be approved. E 2.2 Report from A. Ross, Commissioner of Finance and Treasurer, dated October 25, 2001, re: INSURANCE AND RISK MANAGEMENT (File A24). Committee welcomed Roman Parzei, Supervisor of Investments, Insurance and Risk Management, Finance, to the City of Brampton and then held a discussion on this report, during which time staff responded to questions and provided additional details. The following motion was then considered Page 6 of 15

73 CW That the report from A. Ross, Commissioner of Finance and Treasurer, dated October 25, 2001, to the Meeting of November 7, 2001, re: INSURANCE AND RISK MANAGEMENT (File A24) be received; and, That the Insurance Policy, Financial Policy FP01-013, as referenced in the report from A. Ross, Commissioner of Finance and Treasurer, be approved. E 3. Reports Legal Services Department E 3.1. Report and presentation from C. Connor, Corporation Counsel and Director of Real Estate Services, Legal Services, re: NEW MUNICIPAL ACT (File L01) CW That the report and presentation from C. Connor, Corporation Counsel and Director of Real Estate Services, Legal Services, dated November 5, 2001, to the Committee of the Whole Meeting of November 7, 2001, re: NEW MUNICIPAL ACT (File L01) be referred to City Council on November 14, 2001 from 10:00 a.m. to 12:00 p.m. E 4. E 5. E 6. E 7. Reports Management Services Department- nil Reports Business Development and Public Relations Department- nil Correspondence- nil Minutes- nil F. BY-LAW COMMITTEE Chair: Regional Councillor L. Bissell; Vice-Chair: City Councillor A. Aujla F 1. F 2. F 3. Reports City Manager s Office- nil Reports Works and Transportation Department- nil Reports Legal Services Department F 3.1 Report from G.C. Sherman, Manager of Enforcement Services, Legal Services, dated October 29, 2001, re: LICENSING OF CARNIVALS (File G02). CW That the report from G.C. Sherman, Manager of Enforcement Services, Legal Services, dated October 29, 2001, to the Agenda of November 7, 2001, re: LICENSING OF CARNIVALS (File G02) be deferred to the next Committee of the Whole Meeting of December 5, F 3.2 Report from G.C. Sherman, Manager of Enforcement Services, Legal Services, dated October 29, 2001, re: TAXICAB PLATE PRIORITY LIST (File G27). DEALT WITH UNDER DELEGATION ITEM D1 RECOMMENDATIONS CW Page 7 of 15

74 F 4. F 5. F 6. F 7. Reports Community Services Department- nil Reports Planning and Building Department- nil Correspondence- nil Minutes- nil G. COMMUNITY SERVICES COMMITTEE Chair: Regional Councillor G. Miles; Vice-Chair: City Councillor S. Hames G 1. POLICY REPORTS Administration; Fire and Emergency Services; Recreation Facilities and Programs; Recreation Planning, Development and Parks Operations * G 1.1 Report from R. Cranch, Commissioner of Community Services and S. Pellegrini, Project Manager, Recreation Facilities and Programs, Community Services, dated October 17, 2001, re: CAP COMMUNITY ACCESS PROGRAM (File C00). CW That the report from R. Cranch, Commissioner of Community Services and S. Pellegrini, Project Manager, Recreation Facilities and Programs, Community Services, dated October 17, 2001, to the Meeting of November 7, 2001, re: CAP COMMUNITY ACCESS PROGRAM (File C00) be received; and, That staff continue to work on the installation and execution of the CAP Community Access Program project. G 1.2 Report from H. Newlove, Director of Recreation Facilities and Programs and D. Doan, Manager of Programs, Community Services, dated October 2, 2001, re: FITNESS AND RACQUET MEMBERSHIPS FOR AFFILIATED YOUTH GROUPS EXECUTIVES (File R60). CW That the report from H. Newlove, Director of Recreation Facilities and Programs and D. Doan, Manager of Programs, Community Services, dated October 2, 2001, to the Meeting of November 7, 2001, re: FITNESS AND RACQUET MEMBERSHIPS FOR AFFILIATED YOUTH GROUPS EXECUTIVES (File R60) be deferred to the next Meeting of December 5, * G 1.3 Report from D. Doan, Manager of Programs, Community Services, dated October 19, 2001, re: PARKS AND RECREATION DEPARTMENT COMMUNITY GROUP AFFILIATION POLICY SURVEY RESULTS (File C15). CW That the report from D. Doan, Manager of Programs, Community Services, dated October 19, 2001, to the Meeting of November 7, 2001, re: PARKS AND RECREATION DEPARTMENT COMMUNITY GROUP AFFILIATION POLICY SURVEY RESULTS (File C15) be received; and, That the Chair and Vice Chair of the Community Services Committee host a meeting in conjunction with Parks and Recreation Department staff and up to two representatives from each affiliated youth group to discuss the current policy and proposed changes that the groups would like to see made; and, Page 8 of 15

75 That staff communicate the particulars of this meeting in writing to all affiliated youth groups; and, That staff report back on the outcome of the meeting. G 1.4 Report from A. Ross, Commissioner of Finance and Treasurer, K. Walsh, Director of Recreation Planning, Community Services, B. Hay, Manager of Parks Operations, Community Services, A. Livingston, Manager of Purchasing & Materials Management, Finance, dated October 25, 2001, re: CONTRACT TREE GROWING (File R22). CW That the report from A. Ross, Commissioner of Finance and Treasurer, K. Walsh, Director of Recreation Planning, Community Services, B. Hay, Manager of Parks Operations, Community Services, A. Livingston, Manager of Purchasing & Materials Management, Finance, dated October 25, 2001, to the Meeting of November 7, 2001, re: CONTRACT TREE GROWING (File R22) be received; and, That staff be directed to enter into an agreement with Sheridan Nurseries Ltd. as referenced in the report from A. Ross, Commissioner of Finance and Treasurer, K. Walsh, Director of Recreation Planning, Community Services, B. Hay, Manager of Parks Operations, Community Services, and A. Livingston, Manager of Purchasing & Materials Management, Finance, for Contract Growing of Trees; and, That due to the contract cancellation restrictions (more than one year notice) staff include the annual pre-commitment in future years Capital Budgets. * G 1.5 Report from R. Cranch, Commissioner of Community Services and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated October 3, 2001, re: FIRE STATION LOCATION WORKSHOP REPORT (File D05). CW That the report from R. Cranch, Commissioner of Community Services and V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated October 3, 2001, to the Meeting of November 7, 2001, re: FIRE STATION LOCATION WORKSHOP REPORT (File D05) be received; and, That the new Fire Station 201/Headquarters be located at 52 Rutherford Road South; and, That a Threshold Standard be established that influences future development based on acceptable emergency response time as part of the overall Growth Management Strategy; and, That commencing in January of 2002, for a trial period of one year, all medical emergency responses be reported on a percentile basis; and, That the recommendations in the Fire Station Location Study Report 2001, included in this report, be approved subject to Budget approval; and, That the Fire Service Master Plan be presented to Council for their consideration and approval during the first quarter of Page 9 of 15

76 G 1.6 Report from R. Cranch, Commissioner of Community Services, dated October 28, 2001, re: CANADIAN LEGION BRANCH 15 SUBMISSION (File C00). CW That the report from R. Cranch, Commissioner of Community Services, dated October 28, 2001, to the Meeting of November 7, 2001, re: CANADIAN LEGION BRANCH 15 SUBMISSION (File C00) be referred to the Buildings and Property Meeting of November G 2. G 3. STATUS REPORTS ON MAJOR COMMUNITY SERVICES PROJECTS- nil INFORMATION REPORTS Administration; Fire and Emergency Services; Recreation Facilities and Programs; Recreation Planning, Development and Parks Operations * G 3.1 Report from V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated October 17, 2001, re: FIRE AND EMERGENCY SERVICES OPERATIONS SEPTEMBER 2001 (File D05). CW That the report from V. Clark, Fire Chief, Fire and Emergency Services, Community Services, dated October 17, 2001, to the Meeting of November 7, 2001, re: FIRE AND EMERGENCY SERVICES OPERATIONS SEPTEMBER 2001 (File D05) be received. * G 3.2 Report from J. Lorhan, Recreation Coordinator Special Events, Recreation Facilities and Programs, Community Services, dated October 22, 2001, re: CALENDAR OF EVENTS (File R51). CW That the report from J. Lorhan, Recreation Coordinator Special Events, Recreation Facilities and Programs, Community Services, dated October 22, 2001, to the Committee of the Whole Meeting of November 7, 2001, re: CALENDAR OF EVENTS (File R51) be received. G 4. MINUTES * G 4.1 COMMUNITY CLEAN-UP COMMITTEE OCTOBER 5, 2001, OCTOBER 11, 2001, OCTOBER 18, 2001 AND OCTOBER 25, 2001 CW That the MINUTES OF THE COMMUNITY CLEAN-UP COMMITTEE MEETING OF OCTOBER 5, 2001, OCTOBER 11, 2001, OCTOBER 18, 2001 AND OCTOBER 25, 2001 (File G26), to the Meeting of November 7, 2001, be received. * G 4.2 COMMITTEE FOR ART IN PUBLIC PLACES OCTOBER 10, 2001 CW That the MINUTES OF THE COMMITTEE FOR ART IN PUBLIC PLACES MEETING OF OCTOBER 10, 2001 (FileG26), to the Meeting of November 7, 2001, be approved as printed and circulated Page 10 of 15

77 The recommendations were approved as follows: AP That the Agenda for the Committee of Art in Public Place Meeting of October 10, 2001 be approved as printed and circulated. AP That the Minutes of the Committee for Art in Public Place Committee Meeting of July 4, 2001 to the Committee for Art in Public Places Meeting of October 10, 2001, be received. AP AP That the report from M. Kitagawa, Legal Services to the Committee for Art and Public Places Meeting of October 10, 2001, be received. That the Committee for Art in Public Places due now adjourn to meet again on Wednesday, November 7, 2001 at 10:00 a.m. or at the call of the Chair. G 4.3 EMERGENCY MANAGEMENT COMMITTEE OCTOBER 17, 2001 Committee held a discussion where staff responded to questions with respect to Security Audit. CW That the MINUTES OF THE EMERGENCY MANAGEMENT COMMITTEE MEETING OF OCTOBER 16, 2001, (FileG26), to the Meeting of November 7, 2001, be approved as amended to add the following to the direction for Item G1: That staff proceed with the hiring of a consultant for a security audit for City Hall. The recommendations were approved as follows: EM That the Agenda for the Emergency Management Committee Meeting dated October 16, 2001 be approved, as amended, to add: G 2. Discussion re: WILLIAMS PARKWAY COMPLEX EMERGENCY PROCEDURES (File D50). EM EM That the verbal report from A. Normand, Emergency Measures Supervisor, Community Services, to the Emergency Management Committee Meeting of October 16, 2001, re: UPDATE ON EMERGENCY PREPAREDNESS DEPOT PROJECT (File D50) be received. That the report from A. Normand, Emergency Measures Supervisor, Community Services, dated October 10, 2001, to the Emergency Management Committee Meeting of October 16, 2001, re: STATE OF EMERGENCY PREPAREDNESS IN ONTARIO (D50) be received; and, That staff continues to monitor the Province s actions with respect to the recommendations put forward by the Canadian Centre for Emergency Preparedness and Premier Harris announcement, as provided in the aforementioned report, and provide updates to the Emergency Management Committee Page 11 of 15

78 EM That the report from A. Normand, Emergency Measures Supervisor, Community Services, dated October 1, 2001, to the Emergency Management Committee Meeting of October 16, 2001, re: RISK ASSESSMENT (File D50) be received; and, That the results of the risk assessment conducted by the Emergency Measures Supervisor and contained in the aforementioned report be validated; and, That the action plan as proposed in the aforementioned report be endorsed; and, That each City Department be requested to evaluate how the risks identified in the aforementioned report, and in particular a communicable disease outbreak, would impact their delivery of services to the population of the City of Brampton; and develop contingency plans for all functions over a three year period. EM That the report from A. Normand, Emergency Measures Supervisor, Community Services, dated October 3, 2001, to the Emergency Management Committee Meeting of October 16, 2001, re: JOINT COMMUNITY/INDUSTRY EMERGENCY PREPAREDNESS COMMITTEE (JCC) (File D50) be received; and, That the creation of a Joint Community/Industry Emergency Preparedness Committee (JCC), which conforms to the requirements of the Partnership Toward Safer Communities Program presented by Emergency Measures Ontario, be endorsed. EM That the report from A. Normand, Emergency Measures Supervisor, Community Services, dated October 3, 2001, to the Emergency Management Committee Meeting of October 16, 2001, re: COMMUNITY EMERGENCY RESPONSE TEAMS (CERT) (File D50) be received; and, That the Community Emergency Response Teams (CERT) program be endorsed and the creation of three pilot teams for be approved; and, That staff be directed to provide an evaluation to the June 2002 Emergency Management Committee Meeting, with a view to expanding the number of teams to provide one for each ward; and, That the cost of the creation of this project for be funded from the current budget; and, That staff include in their 2002 budget submission the additional estimated amount of $24, required for expansion of this project to all wards. EM That the memorandum from Mr. A. Normand, Emergency Measures Supervisor, Community Services, dated October 16, 2001, to the Emergency Management Committee Meeting of October 16, 2001, re: MONTHLY INCIDENT REPORT SEPTEMBER/OCTOBER 2001 (File D50) be received; and, That the verbal report from District Chief E. Banting, Fire and Emergency Services, Community Services, to the Emergency Management Committee Meeting of October 16, 2001, re: REPORT OF INCIDENT ON OCTOBER 15, 2001 INVOLVING A BRAMPTON COMPANY (File D50) be received. EM That the memorandum from A. Normand, Emergency Measures Supervisor, Community Services, to Management Team, dated October 5, 2001, to the Emergency Management Committee Meeting of October 16, 2001, re: DEBRIEFING ON THE SEPTEMBER 11, 2001 RESPONSE (File D50) be received Page 12 of 15

79 EM That the Emergency Management Committee do now adjourn to meet again on Tuesday, November 20, 2001, at 1:00 p.m., or at the call of the Chair. * G 4.4 MEETING CITY OF BRAMPTON STAFF (PLANNING & BUILDING DEPARTMENT/COMMUNITY SERVICE DEPARTMENT) AND TORONTO AND REGION CONSERVATION AND CREDIT VALLEY CONSERVATION - WOODLOT PRESERVATION STRATEGY AUGUST 21, 2001 CW That the MINUTES OF THE CITY OF BRAMPTON STAFF (PLANNING & BUILDING DEPARTMENT/COMMUNITY SERVICE DEPARTMENT) AND TORONTO AND REGION CONSERVATION AND CREDIT VALLEY CONSERVATION - WOODLOT PRESERVATION STRATEGY MEETING OF AUGUST 21, 2001 (File G26), to the Meeting of November 7, 2001, be received. G 5. CORRESPONDENCE G 5.1 Memorandum from R. Cranch, Commissioner of Community Services, dated October 23, 2001, re: LETTERS/CARDS OF THANKS TO STAFF OF CAMP OGADA (File R49). CW That the memorandum from R. Cranch, Commissioner of Community Services, dated October 23, 2001, to the Meeting of November 7, 2001, re: LETTERS/CARDS OF THANKS TO STAFF OF CAMP OGADA (File R49) be referred to City Council for their attention and announcement. G 5.2 Correspondence from Mr. Peter McGillicuddy, Chairman, Peel Village Recreation Committee, to Mayor Susan Fennell, dated September 26,2001, re: THANKS TO CITY OF BRAMPTON REBUILDING OF PEEL VILLAGE PARK TENNIS COURTS (File R20). CW That the correspondence from Mr. Peter McGillicuddy, Chairman, Peel Village Recreation Committee, to Mayor Susan Fennell, dated September 26,2001, to the Meeting of November 7, 2001 re: THANKS TO CITY OF BRAMPTON REBUILDING OF PEEL VILLAGE PARK TENNIS COURTS (File R20) be referred to City Council for their attention and announcement. G 5.3 Correspondence ( ) from Mr. Leonard J. Birch, 12 Heatherglen Road, Etobicoke, dated August 12, 2001, re: COMPLIMENTS ON CITY OF BRAMPTON RECREATION FACILITIES (File R21). CW That the correspondence ( ) from Mr. Leonard J. Birch, 12 Heatherglen Road, Etobicoke, dated August 12, 2001, to the Meeting of November 7, 2001, re: COMPLIMENTS ON CITY OF BRAMPTON RECREATION FACILITIES (File R21) be referred to City Council for their attention and announcement Page 13 of 15

80 G 5.4 Correspondence from Joan Savole, Branch Manager, Canadian Red Cross, dated October 9, 2001, re: FIREFIGHTER ROB OTTAWAY, CANADIAN RED CROSS VOLUNTEER SEPTEMBER 11 th TERRORIST ATTACKS (File D00) CW That the correspondence from Joan Savole, Branch Manager, Canadian Red Cross, dated October 9, 2001, to the Meeting of November 7, 2001 re: FIREFIGHTER ROB OTTAWAY, CANADIAN RED CROSS VOLUNTEER SEPTEMBER 11 th TERRORIST ATTACKS (File D00) be referred to City Council for their attention and announcement. * G 5.5 BRAMPTON SAFE CITY ASSOCIATION MEETING AGENDA DATED OCTOBER 11, 2001, STAFF REPORTS DATED OCTOBER 2001 AND MEETING MINUTES DATED SEPTEMBER 13, 2001 (File G26). CW That the MEETING AGENDA DATED OCTOBER 11, 2001, STAFF REPORTS DATED OCTOBER 2001 AND MEETING MINUTES DATED SEPTEMBER 13, 2001, OF THE BRAMPTON SAFE CITY ASSOCIATION (File G26) to the Meeting of November 7, 2001, be received. G 5.6 Correspondence from Mr. David Harmsworth, President, City of Brampton Concert Band, dated October 11, 2001, re: THANKS TO CITY OF BRAMPTON CONTRIBUTION TO FUNDRAISING EFFORT. (File C15). CW That the correspondence from Mr. David Harmsworth, President, City of Brampton Concert Band, dated October 11, 2001, to the Meeting of November 7, 2001, re: THANKS TO CITY OF BRAMPTON CONTRIBUTION TO FUNDRAISING EFFORT. (File C15) be referred to City Council for their attention and announcement. G 5.7 Correspondence from Ms. Ruth Klapauszaks, 6 Red Tail Court, Brampton, dated October, 2001, re: THANKS TO CITY OF BRAMPTON DEDICATION TO BEAUTIFUL FLOWERBEDS (File R20). CW That the correspondence from Ms. Ruth Klapauszaks, 6 Red Tail Court, Brampton, dated October, 2001, to the Meeting of November 7, 2001, re: THANKS TO CITY OF BRAMPTON DEDICATION TO BEAUTIFUL FLOWERBEDS (File R20) be referred to City Council for their attention and announcement. H. OTHER/NEW BUSINESS - nil I. QUESTION PERIOD - nil Page 14 of 15

81 J. PUBLIC QUESTION PERIOD 15 Minute Limit re any item discussed as part of this agenda -nil K. CLOSED SESSION - nil L. ADJOURNMENT CW That the do now adjourn to meet again on December 5, 2001, at 1:00 p.m., or at the call of the Chair Page 15 of 15

82 Committee of the Council of the Corporation of the City of Brampton City of Brampton PRESENT: ABSENT: STAFF PRESENT: DECEMBER 5, 2001 Mayor S. Fennell Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor P. Palleschi Wards 2, 6 and 10 Regional Councillor S. DiMarco Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 11 Regional Councillor R. Begley Wards 8 and 9 City Councillor E. Moore Ward 1 City Councillor L. Jeffrey Ward 2 City Councillor B. Callahan Ward 3 City Councillor A. Aujla Ward 4 City Councillor G. Gibson Ward 5 City Councillor B. Cowie Ward 7 City Councillor P. Richards Ward 8 City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri Ward 10 City Councillor S. Hames Ward 11 City Councillor J. Hutton Ward 6 (vacation) Mr. L.V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. A.D. MacMillan, Commissioner of Works and Transportation Mr. A. Ross, Commissioner of Finance and Treasurer Mr. D. Cutajar, Executive Director, Business Development and Public Relations Mr. J. Wright, Executive Director, Management Services Ms J. Atwood-Petkovski, Corporation Counsel and Director of Litigation, Legal Services Mr. C. Sherman, Manager of Enforcement, Legal Services Mr. J.P. Brophy, Director of Maintenance and Operations, Works and Transportation Mr. A. Normand, Emergency Measures Supervisor, Community Services Mr. L.J. Mikulich, City Clerk, Legal Services Ms. S. Pacheco, Legislative Coordinator, Legal Services