Regional Workshop on the Sentinel Site Monitoring Recovery with the Human Face

Transcription

1 Regional Workshop on the Sentinel Site Monitoring Recovery with the Human Face Lessons Learnt & way forward for Monitoring the social impacts of the global economic crisis 28 June 2 July 2010, Suva, Fiji Objectives of Workshop 1. Learn the outcome of 1 st round data collection, Revisit and reassure the concept of sentinel site monitoring, and reflect on the Monitoring Framework, methodology and process of implementation. 2. Obtain better understanding of the rationale behind the questions being asked, linkage with monitoring indicators and acquire better skill to obtain quality response. 3. Provide country participants an opportunity to learn DevInfo EmergencyInfo module and apply DevInfo technology to the Sentinel site monitoring to expedite the process between data collection and dissemination. Community Based Data & Policy linkage (2 days): Share results and lessons learnt from the 1 st round of sentinel site data collection initiative and other monitoring initiatives, which will encourage south-south learning. Particular gap in existing data collection system (e.g. HIS, EMIS and HH surveys) and its utility in using those data for monitoring for the vulnerable will be discussed. Lessons learnt from other part of the Asia and Pacific region where Community based monitoring is developed will be shared. A recent development related to Global Impact Vulnerability Alert System (GIVAS) will be also touched upon to stimulate discussion. Learning from initiative elsewhere will allow forward planning on where governments would like to be in 5-10 years with ideas for various model of institutionalization of real-time vulnerability monitoring with community participation. Empowerment of the community as component of community based monitoring will also be emphasized and its application in the Pacific will be discussed. Lessons and good practice from other Asia-Pacific region (e.g. Indonesia, Philippines, Nepal) will also assist how the sentinel site data can inform the policy decisions and actions taken by the government to protect the vulnerable in country, particularly in respect to assisting further recovery from the current crisis and prepare for the future shocks. Participants will have opportunity to discuss the plan to strengthen the linkage between data and policy action and present each other for peer-review. In this session, the government and development partners will learn the first hand results from the sentinel site initiative and revisit the concept of sentinel site reflecting upon other forms of community based monitoring developed in Asia and Pacific region. The participants will also reflect on the methodology, scope of monitoring framework, and the process of implementation for better future application. The deliverables of the two days will be; draft revised Sentinel Site Monitoring Framework and medium-term sentinel site monitoring country plans taking into account the statistical development planned and partnership opportunities exists in country. 2 nd round Sentinel site monitoring planning (3 days): The six sentinel sites PICs will also discuss the technical aspect of the roll-out for 2 nd round. First, based on the 2 day discussion and reflection on the sentinel site concept 1

2 and M&E Framework, the participants will revisit the questionnaires used during 1 st round and agree on the revision to be made. Participants will go through the questionnaires (Household Pulse Survey and Facility Based Survey, Key Informant Interviews and Focus Group Discussion) and fully understand the linkage between questions asked and the indicators in the M&E framework. Secondly, once participants have better grasp of linkage between these tools, they will be introduced with the DevInfo Desktop Data capture modules to acquire skills to formulate Household Pulse Survey and Facility Based Survey (two of tools) and revise the GEC questionnaire using DevInfo software after quick overview of the range of tools available in DevInfo to assist the community based data collection in the future. DevInfo Support Group from India/Bangkok and other regional resource persons (e.g. UNICEF, UNFPA, UNDP) will assist in this hands-on training exercise. The participants will also be trained how to enter the data, how to import the entered data into DevInfo database, and conduct the analysis to get the first-hand results. The exercise will demonstrate how this tool can improve the response time across data collection, collation and analysis. Thirdly, participants will have opportunity to improve practical skills to apply during the Focus Group Discussion including human interest story mining technique. Resource team composing USP researcher and UN communication team will support this process. Lastly,the participants will formulate/revise micro-plan for 2010 (ready for NSC endorsement) sentinel site collection including data retrieval and key informant interviews at the national level alongside the community data collection using Facility based survey, Household pulse survey and Focus Group Discussion. The plans will be peer-reviewed among the sentinel site countries. The budget for 2 nd round will also be formulated if not already responding to the micro-plan. Deliverable from the day 3-5 workshop will be; the revised operational questionnaire for 2 nd round, DevInfo questionnaire and database template ready for data entry and transfer, and Micro-plan for 2 nd round. Participants Sentinel site countries (6-8: Fiji, Kiribati, Solomon Islands, Tonga, Tuvalu, Vanuatu, RMI, FSM*): Four officials representing the capacity of; 1. National Steering Committee chair 2. National Steering Committee member (MOH or MOE) 3. Sentinel site monitoring coordinator (national consultant) 4. Lead enumerator (*RMI and FSM plan to commence the sentinel site initiative this year) Representative(s) from National Statistics Office/Bureau of Statistics office must form a part of the above representation. Donors and Developing Partners: Donors, UN agencies, Regional Institution, NGOs and CBOs, particularly those who are actively involved in the National Steering Committee, are also encouraged to participate in the workshop. (cost not covered) It is anticipated that National/Government Statistician, sentinel site monitoring coordinator and active members of National Steering Committee members will participate for full five days while social policy makers may attend only the first two days (unless they have strong interest in learning DevInfo and learning methodology of data collection). Follow-up Regional Forum for comments (planned 2011 depending on funding) For your information, after the 2 nd round implementation (and 1 st round implementation in Fiji) in the sentinel site countries in July, UN together with other development partners wish to support the PIC governments to share lessons learnt from the early implementation of social protection measures (e.g. Fiji bus voucher, FAS allowance 2

3 reform with WB, IRD initiative, Vanuatu & SI school fee free policy, Cook Is. Social protection mechanism) as well as progress and results from the 2 nd round sentinel site monitoring. This 2 nd regional forum will have focus on what achievement made in the policy action to protect vulnerable and how existing budgeting and data system help policy maker prioritize on the right issues. Findings from AusAID and ADB supported social protection research will be presented (TBC). Countries are also encouraged to present the on-going partnership with Business community and NGOs in the context of serving remote communities with equal access to information, credit and opportunities for growth. (e.g. financial literacy and micro-finance scheme, mobile rural banking and I-Parsa) Specific challenges and capacity constraints will be discussed alongside the ways to address those in the short and medium-term. Results-based management and Human Rights Based Management is also touched in the context of developing a better understanding on the link with social budgeting, costing, social protection and delivering results for the most vulnerable. Participants are also requested to present the country s budget process and given an opportunity to think the application of social budgeting concept during the exercise. During this next regional forum, the government and development partners will ask and respond to the questions if the governments are prioritizing the right issues and if we are delivering them the best way possible. 3

4 AGENDA DAY 1: DATA Lessons learnt from Early Country Action to protect the vulnerable Sentinel Site Monitoring: RESULTS & LESSONS LEARNT 08:30- REGISTRATION 09:00-09:30 Opening, Dr. Isiye Ndombi, UNICEF Pacific 1. Welcome Address & Overview of Objectives of workshop 2. Participants Introduction & Nomination of County chairpersons : Introduction on Sentinel Site Monitoring, Reiko Miskelly, UNICEF & Eduard Jongsta, UNFPA What is Sentinel site? Why we need this? Concept- how does it complement existing data collection mechanism Monitoring framework for 1 st round Methodology and tools : Main Results from 1 st round and its implication: Country presentation Solomon Islands, Vanuatu, Tonga, Kiribati, Tuvalu (15 min/country) - Top line results; sentinel sites vulnerability - Implication of the findings (including gap/accessibility in HIS and EMIS) : Morning Tea : Summary of Regional synthesis Issues for discussion, UNICEF Rationale of sentinel site (data gap, policy action for vulnerable, empowerment) Vulnerability what, who and where we should focus? Data gap and capacity- how we can overcome? Does current Monitoring framework capture data required? What changes required? Future of CBM- capacity development and empowerment of community-what missing? Main recommendations for 2 nd round (including involvement of NGO) : Group Discussion on Methodology, Process and Challenges of the implementation 3 groups team up by 2 countries each (Solomon Islands, Vanuatu, Tonga, Kiribati, Tuvalu) Country presentation (10 min) to group members Discussion on what changes needs to made to the M&E framework and Questions- indicators to be added, existing questions to be deleted Challenges and opportunities relates to the implications of the above required changes. This may relate to: - Sentinel site selection process - Field enumeration experience & methodology - Linking with Institutional data (e.g. HIS, EMIS) and existing household survey-accessibility and relevance - Data gap, capacity constraints and opportunity in country (in light of NSDS initiative) - NSC, ownership (policy linkage) 4

5 Formulate proposed changes to Monitoring framework based on the discussion (indicator, Source, rationale) : LUNCH : Continuation of Group work : Group Feedback/Presentation (10 min/group) OUTCOME of GROUOP WORK 1: PROPOSED REVISED M&E FRAMEWORK FOR 2 ND ROUND : AFTERNOON TEA : CBM lead country experience-lessons learnt from Asia and Pacific, The SMERU Research Institute Sentinel site initiative in Indonesia (1.5h) - Targeting, methodology of data collection, partnership with NGOs, private sectors, academia, tools used (e.g. PDA, SMS), linkage with policy advocacy, mode of community participation & empowerment Q&A : Wrap up- Summary of Day 1 DAY 2: DATA Lessons learnt from early Country Action to protect the vulnerable Sentinel Site Monitoring IN THE CONTEXT : Global Impact Vulnerability Alert System (GIVAS) update, UNRCO/UNICEF RO (TBC) (GLOBAL) Recent development of GIVAS initiative in NYHQ Overall findings; Rationale, Methodology, Progress of initiative if possible Draft summary of global report compiled for G20 Summit in Toronto late June? : Global and Regional Statistical System, Jessica Gardner, UNESCAP : National Strategy for Development of Statistics (NSDS or Paris 21) Initiative in Tonga, Viliami Fifita, Tonga National Statistics Office (GLOBAL/REGIONAL) What is Paris 21 initiative? Background of Tonga s request for Global/Regional support on long term National Statistics Development What is discussed (issues, opportunities, way forward) How CBM fit into this discussion? : PME Diagnostics Summary Background and Findings, Jone Navakamocea, UNFPA & Asenaca Vakacegu, UNICEF (REGIONAL) Background, major findings-data gap identified, recommended strategy : Poverty measurement: Income & Deprivation- Child Poverty and Disparity Study in Vanuatu- Result, implication & recommendation, Peter Whiteford, University of New South Wales-SPRC (COUNTRY) 5

6 Introduction of available methodologies used to measure poverty & vulnerability [Theoretical background of poverty measurement scoped during design phase] What methodologies are used in the Vanuatu Child poverty & Disparity Study? What can we say using data from Household survey (MICS/HIES) and existing system? [Global Child Poverty Methodology and major findings and policy implications] What we cannot say from study? Or constraints of methodology? Recommended action and data collection? [Recommendation on data collection & analysis from user s perspective] : Morning Tea NGO posters presentation Presentation (TBC) 1. femlink rural women s media network (Data, Advocacy & Empowerment), Sharon Bhagwan Rolls, Executive Director 2. FRIEND s Developing Enterprises for Sustainable Income (DESI), Sashi Kiran, Director (TBC) 3. Community research on GEC impact and Household vulnerability, Simon Feeny. RMIT/Oxfam (TBC) : PME Training: Results Based Management & Human rights based approach (gender) & Capacity Gap Assessment (5 min Exercise-e.g. power-walk; 50 min presentation), UN team : Group Discussion by country: Community based monitoring - Capacity Gap Assessment & Country Action Plan Community Based Monitoring: Reflecting on the lessons learnt and Asia region s experience, what model PICs want to pursue in 2-5 years (medium-term)? What is the implication will this have to the wider statistical development? What improvements are required in existing data collection mechanism? How can we improve data use for decision making? What opportunities exist in engaging CBOs or NGOs, women, youth and children in CBM? What areas are priorities and what assistance can we draw from development partners? : LUNCH NGO poster presentation : Group Discussion by country: Child- and women-centered statistical development- Capacity Gap Assessment & Country Action Plan Based on the broad recommendations from PME Diagnostics & country s situation analysis, identify top key priorities for children and women in your country Consider implication to current data collection system (what to monitor-indicator, where we get the data from-existing data system or field data collection?) Identify data gap & opportunity one which require conducting field data collection and the other which requires further analysis of existing data. How we can overcome the gap? Identify capacity gap to address above, what by whom? What capacity development required? Identify strategic direction country will take in short, medium and long-term-identify entry point for CBM/sentinel site early warning monitoring sytem. 6

7 : AFTERNOON TEA NGO poster presentation : Group Feedback (10 min/country x 6 PICs ) Style of presentation: Market Place or country team-up each other and peer-review (e.g. Solomon Islands +Kiribati, Vanuatu+ Fiji, Tonga+ Tuvalu (15 min/country) 2 person from each country presents each topics CBM Medium term plan and child-women centered statistics development (ST/MT/LT) Audience/group members critique on the country s analysis- peer review OUTCOM 2: COUNTRY MEDIUM TERM STRATEGY FOR COMMUNITY BASED MONITORING OUTCOME 3: DIGESTED COUNTRY RECOMMENDATIONS and Draft COUNTRY PRESENTATIONS : Wrap up -Summary of Day 2 DAY 3: TECHNICAL WORKSHOP PROCESS-How can we do data collection better? : Recap of 2 days products Proposed revised Monitoring Framework, Country Medium Term CBM Strategy Plan & Country Recommendations and Summary presentation on Child- and Women-centered statistical development Revisit the consolidated input for revision to the Monitoring framework : Revised Monitoring Framework and Implication to the existing Sentinel site Monitoring Tools- Group exercise to revise KII, FBS, FGD, & HHPS (4 group for each tool) By group examine the revised Monitoring framework and agree on the changes. By group, revise (on paper) the questionnaire assigned in accordance with the new Monitoring Framework. OUTCOME4: REVISED QUESTIONNAIRE FOR ALL TOOLS : MORNING TEA : Group Feedback to Plenary : Presentation on tools available and rationale for choosing Desk top Capture, DSG Basic DevInfo Introduction (Interface with CSPro and SPSS (as a way to demonstrate the comparability of data already used) Pro & Cons of tools available and rationale of choosing Desktop/Web Data Capture DevInfo Support Group demonstration using 1 st round GEC modules- Template formulation, Form generation, data entry, data import, accessing database, analyzing data Demonstration on PDA, Xls Capture WebCapture with GEC module : LUNCH : Demonstration of DevInfo Administrator Module- Template & Form Generator : DevInfo Hands-on training- Revise Household Pulse Survey Form, Pacific DevInfo Support Group 7

8 Revise new 2 nd round HHPS questionnaire in DevInfo : AFTERNOON TEA : DevInfo Hands-on training- Revise Household Pulse Survey Form & Create FBS indicator (CONT.) Revise new 2 nd round HHPS questionnaire in DevInfo Create Facility Based Survey (FBS) indicators in DevInfo : Wrap up -Summary of Day 3 DAY 4: TECHNICAL WORKSHOP PROCESS-How can we do data collection & collation better to inform policy making? : Recap of yesterday, Q &A : Demonstration of DevInfo Administrator Module - Data Entry & Data Import, DSG : MORNING TEA : DevInfo Hands-on training- Entering and Importing Data on Household Pulse Survey, PDSG Participants will input the exercise dataset for practice : Demonstration on DevInfo User Module- Accessing Database & Analyzing Data, DSG Participants learn how to access database created and develop understanding how questions link and organized to indicators : Demonstration on linkage with NDSP indicators and CBM indicators in DevInfo package, DSG Understand how linking with policy level monitoring indicators (such as those identified in Day 2 Child- & Women-centered statistics development) and CBM indicators is possible and how this can help make collation and analysis easier DSG will demonstrate analysis using different sector and level of indicators : LUNCH : DevInfo Hands-on training- Accessing and Analyzing data from Household Pulse Survey Participants will access and formulate simple tables & graphs for HHPS data entered. Participants also add some relevant indicators to template to formulate child centered NDSP database : AFTERNOON TEA : FGD recap and Introduction of Human Interest Story Capture, Dr. Mili Kaitani, USP & UN Communication team Presentation on background of HIS, methodology, tool, tips of engagement during FGD Participants will review the FGD recording methodology as well as learn about how HIS capture will be useful tool to communicate the evidence from field. 8

9 DAY 5: TECHNICAL WORKSHOP PROCESS-How can we do better? : Group Exercise on conducting KII, FGD and Human Interest Story Capture Three groups formed by 6 country team Each group will have revised questionnaire for KII/HIS capture and FGD/HIS capture Each group divide into two and each sub-group have one of the above tools KII team and FGD team each have interviewer (facilitator/recorder) and interviewees. Apply revised questions and HIS technique to obtain information required. After each sub-group work, group get together and formulate Human Interest Story (one pager) capturing both supply and demand side effect of GEC/economic shock : MORNING TEA : Presentation of HIS by Group (3 groups) & Feedback to Plenary : Presentation- Introduction: Micro-planning for 2 nd round Sentinel Site Monitoring, Reiko Miskelly, UNICEF : Group Discussion: Country Micro-planning for 2 nd round (6 groups/country) Formulate detail timetable for 2 nd round roll-out in country Specify what date for which tool applications in which locations with what team Formulate/revise budget for 2 nd round Formulate one pager explaining what improvement you have made in 2 nd round and how those are reflected in the work-plan : Group Feedback: Country Presentation on Micro-plans- Peer Review Each country pair up and present to another country their own country s micro-plan Provide critique on each other s plan OUTCOME 5: PEER REVIEWED MICRO-PLAN FOR ALL PICS : LUNCH : Field work- pilot testing new tools, Fiji Bureau of Statistics & UNMT Test revised tools and practice interview/facilitation skills Form 3 teams to conduct the FBS/KII, FGD and HHPS One of each group apply one of each tool Apply revised tool with lessons learnt from Day 5 exercise Collect data, record and bring back to workshop for data entry, import & analysis : AFTERNOON TEA : Data entry and analysis Analysis includes making senesce of findings from all tools including FBS/KII and FGD, not only HHPS OPEN FORUM (any items to be recapped or covered with request from participants) : CLOSING OF WORKSHOP 9