- LOWNDs. illi CHAMBER OF COMMERCE. Leading Businesses. Leading Communities Tt Technology Plan A6.2

Transcription

1 - LOWNDs C \\ \ illi ii I CHAMBER OF COMMERCE Leading Businesses. Leading Communities Tt 2008 Technology Plan

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3 Mission The Chamber s mission is to serve as the unifying force and focal point for enhancing the economic, social and cultural well-being of the regional community it serves. The Chamber shall seek to accomplish its mission by being the voice for business within the community; by addressing economic, political and quality of life issues, and through a selective business plan to achieve attainable community goals. Purpose The purpose of this plan is to clearly communicate the current and future technology equipment used by the Valdosta-Lowndes County Chamber of Commerce to carry out its mission. The plan will address the following areas: Budget for short and long range project for the next five years, disbursement of funds, Staff Training, and Long Term Goals. Vision Staying up-to-date with technology is an important factor when accomplishing our mission. The ability to offer a faster return on issues will ensure our members businesses and community stay competitive. The Chamber s vision is to continuously evaluate existing equipment, industry standard software, and staff proficiency training in order to provide effective services to our members. Objectives The Valdosta-Lowndes County Chamber of Commerce has the following objectives for its use of technology: Enable the staff to manage and collect information to support the mission and effective operations of the Chamber; Enable the dissemination of pertinent and newsworthy information to our members, and > Provide a secured environment to conduct Chamber s business and support members needs. Page 1 of 8

4 Technology Replacement Plan! Technology Budget Funding for the Chamber s Technology Budget is allocated from the Chamber s operating funds which are based on membership dues and Web site advertising revenue. A. Short Range Project FY2008 Budget: $36, Project Items Quantity Price Total New Web site for Triple Crown Hometowns I $5, $5, New Web site for MetroOne I $5, $5, New Web site for Seeds Center I $5, $5, New Web Server I $10, $10, lrmmembership training 5 $1, $1, Total $27, Upgrading Workstations: The Chamber currently has sixteen workstations and four laptops in a networked Windows Domain environment. All of the workstations and three laptops have Microsoft Windows XP operating system with service pack 2 and one laptop has Windows Vista. All workstations and laptops have Microsoft Office 2003 Professional Software. This budget year will not allow us to purchase and replace three new computers and two printers, but we will in AntiVirus The Chamber is currently running Symantec Norton AntiVirus Web site RSVP The events calendar on the web site will allow our members easy access for registering for any Chamber events. This new feature will also offer reminders via and allow paying for events on our secure web site. Page 2 of 8

5 B. Long Range Project: FY2009 Budget: $22, Project Items: Quantity Price Total Computers (Hardware) 3 $1, $4, VPN hardware/software $ $ Printers 2 $ $1, Computer (Software) Microsoft Office $ $5, Replace Telephone Systems (VoIP) 17 $5, Total Budget: $20, FY20 10 Budget: $15, Project Item: Quantity Price Total Computer (Hardware) 3 $1, $4, Printers 2 $ $1, Software for Web site I $ $ Replace Telephone Systems (VolP) 17 $5, Total Budget: $12, FY20 I I Budget: $15, Project Item: Quantity Price Total Computer (Hardware) 3 $1, $4, Printers 2 $ $1, Software for Web site I $ $ Replace Telephone Systems (V0IP) 17 $6, Total Budget: $12, FY20 12 Budget: $15, Project Item: Quantity Price Total Computer (Hardware) 3 $1, $4, Printers 2 $ $1, Software for Web site I $ $ Total Budget: $12, Page3of8

6 FY20 13 Budget: $15, Project Item: Quantity Price Total Computer (Hardware) 3 $1, $4, Printers 2 $ $1, Software for Web site I $ $ Total Budget: $12, Technology Goals for Hardware and Software Goals: > Continue to strive and maintain the most up-to-date technology available within the organization s means; Continue to research new and innovative ways to communicate with members; > Continue to maintain a user-friendly and informative Web presence; > Continue to offer technology training opportunities to staff members, and > Continue to stay current with hardware and software to meet the organization s needs. Maintaining an up-to-date Web site ( Our Web site provides low cost advertisement to our members. By adding new features, changing the appearance will allow the site to attract more visitors and more non-dues revenue. The Chamber is always looking and searching for ways to improve our Web site so our members can continue to receive great benefits. New computer (hardware): Replenishing computers on a three year plan helps to maintain productivity and quality of work that Chamber can delivered to our members and the community. Communication: As the Chamber grows with new committees and more staff, we must keep our telephone systems up-to-date with the capabilities to add more lines and more staff extension. The goal is to upgrade and expand our telephone system as the Chamber grows. Possibly migrate to Voice over Internet Protocol (VoIP) phone. Technical Supports: Page 4 of 8

7 The Chamber has an IT professional on staff to administer and maintain the technology equipment, and to conduct staff training. Funding is allocated in the annual budget for outsourced technical support, but has not been needed in the past two years as a result of having a trained IT professional on staff. A third party vendor may be needed for more serious issues in the future. Technical SupportslServices: Budget Year Budget Amt $1, $1, $1, I $1, $1, lrmmembership Database Supports (Recurring expenditure): Budget Year Budget Amt $3, $3, $3, I $3, $3, Staff Training The Valdosta-Lowndes County Chamber of Commerce is committed to provide the necessary training for its staff. Training needs are based on their required duties and responsibilities. Training is provided both at the job site, as well as off-site for specific software and programs. The Chamber co-sponsors numerous computer classes throughout the year with Valdosta Technical College and Valdosta State University-Continue Education. All staff members are encouraged to participate Tech_Train Topics Chamber staff participated System Security (The Ongoing Threat): (1.5 hrs) QuickBooks Intermediate: (2 Ii rs.) QuickBooks Advanced: (2 hrs.) Microsoft Access: Adding Controls to Forms (I.5 hrs.) Sokanya Lanh Mike Stalvey and Sokanya Lanh Mike Stalvey and Sokanya Lanh Sokanya Lanh and Karil Brockington PageS of 8

8 2007 Tech_Train Topics QuickBooks Basic (2 hrs.) QuickBooks Advanced (2 hrs.) Wireless and PC Security (1.5 hrs) Microsoft Outlook 2007 (1.5 hrs) Karil Brockington, Mike Stalvey and Sokanya_Lanh Karil Brockington, Mike Stalvey and Sokanya_Lanh Sokanya Lanh Brian Stadsvold and Sokanya Lanh Appendix A Chamber Communication and Computer Equipment Telecommunication Equipment Phone Systems Meridian Digital desk phones 17 Fax Machine (Panafax UF 585) Computer Equipment Computer Hardware Workstations 16 Laptops 4 Projectors 2 Servers 2 Printers 10 Color Printers 3 Copiers/Printers 2 Scanner UPS (Battery Back-up) attached to servers and switch 2 TRENDnet Ethernet Switches 2 Digital Cameras Cameras 3 Computer Software OIS - Desktops Windows XP Professional 16 OIS - Servers Windows 2000 Server, Small Business Server Windows 2003 Server, Small Business Server Premium (In progress) OIS - Laptops Windows XP Professional 3 Windows Vista Page 6 of 8

9 Productivity Software License Used Adobe Reader 20 Adobe CS2 Adobe CS3 Web Premium I Symantec Antivirus Microsoft Office 2003 Professional 25 Macromedia Studio MX Macromedia Studio 8 I Quark Express I QuickBooks 2007 I Act by Sage 3 WinFax Pro 2 Page 7of8

10 Appendix B VALDOSTA. LOWNDES COUN CHAMBER OF COMMERC s1e - Leading Businesses Leading Communities Network Diagram Internet Router/Firewall ciientpc Printer.: Switch f Data 2Network Piiiters/ New Web,and. Server.4. i2p,1nters Page 8 of 8