February 9, :44 p.m. Closed Session (See Item Q) (Under Section 239 of the Municipal Act, RSO, 2001) Council Chambers - 4 th Floor

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1 City of Brampton Members Present: Staff Present: February 9, :44 p.m. Closed Session (See Item Q) (Under Section 239 of the Municipal Act, RSO, 2001) Council Chambers - 4 th Floor Mayor S. Fennell Regional Councillor E. Moore Wards 1 and 5 Regional Councillor P. Palleschi Wards 2 and 6 (arrived at 7:05 p.m.) Regional Councillor S. DiMarco Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 8 Regional Councillor J. Sprovieri Wards 9 and 10(arrived at 7:05 p.m.) lor G. Gibson Wards 1 and 5 lor J. Hutton Wards 2 and 6 lor B. Callahan Wards 3 and 4 lor S. Hames Wards 7 and 8 lor G. Manning Wards 9 and 10 Mr. L. V. McCool, City Manager Mr. R. Cranch, Commissioner of Community Services Mr. A. D. MacMillan, Commissioner of Works and Transportation Mr. J. A. Marshall, Commissioner of Planning, Design and Development Mr. A. Ross, Commissioner of Finance and Treasurer Mr. J. Wright, Commissioner of Management and Administrative Services Ms. P. Wyger, Commissioner of Legal Services and City Solicitor Mr. D. Cutajar, Executive Director of Business Development and Public Relations Mr. T. Irwin, Fire Chief, Fire and Emergency Services, Community Services Mr. K. Zammit, Director of Council and Administrative Services and Acting City Clerk, Management and Administrative Services Ms. W. Cooke, Legislative Coordinator, Management and Administrative Services

2 The Meeting was called to order at 6:44 p.m., moved into Closed Session at 6:45 p.m., recessed at 6:47 p.m., reconvened in Open Session at 7:45 p.m. and adjourned at 8:55 p.m. A. Approval of the Agenda C Moved by lor Hames Seconded by Regional Councillor Moore That the Agenda for the Council Meeting of February 9, 2004 be approved as printed and circulated. Carried B. Conflicts of Interest 1. Mayor Fennell declared a conflict of interest with respect to the 2004 Community Services Department Budget as it relates to the Fire and Emergency Services Division, as her son is a Firefighter for the City of Brampton. 2. lor Hutton declared a conflict of interest with respect to Report E 2, Recommendation CW , re: 2004 Price List for Cemetery Supply and Services as he is the Chair of a local Cemetery Board C. Delegations - nil D. Reports from Officials Regional Councillor Miles, Chair, Committee of the Whole Budget, assumed the Chair during the Budget presentation. D 1. Report from L. McCool, City Manager and A. Ross, Commissioner of Finance and Treasurer, dated February 5, 2004 re: 2004 Current Budget and 2004 Capital Budget (File F20) Regional Councillor Gael Miles provided an overview of the 2004 Current and Capital Budgets and the process followed to achieve the budgets recommended in the staff report, highlighting budget drivers such as growth, Development Charges legislation, items over which there is no control and are therefore non-decisionable, including inflation, fuel costs, utility costs, etc, efforts to maintain existing service levels, etc Page 2 of 21

3 Councillor Miles advised that the recommended current budget of $282.9 million represents a 5.8% tax increase, an average of $1.11 per week on a home assessed at $250,000. Mr. Lorne McCool, City Manager, provided an overview of the items considered during the preparation of the 2004 Budget and Committee of the Whole deliberations, highlighting the following: Perspective Progress indicators Progress indicators Process Budget preparation Non-Decisionable items Decisionable Priority initiatives in 2004 Decisionable Additional priorities Decisionable Deferred priorities 2004 Operating Budget highlights Emerging issues Construction Value impacted by decisions made up to 7 years prior Growth Impacts versus Assessment Growth Changes in the Development Charges Legislation now impacting the City Development Charge Inadequacy Service versus Population in Growth Area 5 Year Capital Building Program ( ) Capital Financing Review What still needs attention Unfunded Programs Next steps Mr. Dennis Cutajar, Executive Director of Business Development and Public Relations, gave a presentation highlighting the following: Economic Conditions 2004 Greater Toronto Area Population 2003 Brampton Population in Canada 2001 Historic Population Growth Rates Historic Population Employment Forecast Dwelling Units in Brampton Brampton s Competitiveness and Brampton s Findings Total New Home Sales in the Greater Toronto Area 2003 Construction in Canada: Residential and ICI Construction in Canada: Residential Construction in Canada: Industrial Survey Research Program 2003 Most important issues facing Brampton Page 3 of 21

4 Sources of Pride in Brampton Preferred strategies for managing the services Preferred strategies for expanding services Maintain services even if the taxes increase Summary of the survey results Mr. Allan Ross, Commissioner of Finance and Treasurer presented the 2004 Budget highlighting the following: Current Budget Budget Drivers 2004 Current Budget summary 2004 Tax Increase Components Current Budget Summary Gross expenditures by Department Gross expenditures by Functions Overall funding approach Capital Budget Expenditures Capital Funding summary One time changes in capital spending Internal Borrowing from Community Investment Fund Funded from Internal Borrowing in 2004 Reserve Funds from Sale of Hydro Forecast status December 31, 2003 (preliminary) Changes in the 1999 Development Charges Act Impact of Changes on Brampton 2004 Impact on Changes on Brampton Forecast Development Charges Balances by Program Development Charges Regional Councillor Miles restated the capital and current budgets recommended by the Committee of the Whole and highlighted what residents will see in 2004 as a result of these budgets. Mayor Fennell thanked Chair Miles, Committee of the Whole and staff for their difficult task of reviewing and considering the budget. Discussion took place regarding comments included in the presentation related to the budget drivers, including impacts on taxes as a result of 1999 amendments to the Provincial Development Charges Act such that new growth does not pay for itself. It was suggested that a resolution be drafted and presented to the next Council Meeting outlining the financial impacts of the current Development Charges Act on Brampton and other municipalities experiencing growth Page 4 of 21

5 There was also discussion regarding staffing levels as they relate to growth and maintaining service standards and the hope that they can be addressed in future budgets. Mayor Fennell advised that the Brampton Board of Trade would invite a presentation of the 2004 Budget at one of their meetings. Staff advised of communication of the information regarding the Budget to the public. C Moved by lor Hames Seconded by lor Manning 1. That the presentation by Regional Councillor Miles, Chair of the Committee of the Whole Budget, L. McCool, City Manager, A. Ross, Commissioner of Finance and Treasurer and D. Cutajar, Executive Director of Business Development and Public Relations, re: 2004 Current Budget and 2004 Capital Budget (File F20); and 2. That the report from L. McCool, City Manager and A. Ross, Commissioner of Finance and Treasurer, dated February 5, 2004 to the Council Meeting of February 9, 2004 re: 2004 Current Budget and 2004 Capital Budget (File F20) as amended on Page 5 of the report to change the amount in the bullet - Subsides/Other Sources from 8.5 million to 5.1 million; and 3. That Council approve the 2004 Current Budget as summarized in Appendix A of this report; 4. That the Treasurer be authorized to make all necessary transfers between Reserves, Reserve Funds, Capital Fund and the Current Fund as and when required, up to the maximum amounts indicated in the Current Budget, including the transfer of net annualization savings to Reserve Funds; 5. That the Treasurer be authorized to transfer cumulative and future interest income earned in the Capital Fund to the Current Fund as and when required; 6. That the Treasurer be authorized to make all necessary transfers between amounts budgeted on a provisional basis in Non Departmental accounts and Department operating accounts as and when the necessary supporting information is available; 7. That the practice of allocating the residual portion of the OMERS premium budget to the OMERS Rate Stabilization Reserve, after payment of required OMERS premiums and permanent allocation of 1/3 of the premium budget to salaries and wages, be eliminated; Page 5 of 21

6 8. That $2,399,435 be transferred from Reserve #21 Tax Rate Stabilization to the Current Budget as and when required to fund budgeted one-time expenditures; 9. That $2,375,399 be transferred from Reserve #81 OMERS Rate Stabilization as and when required to smooth the impact of the reintroduction of OMERS premium payments over a three year period; 10. That $3,000,000 be transferred from Reserve #21 Tax Rate Stabilization as and when required to fund various non-decisionable operating adjustments; 11. That $2,500,000 be transferred from Reserve #21 Building Rate Stabilization as and when required; 12. That a $7,923,980 or 5.8% tax levy increase (after adjusting for assessment growth) be approved; 13. That the City Manager be authorized to effect the necessary funding transfers, incur expenditures, and make complement adjustments as required to access the corporate contingency account and to implement the approved budget and related organizational changes; 14. That Council authorize City departments to proceed with their respective programs as approved via the Current Budget. 15. That Council approve the projects presented in the preliminary 2004 Capital Budget binder and summarized by department in Appendix B of this report; 16. That, pending approval of the final 2004 Capital Budget, Council authorize departments to proceed with their respective capital projects as described in the preliminary 2004 Capital Budget binder, and 17. That the funding recommendations detailed in the 2004 Capital Budget be provisionally approved, and 18. That the Treasurer be authorized to make all necessary transfers from Reserves and Reserve Funds, to the Capital Fund on a provisional basis as and when required, and 19. That the preliminary internal borrowing requirements of $24.1 million, as identified in the 2004 Capital Budget be authorized; and 20. That staff prepare a resolution regarding the financial impact of the current Development Charges Legislation on the City of Brampton for consideration at the Council Meeting of February 23, Carried Page 6 of 21

7 E. Committee Reports E 1. Committee of the Whole - Budget January 26, 27, 28 and February 2, 2004 CW Moved by lor Hames Seconded by Regional Councillor Moore That the of the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004 to the Council Meeting of February 9, 2004, Recommendations CW to CW be approved as amended to delete Recommendation CW as follows as it was superseded by Committee Recommendation CW That the amount of $45,000 be transferred from the 2004 Corporate Contingency Fund to a non-departmental account to meet the funding for the Contract for a Project Manager -Professional Services to Provide Media Relations and Strategic Liaison for the Mayor and Members of Council. The recommendations were approved as follows: Carried CW That the Agenda for the Budget Committee Meeting of January 26, 27, 28 and February 2, 2004 be approved as amended as follows To add the following: E 8. E 9. Report from B. Cranch, Commissioner of Community Services, dated January 27, 2004, re: Advancing redevelopment of 5 Recreation Centres (Earnscliffe, Century Gardens, Chris Gibson, Jim Archdekin and Chinguacousy Park) (File R12) Report from B. Cranch, Commissioner of Community Services, dated January 27, 2004, re: Update on Phase 1 Renovations at Chinguacousy Park (File R20) E 10. Interoffice memorandum from D. Cutajar, Executive Director of Business Development and Public Relations, dated January 28, 2004, re: Ward Newsletters (File M00) E 11. Report re: Requested Additional Budget Detail Non-Departmental Information (File F00) The following information circulated in the Departmental Presentations Page 7 of 21

8 o Copy of Community Services 2004 Current and Capital Budget Presentation o Previously approved capital projects to be completed in 2004 listed by Ward o Capital Projects Program 2004 sorted by Program o Capital Projects Program sorted by Location o Growth related map 2004 including index - huh? o Playstructure/walkway replacement map 2004 o Graph displaying 6 Year Engineering Capital Budget Analysis o Graph displaying 6 Year Major Road Capital Budget Analysis o Graph displaying 6 Year Traffic Signalization Capital Budget Analysis o Booklet containing details of the 2004 o Handout of Planning Design and Development Department 2003 Accomplishments and 2004 Initiatives Supporting Brampton s Vision (Six Pillars) Divisional Projects G 3 - Closed Session - Personal matters about an identifiable individual, including municipal or local board employees To defer the following to the Committee of the Whole Meeting of March 24, 2004: G 2. Closed Session - Security of the property of the local board or the municipality CW That the Corporate and Departmental Budget Overviews as presented to the Committee of the Whole - Budget Meeting of January 26, 27, 28 and February 2, 2004, be received. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Community Services Department Capital and Current Budget Overview, be received; and That staff prepare a status report to Committee of the Whole on the construction of the Fire and Emergency Services headquarters; and That the following information be received: a). Copy of Community Services 2004 Current and Capital Budget Presentation b). Previously approved capital projects to be completed in 2004 by Ward c). Capital Projects Program 2004 sorted by Program d). Capital Projects Program sorted by Location e). Growth related map 2004 including index f). Playstructure/walkway replacement map Page 8 of 21

9 CW That the presentations to the Committee of the Whole Meeting of January 26, 27 and 28 and February 2, 2004, re: Works and Transportation Department 2004 Capital and Current Budget Overview and Fleet Financing and Pricing Strategy, be received; and That staff prepare a report to Committee of the Whole determining employees required to maintain current service levels/standards as roads in new developments begin to require the City to maintain them (e.g. number of employees per kilometre of road) including a cost matrix reflecting ratios of fees and services due to the City of Brampton growth; and That the following information be received: a). Graph displaying 6 Year Engineering Capital Budget Analysis b). Graph displaying 6 Year Major Road Capital Budget Analysis c). Graph displaying 6 Year Traffic Signalization Capital Budget Analysis d). Booklet containing details of the 2004 CW That the presentation to the Committee of the Whole Meeting of January 26, 27 and 28 and February 2, 2004, re: Planning, Design and Development 2004 Capital and Current Budget Overview, be received; and That the Handout of Planning Design and Development Department 2003 Accomplishments and 2004 Initiatives Supporting Brampton s Vision (Six Pillars) Divisional Projects be received; and That a further Council Workshops be scheduled to discuss the Growth Management Plan and the Transportation and Transit Master Plan and related strategies, once it has been finalized; and That this Workshop be scheduled prior to or following a regularly scheduled Planning, Design and Development Committee Meeting; and That this meeting be advertised in accordance with the provisions of the Municipal Act and the Public Notice By-law. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Finance Department Capital and Current Budget Overview, be received. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Business Development and Public Relations Department Current Budget Overview, be received Page 9 of 21

10 CW That the presentation to the Committee of the Whole Meeting of January 26, and February 2, 2004, re: Management and Administrative Services Department Current Budget Overview and ITAC 2004 Capital Budget, be received; and That staff prepare a report regarding rental/leasing opportunities with Peel Living for the 2 residential properties owned by the City of Brampton on McLaughlin Road and report back to Committee of the Whole in this regard; and That staff prepare a report regarding the feasibility of establishing a $10.00 user fee for employment applications to the City of Brampton and report back to Committee of the Whole. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Legal Services Department Current Budget Overview, be received; and That staff prepare a report, which recommends an Enforcement Service Standards Policy, including such items as timing for attendance at property by an Officer, and bring back a report to Committee of the Whole in this regard. CW That the Brampton Public Library Board 2004 Budget as considered by the Committee of the Whole Meeting at their meeting of January 26, 27 and 28 and February 2, 2004 be approved. CW That the Brampton Safe City Association 2004 Funding request as considered by the Committee of the Whole Meeting at their meeting of January and February 2, 2004 be approved; and That a Council workshop be scheduled with Peel Regional Police (Chief Catney) and the Brampton Safe City Association to discuss Policing Services and safety initiatives in the City of Brampton; and That the following information circulated at the Committee of the Whole Meeting of January and February 2, 2004 be received: a). Brampton Safe City Partnership Activities Report Card 2003 b). Brampton Safe City Association Operating Policies CW That the Brampton Arts Council 2004 Funding Request presented to the Committee of the Whole at their meeting of January and February 2, 2004 be approved as amended to increase it to $150,000; and Page 10 of 21

11 That the additional $30,000 be added to the Current Budget without any budget impact. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Non-Departmental Current Budget Overview, be received. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Mayor s Office Current Budget Overview, be received. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: Members of Council Current Budget Overview, be received. CW That the presentation to the Committee of the Whole Meeting of January 26, 27, 28 and February 2, 2004, re: City Manager s Office Current Budget Overview, be received. CW That the report from A. Ross, Commissioner of Finance and Treasurer, dated January 20, 2004 to the Committee of the Whole Budget Meeting of January and February 2, 2004 re: User Fees under the Municipal Act (File A03) be received; and That a by-law be presented to Council to amend By-law for User Fees under the Municipal Act. CW That the report from B. Hay, Manager of Parks Operations, Community Services, dated December 16, 2003 to the Committee of the Whole Budget Meeting of January and February 2, 2004, re: 2004 Price List for Cemetery Supply and Services (File R23) be received; and That the 2004 Cemetery Supply and Service Price List be approved; and That a By-law be presented to Council to adopt the 2004 Price List for Cemetery Supply and Services; and That a copy of the By-law and the Cemetery Supply and Service Price List be filed with the Ministry of Consumer and Business Relations Page 11 of 21

12 CW That the report from M. Lembke, Manager of Employment and Development Services, Management and Administrative Services, dated January 12, 2004 to the Committee of the Whole Budget Meeting of January and February 2, 2004, re: 2004 Market Adjustment applied to the Non-Union Salary Grid and Members of Council (File H20) be received; and That effective January 1, 2004 a Market adjustment of 2.5% be applied for the Year 2004 to the following: Non-Union salary ranges and salaries and Members of Council salaries in accordance with Council Resolution C CW That the report from M. Lembke, Manager of Employment and Development Services, Management and Administrative Services, dated January 15, 2004 to the Committee of the Whole Budget Meeting of January and February 2, 2004, re: Treatment of Non-Permanent Full Time Employees (File H20) be received; and 2. That Senior Management Team identify non-permanent positions within the Capital and Current Budgets for one or more years and share this information with Human Resources; and 3. That Finance staff be directed to include the estimated cost of the proposed enhancements to contract staff in the Corporate Compensation Provision account for consideration during the 2004 Budget process; and 4. That implementation of the enhanced compensation package for nonpermanent employees be effective the date the 2004 Current Budget is approved by Council; and 5. That Human Resources staff meet with the Executive of CUPE Local #831 to reach an agreement on the extension of contracts for non-permanent employees performing bargaining unit work required for Capital Projects; and 6. That the following be included as enhancements to the compensation package for non-permanent full time staff: a). The duration of the contract for non-permanent employees be extended for the time frame of the project; and b). Non-permanent employees be provided the opportunity to earn vacation as outlined in the Corporate Policy - Vacation and Holidays 8.2.0, as outlined in Appendix B of the subject report; and Page 12 of 21

13 c). The additional days of ½ day Christmas Eve, ½ day New Year s Eve, Easter Monday, Remembrance Day and the Civic Holiday in August be included in the non-permanent full-time employee s contract as paid days off; and d). That non-permanent full time employees be given the opportunity to participate in the Flex Time Program; and e). That non-permanent employees performing non-union work receive the market adjustment applied to non-union employees the effective date of the increase; and f). That non-permanent employees performing bargaining unit work, receive the negotiated increase applied to unionized employees the effective date of the increase; and g). That non-permanent employees be offered extended health benefits as outlined in Appendix C of the subject report; and 7. That, to ensure fair and equal treatment of all non-permanent employees, the enhanced compensation program be applied to all existing contracts effective upon 2004 budget approval; and 8. That Human Resources prepare a policy that reflects the approved compensation enhancements to be applied to non-permanent full time employees. CW That the report from M. Lembke, Manager of Employment and Development Services, Management and Administrative Services, dated January 16, 2004 to the Committee of the Whole Budget Meeting of January 26, 27, 28 and February 2, 2004, re: Amendments to Staffing Complement Policy 3.1 Status of Filled and Unfilled Positions and Criteria to Define an Unfunded Position (File H39) be received; and 2. That the following criteria be approved in defining an Unfunded Position: Positions that have been vacant for two budget cycles; and Funds that have been utilized for another purpose; and/or Funds that have not been carried to the following budget year; and/or There are no identified plans for the position; and 3. That the following process be followed during the budget process to review unfilled positions: Human Resources will identify for each Department all positions that have been vacant for two budget cycles; and Department Heads will review the list and provide either the rationale for the position remaining unfilled or confirmation of the position(s) to be deleted to the City Manager; and Senior Management Team will inform Human Resources of the unfilled positions to be transferred to the Corporate Vacant Complement Pool; and Page 13 of 21

14 4. That a Corporate Vacant Complement Pool be established to house positions that have been identified as unfunded; and 5. That Human Resources be responsible for the tracking of the Corporate Vacant Complement Pool; and 6. That the City Manager s approval be required for positions to be transferred out of the Corporate Vacant Complement Pool. CW That the report from M. Lembke, Manager of Employment and Development Services, Management and Administrative Services, dated January 13, 2004 to the Committee of the Whole Budget Meeting of January 26, 27, 28 and February 2, 2004, re: 1/3 Tax Free Provision for Members of Council (File H20) be received; and That Members of Council retain the 1/3 tax free allowance for the Council term ending November 30, 2006; and That staff report back to the Committee of the Whole regarding the salary amount that Members of Council s RRSP contributions are based on. CW That the report from B. Leoni, Senior Financial Planning Analyst, Finance, dated January 21, 2004 to the Committee of the Whole Budget Meeting of January and February 2, 2004, re: 2003 Annual Report on Approved Financial Strategy/Reserve Funds (File F03) be received. CW That report from B. Cranch, Commissioner of Community Services, dated January 27, 2004 to the Committee of the Whole Meeting of January and February 2, 2004, re: Advancing Redevelopment of 5 Recreation Centres (Earnscliffe, Century Gardens, Chris Gibson, Jim Archdekin and Chinguacousy Park) (File R12) be received; and That Earnscliffe Recreation Centre and Century Gardens Recreation Centre, being two of the oldest facilities in Brampton, be the first two centres considered for renovations; and That staff prepare a report for the Committee of the Whole Meeting scheduled to be held on March 24, 2004 outlining the potential timetable for the concept design, cost estimates, projected completion timetables and funding options for the proposed renovations Page 14 of 21

15 CW Whereas Chinguacousy Park is a thriving focus for outdoor activities in the City of Brampton; and Whereas renovations and upgrades to our ski hill are needed; and Whereas a higher ski hill (approximately 30 feet) is desirable with newer lifts; Be it Resolved that a report be brought back to the Committee of the Whole Meeting scheduled to be held April 21, 2004 identifying the raised elevation, the business case potential for improving our skiing and snowboarding centre for consideration in the 2005 Budget; and That prior to the report being considered by the Committee, a workshop be scheduled with the Chinguacousy Park Management staff and interested Members of Council and that staff report back to Committee of the Whole with respect to a proposed date; and That this Workshop be advertised in accordance with the provisions of the Municipal Act and the Public Notice By-law; and That the report from B. Cranch, Commissioner of Community Services, dated January 27, 2004 to the Committee of the Whole Meeting of January and February 2, 2004, re: Update on Phase 1 Renovations at Chinguacousy Park (File R20) be received. CW That the interoffice memorandum from D. Cutajar, Executive Director of Business Development and Public Relations, dated January 28, 2004 to the Committee of the Whole Meeting of January and February 2, 2004, re: Ward Newsletters (File M00) be received; and That staff prepare a report to Committee of the Whole on the feasibility of Members of Council having individual web pages with a link from the City of Brampton web site outlining costs and restrictions. CW That the report from D. Sutton, Senior Financial Planning Analyst, Finance, dated February 2, 2004 to the Committee of the Whole Meeting of January and February 2, 2004, re: Requested Additional Budget Detail Non-Departmental Information (File F06) be received. CW That this Committee proceed into Closed Session to discuss matters pertaining to: G 3. Personal matters about an identifiable individual, including municipal or local board employees Page 15 of 21

16 CW Deleted as it was superseded by Recommendation CW CW That this Council proceed into Closed Session to discuss matters pertaining to G 1. G 3. A proposed or pending acquisition or disposition of land by the municipality or local board Personal matters about an identifiable individual, including municipal or local board employees CW That the former OPP Educational Building (southwest corner of McLaughlin Road and Queen Street) be renovated to accommodate the consolidation of the Building Division; and That the option to establish a physical link between the Education and Audio Visual Buildings at the former OPP Lands (southwest corner of McLaughlin Road and Queen Street) be considered; and That both the Audio Visual and Administration Buildings at the former OPP Lands (southwest corner of McLaughlin Road and Queen Street) be renovated in 2004 and 2005 to accommodate administrative staff until the City Hall expansion is complete; and That for purposes of completing the renovations and relocations expeditiously for all three buildings at an estimated cost of $12 million dollars in accordance with the approved 2003 and 2004 Capital Budgets and the 2005 Capital forecast, authority be delegated to the Commissioner of Finance and Treasurer and Commissioner of Management and Administrative Services to satisfactorily negotiate and approve a design contract with an architect that has the capability and resources to perform the work to meet the project timetable with a reasonable fee structure and that the contract for construction be brought forward to Council for approval; and That a Steering Committee be established to work with staff in order to complete a long term administrative space plan that confirms the total size, program requirements, location and timing of a proposed City Hall expansion; and That the following Members of Council be appointed to the Long Term Administrative Space Steering Committee: Regional Councillor DiMarco Regional Councillor Moore Regional Councillor Palleschi Page 16 of 21

17 lor Gibson lor Hames CW That the amount of $45,000 from the 2004 Corporate Contingency Fund together with related amounts previously budgeted in Non-Departmental Accounts be transferred to the Mayor s Office Budget to meet the funding for the Contract of a Project Manager -Professional Services to Provide Media Relations and Strategic Liaison for the Mayor and Members of Council. CW That all Capital Projects within the 2004 Capital Budget as presented to the Committee of the Whole Budget on January 26, 27, 28 and February 2, 2004 be approved, as amended, as follows, and be authorized to proceed: (a) Whereas the Kennedy Road lands between Queen Street and Steeles Avenue is a mixture of uses; and Whereas this area is changing with the old Courthouse on Clarence Street being removed; and Whereas a new Secondary Plan is necessary to identify the highest and best uses; and Whereas an Interim Control By-law was requested and is urgently needed; and Whereas the $100,000 to begin this process is included in the 2006 Planning, Design and Development Department Capital Forecast; and Be It Resolved that the Interim Control By-law be prepared and presented to Council; and That Kennedy Road South Land Use Study, included in the 2006 Planning, Design and Development Department Capital Forecast be advanced to the 2004 Capital Budget at a cost of $100, That the final Capital Budget and Capital Forecast including any additional project requirements be presented for approval at the Meeting of March 29, CW That the 2004 Current Budget as presented to the Committee of the Whole at their Meeting of January 26, 27 and 28 and February 4, 2004 be approved, as amended, to add the following: Page 17 of 21

18 (a) (b) (c) (d) (e) That the $200,000 for maintenance of Sports Fields, shown as a deferred priority in the Community Services Budget Presentation be included in the budget without impact to the current budget; and That the two GIS positions (Application Developer and Specialist) for the Information Technology Division shown as a deferred priority in the Management and Administrative Services Current Presentation be approved at cost of $127,400; and That the positions of PC Specialist and Network Administrator for the Information Technology Division shown as a deferred priority in the Management and Administrative Services Current Presentation be approved at a cost of $140,000; and That $247,000 be placed in a contingency fund for positions within the Legal Services Department - Enforcement Division, to be determined at a later date; and Whereas in April 2003 Council gave direction to include uniforms and vehicles for By-law Enforcement staff in the 2004 Budget; Be it Resolved that this expenditure be identified as a nondecisionable item in the 2004 Current budget; and That funding requirement of $8000 for uniforms shown as a deferred priority in the Legal Services Budget Presentation be found within the proposed $282,318,803 overall Current Budget as presented by staff. (f) That $25,000/term expense allocation for the 6 council positions eliminated through the downsizing of Council ($150,000), be reallocated over the 10 Councillor positions, i.e. $15,000/term ($150,000), which increases the annual budget allocation for that purpose by $50,000; and That the Council Business Expense Policy be amended accordingly. (g) Whereas the Kennedy Road lands between Queen Street and Steeles Avenue is a mixture of uses; and Whereas this area is changing with the old Courthouse on Clarence Street being removed; and Whereas a new Secondary Plan is necessary to identify the highest and best uses; and Page 18 of 21

19 Whereas an Interim Control By-law was requested and is urgently needed; Whereas the $100,000 to begin this process is included in the 2006 Planning, Design and Development Department Capital Forecast; Be It Resolved that the Interim Control By-law be prepared and presented to Council; and That Kennedy Road South Land Use Study, included in the 2006 Planning, Design and Development Department Capital Forecast be advanced to the 2004 Capital Budget at a cost of $100,000. resulting in a Current Budget of $282,983,400 and a 5.8% tax impact; and 2. That staff be directed to prepare the necessary resolutions to give effect to the Committee s decision and be forwarded to Council for consideration; and 3. That the technical recommendations authorizing the necessary transfers of funds to and from reserves be included in the final 2004 Current Budget recommendations of Council. CW Whereas on February 2, 2004 the Federal Government announced in their Throne Speech a G.S.T. Rebate to the municipalities; Therefore be it Resolved that if there are sufficient G.S.T. Savings realized within the 2004 Current Budget the following positions be added to the 2004 Current Budget: (a) (b) Community Services Department Facility General Operator (Greenbriar/Victoria Park) Operations Supervisor (Terry Miller/Century Gardens) Gardener 3 (Chinguacousy Park) Gardener 2 (Chinguacousy Park) at a cost of $239,000 Works and Transportation Department Three (3) Roads - Labourer positions at a cost of $171,000. CW That this Committee do now adjourn to meet again on February 4, 2004 or at the call of the Chair. G. Public Question Period Page 19 of 21

20 1. Mr. Eddie Sada, Brampton Resident raised concerns with respect to the tax rate increase various municipal services that are provided and cleanliness at strip malls. Staff responded to questions of Mr. Sada regarding the use of Hydro funds advising that a portion of the funds are used to reduce taxes and maintain capital projects annually, if required. They advised that the City has an approved policy for the use of these funds and public meetings were held during the development of that policy. Staff responded to questions of Mr. Sada regarding the pace of growth in the City of Brampton and the increase in taxes affiliated with it. Staff responded to comments explaining the timing of growth within the City of Mississauga and the City of Brampton, and impact of the amended Development Charges legislation in Staff advised of the some difficulties of controlling growth, explaining the provisions the Planning Act regarding the percentage of developable land which must be available on an annual basis, and noting that the current growth is a result of plans approved up to 7 years ago. In response to concerns raised by Mr. Sada with respect to homeless, it was suggested that he delegate the Region of Peel in this regard. H. Closed Session C Moved by lor Gibson Seconded by Regional Councillor Moore That this Council proceed into Closed Session to discuss matters pertaining to the following: H 1. Committee of the Whole January and February 2, 2004 Carried There were no resolutions passed pursuant to Closed Session discussions. I. By-laws C Moved by lor Hutton Seconded by lor Hames That By-laws to before Council at its Meeting of February 9, 2004 be given the required number of readings, taken by the Mayor and the City Clerk and the Corporate Seal affixed thereto To amend By-law User Fees under the Municipal Act (See Committee of the Whole Recommendation CW ) Page 20 of 21

21 To establish fees for Cemetery Supply and Services (See Committee of the Whole Recommendation CW ) To confirm the proceedings of the Council Meeting of February 9, 2004 Carried J. Adjournment C Moved by lor Hames Seconded by Regional Councillor Moore That this Council do now adjourn to meet again on Monday, February 23, 2004 at 7:00 p.m. or at the call of the Mayor. Carried Susan Fennell, Mayor Kathryn Zammit, Acting City Clerk Page 21 of 21