PennERA Proposal Development v13 Upgrade
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1 PennERA Proposal Development v13 Upgrade August 26, 2015 August 2015 PennERA Upgrade 1
2 Agenda Key changes Predictive text searches Complex projects capability Change upload file names New interface demonstration: Adding personnel Subcontract import/export functionality Preparation for Investigator Single Research Portal PennERA Support information August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 2
3 Key Changes Predictive text searches Several locations now feature predictive text searches. PD finds all associated entries as you type. Select as soon as the one you want is listed. children s hospital August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 3
4 Key Changes Complex Projects Functionality for Complex projects or Multi-project proposals NIH P mechanisms capability September proposals should use ASSIST Pilot program is coming soon Volunteers should contact PennERAhelp@lists Initial Pilot submissions should not have wholly external subprojects August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 4
5 Key Changes Change upload file names Can now change file upload names in one location to accommodate sponsor s specific requirements. Located on Finalize tab in S2S records. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 5
6 KEY CHANGES: New interface demonstration - Adding Personnel August 2015 PennERA Proposal Development Upgrade 6
7 Adding Personnel Recommended starting point is still Budget Items. Basic data entry remains the same, but interface is different. Only Key and Non-Key Personnel are available for selection as Personnel Types. Mimics R&R detail budget forms where there are only Key Personnel and Other Personnel. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 7
8 Adding Personnel Navigate to Budget > Budget Items Action links replace buttons and icons. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 8
9 Adding Personnel Click Add to add additional personnel. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 9
10 Adding Personnel Select the Personnel Type Key or Non-Key. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 10
11 Adding Personnel Choose a name from the Existing Staff list. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 11
12 Adding Personnel Indicate effort, then click Select. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 12
13 Adding Personnel Let screen refresh to Budget Detail view. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 13
14 Adding Personnel August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 14
15 Adding Personnel You can continue to add names without entering detail by selecting Click to Add... August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 15
16 Adding Personnel or you can add the Salary/Payroll Information, identify Project Responsibilities, and edit Effort to complete this entry. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 16
17 Adding Personnel After saving the data entry, the screen refreshes to display the funds requested. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 17
18 Adding Personnel TBD s are added as they are now: Select Type, use Add New Staff section, enter data, select. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 18
19 Adding Personnel Other Significant Contributor is now added as Key Personnel August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 19
20 Adding Personnel then identified as Other Significant Contributor in the Budget Detail screen. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 20
21 Budget Items screen view: Adding Personnel Click Budget to enter/edit budget detail for each person. Click Remove (at the end of the line) to delete someone. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 21
22 Adding Personnel Names added to Budget Items are available on the Personnel screen: Click Get to upload CV/Biosketch and Current/Pending Support (if required). August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 22
23 KEY CHANGES: New Subcontract Budget Import/Export features! August 2015 PennERA Proposal Development Upgrade 23
24 Import Feature Users will now be able to upload (Import) a completed Adobe SF424_R&R Subcontract budget directly into the PD record. Advantages: Eliminates most manual data entry of subcontractor budget items. Eliminates the need to do potential reverse calculations to obtain accurate budget data. Significantly reduces the need for last-minute communications between Penn and subcontract administrators to receive budgetary information. Imported budget can be edited in the proposal record if necessary. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 24
25 Simple Steps to Import to PD Budget Navigate to Budget Items > Subcontractors Select Import Import August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 25
26 Simple Steps to Import to PD Budget Select Subcontractor and Subcontract PI from dropdown or add a new PI if identified PI is not listed. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 26
27 Simple Steps to Import to PD Budget Upload subcontractor s SF424_R&R budget file Choose an SF424_R&R budget file saved to your local drive. Click. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 27
28 Simple Steps to Import to PD Budget Map each budget period (Copy Budget selection) from the subcontractor s budget form to the correct Requested Period in the PD record. Click. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 28
29 Simple Steps to Import to PD Budget Budget detail automatically populates the correct Requested Period in the PD record. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 29
30 Export Feature Export a completed SF424_R&R budget when Penn is a subcontract on a Federal flow-through proposal. Advantages: Creates an Adobe subcontract budget package with accurate and complete budget information for Penn s sponsor (the external entity) to upload to their Adobe package. Can be imported into another InfoEd proposal record by the external sponsor if they use the InfoEd system for S2S proposal submissions. Eliminates the need to duplicate budget information to be sent to Penn s sponsor: No need to create an external Adobe package in addition to entering data into a PD record. Data entry and calculation is simpler and easier in a PD record than in an Adobe package. Can use any budget entry method in PD: No need to use the 424 budget entry method. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 30
31 Simple Steps to Export a Subcontract Budget Create a generic record in PD. Enter budget detail and complete the budget pages. Enter all detail required by the Federal sponsor. Select. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 31
32 Simple Steps to Export a Subcontract Budget Search for the Grants.gov Opportunity #. Select. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 32
33 Simple Steps to Export a Subcontract Budget A new Adobe SF424_R&R Subaward budget file generates and downloads with all entered budget information ready to be sent to our sponsor. The file is editable. DUNS # needs to be added manually. Change Budget Type from Project to Subaward/Consortium. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 33
34 Simple Steps to Export a Subcontract Budget Add DUNS # Change to Subaward August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 34
35 Online Reference Materials Reference materials are available at The User Guide and other materials have been updated. Questions can be ed Web PennERA Support A web form is available to enter information that will be directed to the Help Desk. Click on the Support icon visible in any PennERA browser window. August 2015 PennERA Proposal PennERA Development Upgrade Upgrade 35
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