WILLIAMSBURG CITY COUNCIL MINUTES BUDGET WORK SESSION OF MARCH 19, 2012

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1 WILLIAMSBURG CITY COUNCIL MINUTES WORK SESSION OF MARCH 19, 2012 The Williamsburg City Council held a budget work session on March 19, 2012, at 5:00 p.m., in the Municipal Building, 3 rd Floor Conference Room, 401 Lafayette Street, Williamsburg, Virginia. CALL TO ORDER Mayor Haulman called the meeting to order for the purpose of hearing information on budget requests and related matters. ATTENDANCE Present were Mayor Clyde Haulman, Vice-Mayor Paul Freiling and Council members Ms. Judith Knudson and Messrs. Scott Foster and Douglas Pons. Also present were City Manager Jack Tuttle, Assistant City Manager Jodi Miller, Finance Director Phil Serra, Communication Specialist Kate Hoving and Human Services Director Peter Walentisch. PRESENTATIONS: 5:00 p.m. Budget Introduction City Manager 5:15 p.m. Arts Commission 5:30 p.m. Library 5:45 p.m. Human Services 6:00 p.m. Light Supper Provided Operating Budget Overview City Manager/Finance Director 6:30 p.m. Council Discussion Members of the Arts Commission were present. Shelly Weisberg, Chair of the Arts Commission, presented the Commission s recommendations. Members of the Social Services Advisory Board, including Human Services Director Peter Walentisch, were present and made recommendations regarding Human Services agency requests. City members of the Library Board were present, as well as Library Director John Moorman and Carrie Binsfeld, Director of Finance. Mr. Moorman explained the Library s request. Following a brief recess for a light supper, Mr. Tuttle and Mr. Serra presented the proposed FY13 budget recommendations (see attached presentation). The meeting adjourned at 7:50 p.m. Approved: April 12, 2012 Donna Scott, City Council Clerk Clyde A. Haulman, Mayor

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3 City Council Policy Making Cycle Start Fiscal Year July 1 Council Takes Office* National Citizen Survey Results* August City Council Strategic Retreat Citizen Goals Workshop* September Biennial Goals, Initiatives and Outcomes Adopted* November Mayor s State of the City Address* Comprehensive Annual Financial Report December Council Financial Retreat February Budget Work Sessions March Budget Hearings April Budget Adoption May National Citizens Survey * City Council Election* * Even Years Only

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5 Williamsburg Performance Management Model

6 Revenue and Expenditures History and Projections General Fund Operations

7 General Fund Operating Revenues Share $Millions 39% All Property Taxes % 44% Other Local Taxes % 8% Fees & Charges % 9% Intergovernmental 2.9 (2.3%) 100% TOTAL %

8 Real Estate Tax Revenue FY 2010 (Actual) $10.1 million FY 2011 (Actual) $ 9.7 million FY 2012 (Est.) $ 9.3 million FY 2013 (Est.) $ 8.7 million 14.2% Drop FY10 to FY13 $ 1.4 million

9 Tax Rates (FY 12) Per $100 of Assessed Value Real Estate Personal Property James City County York County Newport News Hampton Poquoson Williamsburg

10 Real Property Taxes Est. Real Estate Valuation $1.63 billion Est. $.54 per $100 $8.81 million Est. $.57 per $100 $9.30 mil Assessments down 6.1% Tax Rate up 5.5% Net New Revenues 54 to 57 $490K

11 Personal Property Taxes Est. # Vehicles= 6,000 +7% Est. $4.00 per $100 (Includes personal & business property) $2.89 million Tax Rate Increase - $3.50 to $ % Car Tax Relief of $773,000 58% Net New Revenue $325,000

12 Other Local Taxes Room and Meal Tax Receipts $Millions 5% Room 3.4.0% 5% Meal % Other % (Utility, BPOL, Franchise, Bank Stock, Cigarette, etc.) Cigarette Tax to $.30/pack 20.0%

13 Fees and Charges $Thousands License and Permits 142 (4%) Fines 206 (.2%) Use of Money & Property 487 (2.3%) Charges for Service 431 5% EMS Fees and Misc. Rev %

14 Intergovernmental Revenues $Thousands Education (1% Sales Tax) 773 (9.7%) Shared Costs Streets and Sidewalks 1, % Police

15 General Fund Operations Share $Millions 53% City Departments % 7% Const. Off. & Judicial 2.2 (.9%) 27% Education & Library % 13% Outside Agencies 4.3 (5.0%) 100% TOTAL %

16 Personnel Highlights Full Time Equivalent Positions decreased from 183 to Curtailment of Various Benefit Programs savings of $93K VRS contribution from 16.44% to 21.29% of payroll - additional $350K Health insurance increase allowance of $140K

17 Schools City Enrollment % City Funding Share* 9.17% City Contribution $7.74 mil 5.7% School Superintendent s Budget $ mil 1.3% *Estimate based on Joint School Agreement pending

18 Library City Circulation 16.6% City Contribution $796K 2.2% Total Library Budget $5.82 mil

19 Tourism Promotion Support $ Tourism Alliance (33% share) $ 650,000 - CWF (67% share) $1,300,000 - Subtotal $1,950,000 - WADMC ($2 tax) $1,300,000 (13.3%) Total $3,250,000 (5.8%)

20 $ Millions

21 Utility Fund Water and Sewer Operations $6.05 mil 5.1% Water Rate per 1000 gal $ %

22 Water and Sewer Rates (FY12) Per 1000 gallons Newport News $ 7.20 JCSA Residential $ 5.65 JCSA Commercial $ 6.25 Norfolk $ 9.72 Chesapeake $10.90 Virginia Beach $ 8.10 Williamsburg $ 4.30 (Does not include HRSD)

23 Capital Improvement Program Sales Tax Fund Revenues $5.1 million Proposed CIP Projects $6.06 million Public Works $3,339K (Repaving, Streetscape, Stormwater) Recreation/Open Space $80K Public Safety $234K General Government $863K (Vehicle Replacement, Aerial Truck) Agencies (Schools, Courthouse) $1,550K Debt Service $892K