THOMPSON-NICOLA REGIONAL HOSPITAL DISTRICT. Regular Meeting - Thursday, December 22, 2011 A G E N D A

Transcription

1 THOMPSON-NICOLA REGIONAL HOSPITAL DISTRICT Regular Meeting - Thursday, December 22, 2011 A G E N D A Time:3:15 p.m. Place:Board Room 4 th Floor 465 Victoria Street Kamloops, BC Page MINUTES (a) Thompson-Nicola Regional Hospital District Minutes dated March 24, UNFINISHED BUSINESS BYLAWS (a) 2012 Provisional Budget Bylaw No. 183 Report from Chief Administrative Officer dated December 12, 2011 attached. Recommendation(s): 1. That the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No. 183, be read a first time by title only. That any amendments to the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No.183, be made after the first reading and direction be provided in this regard. 2. That the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No. 183 (as amended) be read for the second time by title only and carried through to third reading. 3. That the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No. 183 (as amended) be reconsidered and adopted REPORTS and/or INQUIRIES (a) Appointment of Auditors for years ending Report from Director of Finance dated December 9, 2011 attached. Page 1 of 12

2 Page 4. REPORTS and/or INQUIRIES Recommendation(s): That KMPG LLP be appointed as the auditor for the Thompson-Nicola Regional Hospital District for the years ending ADJOURNMENT Page 2 of 12

3 These Ill. 1ello J._1I1UlesOre. ""Hi (Ir(U/OII(/ 'ellos lor illh 0trea 6,lIIe ~OliOI1 Onl1On THOMPSON-NICOLA REGIONAL HOSPITAL DISTRICT ~~ 6od,. ~ Thursdav. March MINUTES of a Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL HOSPITAL DISTRICT held in the Board Room, 465 Victoria Street, Kamloops, B.C. Thursday, March 24, 2011 commencing at 3:22 p.m. PRESENT: Chair R Stanke Director M.A Anderson Director M. Fennell Director I. Makara (Alt.) Director H. Danyluk Director B. Walker (Alt.) Director P. Milobar Director J. De Cicco Director J. Harker Director J.H. O'Fee Director P.A Wallace Director M. Dosch Director J. Lightfoot Director S. Sanders (Alt.) Director A. Raine Director T. Pennell Director M. Lentz Director S. Watson Director B. Tait Director RH. Elliott Director J. Taylor Director R Murray Director H.S. Graham Director B. CruzelieMyram Director J. Sternig Village of Clinton Village of Ashcroft District of Barriere Village of Cache Creek Village of Chase District of Clearwater City of Kamloops City of Kamloops City of Kamloops City of Kamloops City of Kamloops District of Logan Lake Village of Lytton City of Merritt Sun Peaks Mountain Resort Municipality Electoral Area "A" (Wells Gray Country) Electoral Area "B" (Thompson Headwaters) Electoral Area "E" (Bonaparte Plateau) Electoral Area "I" (Blue Sky Country) Electoral Area "J" (Copper Desert Country) Electoral Area "L" Electoral Area "M" Electoral Area "N" Electoral Area "0" (Lower North Thompson) Electoral Area "P" (Rivers and The Peaks) Mr. G. Toma, Chief Administrative Officer Mr. L. Huntley, Clerk/Director of Community Services Mr. S. Gill, Director of Finance Mr. A. Swetlishoff, Director of Development Services Mr. P. Hughes, Director of Environmental Services Ms. L. Cornwell, Deputy Clerk/Manager of Community Services Ms. J. Kirkey, Manager of Library and Support Services Ms. S. Thiessen, Finance Supervisor Ms. L. Fraser, Recording Secretary Thompson-Nicola Regional Hospital District Minutes dated March 24, 2011 Page 3 of 12 Page 1 of 4

4 Thompson Nicola Regional Hospital District Thursday, March 24, 2011 PRESS: A. Iacobucci - CHNL Radio C. Fortems - Kamloops Daily News OTHERS: None. 1. MINUTES (a) Minutes of the Thompson-Nicola ReQional Hospital District dated December 2, Moved by Director Pennell Seconded by Director Anderson That the Minutes ofthe circulated. Regular Meeting of December 2,2010 be adopted as CARRIED Unanimously 2. UNFINISHED BUSINESS None. 3. BYLAWS (a) 2011 TNRHD Annual BudQet Bylaw No. 182 Report from Director of Finance dated March 14,2011. Moved by Director DeCicco Seconded by Director Danyluk That the Thompson-Nicola Regional Hospital District 2011 Annual Budget Bylaw No. 182, 2011 be read a first time by title only. Moved by Director Anderson Seconded by Director Dosch CARRIED UnanimouslY That the Thompson-Nicola Regional Hospital District 2011 Annual Budget Bylaw No. 182, 2011 be read for the second time by title only and carried through to three readings. CARRIED Unanimouslv Thompson-Nicola Regional Hospital District Minutes dated March 24, 2011 Page 4 of 12 Page 2 of4

5 Thompson Nicola Regional Hospital District Thursday, March 24, REPORTS Moved by Director Wallace Seconded by Director Tait That the Thompson-Nicola Regional Hospital District 2011 Annual Budget Bylaw No. 182, 2011 be reconsidered and adopted. CARRIED Unanimouslv (a) 2010 Thompson-Nicola Reqional Hospital District Financial Statements Report from Director of Finance dated March 14,2011. Moved by Director Tait Seconded by Director Elliott That the 2010 Financial Statements of the Thompson-Nicola Hospital District be approved. Regional CARRIED Unanimouslv (b) TNRHD Financial Information Act Disclosures - Calendar Year ADJOURNMENT Report from Director of Finance dated March 14,2011. Moved by Director Wallace Seconded by Director Dosch That the Thompson-Nicola Regional Hospital District Statement of Financial Information for the Year Ended December 31, 2010 be received by the Board of Directors and be made available for public inspection thereafter. Moved by Director Wallace Seconded by Director Anderson That the meeting adjourn at 3:24 p.m. CARRIED Unanimouslv CARRIED Unanimouslv Thompson-Nicola Regional Hospital District Minutes dated March 24, 2011 Page 5 of 12 Page 3 of 4

6 Thompson Nicola Regional Hospital District Thursday, March 24, 2011 >r;_.. _.:.~~ _ Certified Correct: Clerk Chair Thompson-Nicola Regional Hospital District Minutes dated March 24, 2011 Page 6 of 12 Page 4 of 4

7 ADMINISTRATION DEPARTMENT BOARD REPORT TO: Chair and Board of Directors DATE: December 12,2011 FROM: Chief Administrative Officer SUBJECT: 2011 Provisional Budget Bylaw No. 183 RECOMMENDA TION(S): 1. That the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No. 183, be read a first time by title only. That any amendments to the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No.183, be made after the first reading and direction be provided in this regard. 2. That the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No. 183 (as amended) be read for the second time by title only and carried through to third reading. 3. That the Thompson-Nicola Regional Hospital District Provisional Budget Bylaw No. 183 (as amended) be reconsidered and adopted. \. Approv for Board Consideration CAO BACKGROUND: Accompanying is the proposed 2012 Provisional Budget for the Thompson-Nicola Regional Hospital District, as required by the Hospital District act Section 23. DISCUSSION: Total expenditures for 2012 have been budgeted at $ 32,500 which is down $ 104,079 from the 2011 amount of $ 136,579. It is anticipated that the expenditures for the Thompson-Nicola 2012 Provisional Budget Bylaw No. 183 Page 7 of 12

8 December 12,2011 Subject: 2012 Provisional Budget Bylaw No. 183 Page 2 of 2 Regional Hospital District will continue to decrease until the year 2015 when all debts will be retired and this hospital district will be wound up. The 2011 residential tax rate on a combined basis with the Thompson-Nicola Regional Hospital District (TNRHD) was $.2306(.2262 TRHD and.0044 TNRHD) per one thousand of residential assessment. The 2012 tax rate proposed on a combined basis with the TNRHD is $.3071(.3158 TRHD and TNRHD) of residential assessment. This tax rate increase and the premise upon which it is based will be explained at the budget meeting on December 22, 2011.The impact of the tax rate increase on an average residential property assessed at $ 275,855, the average for 2011, is $ 21. The average property paid $ in 2011 and with the proposed increase would pay $ in 2012 based on the 2011 assessment and exclusive of new growth. CONCLUSION: When combined with the 2012 requisition for TRHD, a household property tax of $.3071 cents per thousand of assessed value ($ on a home valued at $ 100,000) be levied. Attachment's} 2012 Provisional Budget Bylaw No Provisional Budget Bylaw No. 183 Page 8 of 12

9 THOMPSON-NICOLA REGIONAL HOSPITAL DISTRICT BYLAW NO. 183 A BYLAW TO ADOPT THE PROVISIONAL BUDGET FOR THE YEAR 2012 The Board of Directors of the Thompson-Nicola assembled, enacts as follows: Regional Hospital District, in open meeting 1. CITATION 1.1 This bylaw may be cited as the "Thompson-Nicola Regional Hospital District 2012 Provisional Budget Bylaw No. 183, MISCELLANEOUS 2.1 Schedule "A", attached hereto and made part ofthis bylaw, is the Provisional Budget for the Thompson-Nicola Regional Hospital District for the year ending December 31, READ a FIRST time this READ a SECOND this READ a THIRD time this day of December day of December day of December RECONSIDERED and ADOPTED this day of December Clerk Chair 2012 Provisional Budget Bylaw No. 183 Page 9 of 12

10 THOMPSON-NICOLA REGIONAL HOSPITAL DISTRICT 2012 Provsional Budget Bylaw 183 Schedule A 2011 Provisional Budget 2011 Annual Budget 2012 Provisional Budget REVENUE Tax Requisition Total $113,579 $106,001 ($211,500) Grants in Lieu of Taxes o o o Grants Provincial Government Grants o o o Other Revenue: Interest Income Debenture Refunds Total Other Income Surplus from Previous Year 23,000 30, ,000 TOTAL REVENUE $136,579 $136,579 $32,500 EXPENDITURES Debt: Debenture Debt - Interest Debenture Debt - Principal Temporary Borrowing Interest Total Debt: $82,834 $82,834 $20,002 41,245 41,245 10,498 10,000 10, , ,079 30,500 Administration Expenditures 2,500 2,500 2,000 Surplus -Current Year TOTAL EXPENDITURE $136,579 $136,579 $32, Provisional Budget Bylaw No. 183 Page 10 of 12

11 FINANCE AND INFORMATION TECHNOLOGY DEPARTMENT BOARD REPORT TO: FROM: Chair and Board of Directors Director of Finance DATE: December 9,2011 SUBJECT: Appointment of Auditors for years ending RECOMMENDA TION(S): That KPMG LLP be appointed as the auditor for the Thompson-Nicola Regional Hospital District for the years ending ~ T. Garost, CA Director of Finance ---A-R~ved for Board Consideration CAO BACKGROUND: A Request for Proposal for Audit Services was sent out to provide audit services for a period of five years, Two accounting firms, BDO Canada LLP and KPMG LLP submitted proposals. DISCUSSION: The submissions were evaluated and scored based on a weighted set of criteria including: Completeness and thoroughness of proposal - 10 points Demonstration of high caliber client service - 10 points Demonstration of ability of rneet deadlines - 10 points Demonstration of ability and experience auditing local government organizations - 20 points Experience with special projects related to the TNRD - 10 points Cost of services including hourly rate - 40 points Appointment of Auditors for years ending Page 11 of 12

12 December 9,2011 Subject: Appointment of Auditors for years ending Page 2 of 2 The cost comparison and final score results of the evaluation were: BOO KPMG Costs of the services to be provided TNRHD $ 3,000 TNRHD $ 3,600 Hourly Rate $130.14/hour $101.61/hour Final Score (75) (90) KPMG LLP was awarded the highest overall score and therefore it is recommended they be appointed auditors for the Thompson Nicola Regional District. Under the goods and services purchasing policy No. 5.8, if the value of the contract is less than the $250,000 maximum over a five year term, the Chief Administrative Officer and the Director of Finance can sign the contract. The total value of the contract over 5 years will not exceed the $250,000 maximum. CONCLUSION: Based upon the results of the evaluation of submissions, it is recommended that KPMG LLP be appointed as the auditor for the Thompson-Nicola Regional District. Appointment of Auditors for years ending Page 12 of 12