PROGRAM-BUDGET OF THE

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1 PROGRAM-BUDGET OF THE ORGANIZATION APPROVED BY THE GENERAL ASSEMBLY XLV Special Session October 2013 AG/RES. 1 (XLV E/13) Office of the Secretary General GS/OAS APPROVED November PROGRAM-BUDGET 15,

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3 T O A S The Organiza on of American States (OAS) brings together the na ons of the Western hemisphere to promote democracy, strengthen human rights, foster peace and security, and address the shared complex problems caused by poverty, terrorism, drugs and corrup on. The OAS is the region s principal mul lateral forum for poli cal dialogue and collec ve ac on. In 1948, 21 na ons of the hemisphere signed the OAS Charter, affirming their commitment to common goals and their respect for each na on s sovereignty. They also adopted the American Declara on of the Rights and Du es of Man, the first interna onal statement of its kind. But the idea of inter American coopera on dates back much further. In the 1820s, Simón Bolívar envisioned a region united in heart. In 1890, na ons of the region formed the Commercial Bureau of American Republics, which evolved into the Pan American Union and later into the OAS. Since 1948, the Organiza on of American States has expanded to include the na ons of the English speaking Caribbean and Canada, giving the OAS a broader perspec ve that encompasses the en re hemisphere. With four official languages English, Spanish, Portuguese and French the OAS reflects the rich diversity of the hemisphere s peoples and cultures. It is made up of 35 member states: the independent na ons of North, Central and South America and the Caribbean. Na ons from other parts of the world par cipate as permanent observers, which allows them to closely follow the issues that are cri cal to the Americas. The member countries set major policies and goals through the General Assembly, which gathers the hemisphere s ministers of foreign affairs once a year in regular session. The Organiza on has two Councils. Ongoing ac ons are guided by the Permanent Council, made up of ambassadors appointed by the member states. The Inter American Council for Integral Development meets regularly at the OAS headquarters and also holds mee ngs at ministerial level and sectoral Inter American Commi ees, in accordance with the standards of the Charter, especially those set forth in Chapter VII with respect to the economic, social, educa onal, cultural, scien fic, and technological fields. Also under the OAS umbrella are several offices and specialized agencies that have considerable autonomy including the Inter American Court of Human Rights, The Inter American Commission on Human Rights and its Execu ve Secretariat, the Inter American Children s Ins tute, the Inter American Ins tute for Coopera on on Agriculture, the Inter American Commission on Women, the Inter American Defense Board, and the Inter American Telecommunica on Commission. The Inter American Democra c Charter was adopted in 2001, with the purpose of promo ng and defending democracy in the hemisphere through a series of effec ve, mely and expedi ous procedures of obligatory character for the signatory states. In 2012, member states approved the Social Charter of the Americas with the purpose of working together to urgently combat the serious problems of poverty, social exclusion, and inequity, and to create more favorable condi ons for economic and social development with equity. Antigua and Barbuda Argentina The Bahamas (Commonwealth of) Barbados Belize Bolivia Brazil Canada Chile Colombia Costa Rica Cuba Dominica (Commonwealth of) Dominican Republic Ecuador El Salvador Grenada Guatemala Guyana Haiti Honduras Jamaica Mexico Nicaragua Panama Paraguay Peru Saint Kitts and Nevis Saint Lucia Saint Vincent and the Grenadines Suriname Trinidad and Tobago United States Uruguay Venezuela 1

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5 C Sec on I 5 Highlights of the Approved Program Budget AG/RES. 1 (XLV E/13) Budget Resolu on Report of the Chair of the CAAP 27 Sec on II Results Based Budget 35 Sec on III 38 Program Budget Global Levels Approved 2014 Organiza onal Structure 40 Distribu on by Programma c Areas 42 Summary of All Chapters 44 Sec on IV Approved Program Budget At the Chapter Level 64 Chapter 1 Office of the Secretary General 66 Chapter 2 Office of the Assistant Secretary General 77 Chapter 3 Principal and Specialized Organs 88 Chapter 4 Other En es and Founda ons 104 Chapter 5 Secretariat for Legal Affairs 115 Chapter 6 Secretariat for Mul dimensional Security 127 Chapter 7 Secretariat for Poli cal Affairs 141 Chapter 8 Execu ve Secretariat for Integral Development 154 Chapter 9 Secretariat for External Rela ons 175 Chapter 10 Secretariat for Administra on and Finance 187 Chapter 11 Basic Infrastructure and Common Costs 205 3

6 C Chapter 12 Conferences and Mee ngs Management 232 Chapter 13 Offices and Units of the GS in the Member States 243 Chapter 14 Compliance Oversight Management Bodies 249 Sec on V 261 Sec on VI Annexes REFORM PROCESS a. CAAP's Work Plan 263 b. CAAP's Business Moderniza on Ac on Items 272 I. Regular Fund Quota Assesment 275 II. Programma c Areas by Subprogram 276 III. Post comparison Regular Fund and ICR 280 4

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9 S I: H A P B B R 2014 AG/RES. 1 (XLV E/13) BUDGET RESOLUTION 2014 PROGRAM BUDGET OF THE ORGANIZATION FOR 2014 (Adopted at the plenary session held on October 30, 2013, and subject to review by the Style Commi ee) THE GENERAL ASSEMBLY, TAKING INTO ACCOUNT: That resolu on AG/RES (XLIII O/13) established the overall budget level of the program budget for the Regular Fund for 2013, including the costof living and infla on adjustment, at US$82,978,200; That the financing of the program budget comprises the Regular Fund, Indirect Cost Recovery, and the voluntary fund Special Mul lateral Fund of the Inter American Council for Integral Development (FEMCIDI); and HAVING SEEN: That said resolu on also set the quotas with which the member states will finance the Regular Fund of the Organiza on for the year 2014; The proposed program budget of the Organiza on of American States (OAS) for fiscal year 2014, distributed by the General Secretariat on August 5, 2013 (CP/doc.4932/13); and The Annual Report of the Board of External Auditors (CP/doc.4860/13) presented to the Permanent Council on May 15, 2013; RECALLING that resolu on AG/RES (XLIII O/13) instructed the General Secretariat to adopt a biennial program budget system beginning with the year 2015 budgetary cycle; BEARING IN MIND: That, the General Assembly, at its thirty fourth special session, through resolu on AG/RES. 1 (XXXIV E/07), adopted the Methodology for Calcula ng the Scale of Quota Assessments to Finance the Regular Fund of the Organiza on, that member states quotas were recalculated in accordance with that methodology for the years , and that that was reflected in resolu on AG/RES (XLIII O/13), which approved the financing of the program budget of the Organiza on for 2014; and 7

10 S I: H A P B B R 2014 That the specific funds established by the General Secretariat under Ar cle 74 of the General Standards to Govern the Opera ons of the General Secretariat of the Organiza on of American States (General Standards) are an important source of supplementary financing for the ac vi es of the Organiza on, which should be consistent with the nature, purposes, and principles of the Organiza on, as envisaged in the Charter of the Organiza on of American States, and that, according to the projec ons for 2014, the General Secretariat has es mated that special contribu ons will amount to approximately US$78,795,500; CONSIDERING: That, in accordance with Ar cles 54.e and 55 of the Charter of the Organiza on of American States, the General Assembly approves the programbudget of the Organiza on and establishes the basis for se ng the quota that each government is to contribute to the maintenance of the Organiza on, taking into account the respec ve countries ability to pay and their determina on to contribute in an equitable manner; That, in accordance with Ar cle 60.b of the Charter of the Organiza on of American States, the Chair of the Commi ee on Administra ve and Budgetary Affairs (CAAP) transmi ed to the Permanent Council a report on the proposed program budget of the Organiza on for 2014 (CP/CAAP 3268/13), which was forwarded to the General Assembly; That the General Assembly, in resolu on AG/RES. 1 (XXXVI E/08) rev. 1, instructed the Permanent Council to conduct a thorough review of all resources and expenditures of the Organiza on in the context of exis ng mandates, in order to priori ze and op mize the use of resources for future program budgets, within the capacity of the member states to finance them; That, pursuant to said mandate, the CAAP decided to develop the so called General Process of the OAS Program Review (CP/CAAP 2988/09 rev. 3), the purpose of which is to provide the Permanent Council and the General Assembly with a set of recommenda ons that would serve as input for those bodies to define, among other aspects, the priori es for ac on by the member states, so as to enable a financially sustainable OAS over the long term; that process is now underway; and That, pursuant to the salary policy of parity with the United Na ons established in resolu on AG/RES (XXV O/95) and Ar cle 40 of the General Standards, in 2013 the Secretary General adjusted the General Secretariat s basic salary scales and increased the post adjustment for the Washington, D.C. area; RECALLING: The address of the Secretary General to the Permanent Council in December 2005 (CP/doc.4071/05), in which human rights, democracy and good governance, integral development, and mul dimensional security were posited as priority areas of the Organiza on that have since been recognized as the four pillars of the Organiza on, as is reflected in the document A Strategic Vision of the OAS (CP/doc.4673/11) presented by the Secretary General to the Permanent Council in February 2012 and in the revised version thereof (CP/doc.4673/11 rev. 1), presented by the Secretary General to the Permanent Council in April 2013; That, at its mee ng of September 20, 2013, the Permanent Council cons tuted a Working Group to conduct a discussion, analysis, and poli cal review of A Strategic Vision of the OAS; 8

11 S I: H A P B B R 2014 TAKING NOTE of the progress made regarding ma ers rela ng to the study of op ons for addressing the gap between the Organiza on s income and expenditure (CAAP/GT/RVPP 198/13); human resource policy (CAAP/GT/RVPP 182/13 rev. 9); the Offices of the General Secretariat in the Member States (CP/ CAAP 3260/13); and the Integrated Real Property Strategy (CP/CAAP 3211/13 rev. 4); BEARING IN MIND: That, under Ar cle 12.d of the General Standards, [i]t is the responsibility of the Secretary General [t]o redistribute the func ons of exis ng dependencies, incorpora ng some into others or dividing or subdividing them, whenever necessary for the greater efficiency of the services and be er execu on of the programs, provided that no increase in the expenditures budgeted for those services or programs is involved, and that the Secretary General shall exercise this authority in accordance with the General Standards and the budgetary provisions established by the General Assembly; That Ar cle 120 of the Charter of the Organiza on of American States s pulates, In selec ng the personnel of the General Secretariat, first considera on shall be given to efficiency, competence, and integrity; but at the same me, in the recruitment of personnel of all ranks, importance shall be given to the necessity of obtaining as wide a geographic representa on as possible ; That the Secretary General is urged to con nue his work to implement policies of gender equity and equality in the workplace and to make each manager accountable for the applica on of these policies; That the General Assembly established in resolu on AG/RES. 1 (XLIII E/12) rev.1 that the total expenditure on personnel (object 1) should not exceed percent of the overall budget level of the 2014 Regular Fund program budget, including any statutory increases that might be required; and That it is important to maintain a culture and prac ce of austerity, efficiency, accountability, effec veness, transparency, and prudence in the use, execu on, and management of the Organiza on s resources, RESOLVES: BUDGET APPROPRIATIONS 1. To approve and authorize the program budget of the Organiza on for the fiscal year from January 1 through December 31, 2014, financed by the following funds at the levels indicated: a. Regular Fund (RF) 82,978,100 b. Indirect Cost Recovery (ICR) 5,250,000 c. Voluntary Fund FEMCIDI 780, (in US$ 000) 9

12 S I: H A P B B R To approve the specific levels of Regular Fund appropria ons, by chapter and program, with the recommenda ons, instruc ons, or mandates detailed below: RF 2014 (in US$1.000) ICR OFFICE OF THE SECRETARY GENERAL 3, A Office of the Secretary General 1, B Summits Secretariat C Office of Protocol D Department of Legal Services 1, E Administra ve Management Support OFFICE OF THE ASSISTANT SECRETARY GENERAL 4, A Office of the Assistant Secretary General 1, B Office of the Secretariat to the GA, the Mee ng of Consulta on, the Permanent Council, and Subsidiary Organs 1, C Columbus Memorial Library D ASG Administra ve Management Support PRINCIPAL AND SPECIALIZED ORGANS 10, A Inter American Court of Human Rights 2, B Inter American Commission on Human Rights 5, C Permanent Secretariat of the Inter American Commission of Women (CIM) 1, D Office of the Director General of the Inter American Children s Ins tute 1, E Inter American Juridical Commi ee OTHER ENTITIES AND DEPENDECIES 1,

13 S I: H A P B B R 2014 RF 2014 (in US$1.000) 43A Inter American Defense Board // D IADB Casa del Soldado Maintenance B Pan American Development Founda on C Trust for the Americas E Young Americas Business Trust ICR SECRETARIAT FOR LEGAL AFFAIRS 2, A Secretariat for Legal Affairs B Legal Affairs Administra ve Sec on C Department of Interna onal Law D Department of Legal Coopera on E Mee ngs of REMJA SECRETARIAT FOR MULTIDIMENSIONAL SECURITY 4, , A Secretariat for Mul dimensional Security B SMS Administra ve Sec on D Secretariat of the Inter American Drug Abuse Control Commission (CICAD) 1, E Secretariat for the Inter American Commi ee against Terrorism (CICTE) F Department of Public Security 1, H Mee ngs of Mul dimensional Security SECRETARIAT FOR POLITICAL AFFAIRS 4, A Secretariat for Poli cal Affairs B SPA Administra ve Sec on C Department of Electoral Coopera on and Observa on 1, The Republic of Nicaragua, the Bolivarian Republic of Venezuela, and the Republic of Ecuador do not agree with the decision to allocate funds to the Inter American Defense Board (IADB). The instruments and components of the so called inter American defense system, including the IADB, were designed for the reality and poli cal environment of the Cold War, longsince surmounted. The OAS budget should focus on the priori es determined by the states..2. The Plurina onal State of Bolivia regards the Inter American Defense Board as an organ created during the Cold War, a me of military interven ons that violated the sovereignty of states. Currently, the ac vi es of this organ contribute neither to the Organiza on, nor to the member states. Accordingly, Bolivia does not support the decision to grant the Inter American Defense Board a budget. The OAS budget should be allocated to priority issues that effec vely benefit the peoples of the Americas, s mula ng integral development as a transforma onal pillar of the Organiza on. 11

14 S I: H A P B B R 2014 RF 2014 (in US$1.000) 73D Department of Sustainable Democracy and Special Missions 1, E Department of Effec ve Public Management ICR SECRETARIAT FOR INTEGRAL DEVELOPMENT 14, A Execu ve Secretariat for Integral Development 1, B SEDI Administra ve Sec on C Department of Economic and Social Development 2, D Department of Sustainable Development 1, F Department of Human Development, Educa on and Employment 6, G CIDI Mtgs., Ministerial & I A Commi ees Mee ngs The Secretariat of the Inter American Telecommunica on Commission CITEL H 83I Secretariat of the Inter American Commi ee on Ports (CIP) J Mee ngs of CITEL Assembly K Mee ngs of CIDI SECRETARIAT FOR EXTERNAL RELATIONS 3, A Secretariat for External Rela ons B SER Administra ve Sec on C Department of Interna onal Affairs D Art Museum of the Americas E Department of Press and Communica ons 1, SECRETARIAT FOR ADMINISTRATION AND FINANCE 10, , A Secretariat for Administra on and Finance B Department of Human Resources 1, C Department of Financial and Administra ve Management Services 2, D Department of Informa on and Technology Services 2, E Department of Procurement Services F Department of General Services 1, G Department of Planning and Evalua on H IPSAS & Business Moderniza on Ini a ve BASIC INFRASTRUCTURE AND COMMON COSTS 12, A OAS Network and IT Infrastructure Services

15 RF 2014 (in US$1.000) 113Y Telecommunica ons Infrastructure C Enterprise Resource Management System Q IPSAS Infrastructure and support B Office Equipment and Supplies D Building Management and Maintenance 1, Z Building Maintenance U li es 1, U Building Maintenance Cleaning 1, V Building Maintenance Security E General Insurance G Recruitment and Transfers H Termina ons and Repatria ons I Home Leave J Educa on and Language Allowance, Medical Examina ons K Pension for Re red Execu ves and Health and Life Insurance for Re red Employees 3, L Human Resources Development M Contribu on to the Staff Associa on N Contribu on to AROAS P Repayment of Capital Fellowship Fund Loan O Reserve Subfund CONFERENCES AND MEETINGS MANAGEMENT 4, A Department of Conferences and Mee ngs Management 3, B General Assembly C OAS Unprogrammed Mee ngs 123D Permanent Council E Preparatory Commi ee F General Commi ee G Commi ee on Juridical and Poli cal Affairs H Commi ee of Hemispheric Security I Commi ee on Administra ve and Budgetary Affairs K Special sessions of the General Assembly L Commi ee on Inter American Summits Management and Civil Society Par cipa on in OAS Ac vi es 72.6 S I: H A P B B R 2014 ICR

16 RF 2014 (in US$1.000) 13 OFFICES AND UNITS OF THE GENERAL SECRETARIAT IN THE MEMBER STATES 6, A Support Offices and Units of the General Secretariat in the Member States 6, S I: H A P B B R 2014 ICR COMPLIANCE OVERSIGHT MANAGEMENT BODIES 1, A OAS Administra ve Tribunal B Office of the Inspector General 1, C Board of External Auditors II. ACCOUNTABILITY TO THE MEMBER STATES 1. To instruct the General Secretariat to present to the Commi ee on Administra ve and Budgetary Affairs (CAAP) no later than November 12, 2013, a schedule with specific dates for presenta on of the reports, strategies, and plans men oned in this resolu on, such that the member states will be able to corroborate in a mely fashion the informa on provided and follow up effec vely on fulfillment of mandates and budget execu on of the Regular Fund and the voluntary, specific, trust, and service funds, including indirect cost recovery. III. PROVISIONS OF AN ADMINISTRATIVE AND BUDGETARY NATURE A. BUDGETARY AND FINANCIAL PROVISIONS 1. Program budget for a. To instruct the Subcommi ee on Administra ve and Budgetary Ma ers of the Preparatory Commi ee of the General Assembly to consider a proposal to be referred to the General Assembly at its forty fourth regular session, to be held in June 2014, to establish a budget ceiling and its sources of financing for the 2015 program budget and a tenta ve overall budget level figure and sources of financing for the second year, 2016, pursuant to resolu on AG/RES (XLIII O/13). The revenue to finance the 2015 program budget shall include: quota income, on the understanding that the member states commitments are annual; interest and refunds, contribu ons for technical supervision and administra ve support from the Special Mul lateral Fund of the Inter American Council for Integral Development (FEMCIDI) and from trust and specific funds, as well as all other miscellaneous income. The overall budget level shall include a proposal to cover the costof living and statutory increases. 14

17 S I: H A P B B R 2014 b. To ask the Permanent Council to convene a special session of the General Assembly to consider and approve the programbudget, to be held no later than October 29, c. To request the Secretary General, in accordance with the guidelines emana ng from the forty fourth regular session of the General Assembly, to present the proposed program budget to the Preparatory Commi ee for that special session no later than 90 days prior to its opening date, in accordance with Ar cle 90 of the General Standards to Govern the Opera ons of the General Secretariat of the Organiza on of American States (General Standards). d. The total expenditure on personnel (object 1) should not exceed percent of the indica ve figure for the Regular Fund program budget, including any statutory increases that may be required. e. The Permanent Council shall be authorized to adjust in excep onal circumstances the percentage contained in paragraph III.A.1.d above, at its discre on and with due advice from the CAAP, in response to changes in economic or financial factors that have an impact on the execu on of the Regular Fund. 2. Management reports and review of program budget expenditures and financing a. To reiterate the decision of the General Assembly contained in resolu on AG/RES. 1 (XLIII E/12) rev. 1: i. To instruct the Permanent Council to consider the recommenda ons of the Board of External Auditors, presented in its reports on the financial statements for fiscal years 2011 and 2012 (CP/doc.4860/13), among others, with regard to the need for a periodic adjustment of quota income to the Organiza on s expenditure level. ii. To request the General Secretariat, within 90 days following the end of each fiscal period, to prepare a report containing the following informa on: (a) (b) (c) The fiscal year s actual disbursements for statutory adjustments of staff salaries implemented as a result of the Organiza on s use of smart parity (as reported in document CP/CAAP 2848/06 corr. 1), in accordance with the recommenda ons of the Interna onal Civil Service Commission; The varia on between actual disbursements as per subparagraph (a) above and es mated costs of statutory adjustments of staff salaries; and Sugges ons as to the manner in which to regularly address the financing of the varia ons between real costs and es mated costs, and the associated risks. 15

18 S I: H A P B B R 2014 Pursuant to Ar cle 95 of the General Standards, paragraph III.A.2.ii shall remain in force a er this resolu on ceases to be in effect. b. To request that the General Secretariat: i. Include in the approved annual program budget of the Organiza on a sec on en rely devoted to the reform process as set out by the CAAP for the year. The sec on should include the objec ves of the CAAP, as presented in its work plan (CP/CAAP 3249/13 rev. 2) and in the document Business Moderniza on Specific Ac on Items (CP/CAAP 3259/13). Any amendments to the CAAP work plan and its annual objec ves must be indicated in the quarterly reports. ii. To instruct the Secretariat for Administra on and Finance and the Office of the Inspector General to jointly monitor the implementa on of the reform process considered by the CAAP, and provide recommenda ons accordingly. Likewise, progress, the reasons for lack of progress, and any per nent recommenda ons should be no fied to the member states in a sec on of the quarterly reports. This provision will take effect in 2014 and subsequent years, regardless of the period that this resolu on is in effect. This paragraph supplements sec on 7 of the Annex. iii. The last quarterly report for the year shall provide a comprehensive summary of ac ons and decisions taken in regard to the CAAP objec ves, and provide a plan, if applicable, for future ac on, to be reflected in the subsequent program budget resolu on. iv. To instruct the Office of the Inspector General to present to the CAAP no later than February 28, 2014, an ac on plan for monitoring the implementa on of the reform process, including the resources needed for compliance. c. To request the General Secretariat to con nue presen ng its resource management and performance reports to the CAAP on a quarterly basis, including an execu ve summary. These reports are intended to serve as a comprehensive management guide to the strategic alloca on of resources and to report on the General Secretariat s compliance with mandates of the General Assembly that address policies affec ng administra on, management, and programs, as well as to report on variances and highlight budget transfers when applicable. The reports will also show progress in a aining austerity, efficiency, accountability, effec veness, transparency, and prudence in the use of the Organiza on s resources, and will include a follow up of the recommenda ons by the Board of External Auditors that indicates which recommenda ons the Organiza on has implemented. The Annex, an integral part of this resolu on, provides the outline of the quarterly reports. 16

19 S I: H A P B B R Fundraising To instruct the Secretary General, as part of his fundraising efforts, to promote and encourage, through the Secretariat for External Rela ons and in coordina on with member states, support for implementa on of the mandates of the General Assembly, and to ensure that the Secretariat con nue to include specific informa on on the mandates supported with external funds in the quarterly reports on the results of these efforts. 4. Payment of quotas To reiterate to member state governments the need to con nue to pay their quotas and their arrears pursuant to resolu on AG/RES (XXX O/00), Measures to Encourage the Timely Payment of Quotas, as modified by resolu ons AG/RES (XXXV O/05) and AG/RES. 1 (XLII E/11) rev Strategic planning and evalua on To instruct the Secretary General: a. To provide member states with a detailed report in the fourth quarterly resource management and performance report of the OAS regarding the results achieved and the resources allocated for compliance with the mandates of the Organiza on. This informa on should be broken down by pillar, responsible area of the General Secretariat, and object of expenditure; b. To organize, in consulta on with the member states and in coordina on with the Working Group on the Review of OAS Programs, implementa on of a planning process that iden fies strategic objec ves, establishes opera onal results, and aligns programs and projects to the mandates issued by the poli cal bodies. The formula on of strategic objec ves to guide the Organiza on s planning process will be in keeping with the essen al purposes of the Organiza on as set forth in the Charter of the Organiza on of American States, and will be adopted in due course by the General Assembly; c. To con nue, in consulta on with the member states and in collabora on with the Working Group on the Review of OAS Programs, the evalua on of the Organiza on s programs and projects pursuant to the mandates issued by the poli cal bodies and, subsequently, to define and establish the opera onal results in accordance with the strategic objec ves and the alignment process referred to in the previous paragraph, both of which will be adopted by the General Assembly, taking into account the compara ve advantages of the Organiza on, and to allocate budgetary resources accordingly; and d. To ensure that the budget formula on process be guided by strategic objec ves, expected programma c results, and related indicators. To this end, the General Secretariat shall include in its proposed biennial program budget for a table showing linkages between proposed alloca on of resources and the costs of mandates approved at the regular session of the General Assembly. 17

20 S I: H A P B B R Interna onal Public Sector Accoun ng Standards a. To instruct the General Secretariat to con nue its work in the implementa on of the Interna onal Public Sector Accoun ng Standards (IPSAS) with a view to adop ng them as recommended by the Board of External Auditors, star ng with the fiscal year beginning on January 1, 2015, and in periods therea er. To that end, a er considera on by the Permanent Council of the recommenda ons of the CAAP, the Permanent Council is authorized to adopt, with immediate effect, such amendments as may be necessary to the General Standards ad referendum of the General Assembly. b. To instruct the General Secretariat to take the necessary measures, whenever permi ed by the progress in implementa on of the IPSAS, to ensure that financial and budgetary reports presented to the CAAP are consistent with the guidelines provided in the aforemen oned Standards. c. To instruct the General Secretariat to develop an appropriate mechanism to consult on this ma er with the CAAP and to report periodically on the progress of this endeavor. 7. Integrated Real Property Strategy To instruct the CAAP to refer to the Permanent Council by the forty fourth regular session of the General Assembly the financial op ons to address urgent repairs to and maintenance of the Organiza on s real property. 8. Human resource policies To instruct the Working Group on the Review of OAS Programs to finalize by the next regular session of the General Assembly, the work related to the Comprehensive Human Resource Strategy and to propose such amendments to Chapter III Personnel of the General Standards as are necessary to put it into effect. 9. Offices of the General Secretariat in the member states To request the Secretary General to immediately embark on consulta ons with member states on the document Report on the Reform of the Na onal Offices (CP/CAAP 3260/13), in order to op mize the organiza onal structure, service quality, and costs charged to the Regular Fund for the opera ons of the offices of the General Secretariat in the member states. 18

21 S I: H A P B B R OAS Scholarship and Training Program funds a. To authorize the General Secretariat to use in 2014 up to US$500,000 of the OAS Scholarship and Training Program for the Fund to finance the OAS Partnerships Program for Educa on and Training (PAEC). The purpose of this program will be to a ract and supplement offers of scholarships by the member states and permanent observers, and by private organiza ons and universi es, in order to increase the number of scholarships offered by the OAS Scholarship and Training Program. b. To request that the Inter American Council for Integral Development (CIDI) ini ate a comprehensive, evalua on of the OAS Scholarship and Training Program, further to Ar cle 60 of the Program s Manual of Procedures, in order to evaluate the impact, relevance, sustainability, efficiency and cost effec veness of the program to reach its stated goal of suppor ng human resource development in member states, bearing par cularly in mind, the efforts made in the past to preserve the quality and quan ty of scholarships, boost the Program s efficiency, and increase the size of the fund with external sources of financing. To further request that CIDI, in collabora on with the General Secretariat, prepare an implementa on plan which would include terms of reference for the evalua on, meline, es mated cost and op ons for sources of funding by January 31, c. To instruct the Secretary General to postpone, in 2014, the repayment of the loan to the Scholarship Capital Fund. d. To request CIDI, jointly with the CAAP, upon receiving the results of the comprehensive evalua on; and taking into account the findings of the impact, relevance, sustainability, efficiency and cost effec veness of the scholarship program; to undertake an analysis of the op ons for repayment of the balance of the $3.7 million loan from the Scholarship Capital Fund [approved in CEPCIDI/RES. 187 (XXVIII E/11)] as instructed by AG/RES. 1 (XLIII E/12) rev. 1 Program Budget of the Organiza on for 2013 and Contribu on to FEM CIDI. e. To instruct the Secretary General to present to the General Assembly in the Budget Proposal, a payment plan, indica ng the repayment of the scholarship loan by no later than December 31, 2016, based on the results and analysis of the comprehensive evalua on. 11. Founda ons and other organiza ons created by the General Secretariat a. To confirm that the General Secretariat supports and par cipates in the Trust for the Americas, the Young Americas Business Trust, and the Pan American Development Founda on, and that the establishment of other ini a ves will follow the procedures set by the Organiza on. b. To underscore that those founda ons and other organiza ons established or financed by the General Secretariat shall also observe a culture and prac ce of austerity, effec veness, accountability, efficiency, transparency, and prudence in the use, execu on, and management of said resources, and shall provide regular financial reports on the use of resources, at least once per quarter, to the Department of Financial and Administra ve Management Services (DFAMS). 19

22 S I: H A P B B R Travel a. To instruct the General Secretariat to reinforce the measures that ensure compliance with the rule established by the Permanent Council which requires that all ckets paid for by the Regular Fund, FEMCIDI, specific funds, and trust funds administered by the General Secretariat be purchased in economy class, except for travel by the Secretary General, the Assistant Secretary General, and the Chair of the Permanent Council. b. To instruct the Office of the Inspector General to include in its work plan the monitoring of compliance with this measure. 13. Communica on technologies To instruct the Permanent Council to complete, through the CAAP, the work on the revised plan for using communica on technologies already exis ng or available within the Organiza on and to submit it for considera on by the General Assembly at its next regular session. 14. Conference and mee ng services a. To instruct the General Secretariat to effec vely apply resolu on CP/RES. 982 (1797/11), Update of Costs of Conferences and Mee ngs Funded by the OAS, adopted by the Permanent Council on March 30, 2011, which includes informa on on the most efficient and costeffec ve means of delivering these services, whether at or away from headquarters, taking into considera on member states requirements, overall needs, and the limita ons of the Organiza on in fulfilling its mandates. b. To urge the representa ves of the member states who a end and/or who preside over mee ngs of the Permanent Council and its commi ees, subcommi ees, and working groups to observe the scheduled star ng and ending mes of the mee ngs, in order to maximize the use of interpreta on services that are available during the mee ngs scheduled in the calendar of conferences and to avoid paying for unused interpreta on services for me periods scheduled for such mee ngs. c. To instruct the General Secretariat to review and improve biennially the methodology for formula ng the budgets of all conferences and mee ngs, which shall include the dura on, frequency, number, and coordina on of sessions, with a view to promo ng efficiency and effec veness, as provided in resolu on CP/RES. 982 (1797/11). 15. Procurement To instruct the General Secretariat to present to the CAAP by November 18, 2013 its procurement strategy, policies, and prac ces and include informa on on qualifica ons and training of procurement professionals; bid and contractor performance evalua on systems; public availability of informa on of procurement rules and decisions and requests for tender; a bid protest policy; supplier code of conduct; a debarment process; cross agency sharing of informa on; and financial disclosure policies pertaining to staff who have procurement responsibili es. 20

23 S I: H A P B B R 2014 B. OTHER 16. Establishment of a structured budget prepara on and presenta on process a. To request the General Secretariat to implement a budget prepara on process in order to conduct, prior to the start of the discussion and approval cycle of the proposed program budget for , the necessary consulta ons to gather and present the data and reports that the permanent missions may require at the onset of the cycle of mee ngs of the Subcommi ee on Administra ve and Budgetary Ma ers of the Preparatory Commi ee. b. To request that, in presen ng the proposed program budget, the General Secretariat provide the informa on s pulated in Ar cles 86 Content, Structure, and Purposes and 87 Content by Chapter and Program of the General Standards. c. To reiterate to the General Secretariat the need to adhere strictly to the scheduled dates for presenta on of the proposed program budget and accompanying informa on, as required by Ar cle 90 of the General Standards. d. To instruct the CAAP to con nue following up on the process of adop on of audit recommenda ons and on the administra ve and budgetary provisions of this resolu on, with the purpose of evalua ng the results achieved and the effec veness of the measures taken to implement it. e. To instruct the General Secretariat to ensure that the proposed program budget for reflects the mandates arising out of the forty fourth special session of the General Assembly held on March 22, 2013 to consider the ma er of the Workings of the Inter American Commission on Human Rights with a view to strengthening the inter American human rights system. f. To instruct the Permanent Council to complete the work related to priori za on of mandates of the Organiza on as soon as possible and to instruct the General Secretariat to include the results of that work in the prepara on and presenta on of the dra program budget for Honoraria To maintain the sum of US$150 a day for the honoraria paid to members of the following bodies en tled to such payment: Administra ve Tribunal, Board of External Auditors, and Inter American Juridical Commi ee. The honoraria for members of the Inter American Commission on Human Rights and the Inter American Court of Human Rights shall be US$300 a day. 21

24 S I: H A P B B R Inter American Court of Human Rights To maintain the budgetary authoriza on to the Inter American Court of Human Rights to cover the payment of emoluments to judges of the Court, set in accordance with Ar cle 17 of the Statute of the Court, up to a maximum of US$4,000 per month per judge. This budgetary measure shall be taken without prejudice to Ar cle 26 of the Statute of the Court and without prejudice to the right to the payment of honoraria, as provided by the General Assembly in paragraph III.B.17 of this resolu on. 20. Limit on job posi ons financed by the Regular Fund a. The number of job posi ons financed by the Regular Fund approved for the period from January 1 to December 31, 2014, is 435 and during this budget year that number shall not be greater than the approved number. b. In the event that increases in the approved number of job posi ons are proposed, the General Secretariat shall submit the ma er beforehand to the CAAP for approval. c. Total expenditure on personnel (object 1) should not exceed percent of the overall budget level of the 2014 Regular Fund programbudget, including any statutory increases that might be required. d. The Permanent Council shall be authorized to adjust, on an excep onal basis, based on its criterion and with due counseling by the CAAP, the per centage referred to in III.B.20.c above, in response to changes in economic or financial factors affec ng execu on of the Regular Fund. 21. Cost efficiencies a. To instruct the General Secretariat to transfer to the Reserve Subfund of the Organiza on any savings generated as a result of efficiencies in the opera ons of the General Secretariat, including those related to common costs. The use of these funds shall be con ngent upon approval by the Permanent Council. b. To instruct the General Secretariat to allocate funds at the amount agreed upon by the member states in paragraph I.2 of this resolu on to the Reserve Subfund of the program budget on January 1,

25 S I: H A P B B R 2014 ANNEX QUARTERLY RESOURCE MANAGEMENT AND PERFORMANCE REPORTS The provisions contained herein are subject to change, as the Commi ee on Administra ve and Budgetary Affairs (CAAP) con nues to overhaul the content and structure of the quarterly reports to address member states requirements for increased transparency, openness, and accountability in the use of public funds. Quarterly reports should include, but not be limited to: Introduc on: a. Financial Overview of the General Secretariat, including budgetary execu on of the Regular Fund and the voluntary, specific, trust, and service funds, including indirect cost recovery (ICR); b. Overview of key results achieved by programma c pillar (i.e., democracy, human rights, security, and development) Sec on 1: Programma c results by chapter (excluding the Secretariat for Administra on and Finance (SAF), infrastructure and common costs, compliance and oversight, and conferences and mee ngs) Each chapter should include a narra ve highlight on the results achieved for the period covered by the report. Results can be rolled up, but must remain consistent with the opera onal goals of the chapter as set out in the program budget for the year. Reports should make use of both quan ta ve and qualita ve indicators, when applicable, or qualifiers to measure the extent of the results achieved. The report should also include a forward looking sec on, for the next period at a minimum, up to the end of the year, with clear milestones. Each subsequent report should track progress against these milestones. Each chapter should include a list of funded mandates governing the ac vi es of the chapter as well as a list of mandates awai ng funding. The narra ve should be accompanied by a financial table, to show expenditures against the ini al budget allocated from the Regular Fund, specific funds, and ICR. The financial table should also include an explana on of variances or expected variances in expenditures, and of any transfers from or to the chapter. In rela on to offices of the General Secretariat in the member states, the report shall include informa on on the sectors of ac vi es and highlight most financially significant ini a ves on the ground. Detailed informa on should be available to member states upon request. 23

26 S I: H A P B B R 2014 Sec on 2: Specific funds A financial table should be provided to show total amounts signed and agreed with donors, as well as re profiled and projected amounts to receive on a mul year basis. Furthermore, a list of unfunded ini a ves, stemming from mandates or the Project Evalua on Commi ee, should be provided in this sec on and regrouped by theme to be presented as a basket of unfunded programs and projects. Addi onally, this sec on should provide a summary of efforts deployed by the General Secretariat to a ract addi onal funding for specific or unfunded ini a ves as iden fied above. It should also include informa on on the founda ons, civil society organiza ons, and other private en es that carry out projects with specific funds, including details on their areas of ac vity and the work carried out by the Secretariat for External Rela ons to foster coopera on between the Organiza on and these private en es. Finally, informa on on any other external contribu ons to support the ac vi es of the Organiza on should also be provided. Sec on 3: Administra on and management This sec on should provide informa on on the administra ve and management efficiencies, or variances, in rela on to the following: travel expense control measures as detailed in paragraph III.A.11 of this resolu on; detailed informa on on the income generated through the rental of conference rooms and the Hall of the Americas; contribu ons or expenditures related to building maintenance and improvements, and projected costs for the future; informa on on progress in implemen ng the Interna onal Public Sector Accoun ng Standards; cost efficiencies generated by the SAF; and informa on on conferences and mee ngs (costs and savings if applicable) and any addi onal costs incurred through nonobservance of scheduled mee ng mes. Each component should be accompanied by a short narra ve explaining the status, as well as by a financial table showing any variances. Sec on 4: Human resources This sec on should provide detailed informa on on the management of human resources, including informa on on new appointments, trust posi ons, staff transfers, reclassifica ons, resigna ons, and termina ons, and the budgetary impact of these changes, as well as gender distribu on and geographic representa on. Human resources are defined as all employees working for the General Secretariat, and include staff and employees funded by the Regular Fund, specific funds, and ICR, as well as all other contractors, including CPRs. Sec on 5: Administra ve Tribunal This sec on should provide indica ons on the number of cases before the administra ve tribunal and the nature of the li ga ons, as well as poten al reputa onal and financial risks to, and liabili es for, the General Secretariat. This sec on should provide a mi ga on strategy to alleviate similar risks in the future. 24

27 S I: H A P B B R 2014 Sec on 6: Evalua on and audits The Inspector General s Office shall provide a list of all projected (including dates) internal audits and evalua ons, as approved by the CAAP. The Inspector General shall provide a short summary of the findings and recommenda ons as per the reports submi ed to the Permanent Council through the CAAP. The General Secretariat shall provide a summary of measures taken to address the recommenda ons of the External Auditors, or provide an explana on for non compliance with the recommenda ons. The Project Evalua on Commi ee shall provide a list of program and project evalua ons and make the full reports of both internal and external evalua ons available to member states through the Organiza on s accountability portal. The Project Evalua on Commi ee should also make available an annual evalua on plan for projects and programs, and report accordingly back to the CAAP. Sec on 7: Reform process This sec on will focus on the progress made towards fulfilling the objec ves of the CAAP Chair as set out in the annual work plan of the CAAP, as they relate to the reengineering of the business prac ces of the Organiza on. The General Secretariat will consolidate the results, progress, and variances of the work of the CAAP, and the General Secretariat s ability to implement the reforms as instructed, if applicable. Sec on 8: Quotas, liquidity risk assessment The General Secretariat will provide informa on in rela on to quota collec on and arrears as well as a liquidity risk assessment. Sec on 9: Financial statements 25

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29 REPORT OF THE CHAIR OF THE COMMITTEE ON ADMINISTRATIVE AND BUDGETARY AFFAIRS ON THE PROPOSED PROGRAM BUDGET OF THE ORGANIZATION FOR 2014 (Presented to the Permanent Council at its mee ng of October 29, 2013) In my capacity as Chair of the Commi ee on Administra ve and Budgetary Affairs (CAAP)of the Permanent Council, and in prepara on for the fortyfi h special session of the General Assembly, I have the honor to submit to the member states, for their considera on, a summary of the work accomplished in prepara on for the General Assembly session to be held on October 30, 2013 to consider and adopt the 2014 program budget, pursuant to resolu on CP/RES (1933/13). I. BACKGROUND Pursuant to Ar cle 19.b of the Rules of Procedure of the Permanent Council, which instructs the CAAP To examine the proposed program budget that the General Secretariat transmits to it in consulta on with the Permanent Council for the purposes indicated in Ar cle 112.c of the Charter, and to submit to the Council such observa ons as it may deem per nent, the Permanent Council, transmi ed on August 5, 2013, the proposed 2014 program budget, distributed by the Secretary General, to the CAAP for its considera on. II. WORKING GROUPS AND OFFICERS At its mee ng of July 17, 2013, the CAAP, in accordance with General Assembly resolu on AG/RES (XLIII O/13), established the Working Group to Conduct the Technical Review of the Program Budget, and in accordance with Ar cle 13 of the Rules of Procedure of the Permanent Council established the Working Group on the Review of OAS Programs. During its mee ng of September 17, 2013, in accordance with Ar cle 13 of the Rules of Procedure of the Permanent Council, established the Working Group to Prepare the Dra Resolu on on the 2014 Program Budget. To that end, the Commi ee elected Minister Alberto del Cas llo, Alternate Representa ve of Mexico to the OAS to chair the Working Group to Conduct the Technical Review of the Program Budget; Counselor Cesar Mar nez, Alternate Representa ve of El Salvador; and Second Secretary Luciano Escobar, Alternate Representa ve of Argen na to the OAS as Chair of the Working Group to Prepare the Dra Resolu on on the 2014 Program Budget. 27

30 III. PROCEEDINGS a. Working Group to Conduct the Technical Review of the Program Budget The Working Group to Conduct the Technical Review of the Program Budget began its work on August 20, 2013, bearing in mind the General Assembly mandates regarding the 2014 program budget, set forth in resolu ons AG/RES (XLIII O/13), Financing of the 2014 Program Budget of the Organiza on, and AG/RES (XLIII O/13), Progress toward Accountability, Efficiency, and Effec veness, and Results in the OAS General Secretariat, and the documents presented by the General Secretariat The Chair of the Working Group proposed the following two stage work plan: a. The first stage, which began on August 20 and concluded before September 10, aimed to: Conduct a technical analysis of the proposed budget s alloca on of resources, in terms of pillars, programs, subprograms, and types of expenditure, as well as the distribu on of personnel and personnel costs by pillar, program, and subprogram; and Present a report on general conclusions drawn from this process, to be used as a technical input in the special mee ng of the Permanent Council on September 10, Upon concluding the first stage, the Working Group presented through the CAAP document CP/CAAP/INF.68/13, which contained considera ons on variances iden fied as policy decisions, and, for whichthe Secretariat was asked to explain the criteria governing those decisions. In addi on, the Secretary for Administra on and Finance drew a en on in general terms to the technical aspects. b. The second stage began a er the special mee ng of the Permanent Council of September 10, and incorporated the conclusions emana ng from the poli cal dialogue of the the Permanent Council into the proposed program budget for 2014, as well as the analysis of the programma c aspects of that program budget, from the point of view of mandates and indicators. Pursuant to the Working Group s request with respect to the methodology used to determine the factor for applying a propor onal reduc on to all items in the program budget, the Chair presented document CAAP/GT/RTPP 4/13 add. 5 rev. 1 that outlines the methodology for determining this factor as well as the results of applying it. In keeping with the mandate, the Working Group met informally on seven occasions and formally on three to analyze and discuss the proposed program budget for 2014 chapter by chapter. At each of these mee ngs, the Working Group heard the arguments put forward by the Secretariat on the proposal. The Working Group concluded its work at the mee ng of October 10, 2013, and reached consensus with regard to the distribu on of the budget contained in the 2014 program budget. Finally, the delega ons of Brazil, Bolivia, Nicaragua, and the Bolivarian Republic of Venezuela requested that it be set down on record that this agreement was reached ad referendum of their delega ons.the Chair of the Working Group presented a report to the CAAP on October 17, It was distributed as document CAAP/GT/RTPP 16/13. 28

31 During its mee ng of October 17, 2013, the CAAP entrusted the Working Group to con nue deba ng the budgetary appropria ons and report back to the CAAP. At the mee ng of the Working Group of October 23, 2013 delega ons reached consensus on the budget appropria ons and addi onal paragraphs in reference to the repayment of the loan to the scholarship capital fund. The documents were distributed as CP/CAAP 3267/13 and CP/CAAP 3266/13. Finally, the delega on of Bolivia maintained its ad referendum on the budget appropria ons, proposing that subsidies to the Inter American Defense Board should incrementally decrease by 25% annually. b. Working Group on the Review of OAS Programs The Working Group on the Review of OAS Programs began its work on August 20, 2013, bearing in mind the following work entrusted to it by the CAAP: Communica on technologies available for use by the OAS; Update of Costs of Conferences and Mee ngs Funded by the OAS [Review of resolu on CP/RES. 982 (1797/11)]; and Changes to the General Standards to Govern the Opera ons of the General Secretariat of the Organiza on, regarding the hiring mechanisms referred to in Chapter III (Personnel). i. Communica on technologies available for use by the OAS; This report was considered at the mee ngs of the Working Group held on August 20, September 3 and 17, and October 1, At those mee ngs, the delega ons requested further informa on, which was provided by the SAF and published in documents CAAP/GT/RVPP 207/13 and add. 1. On October 1, as planned in the CAAP schedule, the member states visited the principal mee ng rooms in the GSB building (1889 F Street NW) equipped with informa on technology facili es. At the mee ng of the Working Group on October 1, it was agreed to ask the CAAP to extend the mandate of the Working Group to con nue the considera on of the topic and to ask the SAF to provide, as soon as possible, a compendium of the working documents considered thus far, including the recommenda ons for centralizing procurement processes for I.T. and similar equipment and its maintenance, along with a sugges on regarding the set of rules to be amended or drawn up for their implementa on. 29

32 In addi on, the Working Group asked the Chair to present for considera on by the Working Group responsible for the dra resolu on for the 2014 program budget, a proposed text extending the said mandate. That text was presented on October 2, 2013 and reads as follows: To instruct the Permanent Council to conclude, through the CAAP, the study rela ng to the enhanced plan for implementa on by the Organiza on of exis ng or available communica on technologies and to submit it for considera on by the General Assembly at its next regular session. ii. Update of Costs of Conferences and Mee ngs Funded by the OAS [Review of resolu on CP/RES. 982 (1797/11)]; At the Working Group mee ng held on October 1, the Chair proposed two courses of ac on: First course of ac on: In informal consulta ons, some delega ons said considera on should be given to postponing this discussion un l next year and linking it to discussion of the biennual budget, bearing in mind that resolu on CP/RES. 982 (1797/11) also mandates a review of its contents every two years. Second course of ac on: the Chair suggested that at the next mee ng of this Working Group the delega ons could pronounce on the three scenarios set forth in document CP/CAAP 3256/13 and at the same me the Chair would work on a dra resolu on for upda ng resolu on CP/RES. 982 (1797/11), so that member states could act on the ma er. The Working Group opted for a course of ac on that would merge both of the Chair's proposals and agreed: to postpone discussion of the ma er un l next year; to pronounce on the three scenarios set out in document CP/CAAP 3256/13, at the first mee ng of the Working Group in 2014, and to request the Chair to present a dra resolu on for upda ng resolu on CP/RES. 982 (1797/11) iii. Changes to the General Standards to Govern the Opera ons of the General Secretariat of the Organiza on, regarding the hiring mechanisms referred to in Chapter III (CAAP/GT/RVPP 182/13 rev. 9) The SAF, the Department of Legal Services and the OAS Staff Associa on informed the Working Group that the joint document was not yet available, so it was decided to cancel the informal mee ng scheduled for Monday, October 7, The document Proposal by the General Secretariat and the OAS Staff Associa on (CAAP/GT/RVPP 218/13) was distributed on October 16,

33 At its mee ng of October 23, 2013, the SAF presented the following addi onal informa on: Explana ons by the general secretariat regarding document CAAP/GT/RVPP 218/13 (CAAP/GT/RVPP 218/13 add. 1) Informa on regarding implementa on of the Human Resources Strategy (CAAP/GT/RVPP 218/13 add. 2) The Working Group, having received the addi onal informa on by the Secretariat, decided to con nue considering the amendments to Chapter III (Personnel) of the General Standards a er the Forty fi h Special Session of General Assembly, in order to finalize the necessary changes by the next General Assembly. c. Working Group to Prepare the Dra Resolu on on the 2014 Program Budget At the start of the work entrusted to the Working Group to Prepare the Dra Resolu on on the Program Budget for 2014, the Chair presented a preliminary dra resolu on on the program budget for 2014 (CAAP/GT/RPP 42/13). At that mee ng, the Chair informed delega ons that the document was based on resolu on AG/RES. 1 (XLIII E/12) rev. 1, Program Budget of the Regular Fund of the Organiza on for 2013 and Contribu ons to FEMCIDI, adopted at the forty third special session of the General Assembly, held on November 15, The Chair indicated that the dra for this year's considera on emphasized once again the theme of enhancing the accountability of the General Secretariat to member states through the CAAP by means of of quarterly and annual reports and thema c studies on per nent issues. The themes had been drawn from discussions at the CAAP and in its Working Group on the Review of OAS Programs on governance improvements within the Organiza on of American States. During the first two mee ngs, the Chair heard ini al comments by the member states, and launched the nego a ons beginning with the preambular sec on. Delega ons presented their unofficial comments and suggested changes, and requested that these changes be approved only upon finalizing consulta ons with their respec ve ministries of foreign affairs. During those mee ngs the Working Group reviewed the preambular sec on and sec ons II and III of the dra resolu on. The Working Group met four mes to nego ate the dra resolu on Program Budget of the Organiza on for During those mee ngs, progress was made paragraph by paragraph and agreements were reached on each of the topics addressed. In addi on, contribu ons were received from the Working Group on the Review of OAS Programs on the following topics: Communica on technologies available for use by the OAS; Update of Costs of Conferences and Mee ngs Funded by the OAS [Review of resolu on CP/RES. 982 (1797/11)]; and Changes to the General Standards to Govern the Opera ons of the General Secretariat of the Organiza on, regarding the hiring mechanisms referred to in Chapter III (Personnel). At the last mee ng, held on October 10, the Working Group concluded its work without reaching consensus on opera ve paragraph III.A.10.b (OP32), in respect of the sec on "OAS Scholarship and Training Program Funds," which remained ad referendum of the delega on of Canada. In addi on, the en re dra resolu on remained ad referendum of the delega on of the Bolivarian Republic of Venezuela; and the delega on of Nicaragua indicated that it did not oppose consensus but reserved the right to include one or more observa ons at a later date. Finally, the delega on of Mexico men oned that it would submit a new opera ve paragraph in the CAAP. The Working Group decided to con nue the discussion and address this issue at the CAAP. The Chair of the Working Group presented his final report to the CAAP at its mee ng on October 17, It was distributed as document CAAP/GT/ RPP 50/13. 31

34 IV. CONCLUSION OF PROCEEDINGS At the mee ng of the CAAP on October 17, 2013, the proposed program budget and its respec ve dra resolu on Program Budget of the Organiza on for 2014 (CAAP/GT/RPP 42/13 rev. 3) were submi ed for considera on. Also presented at that mee ng was Sec on I of the dra resolu on Budget Appropria ons with the numbers agreed upon by the Working Group to Review the Proposed Program Budget for 2014, for considera on by the member states. Regarding the opera ve paragraph III.A.10.b (OP32) of the dra resolu on, the delega on of Canada proposed an alterna ve paragraph. The proposal was approved by the CAAP with changes made by delega ons. The new text was reflected in document CP/CAAP 3264/13. Addi onally, the delega on of the Bolivarian Republic of Venezuela maintained its ad referendum on the dra resolu on. Regarding the budgetary appropria ons the delega ons of Brazil and Nicaragua withdrewtheir ad referendum, and the delega ons of Bolivia Jamaica, and Venezuela informed the delega ons of their inten on to maintain their ad referendum. The Chair suggested sending back the budgetary appropria ons for further analysis and discussion, which was approved by the CAAP. to the Working Group to Conduct the Technical Review of the Program Budget On October 23, 2013 the CAAP received the final reports by the Working Group on the Review of OAS Programs and the Working Group to Conduct the Technical Review of the Program Budget. The Chair of Working Group on the Review of OAS Programs reported that delega ons decided to con nue considering the working document a er the Forty fi h Special Session of General Assembly, in order to finalize the necessary amendments to Chapter III (Personnel) of the General Standards, by the next General Assembly. The Chair of the Working Group to Conduct the Technical Review of the Program Budget presented the documents CP/CAAP 3267/13 and CP/CAAP 3266/13, which included the consensus by delega ons in regard to the budgetary appropria ons and addi onal paragraphs in reference to the repayment of the loan to the scholarship capital fund. Overall, the dra resolu on garnered consensus among delega ons, save: the delega on of Bolivia, who expressed disagreement with the budgetary appropria ons, in specific to the alloca ons of funds to the Inter American Defense Board. The Delega on of Nicaragua indicated support for Bolivia s posi on. Finally, the delega on of Venezuela withdrew its ad referendum on the dra resolu on and indicated their intent to include a footnote in reference to the budget alloca on to the Inter American Defense Board. It is my pleasure to submit to this Permanent Council for its considera on the dra resolu on Program Budget of the Organiza on for 2014 agreed upon by the Commi ee on Administra ve and Budgetary Affairs at its mee ng on October 23, It has been published and distributed with the classifica on CP/CAAP 3264/13 rev

35 In concluding this report on the work of the CAAP in prepara on for the forty fi h special session of the General Assembly, I wish to express my gra tude to all the delega ons for their input and par cipa on. In par cular, I would like to take this opportunity to thank the Vice Chairs of the CAAP and the Chairs and Vice Chairs of the Working Groups, Minister Alberto del Cas llo, Permanent Representa ve of Mexico; Second Secretary Luciano Escobar, Alternate Representa ve of Argen na; Counselor Cesar Mar nez, Alternate Representa ve of El Salvador; Minister Counselor Omari Williams, Alternate Representa ve of Saint Vincent and the Grenadines, Mrs. Sunilde Navarro, Alternate Representa ve of the Bolivarian Republic of Venezuela, and Third Secretary Ana Juarez, Alternate Representa ve of Guatemala for their professionalism, pa ence, and nego a ng skills that helped create a posi ve environment for the nego a ons in both formal and informal sessions of the working groups and of this Commi ee. Last, but by no means least, Mr. Chair, I wish to thank the Secretariat for Administra on and Finance, the Department of Legal Services, the Secretariat of the CAAP, and the interpreters and translators for their valuable assistance. I commend their professionalism, exper se and in depth knowledge of the work of this Commi ee. Allan Culham Ambassador, Permanent Representa ve of Canada Chair of the Commi ee on Administra ve and Budgetary Affairs 33

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37 S II R B B 35

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39 In compliance with the General Assembly s resolu on AG/RES. 1 (XLIII E/12), paragraph III.5.d, which instructs the Secretary General [t]o ensure that the budget formula on process be guided by strategic objec ves, programmed results, and related indicators, the General Secretariat included a sec on on results-based budget into the 2014 budget proposal. This sec on, although not approved as part of Approved Budget for 2014, will be the subject of further review and analysis by the Commi ee on Administra ve and Budgetary Affairs (CAAP).

40 S III P B G L 38

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42 A 2014 O S Inter-American Court of Human Rights Inter-American Commission on Women (CIM) Inter-American Commission on Human Rights Inter-American Juridical Committee Inter-American Children s Institute Principal and Specialized Organs General Assembly Permanent Council Modified in the Proposed 2014 Organizational Structure Administrative Tribunal Board of External Auditors Inspector General Compliance oversight management bodies Office of the Secretary General Office of the Assistant Secretary General Inter-American Defense Board Pan American Development Foundation Trust for the Americas Young Americas Business Trust Other entities and Foundations Summits Secretariat Offices and Units of the GS in the Member States Office of the Secretariat to the GA, the Meeting of Consultation, the PC, and Subsidiary Organs Columbus Memorial Library Department of Conferences and Meetings Management Departament of Legal Services Office of Protocol Secretariat for Political Affairs Executive Secretariat for Integral Development Secretariat for Multidimensional Security Secretariat for Administration and Finance Secretariat for Legal Affairs Secretariat for External Relations Department of Sustainable Democracy and Special Missions Inter-American Telecommunication Commission Inter-American Committee on Ports CICTE Secretariat Department of Public Security Department of Human Resources Department of Financial and Administrative Management Services Department of International Law Department of Press and Communication Art Museum of the Americas Department of Electoral Cooperation and Observation Department of Economic and Social Development Department of Sustainable Development Executive Secretariat of CICAD Department of Information and Technology Services Department of Planning and Evaluation Department of Legal Cooperation Department of International Affairs Department of Effective Public Management Department of Human Development, Education and Employment Department of General Services IPSAS & Business Modernization Unit Department of Procurement Services 40

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44 DISTRIBUTION BY PROGRAMMATIC AREAS 2014 Program Budget by Programma c Areas, All Funds (in thousands) Note: For details on the composi on of each programma c area, see Annex II 42

45 S III: P B G L P A Programma c Areas Rela ve Par cipa on by Fund (in thousands) Programma c Areas Regular Fund Yearly Changes (in thousands) 43

46 S A C Yearly Changes by Fund and Category of expenditure (In thousands) 44

47 S III: P B G L S A C 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 45

48 S III: P B G L S A C 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) Total Personnel (1) Personnel nonrecurrent (2) Fellowships (3) Travel (4) Documents (5) Equipment (6) Buildings (7) Contracts (8) Others (9) Total Non Personnel TOTAL Office of the Secreta ry Genera l $ 3,563.4 $ $ $ $ 71.8 $ 43.0 $ $ $ $ 1,070.3 $ 4,633.7 Office of the Assistant Secretary General 3, ,195.7 Principal and Specialized Organs 9, , , , ,274.7 Other Entities and Dependencies , ,439.3 Secretariat for Legal Affairs 2, , , ,396.5 Secretariat for Multidimensional Security 9, , , , , ,269.0 Secretariat for Political Affairs 6, , , , , ,480.8 Executive Secretariat for Integral Development 8, , , , , , ,382.7 Secreta ria t for Externa l Rela tions 3, , ,308.2 Secretariat for Administration and Finance 12, , , ,944.4 Basic Infrastructure and Common Costs , , , ,047.5 Conferences and Meetings Management 2, , , ,496.8 Offices and Units of the General Secretariat in the Member States 5, , ,642.9 Compliance Oversight Management Bodies ,511.4 Total $ 69,487.4 $ $ 6,651.6 $ 14,505.9 $ 1,934.4 $ 5,299.1 $ 2,853.9 $ 58,680.9 $ 6,743.5 $ 97,536.2 $ 167,

49 S III: P B G L S A C All Funds 2014 Personnel and Non Personnel by Subprogram (in thousands) 47

50 S III: P B G L S A C All Funds (con nued ) 2014 Personnel and Non Personnel by Subprogram (con nued ) (in thousands) 48

51 S III: P B G L S A C All Funds (con nued ) 2014 Personnel and Non Personnel by Subprogram (con nued ) (in thousands) 49

52 S III: P B G L S A C All Funds (con nued ) 2014 Personnel and Non Personnel by Subprogram (con nued ) (in thousands) 50

53 S III: P B G L S A C Regular Fund 2014 By object of expenditure (in thousands) 51

54 S III: P B G L S A C Regular Fund 2014 By object of expenditure (con nued ) (in thousands) 52

55 S III: P B G L S A C Regular Fund 2014 By object of expenditure (con nued ) (in thousands) 53

56 S III: P B G L S A C Regular Fund 2014 By object of expenditure (con nued ) (in thousands) 54

57 S III: P B G L S A C Indirect Cost Recovery Fund 2014 By object of expenditure (in thousands) 55

58 S III: P B G L S A C Indirect Cost Recovery Fund 2014 By object of expenditure (con nued ) (in thousands) 56

59 S III: P B G L S A C Indirect Cost Recovery Fund 2014 By object of expenditure (con nued ) (in thousands) 57

60 S III: P B G L S A C Indirect Cost Recovery Fund 2014 By object of expenditure (con nued ) (in thousands) 58

61 S III: P B G L S A C Specific Funds 2014 By object of expenditure (in thousands) 59

62 S III: P B G L S A C Specific Funds 2014 By object of expenditure (con nued ) (in thousands) 60

63 S III: P B G L S A C Specific Funds 2014 By object of expenditure (con nued ) (in thousands) 61

64 S III: P B G L S A C Specific Funds 2014 By object of expenditure (con nued ) (in thousands) 62

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66 S IV APPROVED PROGRAM BUDGET AT THE CHAPTER LEVEL 64

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68 C 1 O S G Mission The Secretary General performs the func ons assigned by the OAS Charter, the inter American trea es and agreements, the resolu ons of the General Assembly, including the General Standards, and the resolu ons of the other poli cal bodies in their areas of competence. The Secretary General, as provided in the OAS Charter, directs the General Secretariat, is its legal representa ve, and is answerable to the General Assembly for the proper fulfillment of the obliga ons and func ons of the General Secretariat. The Secretary General determines the internal organiza on of the General Secretariat, the number of employees, and the condi ons of their employment, in accordance with the program budget and the General Standards. The Secretary General presents the annual Approved program budget for considera on by the per nent poli cal organs and is responsible for management of the Regular Fund, the voluntary funds, and the specific funds administered by the General Secretariat. The Secretary General may par cipate in all mee ngs of the Organiza on and may bring to the a en on of the General Assembly or the Permanent Council all ma ers which, in his/her opinion, threaten the peace and security of the Hemisphere or the development of the member states. The Secretary General appoints (a) the representa ve and alternate representa ve of the Secretary General to the Re rement and Pension Commi ee; (b) the chair of the Medical Benefits Trust Fund Commi ee; (c) the chair of the Advisory Commi ee on Selec on and Promo on; and (d) the chair of the Publica ons Board. As representa ves of the Secretary General, persons so appointed serve in an ins tu onal capacity rather than as private persons, and the views they express must reflect those of the Secretary General, not their own Organiza onal Structure (13D) 66

69 C 1 O S G Yearly Changes by Fund and category of expenditure (in thousands) 67

70 C 1 O S G 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) 68

71 C 1 O S G Regular Fund Posts

72 C 1 O S G Office of the Secretary General (13A) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Office of the Secretary General 70

73 C 1 O S G Summits Secretariat (13B) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Summits Secretariat 71

74 C 1 O S G Office of Protocol (13C) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Office of Protocol 72

75 C 1 O S G Department of Legal Services (13D) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Department of Legal Services 73

76 C 1 O S G OSG Administra ve Support Sec on (13E) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts OSG Administra ve Support Sec on YEAR Grade Posts $1,000 Posts $1,000 P G Grand Total

77 C 1 O S G Opera onal Goals Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 01 SECRETARY GENERAL Office of the Secretary General (13A) 13A 1 Poli cal leadership of the General Secretariat TOTAL Office of the Secretary General (13A) 1 GOAL(S) Summits Secretariat (13B) 13B 1 Coordina on of social partners ac vi es and dissemina on of recommenda ons to the OAS Member States and the General Secretariat regarding the summits process 13B 2 Mee ng 8 Technical support to the SIRG mee ngs, provided 13B 3 Mee ng 8 Coordina on of the Joint Summit Working Group 13B 4 Publica on 34 Coordina on of follow up ac ons on mandates resul ng from Summit mee ngs 13B 5 Assistance and technical support given to the Summit host country 13B 6 Document 150 Management of documents to preserve the ins tu onal memory of the Summits 13B 7 Websites: Summits, SIRG, SISCA, JSWG, Social Partners, States, managed 13B 8 Administra ve management of the Summits Secretariat 13B 9 Inquiry 25 Administra on of the Summits Virtual Community pla orm 13B 10 Document 30 Development and implementa on of a communica on strategy for the Summits process ac vi es and ini a ves 13B 11 Strengthening of links between the Ministerial Mee ngs and the Summits process 13B 12 Development and strengthening of inter departmental coopera on for the Summits process TOTAL Summits Secretariat (13B) 12 GOAL(S) Office of Protocol (13C) 13C 1 Protocol services rendered to the GS, Member States, and poli cal organs 13C 2 Process 1500 Accredita ons of representa ves, the Secretary General, and the Assistant Secretary General, and follow up 13C 3 Event 100 Events organized for the GS and the diploma c community 13C 4 Support given to the General Assembly prepara ons 13C 5 Administra ve management of the Office 13C 6 Document 1 Annual opera ng plan, prepared 13C 7 Diploma c security services, coordinated 13C 8 Event 215 Funds raised from the rent of rooms and other facili es for cultural and social events TOTAL Office of Protocol (13C) 8 GOAL(S) 75

78 C 1 O S G Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 01 SECRETARY GENERAL Department of Legal Services (13D) 13D 1 Inquiry 2000 Legal advisory services rendered to the GS dependencies, specialized organiza ons, poli cal organs and other en es associated with OAS (in person, in wri ng and by telephone) 13D 2 Unit 500 Agreements and contracts prepared, reviewed and/or nego ated 13D 3 Unit 10 Representa on in (judicial and extrajudicial) disputes, including nego a on of conciliatory agreements and special inves ga ons 13D 4 Administra ve management of the Department 13D 5 Document 1 Annual opera ng plan, prepared 13D 6 GS legal system database, maintained and updated 13D 7 Process 10 Comprehensive review of regulatory provisions TOTAL Department of Legal Services (13D) 7 GOAL(S) OSG Administra ve Management Support Sec on (13E) 13E 1 Administra ve and financial support given to the Office of the Secretary General TOTAL OSG Administra ve Management Support Sec on (13E) 1 GOAL(S) 76

79 C 2 O A S G Mission The Assistant Secretary General, as established by the OAS Charter, serves as the Secretary of the Permanent Council, as advisory officer to the Secretary General, and as the Secretary General s delegate in all ma ers the la er may entrust to the Assistant Secretary General. During the temporary absence or disability of the Secretary General, the Assistant Secretary General performs his/her func ons. The Assistant Secretary General also carries out the func ons assigned by the Secretary General. Organiza onal Structure (23A) (23B) (23C) 77

80 C 2 O A S G Yearly Changes by Fund and category of Expenditure (in thousands) 78

81 C 2 O A S G 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 79

82 C 2 O A S G Regular Fund Posts

83 C 2 O A S G Office of the Assistant Secretary General (23A) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Office of the Assistant Secretary General 81

84 C 2 O A S G Office of the Secretariat to the General Assembly, the Mee ng of Consulta on, the Permanent Council, and Subsidiary Organs (23B) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Office of Secretariat to the General Assembly, the Mee ng of Consulta on, the Permanent Council and Subsidiary Organs 82

85 C 2 O A S G Columbus Memorial Library (23C) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Columbus Memorial Library 83

86 C 2 O A S G ASG Administra ve Management Support (23D) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts ASG Administra ve Management Support YEAR Grade Posts $1,000 Posts $1,000 P G Grand Total

87 C 2 O A S G Opera onal Goals Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 02 ASSISTANT SECRETARY GENERAL Office of the Assistant Secretary General (23A) 23A 1 Secretariat services provided to the General Assembly, the Mee ng of Consulta on, the Permanent Council, and subsidiary organs 23A 2 Presidency services provided to the Inter American Commi ee for Emergency Situa ons, including natural disasters 23A 3 Working groups for OAS ac vi es and projects, coordinated 23A 4 Presidency services provided to the commi ees of the General Secretariat for procuring human and financial resources 23A 5 Poli cal leadership of the Office of the Assistant Secretary General, exercised 23A 6 Cultural services (Columbus Memorial Library), coordinated 23A 7 Document 1 Annual opera ng plan, prepared 23A 8 Ins tu onal rela ons with interna onal and regional organiza ons and those of the inter American system, coordinated 23A 9 Office 1 Office for the Coordina on of Hai Reconstruc on, established 23A 10 Management of fundraising to promote ac vi es undertaken by the Execu ve Office of the Assistant Secretary General 23A 11 Prepare a proposal on how to organize and increase external fundraising for the ac vi es of the Organiza on TOTAL Office of the Assistant Secretary General (23A) 11 GOAL(S) Office of the Secretariat to the General Assembly, the Mee ng of Consulta on, the Permanent Council, and Subsidiary Organs (23B) 23B 1 Administra ve and substan ve support coordinated for holding the General Assembly, the Mee ng of Consulta on, the Permanent Council, and subsidiary organs 23B 2 Technical assistance services provided to the authori es of the General Assembly, the Mee ng of Consulta on, the Permanent Council, and subsidiary organs 23B 3 New technologies developed for improving the opera onal efficiency of the General Assembly, the Permanent Council, and subsidiary organs 23B 4 Document 1 Annual opera ng plan, prepared TOTAL Office of the Secretariat to the General Assembly, the Mee ng of Consulta on, the Permanent Council, and Subsidiary Organs (23B) 4 GOAL(S) 85

88 C 2 O A S G Opera onal Goals Opera onal Goals of the Manage OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Columbus Memorial Library (23C) 23C 1 Publica on Bibliographical material procured, catalogued, classified and exchanged 23C 2 Bibliographical and audiovisual material, preserved 23C 3 Dona ons for the Columbus Memorial Library, managed 23C 4 Inquiry 2000 Library reference consul ng services provided to the general public 23C 5 Event 4 Conferences and workshops offered in the Library to students of different educa onal levels and to the general public 23C 6 Event 6 Guided visits for groups of students and specialists at the Columbus Memorial Library, organized 23C 7 Coopera on with local and interna onal libraries, established 23C 8 Event 6 Management of exhibi ons at the Columbus Memorial Library 23C 9 Unit 1 Reference indexes in Spanish and English for loca ng resolu ons of the Permanent Council and OAS technical publica ons, prepared 23C 10 Administra on of the Hipólito Unanue Fund 23C 11 Administra ve management of the Columbus Memorial Library 23C 12 Columbus Memorial Library website, maintained and updated 23C 13 Databases for public and private electronic networks of the Columbus Memorial Library, administered in coordina on with the DOITS 23C 14 Services of administra on of files and semi ac ve files of the Organiza on, rendered 23C 15 Document Official documents of the Columbus Memorial Library, administered and preserved 23C 16 Inquiry 9000 Reference consul ng services rendered for the GS, missions, and the diploma c community 23C 17 Historic publica ons, microfilms, and photographs sold under the Hipólito Unanue program 23C 18 Management of fundraising to promote the ac vi es of the Columbus Memorial Library 23C 19 Inquiry 25 Support given to the Department of Legal Services on permission to use the intellectual property of the OAS 23C 20 Document 1 Annual opera ng plan, prepared 23C 21 Strategic partnerships to digi ze some of the collec ons of the Columbus Memorial Library, established 23C 22 Intellectual memory of the Organiza on, preserved 23C 23 Coordina on with the Group of Friends of the Columbus Memorial Library to promote the ac vi es of the Library, achieved 23C 24 Con nua on of the project "The World Digital Library" with the Library of Congress and UNESCO (Digi za on of materials and prepara on of metadata) TOTAL Columbus Memorial Library (23C) 24 GOAL(S) 86

89 C 2 O A S G Opera onal Goals Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. ASG Administra ve Management Support Sec on (23D) 23D 1 Administra ve and financial support given to the ASG TOTAL ASG Administra ve Management Support Sec on (23D) 1 GOAL(S) 87

90 C 3 PRINCIPAL AND SPECIALIZED ORGANS Inter American Court of Human Rights (33A) The Secretariat of the Inter American Court of Human Rights (the Court) was established by the Court under the provisions of the American Conven on on Human Rights. It operates under the direc on of the secretary of the Court, in accordance with the administra ve rules of the OAS General Secretariat, insofar as this does not conflict with the independence of the Court. Its staff members are appointed by the Secretary General of the OAS, in consulta on with the secretary of the Court. The staff members of the Court are not staff members of the General Secretariat. Rela ons between the OAS General Secretariat and the Secretariat of the Court are governed by the provisions of the agreement between the OAS General Secretariat and the Court on the administra ve opera ons of the Secretariat of the Court. The Execu ve Secretariat of the Inter American Commission on Human Rights (IACHR) (33B) The mission of the Execu ve Secretariat of the Inter American Commission on Human Rights (ES/IACHR) is to assist that Commission (the IACHR) in fulfilling its func on of promo ng the observance and protec on of human rights and serving as a consulta ve organ of the Organiza on of American States on these ma ers. The ES/IACHR and its staff are under the overall direc on, supervision, and control of the execu ve secretary of the Commission, who reports to the Secretary General, in accordance with the legal system of the Organiza on and with the provisions of this Execu ve Order. 88

91 C 3 P S O to it by the IACHR, insofar as this does not conflict with the responsibili es of the Secretary General as s pulated in the OAS Charter. Permanent Secretariat of the Inter American Commission of Women CIM) (33C) Func ons 1. Performs the func ons assigned to the Permanent Secretariat of the CIM in the Statute and Regula ons of the CIM and by the Execu ve Commi ee of the CIM, the President of the CIM, and other competent bodies, according to the resources allocated. 2. Represents the Secretary General and the Assistant Secretary General in dealings with the poli cal bodies of the OAS, on missions, interna onal mee ngs, and other events dealing with ma ers in its area of competence; prepares special reports and performs other tasks they or the Chief of Staff of the Assistant Secretary General assign. 3. Facilitates the ac vi es of the General Secretariat in the area of women's human rights while avoiding duplica on of efforts and duplica on of expenditures, ensuring be er use of available resources, and coordina ng its ac vi es with the Execu ve Secretariat of the Inter American Commission on Human Rights and human rights related ac vi es carried out by the General Directorate of the Inter American Children s Ins tute and other dependencies of the General Secretariat. 4. Carries out ac vi es to raise and mobilize external funding to finance and promote its programs, projects and ac vi es, in coordina on with the Resource Mobiliza on Commi ee. 5. Establishes a structure of posts to ensure the achievement of required results with the resources provided. 6. Prepares the dra program budget of the Regular Fund for its area, and makes projec ons of external funding it considers likely for the next fiscal year. 7. Directs, manages, and oversees the implementa on of the program budget for its area, in accordance with the instruc ons of the Assistant Secretary General, the relevant resolu ons of the General Assembly, the requirements established by donors of external funds, and other rules and regula ons of the General Secretariat. The Office of the Director General of the Inter American Children's Ins tute (IIN) (33D) Func ons 1. Performs the func ons assigned to the General Directorate of the IIN in the Statutes and Rules of Procedure and by the IIN Direc ng Council and other competent bodies, according to the resources provided. 2. Represents the Secretary General and the Assistant Secretary General before the poli cal bodies of the OAS, on missions, interna onal mee ngs, and other events dealing with ma ers in its area of competence, prepares special reports and performs other tasks that they assign. 3. Facilitates the ac vi es of the General Secretariat in the area of the human rights of children, avoiding duplica on of efforts and duplica on of expenditures, ensuring be er use of available resources, and coordina ng its ac vi es with the Execu ve Secretariat of the Inter American Commission on Human Rights and ac vi es related to human rights carried out by the Permanent Secretariat of the Inter American Commission of Women and other dependencies of the General Secretariat. 89

92 C 3 P S O Inter American Juridical Commi ee (IAJC) (33E) The Inter American Juridical Commi ee (IAJC), headquartered in Rio de Janeiro, is one of the organs through which the Organiza on of American States (OAS) accomplishes its purposes. The Commi ee serves the Organiza on as an advisory body on juridical ma ers of an interna onal nature and promotes the progressive development and the codifica on of interna onal law. It also studies juridical problems related to the integra on of the developing countries of the Hemisphere and, insofar as may appear desirable, the possibility of a aining uniformity in their legisla on. 90

93 C 3 P S O Yearly Changes by Fund and category of expenditure (in thousands) 91

94 C 3 P S O 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 92

95 C 3 P S O Regular Fund Posts Indirect Cost Recovery (ICR) Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

96 C 3 P S O Inter American Court of Human Rights (33A) Yearly Changes by Fund and category of expenditure (in thousands) 94

97 C 3 P S O Inter American Commission on Human Rights (33B) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Inter American Commission on Human Rights (33B) Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

98 C 3 P S O Permanent Secretariat of the Inter American Commission of Women (CIM) (33C) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Permanent Secretariat of the Inter American Commission of Women (CIM) (33C) 96

99 C 3 P S O Office of the Director General of the Inter American Children s Ins tute (33D) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Office of the Director General of the Inter American Children s Ins tute (33D) 97

100 C 3 P S O Inter American Juridical Commi ee (33E) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

101 C 3 P S O Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 03 AUTONOMOUS AND DECENTRALIZED ENTITIES Inter American Court of Human Rights (33A) 33A 1 Administra ve management of the Inter American Court of Human Rights TOTAL Inter American Court of Human Rights (33A) 1 GOAL(S) Inter American Commission on Human Rights (CIDH) (33B) 33B 1 Ac on Promo ng universal ra fica on of the ACHR and other human rights trea es 33B 2 Event 3 Holding three Plenary Sessions annually 33B 3 Ac on Providing advisory services to the Member States in rela on to GA Human Rights Resolu ons (art. 106 OAS Charter) 33B 4 Event 1 Implemen ng a programme of mee ngs with Member States to inform in detail about the Individual Pe on System 33B 5 Ac on Providing advisory services to other organs and areas of the Organiza on 33B 6 Ac on 1 Upda ng the IACHR's Strategic Plan Annually (including permanent presence of Commissioners) 33B 7 Document 1 Presen ng the IACHR Annual Report before CAJP, PC and GA 33B 8 Event 1 Carrying out ac vi es of coordina on with the Inter American Court of Human Rights 33B 9 Event 4 Carrying out ac vi es of coordina on with other sub regional, regional and global human rights treaty bodies and tribunals 33B 10 Event 2 Holding two annual mee ngs with Civil Society 33B 11 Document 300 Responding to 100% of requests for general informa on 33B 12 Document 3 Developing and publishing two digests and manuals on IACHR's procedures (friendly se lement and precau onary measures) 33B 13 Database 1 Providing IASHR users access to the IACHR's historical archives system 33B 14 Ac on Managing and upda ng the IACHR's website 33B 15 Ac on Dissemina ng informa on on IACHR ac vi es through the press 33B 16 Ac on Development and implementa on of Media Campaigns 33B 17 Ac on Managing the Pe ons and Cases Management System (PCMS) 33B 18 Ac on Managing the Document Management System (DMS) 33B 19 Ac on Implemen ng and subsequently managing the User Portal (PPP) 33B 20 Ac on Designing and implemen ng a new search engine for the Individual Pe on System 33B 21 Ac on Development of Business Intelligence Tool (BIT) 33B 22 Evalua on 1 Reducing backlog in ini al stage in 20% annually 33B 23 Evalua on 1200 Evalua ng 1200 pe ons (equal to 60% of annual intake) 99

102 C 3 P S O Opera onal Goals (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Inter American Commission on Human Rights (CIDH) (33B) 33B 24 Report Reducing backlog in admissibility by 20% annually 33B 25 Report 89 Deciding admissibility of 90 pe ons transmi ed to State (equal to 53% of annual intake) 33B 26 Report Reducing backlog in merits by 20% annually 33B 27 Report 30 Deciding merits of 30 pe ons transmi ed to State (equal to 38% of annual intake) 33B 28 Ac on Promo ng friendly se lements 33B 29 Ac on Preparing 100% of required case archive reports (art. 42 of Rules) 33B 30 Report 26 Presen ng cases, provisional measures and advisory opinions before the IACourtHR 33B 31 Ac on Par cipa ng in ma ers before the IACourtHR (art. 57 ACHR) 33B 32 Evalua on 420 Evalua ng 100% of requests for precau onary measures 33B 33 Ac on Reviewing 500 ma ers 33B 34 Ac on Responding to 100% requests for urgent protec on (art. 14 Conven on Forced Disappearance) 33B 35 Report 150 Following up on IACHR's recommenda ons in individual cases and measures 33B 36 Ac on Implemen ng the Plan of Ac on of the Rapporteurship of Indigenous Peoples' 33B 37 Ac on Implemen ng the Plan of Ac on of the Rapporteurship on the Rights of Women 33B 38 Ac on Implemen ng the Plan of Ac on of the Rapporteurship on the Rights of Migratory Workers and their Families' 33B 39 Ac on Implemen ng the Plan of Ac on of the Rapporteurship on the Rights of Children 33B 40 Ac on 100 Implemen ng the Plan of Ac on of the Rapporteurship of Persons Deprived of Liberty 33B 41 Ac on Implemen ng the Plan of Ac on of the Rapporteurship on the Righs of Afrodescendants and Against Racial Discrimina on 33B 42 Ac on Implemen ng the Plan of Ac on of the Rapporteurship of Human Rights Defenders 33B 43 Ac on Implemen ng the Plan of Ac on on the Rights of Lesbians, Gays and Trans, Bisexual and Intersex Persons 33B 44 Implemen ng the Plan of Ac on on Economic, Social and Cultural Rights 33B 45 Implemen ng the Plan of Ac on on Persons Living with Disabili es 33B 46 Implemen ng the Plan of Ac on of the Special Rapporteuship on Freedom of Expression 33B 47 Implementa on of Plan of Ac on of Emerging Thema c Areas 33B 48 Visit 50 Execu ng country monitoring ac vi es (hearings, visits by Rapporteurs, in loco visits) 33B 49 Report 1 Repor ng on the human rights situa on in the hemisphere (Chapter 4.A of the Annual Report) 100

103 C 3 P S O Opera onal Goals (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Inter American Commission on Human Rights (CIDH) (33B) 33B 50 Report 5 Issuing country Reports (resul ng from in loco visits, and from Chapter 4.B of the Annual Report; based on historical averages) 33B 51 Report 11 Following up on IACHR's recommenda ons in country reports 33B 52 Report 25 Following up on IACHR's recommenda ons in thema c reports 33B 53 Administra ve management of the IACHR 33B 54 Document 1 Opera onal planning for the IACH 33B 55 Fundraising to support the ac vi es of the IACHR 33B 56 Document 1 Publica on and dissemina on of the ISHR basic documents and the IACHR's Reports and Resolu ons 33B 57 Administra on of the selec on process of IACHR's Personnel, Fellows and Interns TOTAL Inter American Commission on Human Rights (CIDH) (33B) 57 GOAL(S) Inter American Commission of Women (33C) 33C 1 OAS projects and documents dra ed from a gender perspec ve. 2. OAS speeches and documents dra ed from the perspec ve of women's human rights and gender equality 33C 2 Coopera on agreements, adopted, and joint work plans, made 33C 3 Mee ng 4 Mee ngs scheduled and held on the CIM biennial program/strategic plan of ac on 33C 4 Report 6 Reports of the CIM submi ed to its Steering Commi ee and its Assembly of Delegates, to the OAS General Assembly, the Ministerial Mee ngs, the Summit of the Americas and other relevant bodies 33C 5 Report 4 Reports of the MESECVI submi ed to its Commi ee of Experts and its Conference of States Par es, the CIM Steering Commi ee and Assembly of Delegates, the OAS General Assembly, the Ministerial Mee ngs, the Summit of the Americas and other relevant en es 33C 6 Document 10 Promo onal and dissemina on material prepared and disseminated to increase the visibility of the CIM and topics related to gender equality and women's rights 33C 7 Document 1 Annual opera ng plan 2013, prepared 33C 8 Administra ve management of the CIM 33C 9 Dra projects submi ed and fundraising plans prepared 33C 10 Project 3 Dra projects and conceptual documents prepared on governance and ci zenship, and on the poli cal par cipa on of women in the countries of the region 101

104 Opera onal Goals (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Inter American Commission of Women (33C) 33C 11 Project 4 Dra projects and conceptual documents prepared on the exercise of women's human rights (including the elimina on of violence against women) in the countries of the region 33C 12 Project 1 Dra projects and conceptual documents prepared on integral development and ci zenship, and on economic security of women in the countries of the region 33C 13 Project 2 Dra projects and conceptual documents prepared on women's ci zen security in the countries of the region TOTAL Inter American Commission of Women (33C) 13 GOAL(S) Office of the Director General of the Inter American Children's Ins tute (33D) 33D 1 Advisory services provided to the General Secretariat on regional policies on promo on and protec on of the human rights of children and adolescents 33D 2 Report 1 Annual Report of the IIN to the General Assembly and the Permanent Council, dra ed 33D 3 Mee ng 1 Work sessions of the IIN Direc ng Council, organized 33D 4 Administra ve management of the IIN 33D 5 Mee ng 1 Prepara on of the XXI Pan American Child Congress, organized 33D 6 Document 1 Study conducted and report prepared for the Secretary General on Commercial Sexual Exploita on, Smuggling of and Trafficking in Minors within the framework of the Inter American Programme for the Preven on and Eradica on of Commercial Sexual Exploita on, and Smuggling of and Trafficking in Minors 33D 7 Course 1 Par al in class course on preven on and care of vic ms of Commercial Sexual Exploita on and Smuggling of and Trafficking in Minors, given in at least 3 Member States 33D 8 Course 1 Virtual Refresher Course on the Rights of the Child, organized 33D 9 Course 1 Virtual course on interna onal abduc on of children and adolescents, organized 33D 10 Document 1 Virtual course on early childhood, conducted 33D 11 Guidelines on early childhood, transferred and in the process of being implemented in at least two States 33D 12 Course 1 Virtual course on interna onal abduc on of children and adolescents, organized 33D 13 Opera onal technical guidelines for the execu on of sentences in open condi ons for adolescents, transferred and in the process of being implemented in at least two States 33D 14 Methodology for voluntary accompaniment in the reinser on process a er execu on of sentences when required, transferred and in the process of being implemented in at least two States 33D 15 Course 1 Par al in class course on knowledge and applica on of sentences for adolescents, organized and available online 102

105 C 3 P S O Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Office of the Director General of the Inter American Children's Ins tute (33D) 33D 15 Course 1 Par al in class course on knowledge and applica on of sentences for adolescents, organized and available online 33D 16 Document on guidelines for the development of a public policy framework for the protec on of children and adolescents in disaster situa ons, transferred and in the process of being implemented in at least two States 33D 17 Document 1 Guidelines for the applica on of the policy framework to disaster risk management and child rights concerning preven on (including prepara on) and emergency care of children and adolescents in disaster and emergency situa ons, in the process of being implemented 33D 18 Document 1 Guidelines for the applica on of the policy framework to management and coordina on standards of conduct for public officials, in the process of being implemented in at least two States, dra ed and available to the States 33D 19 Course 1 Course on disaster risk management and child rights, prepared and conducted 33D 20 Newsle er 4 Virtual course on communica on policies and rights of children, organized 33D 21 Implementa on of an IIN s communica ons strategy applied to the three priority lines defined in the Ac on Plan by means of newsle ers, maintenance and update of the IIN s website and its inner pages and through social networks 33D 22 Execu on of funds follow up and monitoring system, opera onal TOTAL Office of the Director General of the Inter American Children's Ins tute (33D) 22 GOAL(S) Inter American Juridical Commi ee (33E) 33E 1 Inter American Juridical Commi ee: Period of sessions, held 33E 2 Course 1 Course on interna onal law, conducted TOTAL Inter American Juridical Commi ee (33E) 2 GOAL(S) 103

106 C 4 O E D Organiza onal Structure 104

107 C 4 O E D Yearly Changes by Fund and category of expenditure (in thousands) 105

108 C 4 O E D 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 106

109 C 4 O E D Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

110 C 4 O E D Inter American Defense Board (43A) Yearly Changes by Fund and category of expenditure (in thousands) NOTE: The I A Defense Board receives other in kind contribu ons in the form of personnel secondments, airfare and transporta on expenses borne by member States and other contributors. A monetary es mate of these contribu ons is not available. 108

111 C 4 O E D Pan American Development Founda on (43B) Yearly Changes by Fund and category of expenditure (in thousands) 109

112 C 4 O E D Trust for the Americas (43C) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Trust for the Americas (43C) YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

113 C 4 O E D IADB Casa del Soldado Maintenance (43D) Yearly Changes by Fund and category of expenditure (in thousands) 111

114 C 4 O E D Young Americas Business Trust (43E) Yearly Changes by Fund and category of expenditure (in thousands) 112

115 C 4 O E D Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 04 OTHER ENTITIES AND DEPENDENCIES Inter American Defense Board (43A) 43A 1 Course 1 Higher educa on courses on Defense and Security 43A 2 Course 1 Masters in Hemispheric Defense and Security (USAL) 43A 3 Course 1 Masters in Interna onal Rela ons 43A 4 Administra ve management of defense advisory services 43A 5 Administra ve management of defense related training 43A 6 Document 1 Annual opera ng plan, prepared 43A 7 Mee ng 17 Technical Secretariat services to the Council of Delegates 43A 8 Management of fundraising to promote the ac vi es of the Inter American Defense Board 43A 9 Advisory services for the demining program 43A 10 Document 3 Annual reports to poli cal bodies 43A 11 Maintenance of ins tu onal rela ons with member countries 43A 12 Document 34 Compila on and dissemina on of the white books on defense 43A 13 Database 1 Update of the database for the exchange of experiences on humanitarian demining issues, weapon destruc on and management, humanitarian relief and assistance in cases of disaster and in search and rescue ac vi es through the Internet 43A 14 Document 1 IADB Coopera on program in projects concerned with the promo on of democracy, integral development, mul dimensional security and defense, and related issues 43A 15 Project 1 IADB Integra on Project with the SG administra on and management systems 43A 16 Project 1 Joint Promo on Project with the SG of the IADB ac vi es 43A 17 Process 1 Integra on of the Inter American System e learning course into the Educa onal Portal of the Americas 43A 18 Document 1 IADB Plan for its rela onship with other academic ins tu ons within the framework of the human development program 43A 19 Strengthening of the incorpora on of security and defense issues into the Lecture Series of the Americas TOTAL Inter American Defense Board (43A) 19 GOAL(S) 113

116 C 4 O E D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Pan American Development Founda on (43B) 43B 1 Administra ve management of the Pan American Development Founda on TOTAL Pan American Development Founda on (43B) 1 GOAL(S) Trust for the Americas (43C) 43C 1 Execu ve coordina on services provided to the Trust for the Americas TOTAL Trust for the Americas (43C) 1 GOAL(S) IADB Casa del Soldado Maintenance (43D) 43D 1 Administra ve management of IADB Casa del Soldado Maintenance (43D) TOTAL IADB Casa del Soldado Maintenance (43D) 1 GOAL(S) Young Americas Business Trust (43E) 43E 1 Administra ve management of YABT TOTAL Young Americas Business Trust (43E) 1 GOAL(S) 114

117 C 5 S L A Mission The Secretariat for Legal Affairs (SLA) develops, promotes, and implements the Inter American Program for the Development of Interna onal Law; provides advisory services concerning interna onal law and the development and codifica on of inter American law; supports the follow up mechanisms for certain inter American conven ons; serves as a depository and source of informa on for inter American trea es and the agreements of the OAS and its organs; disseminates informa on on the legal instruments of the OAS and its legal programs; and provides other services related to inter American legal coopera on. Organiza onal Structure 115

118 C 5 S L A Yearly Changes by Fund and category of expenditure (in thousands) 116

119 C 5 S L A 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 117

120 C 5 S L A Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 D P P P P G G Grand Total 17 2, ,

121 C 5 S L A Secretariat for Legal Affairs (53A) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Secretariat for Legal Affairs (53A) YEAR Grade Posts $1,000 Posts $1,000 D P G Grand Tota

122 C 5 S L A Legal Affairs Administra ve Sec on (53B) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Legal Affairs Administra ve Sec on (53B) YEAR Grade Posts $1,000 Posts $1,000 P G Grand Total

123 C 5 S L A Department of Interna onal Law (53C) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Department of Interna onal Law (53C) YEAR Grade Posts $1,000 Posts $1,000 P P P G G Grand Total

124 C 5 S L A Department of Legal Coopera on (53D) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts Department of Legal Coopera on (53D) YEAR Grade Posts $1,000 Posts $1,000 P P P Grand Total

125 C 5 S L A Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 05 SECRETARIAT FOR LEGAL AFFAIRS Secretariat for Legal Affairs (53A) 53A 1 Advisory services given to the GA and the Mee ng of Consulta on of Ministries of Foreign Affairs, the PC, the Mee ng of Ministers of Jus ce and the Secretary General 53A 2 Dra resolu ons prepared for the GA, the PC and commissions on interna onal legal issues 53A 3 Program 1 Program for Training Legal Facilitators, supervised 53A 4 Management for raising and mobilizing external funds to finance and promote SLA programs, projects and ac vi es 53A 5 Ins tu onal policy leadership of the SLA 53A 6 Inter American Program on Interna onal Law, managed and supervised 53A 7 Document 1 Annual opera ng plan of the SLA, prepared 53A 8 Rela ons with other ins tu ons in the area of interna onal law and legal coopera on, coordinated 53A 9 Legal and judicial coopera on with Member States, interna onal agencies and governmental and non governmental organiza ons, coordinated 53A 10 Legal advisory services rendered to the Working Group on ma ers related to older persons 53A 11 Technical Secretariat for the follow up of the Program of Ac on for the Decade of the Americas for the Rights and Dignity of Persons with Disabili es 53A 12 Mee ng 2 Coordina on of crosscu ng ac vi es and promo on of human rights of persons with disabili es 53A 13 Serve as the Technical Secretariat of the Inter American Conven on on the Elimina ons of All Forms of Discrimina on against Persons with Disabili es (CEDDIS) 53A 14 Process 1 Coordina on and Implementa on of the project for the rehabilita on and reintegra on of persons with disabili es in Hai 53A 15 Technical Secretariat of Working Group of the Permanent Council on protec on and promo on of the human rights of older persons 53A 16 General coordina on of the Consumer Safety and Health and Health Network, technical assistance to the and organiza on of ins tu onal strengthening ac vi es on consumer protec on targeted at health and market surveillance agencies in consumer product safety ma ers TOTAL Secretariat for Legal Affairs (53A) 16 GOAL(S) 123

126 C 5 S L A Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Legal Affairs Administra ve Management Support Sec on (53B) 53B 1 Administra ve and financial support given to the SAJ TOTAL Legal Affairs Administra ve Management Support Sec on (53B) 1 GOAL(S) Department of Interna onal Law (53C) 53C 1 Legal advisory services provided to the GA, Specialized Conferences, the Permanent Council and PC Working Groups, the Commi ee on Juridical and Poli cal Affairs and CAJP Working Groups, and REMJA and the General Secretariat 53C 2 Legal, technical and administra ve advisory services rendered to the Inter American Juridical Commi ee 53C 3 Mee ng 1 Nego a on mee ngs organized on the dra American declara on on the Rights of Indigenous Peoples 53C 4 Legal advisory services provided to the Working Group on Indigenous Peoples in the Americas 53C 5 Support given to Member States in their efforts to take ac ons to ensure access to public informa on and to promote exchange on best prac ces among na onal authori es 53C 6 Project 1 Project implemented to improve the capacity of Member States to increase transparency and equitable access to public informa on 53C 7 Informa on channels established with other interna onal and regional organiza ons concerned with personal data protec on 53C 8 Project 1 Project to support Member States in their capacity to implement reforms to their secured transac on systems, including promo on of access to credits, based on the OAS Model Law 53C 9 Project 1 Project implemented to reinforce the capacity of Member States to enforce awards issued by arbitra on mechanisms for the se lement of trade and investment disputes 53C 10 Agreement between the the GS/OAS and the Interna onal Criminal Court 53C 11 Session 1 Permanent Council Working session organized in rela on to the ac ons taken to strengthen coopera on with the Interna onal Criminal Court 53C 12 Mee ng 1 Support given to regional mee ngs of the Na onal Commissions for the Applica on of Interna onal Humanitarian Law 53C 13 Course 1 Courses and seminars organized to promote knowledge about and respect for Interna onal Humanitarian Law 53C 14 Event 1 Support given to the organiza on of a special session of the Permanent Council on current Interna onal Humanitarian Law issues 53C 15 Coopera on implemented with the Interna onal Commi ee of the Red Cross 53C 16 Course 1 Course organized on interna onal refugee law 53C 17 Coopera on implemented with the United Na ons High Commissioner for the Refugees (UNHCR) 124

127 C 5 S L A Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit 53C 18 Support given to the ac vi es of the Working Group 53C 19 Website of Inter American trea es and bilateral coopera on agreements, managed and updated 53C 20 Website of the Inter American juridical agenda, managed and updated 53C 21 Website of the diploma c academies, managed and updated 53C 22 Course 1 Annual course on Interna onal Law, organized 53C 23 Course 1 Dissemina on courses on the Inter American juridical agenda and system, organized 53C 24 Publica on 1 Legal publica ons, prepared and disseminated 53C 25 Newsle er 15 Newsle er of the Department, prepared and disseminated 53C 26 Report 1 Annual report for the implementa on of the Inter American Program for the Development of Interna onal Law, prepared and disseminated 53C 27 Administra ve management of Interna onal Law programs and projects 53C 28 Document 1 Annual opera ng plan for the Interna onal Law area 53C 29 Management of fundraising to promote interna onal law ac vi es 53C 30 Agreement between the the GS/OAS and the AIDEF, implemented TOTAL Department of Interna onal Law (53C) 30 GOAL(S) Department of Legal Coopera on (53D) 53D 1 Dra resolu ons prepared for the GA, the PC and commissions on interna onal legal issues 53D 2 Technical secretariat services provided for the biannual mee ngs of the Ministers of Jus ce or other Ministers or A orneys General of the Americas (REMJA) 53D 3 Technical secretariat services provided to the REMJA Working Group on Legal Coopera on in Criminal Ma ers 53D 4 Mee ng 1 Technical secretariat services provided to the REMJA Working Group on Cyber crime 53D 5 Legal advisory services provided to the CIFTA bodies 53D 6 Mee ng 14 Technical and administra ve secretariat services provided to the Commi ee of Experts of MESICIC 53D 7 Technical and administra ve secretariat services provided to the Conference of States Par es of MESICIC 53D 8 An corrup on Portal of the Americas, administered 53D 9 Hemispheric Legal Coopera on Network in Criminal Ma ers and its public and private components, the secure electronic communica on system and the secure videoconferencing system, administered and updated 53D 10 Inter American Coopera on Portal on Cybercrime, administered 53D 11 Report 12 Na onal reports on the implementa on of the Inter American Conven on against Corrup on, dra ed and submi ed 53D 12 Follow up on and implementa on of the recommenda ons of REMJA VII, VIII and IX 53D 13 Workshop 3 Government authori es and experts from the Member States trained in cybercrime 53D 14 Administra ve management of legal coopera on programs and projects 53D 15 Document 1 Annual opera ng plan, dra ed 125

128 C 5 S L A Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Uni Quan ta ve OPERATIONAL GOALS OF MANAGEMENTUNIT Descrip on Unit of measurement Qty. 53D 16 Management of fundraising to promote legal coopera on ac vi es 53D 17 Visit 10 On site visits to States Par es to the MESICIC, coordinated and made 53D 18 Portal on access to jus ce, administered 53D 19 Document 1 Addi onal Protocol to the Inter American Conven on on Mutual Assistance In Criminal Ma ers rela ve to the Use of New Communica on Technologies and Hearings by Videoconference, dra ed and submi ed 53D 20 Document 1 Document on extradi on, dra ed and submi ed 53D 21 Document 1 Legal guidelines that serve as a model for the establishment of joint inves ga on teams, dra ed and submi ed 53D 22 Workshop 1 Central authori es trained in the use of the Secure Electronic Communica on System of the OAS Criminal Ma ers Network 53D 23 An corrup on and Legal Coopera on Newsle ers, dra ed and disseminated 53D 24 Follow up on the Inter American Program for Coopera on in the Fight Against Corrup on 53D 25 Follow up on and implementa on of the recommenda ons of the Third Mee ng of the Conference of States Par es to the MESICIC 53D 26 Members of the MESICIC Commi ee of Experts trained in the methodology of the Mechanism and in the implementa on of the MESICIC recommenda ons in their States 53D 27 Promo on of coopera on between the MESICIC and the OGP, UN, OECD, Council of Europe, IDB, World Bank, APEC, IACA and/or Interna onal Monetary Fund 53D 28 Document 10 Printed publica ons of reports, ac vi es, and developments within the MESICIC framework, prepared 53D 29 Promo on of the par cipa on of non governmental and civil society organiza ons in ac vi es of the MESICIC TOTAL Department of Legal Coopera on (53D) 29 GOAL(S) Mee ngs of REMJA (53E) 53E 1 Administra ve management of Mee ngs of REMJA TOTAL Mee ngs of REMJA (53E) 1 GOAL(S) 126

129 C 6 S M S Mission The mission of the Secretariat for Mul dimensional Security (SMS) is to promote and coordinate coopera on among the OAS member states and between them and the inter American system and other bodies in the interna onal system, in order to assess, prevent, confront, and respond effec vely to threats to security, with a view to being the leading point of reference in the Hemisphere for developing coopera on and capacity building in the OAS member states. Organiza onal Structure 127

130 C 6 S M S Yearly Changes by Fund and category of Expenditure (in thousands) 128

131 C 6 S M S 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) 129

132 C 6 S M S Regular Fund Posts Chapter 6 Secretariat for Multidimensional Security YEAR Grade Posts $1,000 Posts $1,000 D P05 6 1, P P03 9 1, ,302.0 P P G G Grand Total 27 3, ,671.0 Indirect Cost Recovery (ICR) Fund Posts

133 C 6 S M S Secretariat for Mul dimensional Security (63A) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Secretariat for Mul dimensional Security (63A) YEAR Grade Posts $1,000 Posts $1,000 D P P Grand Total

134 C 6 S M S SMS Administra ve Sec on (63B) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts SMS Administra ve Sec on (63B) Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G G Grand Total YEAR Grade Posts $1,000 Posts $1,000 P P P G G Grand Total

135 C 6 S M S Secretariat of the Inter American Drug Abuse Control Commission (CICAD) (63D) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Secretariat of the Inter American Drug Abuse Control Commission (CICAD) (63D) YEAR Grade Posts $1,000 Posts $1,000 P P P Grand Total 8 1, ,329.1 Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

136 C 6 S M S Secretariat for the Inter American Commi ee against Terrorism (CICTE) (63E) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Secretariat for the Inter American Commi ee against Terrorism (CICTE) (63E) Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G Grand Total YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

137 C 6 S M S Department of Public Security (63F) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Department of Public Security (63F) YEAR Grade Posts $1,000 Posts $1,000 P P P P P G Grand Total 10 1, ,160.4 Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

138 C 6 S M S Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 06 SECRETARIAT FOR MULTIDIMENSIONAL SECURITY Secretariat for Mul dimensional Security (63A) 63A 1 Coopera on rela ons established with different agencies of the inter American systems and with other public, private, na onal, regional, and interna onal organiza ons with interests similar to those of the SMS. 63A 2 Technical and Poli cal advisory services provided for the mee ngs of the Ministers of Jus ce or other Ministers or A orneys General of the Americas (REMJA) and MISPA 63A 3 Advisory services and technical secretariat services provided to the Commi ee on Hemispheric Security. 63A 4 Process 11 Provision of technical and poli cal support to sixteen technical groups, mee ng of specialists, or conven ons: the Inter American Conven on against the Illicit Manufacture of and Trafficking in Firearms, Ammuni on, Explosives, and Other Related Materials (and respec ve mee ngs) 63A 5 Provide poli cal and technical advisory services to hemispheric agencies and government ins tu ons concerning mul dimensional security 63A 6 Document 3 Reports on reviews and situa on analyses of the mul ple aspects of security and defense in the hemisphere, prepared 63A 7 Ins tu onal policy leadership of the Secretariat for Mul dimensional Security 63A 8 Document 1 Annual opera ng plan, prepared 63A 9 Management of fundraising to promote mul dimensional security ac vi es 63A 10 Project 1 Follow up on and/or execu on of the technical assistance offered a er making an Evalua on of the Security Systems of the three Central American Member States (El Salvador Honduras Belize). 63A 11 Document 1 Costs of the SMS respec ve mandates, es mated 63A 12 Process 1 Follow up on the ini a ves of the four departments of the Secretariat to develop integrated ac vi es aimed at enabling a more efficient use of resources 63A 13 Program 1 Implementa on and leadership of the Mission to Support Security in the Caribbean Countries (MAS Caribbean) 63A 14 Program 1 Implementa on and leadership of the Mission to Support Security in the Caribbean Countries (MAS Caribbean) 63A 15 Process 1 Follow up on the posi on presented in Drug Report (The Drug Problem in the Americas Analy cal Report and Scenarios) 63A 16 Program 1 Follow up on and provision of poli cal and technical advisory services to the violence reduc on processes derived from the gang truce in El Salvador and Honduras 136

139 C 6 S M S Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 63A 17 Program 1 Follow up on and provision of poli cal and technical advisory services to the tasks of the Honduran Commission for Public Security Reform TOTAL Secretariat for Mul dimensional Security (63A) 17 GOAL(S) SMS Administra ve Management Support Sec on (63B) 63B 1 Administra ve and financial support given to the SMS TOTAL SMS Administra ve Management Support Sec on (63B) 1 GOAL(S) Secretariat of the Inter American Drug Abuse Control Commission (CICAD) (63D) 63D 1 Technical assistance given to Member States on the implementa on of policies of best prac ces for alterna ve development 63D 2 Technical secretariat services provided to CICAD (mee ngs, poli cal forum) 63D 3 Mission 8 Studies on drug abuse and associated factors, implemented 63D 4 Process of evalua ng the progress of Member States in the fight against drugs (conclusion of first phase and beginning of second phase of the V Round of Evalua on), administered 63D 5 Person 500 Strengthening of the Member States' commitment to the MEM process through promo ons, on site visits and workshops 63D 6 Country 13 Training and technical assistance in the formula on and management of an drug policies and programs in Member States 63D 7 Administra ve management of CICAD 63D 8 Document 1 Annual opera ng plan, dra ed 63D 9 Management of fundraising to promote CICAD ac vi es 63D 10 2 Encourage and promote technical assistance as well as the exchange of best prac ces and lessons learned to address the world drug problem in regard to ins tu onal capacity, demand reduc on, supply reduc on, and control measures 63D 11 1 Promote the harmoniza on of na onal legal norms, regula ons and internal procedures in order to implement hemispheric judicial coopera on mechanisms and mutual legal assistance in connec on with drug trafficking and related crimes 63D 12 Person 360 Provide technical assistance to the Member States for effec ve coopera on in criminal inves ga ons, inves ga on procedures, the collec on of evidence, and the exchange of intelligence informa on among countries, assuring due respect for the various na onal legal systems 137

140 C 6 S M S Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 63D 13 Person 150 Provide technical assistance to the Member States for establishing, upda ng or reinforcing the legisla ve and ins tu onal frameworks on the control, preven on, detec on, inves ga on and prosecu on of the laundering of proceeds 63D 14 Person 300 Provide technical assistance to the Member States for establishing or strengthening, in accordance with domes c laws, na onal en es responsible for the management of assets seized and/or forfeited and for the disposi on of forfeited assets 63D 15 Study 10 Provide technical assistance to the Member States for genera ng scien fic evidence in order to design, implement, strengthen and update na onal strategies and policies on drugs 63D 16 Country 2 Provide technical assistance to the Member States for crea ng informa on systems for persons in treatment to enable the study of different care models 63D 17 Country 13 Provide technical assistance to the Member States for crea ng informa on systems on the supply of drugs to prepare assessments and facilitate the development of public policies aimed at reducing the illicit supply of drugs 63D 18 Country 13 Provide technical assistance to promote studies and research that contribute to the early iden fica on and monitoring of new and emerging trends that could provide updated informa on on the illicit supply of drugs 63D 19 Develop and implement comprehensive policies, plans and/or programs, as appropriate, that include as essen al elements universal, selec ve and indicated preven on, early interven on, treatment, rehabilita on and related recovery support services 63D 20 Promote and strengthen con nuing educa on and training for professionals, technicians and others involved in implemen ng drug demand reduc on ac vi es 63D 21 Provide technical assistance to the Member States for exploring the means of offering treatment, rehabilita on and recovery support services to drug dependent criminal offenders as an alterna ve to criminal prosecu on or imprisonment 63D 22 Strengthen na onal drug authori es, with the mission to coordinate the effec ve planning and implementa on of na onal drug policies 63D 23 Design, implement, strengthen and update evidence based drug policies and strategies TOTAL Secretariat of the Inter American Drug Abuse Control Commission (CICAD) (63D) 23 GOAL(S) 138

141 C 6 S M S Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Secretariat of the Inter American Commi ee against Terrorism (CICTE) (63E) 63E 1 Event 3 Evalua on and follow up training in port protec on, given 63E 2 Event 6 Workshops and exercises in port security, organized 63E 3 Event 5 Technical assistance and training in document security and fraud preven on, given 63E 4 Event 10 Training in airport security, offered 63E 5 Scholarship 30 Facilita on of training in avia on security offered by other organiza ons 63E 6 Event 8 Technical assistance and training given in cyber security 63E 7 Event 6 Technical assistance and specialized training given in legisla on against terrorism and preven on of terrorist financing 63E 8 Event 4 Training conducted in security at leisure and tourism facili es 63E 9 Event 4 Technical assistance given for preparedness and response to emerging threats 63E 10 Administra ve management of the Secretariat of CICTE 63E 11 Planning, development, implementa on and reports related to the CICTE annual work plan 63E 12 Administra ve and financial support given to the CICTE 63E 13 Event 3 Permanent coopera on mechanisms among OAS Member States promoted for security and protec on planning in large scale events 63E 14 Event 3 Training given in migra on and customs controls 63E 15 Support given to the implementa on of UN Security Council Resolu on E 16 Event 3 Technical secretariat services to CICTE 63E 17 Event 8 Supply Chain Security Awareness and Training Workshop, conducted TOTAL Secretariat of the Inter American Commi ee against Terrorism (CICTE) (63E) 17 GOAL(S) 139

142 C 6 S M S Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Department of Public Security (63F) 63F 1 Design, launch and implement the comprehensive program of capacity building and training of the police forces in the Member States, facilitated and supported by exchange of knowledge and technical assistance 63F 2 Design, launch and implement the ci zen security and violence and crime preven on program comprehensive program, facilitated and supported by technical assistance 63F 3 Provide technical assistance to the Member States for ins tu onal capacity building in order to generate, analyze and circulate informa on on ci zen security 63F 4 Promote the control of firearms, ammuni on, explosives, and other related materials in the Member States, and in the context of the CIFTA, to prevent their illicit trafficking and minimize the risk of unplanned detona ons 63F 5 Support the comprehensive ac on against mines and assist survivors of an personnel mines in the Member States affected 63F 6 Strengthen and support the efforts of the Member States in Central America to control, handle and destroy precursor chemicals 63F 7 Support na onal and mul lateral measures in the Americas aimed at preven ng trafficking in persons 63F 8 Provide support to the poli cal forums concerned with public security through the DPS technical secretariat 63F 9 Administra ve management of the Department of Public Security through the DPS technical secretariat 63F 10 Document 1 Annual Opera ng Plan, prepared TOTAL Department of Public Security (63F) 10 GOAL(S) Mee ngs of Mul dimensional Security Bodies (63G) 63G 1 Administra ve management of Mee ngs of Mul dimensional Security Bodies TOTAL Mee ngs of Mul dimensional Security Bodies (63G) 1 GOAL(S) 140

143 C 7 S P A Mission The mission of the Secretariat for Poli cal Affairs (SPA) is to help to strengthen poli cal processes in the member states, in par cular to support democracy as the best op on for ensuring peace, security, and development. The SPA focuses on strengthening the role of the Organiza on as the primary poli cal forum in the inter American system and on ac vely helping to maintain democracy in the member states. In pursuit of its objec ves, the SPA acts to increase the legi macy of ins tu ons in poli cal processes and to strengthen the means of maintaining those processes. Organiza onal Structure 141

144 C 7 S P A Yearly Changes by Fund and Category of expenditure (in thousands) 142

145 C 7 S P A 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 143

146 C 7 S P A Regular Fund Posts Indirect Cost Recovery (ICR) Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P G Grand Total

147 C 7 S P A Secretariat for Poli cal Affairs (73A) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Secretariat for Poli cal Affairs (73A) YEAR Grade Posts $1,000 Posts $1,000 D P P G Grand Total

148 C 7 S P A SPA Administra ve Sec on (73B) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts SPA Administra ve Sec on (73B) YEAR Grade Posts $1,000 Posts $1,000 P G G Grand Total Indirect Cost Recovery Fund Posts Grade Posts $1,000 Posts $1,000 P P P G Grand Total

149 C 7 S P A Department of Electoral Coopera on and Observa on (73C) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Department of Electoral Coopera on and Observa on (73C) 147

150 C 7 S P A Department of Sustainable Democracy and Special Missions (73D) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Department of Sustainable Democracy and Special Missions (73D) 148

151 C 7 S P A Department of Effec ve Public Management (73E) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Department of Effec ve Public Management (73E) YEAR Grade Posts $1,000 Posts $1,000 P P P P Grand Total

152 C 7 S P A Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 07 SECRETARIAT FOR POLITICAL AFFAIRS Secretariat for Poli cal Affairs (73A) 73A 1 Contribu on to the report made by the Secretary General to the GA on poli cal affairs 73A 2 Guidelines for policies and programs on poli cal affairs coordinated with security, human rights, integral development, and other areas of the SG 73A 3 Upkeep of rela ons with interna onal organiza ons on poli cal affairs 73A 4 Financial follow up made on SPA programs and projects 73A 5 Poli cal rela ons maintained with Member States 73A 6 Document 1 Annual opera ng plan, dra ed 73A 7 Report 1 Donor database developed through the collec on of data consistent with the supply of SPA department services 73A 8 Report 3 Management of fundraising to promote the ac vi es of the Secretariat for Poli cal Affairs 73A 9 Report 4 Database developed and updated on the financial and thema c progress for each SPA project 73A 10 Follow up made on the analyses and financial reports of each project, checking their compliance with agreements or contracts entered into with other organiza ons and donors 73A 11 In house training ac vi es developed to keep SPA staff informed about the evolu on, changes and updates related to administra ve financial issues 73A 12 Report 1 Improve the website, by upda ng informa on on the new SPA units and analyzing a complete website redesign 73A 13 Material for the Americas Magazine, prepared 73A 14 Ins tu onal leadership of the Secretariat for Poli cal Affairs TOTAL Secretariat for Poli cal Affairs (73A) 14 GOAL(S) SPA Administra ve Management Support Sec on (73B) 73B 1 Administra ve and financial support given to the SPA TOTAL SPA Administra ve Management Support Sec on (73B) 1 GOAL(S) 150

153 C 7 S P A Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Department of Electoral Coopera on and Observa on (73C) 73C 1 Report 3 Reports presented to the PC and Member States on electoral observa on missions 73C 2 Content developed for the SPA website for promo on of democracy 73C 3 Administra ve management of the department 73C 4 Plan 1 Annual opera ng plan of the department, prepared 73C 5 Mission 3 Electoral observa on missions carried out in Member States of the hemisphere invi ng the OAS 73C 6 Report 1 Gender and underrepresented groups perspec ve incorporated into the OAS electoral observa on methodology 73C 7 Program 1 Virtual courses on electoral processes and systems, implemented 73C 8 Program 1 Program implemented for the strengthening of the ins tu onal capacity of electoral authori es 73C 9 Report 1 Master's course on electoral studies, developed and implemented 73C 10 Report 1 Study on electoral par cipa on in Central America, conducted as a proposal for the socio demographic profile of voters 73C 11 Inter ins tu onal electoral coopera on and exchange of best prac ces between the OAS and the African Union, the OSCE, the Carter Center and other ins tu ons engaged in electoral observa on, improved 73C 12 Mee ng 1 VIII Inter American Mee ng of Electoral Authori es, organized 73C 13 Report 1 Standards and best prac ces iden fied to meet poli cal financing challenges, by offering technical support and subregional coopera on to Member States' ini a ves 73C 14 Report 2 Quality management reports (tool promo on) to ins ll greater confidence in ci zens and to promote ins tu onal legi macy and the ongoing professionaliza on of electoral officials, dra ed and submi ed 73C 15 Report 3 Ini a ves implemented with the aim of modernizing electoral bodies in issues related to electoral legisla on, cartographic systems, decentraliza on and modali es of votes, among others TOTAL Department of Electoral Coopera on and Observa on (73C) 15 GOAL(S) Department of Sustainable Democracy and Special Missions (73D) 73D 1 Mission 4 Mandates of special missions authorized by the SG and/or resul ng from the Permanent Council and General Assembly, fulfilled 73D 2 Management of fundraising to promote the ac vi es of the Department of Sustainable Democracy and Special Missions 73D 3 Administra ve management of the sustainable democracy area 73D 4 Plan 1 Annual opera ng plan of the sustainable democracy area, prepared 151

154 C 7 S P A Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 73D 5 Website of the Department, developed and updated 73D 6 SG staff members trained in conflict management and crosscu ng themes 73D 7 Report 1 SAPEM tools applied to 10 countries 73D 8 Report Strategic Plan of MAPP/OAS, implemented and followed up 73D 9 Report 6 Ac ons promoted to create confidence and security between Belize and Guatemala 73D 10 Report 2 OAS media on, management and dispute se lement achievements, disseminated 73D 11 Promo on of a culture of peace 73D 12 Office 1 Rapid response opera ons center, established and opera onal 73D 13 Strengthening of democra c ins tu ons 73D 14 Knowledge of social conflicts in the region, improved, and lessons learned in solving these conflicts, applied TOTAL Department of Sustainable Democracy and Special Missions (73D) 14 GOAL(S) Department for Effec ve Public Management (73E) 73E 1 Administra ve management of the department 73E 2 Document 1 Proposal for an Inter American Coopera on Mechanism for Effec ve Public Management (MECIGEP), approved by the Member States, and MECIGEP recognized and used as the main forum for public management 73E 3 CLARCIEV, strengthened and working to achieve the agreed upon zero under registra on goal by the end of 2015 among the OAS Member States 73E 4 Process of ministerial mee ngs on electronic government, consolidated 73E 5 Project 2 Two rounds of review of the Inter American Coopera on Mechanism for Effec ve Public Management (MECIGEP), concluded and implemented 73E 6 Project 5 OAS ini a ves and tools concerning the incorpora on of access to informa on, disseminated and implemented in at least two countries 73E 7 Government procurement procedures, electronically managed and monitored by the ci zens 73E 8 Project 1 Model law on the harmoniza on of civil registra on among the six countries of the OECS, dra ed and implemented 73E 9 Project 3 Hospital registra on methodology, dra ed, disseminated and implemented in at least three countries 73E 10 Course 1 13,000 public officials trained and cer fied in public management topics via the OAS virtual campus 73E 11 Project 5 Program of municipal administra ve procedures (MuNet), implemented in five countries of the region 73E 12 Project 2 Design and implement, in at least two countries, ins tu onal development projects to improve transparency, efficiency, effec veness and the par cipa on of society in public management 152

155 C 7 S P A Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 73E 13 Manual 22 Guide of Strategies and Mechanisms for Effec ve Public Management, prepared and updated for twenty two Member States 73E 14 Process 1 Methodology for registra on campaigns in border areas, dra ed and circulated to CLARCIEV members 73E 15 Document 2 At least two e government research documents published and disseminated in one year 73E 16 Material to promote the programs, projects and mechanisms of the Department, developed and updated TOTAL Department for Effec ve Public Management (73E) 16 GOAL(S) 153

156 C 8 E S I D Mission The purpose of the Execu ve Secretariat for Integral Development (SEDI) is to support, facilitate, and foster integral development in the member states in coordina on with measures to strengthen democracy, mul dimensional security, and the promo on of human rights. SEDI also promotes intersectoral dialogue, public private partnerships, and consensus building in the integra on of government policies on sustainable human development. SEDI will also endeavor to mobilize resources for the formula on, promo on, and implementa on of technical coopera on policies, programs, and projects in the area of integral development; for encouraging mechanisms and forums for the discussion of experiences and exchange of informa on among the member states in its area of competence; and for ac vi es to strengthen human and ins tu onal capacity to improve integral development and governance throughout the Hemisphere. SEDI is the General Secretariat dependency charged with suppor ng the Inter American Council for Integral Development (CIDI), its subsidiary organs, and the Special Mul lateral Fund of CIDI (FEMCIDI). SEDI s areas of ac vity are human development, economic development, sustainable development, and social development, based on applica on of the following values: strengthening human and ins tu onal capabili es; suppor ng government policy formula on; strengthening good governance in development ma ers; developing mechanisms for ci zen par cipa on in decision making on government policy; promo ng forums for dialogue and integra on of intersectoral policies; crea ng hemispheric mechanisms for collabora on, informa on exchange, and discussion of experiences; and strengthening the capabili es of member states to respond to subregional, regional, and global agreements on development ma ers. Organiza onal Structure 154

157 C 8 E S I D Yearly Changes by Fund and category of expenditure (in thousands) 155

158 C 8 E S I D 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 156

159 C 8 E S I D Regular Fund Posts Indirect Cost Recovery (ICR) Fund Posts

160 C 8 E S I D Execu ve Secretariat for Integral Development (83A) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Post YEAR Grade Posts $1,000 Posts $1,000 D P P P G Grand Total

161 C 8 E S I D SEDI Administra ve Sec on (83B) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G G Grand Total Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

162 C 8 E S I D Department of Economic and Social Development (83C) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P03 8 1, P G Grand Total 18 2, ,

163 C 8 E S I D Department of Sustainable Development (83D) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G Grand Total 8 1, ,

164 C 8 E S I D Department of Human Development, Educa on and Employment (83F) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts

165 C 8 E S I D CIDI Mtgs., Ministerial & IA Commi ees Mee ngs (83G) Yearly Changes by Fund and category of expenditure (in thousands) 163

166 C 8 E S I D The Secretariat of the Inter American Telecommunica on Commission CITEL (83H) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G Grand Total

167 C 8 E S I D Secretariat of the Inter American Commi ee on Ports (CIP) (83I) Yearly Changes by Fund and category of expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

168 C 8 E S I D Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 08 EXECUTIVE SECRETARIAT FOR INTEGRAL DEVELOPMENT Execu ve Secretariat for Integral Development (83A) 83A 1 Proposals made for priori za on of poli cal mandates in the area of integral development 83A 2 Collabora on with interna onal organiza ons, private sector and civil society organiza ons, and other partners 83A 3 Overall implementa on of the Strategic Plan for Integral Development, coordinated 83A 4 Policies and technical coopera on services among sectoral areas, coordinated 83A 5 Management of fundraising for integral development projects 83A 6 Poli cal leadership of the integral development area 83A 7 Communica on and promo on strategy designed and implemented in coordina on with the Secretariat for External Rela ons 83A 8 Mee ng 50 Secretariat of the Inter American Council for Integral Development, its Working Groups and other subsidiary bodies 83A 9 Mee ng 3 Coordina on of ministerial and inter American commissions mee ngs on integral development ma ers 83A 10 Document 4 Reports on the implementa on of policies and programs for the poli cal bodies and the GS 83A 11 Coordina on of administra ve policies and procedures with the Secretariat for Administra on and Finance 83A 12 Provide budgetary and financial services for SEDI funds, programs and projects 83A 13 Scheduling, coordina on and assessment of FEMCIDI projects 83A 14 Technical assistance to the joint working group of the PC and the CIDI for the Social Charter TOTAL Execu ve Secretariat for Integral Development (83A) 14 GOAL(S) SEDI Administra ve Management Support Sec on (83B) 83B 1 Administra ve and financial support given to the SEDI TOTAL SEDI Administra ve Management Support Sec on (83B) 1 GOAL(S) 166

169 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Go al Unit of measurement Qty. Department of Economic and Social Development (83C) 83C 1 Program 1 Analy cal and technical support provided to the inter American dialogue on public policies to promote trade advantages for the benefit of MSMEs 83C 2 Program 1 Support services offered to Member States in strengthening MSMEs capaci es to make the best use of trade, with special emphasis on women and vulnerable groups 83C 3 Program 1 Program for ins tu onal strengthening of trade capaci es in public policy making and in the nego a on, implementa on and management of trade agreements, implemented 83C 4 Hemispheric center for on line informa on on foreign trade (SICE), administered and updated 83C 5 Program 1 Support services provided to the inter American dialogue on sustainable tourism, including the promo on of the exchange of best prac ces 83C 6 Program 1 Promo on of the compe veness of SMEs in the tourism sector in the OAS Member Countries through capacity building and ins tu onal development 83C 7 Mee ng 1 Analy cal and technical support services provided to the inter American dialogue on public policies to promote compe veness in Member States, in par cular in smaller economies 83C 8 Program 1 Training and exchange of experiences program developed to promote public policy making and implementa on aimed at strengthening compe veness in the Americas 83C 9 Process 1 Program to support the compe veness of MSMEs, implemented 83C 10 Project 1 Support offered to promote of Corporate Social Responsibility (CSR) among MSMEs of La n America and the Caribbean 83C 11 Document 1 Forum on the importance of CSR in the promo on of public private partnerships 83C 12 Administra ve management of trade, tourism, compe veness, and trade informa on systems 83C 13 Management of fundraising to promote ac vi es in the areas of trade, tourism, and compe veness and trade informa on systems 83C 14 Mee ng 1 Support services offered as Technical Secretariat of the Inter American Commi ee on Science and Technology (COMCYT) and of the Ministerial Mee ngs including services of technical and analy cal support, produc on of documents base and coordina on of its working groups 83C 15 Process 1 Advisory services rendered and technical assistance provided to Member States, specialized bodies, in the area of science and technology 167

170 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 83C 16 Process 1 Par cipa on and contribu on of civil society organiza ons involved in science, technology, engineering, innova on and science educa on in ac vi es of OAS and the summits process, promoted/fostered 83C 17 Workshop 3 Ac vi es in the areas of science and technology and innova on (including workshops and ac vi es on capacity strengthening) coordinated with other public and interna onal organiza ons and the civil society 83C 18 Process 1 Follow up on the mandates of the Mee ng of Ministers of S&T, conducted in innova on, human resources, quality of the na onal infrastructure and technological development, including the promo on and facilita on of interac on amongworking groups 83C 19 Process 1 Par cipa on in the processes of evalua on and selec on of courses for the OAS/AECI/CYTED Ibero American Seminars and other human development scholarships in science, technology and engineerings, organized 83C 20 Advise the SG, the ASG, the PC, poli cal bodies and other OAS agencies and specialized en es on ma ers related to social development. 83C 21 Document 3 Prepara on of technical documents, declara ons and other documents on ma ers related to social development, such as poverty, social protec on and migra on. 83C 22 Mee ng 1 Technical secretariat of the Mee ng of Ministers and High Authori es of Social Development convening, prepara on and coordina on of and follow up on the IV Ministerial and Technical secretariat of the Inter American Commi ee on Social Development (CIDES), provided 83C 23 Coordina on of the Inter American Network for Social Protec on (RIPSO), mechanism of coopera on to promote the ins tu onal strengthening, and the exchange and transfer of experiences and knowledge on social protec on 83C 24 Technical secretariat of the Commi ee on Migra on Issues (CAM) of the CIDI 83C 25 Update, maintenance, dissemina on of and training in the Con nuous Repor ng System on Labor Migra on for the Americas (SICREMI), the Database of Migra on Legisla on in the Americas (MILEX), and the Interac ve Map of Temporary Employment Programs for Migrant Workers (MINPET) 83C 26 Document 1 Dra ing of the Annual Report of the Con nuous Repor ng System on Labor Migra on for the Americas (SICREMI) Dra ing of the third annual report 83C 27 Project 1 Promo on of public private partnerships on ma ers related to social development, such as poverty, social inclusion, employment and migra on. 83C 28 Advisory services and technical assistance provided to poli cal bodies in compliance with the mandates of the Summits and the ministerial mee ngs on culture 83C 29 Technical secretariat services rendered to the process of the ministerial mee ngs on Culture and to the Inter American Commi ee on Culture 168

171 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 83C 30 Policies and ac vi es in the areas of culture with other interna onal and civil society organiza ons, coordinated 83C 31 Project 3 Culture in development and Cultural Heritage Projects, implemented TOTAL Department of Economic and Social Development (83C) 31 GOAL(S) Department of Sustainable Development (83D) 83D 1 Support provided as technical secretariat of the Inter American Commi ee on Sustainable Development to the implementa on of the 2010 and 2013 Strategic Plan and of the mandates of the Ministerial Mee ng on Sustainable Development 83D 2 Document 10 Policy documents on priority sustainable development issues, dra ed 83D 3 Document 10 Technical documents for the implementa on of the sustainable development policy, prepared 83D 4 Technical assistance provided as secretariat of regional agencies on water, energy, biodiversity, environmental law, natural disasters, and land tenure (13) 83D 5 Management of fundraising to promote ac vi es related to sustainable development 83D 6 New sustainable development projects, designed 83D 7 Technical assistance provided for the prepara on of ministerial, hemispheric inter ministerial, and regional mee ngs on sustainable development issues 83D 8 Technical secretariat services provided to the Americas at the World Water Forum 83D 9 Administra ve management of the Department of Sustainable Development 83D 10 Sustainable development website, administered 83D 11 Document 1 Annual opera ng plan on sustainable development, prepared 83D 12 Event 75 Presenta on of results and experiences in sustainable development forums at the interna onal and na onal levels, made 83D 13 Publica on 5 Ar cles and papers in academic and professional circles, published 83D 14 Program 1 Biodiversity and Sustainable Land Management Program, implemented 83D 15 Program 1 Environmental Law, Policy and Good Governance Program, implemented 83D 16 Program 1 Natural Hazard Risk Management Program, implemented 83D 17 Program 1 Sustainable Energy and Climate Change Program, implemented 83D 18 Program 1 Water Resource Management Program, implemented TOTAL Department of Sustainable Development (83D) 18 GOAL(S) 169

172 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Department of Human Development, Educa on and Employment (83F) 83F 1 Scholarship 54 Academic Scholarships Awarded 83F 2 Scholarship 600 Professional Development Scholarships Awarded 83F 3 Scholarship 300 OAS Scholarships to Hai an students awarded 83F 4 Scholarship 300 Partnership Program for Educa on & Training (PAEC) Scholarships Awarded 83F 5 DHDEC Programs Managed by: coordina ng and monitoring the quality of the OAS Scholarships Programs, the Rowe Fund Loan Program and the Educa onal Portal of the Americas (EPA), monitoring the work of the third party administrator (LASPAU), which includes academic and financial monitoring of OAS scholarship grantees; as well as execu ng the budget, financial management, receiving and paying scholarship invoices, providing con nuous helpdesk services to scholarship awardees, evalua ng the Scholarship Programs, analyzing evalua ons/surveys on the experience of scholarship recipient and of professional development and PAEC program offers. 83F 6 DHDEC Programs Improved through: the expansion of the OAS Consor um of Universi es and through other partnerships, outreach and fundraising ac vi es in member and observer states, crea on of new scholarship, professional development through the Educa onal Portal of the Americas and loan programs, communica on and wide dissemina on of informa on, crea on of the alumini network, and capacity strengthening in the member states. Also through: op mizing administra ve processes, wri ng/upda ng opera ng procedure manuals and program policies, op mizing and improving processes for announcing, processing applica ons, performing technical evalua ons, ranking, selec ng and awarding scholarships. 83F 7 DHDEC Reported and Advised by: Preparing sta s cs and reports and advised high OAS officials, delegates of the members states, and the Poli cal Bodies of the OAS. 83F 8 Report and Advise by: Prepare sta s cs and reports and advise high OAS officials, delegates of the Members States, and the Poli cal Bodies of the OAS. 83F 9 Repayment to the Capital Fund TOTAL Department of Human Development, Educa on and Employment (83F) 9 GOAL(S) Portal of the Americas (83F) 83F 10 Course 35 Implement and develop lifelong learning and con nued educa on ac vi es using informa on and communica on techologies (ICTs) for educa on. 83F 11 Program 3 Define and implement capacity building and technical assistance ini a ves under the framework of knowledge sharing for development and use of mobile devices. TOTAL Technical Secretariat for the Leo S. Rowe Pan American Fund (83F) 21 GOAL(S) 170

173 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 83F 12 Event 4 Establish awareness programs and Virtual Dialogues to support networks, policy makers and reserachers, and strengthen exis ng ini a ves to narrow the digital and knowledge divide on Open Educa onal Resources, mobile learning and massive open online courses (MOOCs). 83F 13 Project 3 Define and carry out coopera on for development ini a ves with regional partners on the topics men oned above. 83F 14 Website 1 Design a regional exchange pla orm as a virtual sharing space, repository, and mapping of projects and research. 83F 15 Campaign 3 Develop and implement communica on strategy for the dissemina on of programs and ac vi es through social media and publica ons. TOTAL Portal of the Americas (83F) Technical Secretariat for the Leo S. Rowe Pan American Fund (83F) 83F 16 Press Release 1200 HelpDesk services (queries received/handled) provided to applicants and borrowers, and in general to all the agents involved in the loan program (universi es, guarantors, etc.) 83F 17 Process 100 Applica ons to the Rowe Fund for educa onal and emergency loans for students from La n America and the Caribbean in the USA and for OAS officials, received, reviewed and processed 83F 18 Mee ng 100 Academic and financial evalua on of candidates, performed 83F 19 Contract 75 Contracts with borrowers (including maintenance of electronic database, OASFCU MIS and physical database), managed 83F 20 Account 420 Total loans by the Rowe Fund (ac ve and cancelled officials and students during the period, dona on accounts, opening of cer fied deposits in collec on agencies), managed 83F 21 Borrower 90 Academic progress of student borrowers (includes support and advisory services provided in the period of study), controlled and monitored 83F 22 Account 330 Rowe Fund loans (students and employees), administered and collected (includes in house collec on, collec on agencies in and outside the USA, and provision of support during the repayment period).management and monitoring pla orm for individual payments (non recurring) via credit card 83F 23 Account 110 Return of borrowers/students to their countries of origin, controlled 83F 24 Account 330 Guarantee mechanism for student and official borrowers (i.e. ins tu ons, CDs, OASSA, etc.), expanded and monitored 83F 25 Account 35 Cancelled Rowe Fund loans (review of individual loan accounts status, delivery of contract to borrower and guarantor) 171

174 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 83F 26 Follow up on and impact assessment conducted with respect to the former beneficiaries in the region (compila on of tes monials through surveys and other ini a ves) 83F 27 Administra ve management of the Rowe Fund (strategic plan, planning, human resources, etc.) 83F 28 Technical secretariat services provided to the Rowe Fund Commi ee (including prepara on of the budget and financial and sta s cal reports, proposals, and recommenda ons to the Commi ee, Permanent Council and other areas of the GS) 83F 29 Process 4 Coordina on with the Treasurer for the administra on of the Rowe Fund investments, budget, payment processing, and individual accounts maintenance, coordinated with the Treasurer 83F 30 Strategic alliances with en es related to higher educa on maintained and expanded pla orm for handling dona ons maintained and expanded and monitoring those that are tax free 83F 31 Rowe Fund's opera ng systems, restructured and streamlined 83F 32 Mee ngs, conferences, new ini a ves and research related to higher educa on financing, organized to promote the Rowe Fund 83F 33 IIN website updated and consolidated, and support to IIN web pages 83F 34 Administra ve management of the sub guaranty dona on account 83F 35 External provider services, monitored and coordinated (Investment Consultant, OAS FCU APEX, inc, collec on agencies, etc.) 83F 36 File 1000 Electronic informa on and physical files on exis ng and past scholarship holders and on applicants, updated and maintained TOTAL Technical Secretariat for the Leo S. Rowe Pan American Fund (83F) 172

175 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. CIDI Ministerial Mee ngs, and Inter American Commi ee Mee ngs (83G) 83G 1 Administra ve management of CIDI Ministerial Mee ngs, and Inter American Commi ee Mee ngs TOTAL CIDI Ministerial Mee ngs, and Inter American Commi ee Mee ngs (83G) 1 GOAL(S) Mee ngs of CIDI (83K) 83K 1 Administra ve management of Mee ngs of CIDI TOTAL Mee ngs of CIDI (83K) 1 GOAL(S) Inter American Telecommunica on Commission (CITEL) (83H) 83H 1 Document 1 Annual report of the CITEL to the GA, prepared 83H 2 Technical and administra ve secretariat services provided to the CITEL commi ees and working groups 83H 3 Ac vi es on telecommunica ons/icts with coopera on agencies and other regional and interna onal organiza ons, coordinated 83H 4 Document 20 Dra Inter American proposals for the World Telecommunica on Development Conference (WTDC 14) and the ITU Plenipoten ary Conference (PP 14), prepared 83H 5 Document 1800 Receipt, data confirma on and forma ng of technical and administra ve documents 83H 6 Inquiry CITEL assistance and advisory services provided to the Members on policy, regulatory, development and technical aspects of telecommunica ons/icts, and on reduc on of the digital divide 83H 7 Report 50 Background documents and proposals prepared for CITEL mee ngs on policy, regulatory and technical aspects of telecommunica ons/icts 83H 8 Mee ng 7 Technical secretariat services provided for mee ngs of CITEL commi ees and working groups 83H 9 Event 4 Workshops, seminars, and forums on telecommunica ons/icts, organized and managed 83H 10 Event 14 Par cipa on in external forums and mee ngs related to telecommunica ons/icts for presenta on of results and experiences in connec on with telecommunica ons/icts at interna onal and na onal events 83H 11 Study 1 Analysis of effec veness and efficiency of CITEL strategies and mandates conducted through ac vity indicators 83H 12 Course 14 Human resources trained in telecommunica ons/icts policies, regula ons and technology. Analysis of the demand for and supply of training. Analysis of applica ons for telecommunica ons/icts training fellowships 83H 13 Document 5 Database on technical, regulatory, and policy aspects of telecommunica ons/icts, updated 83H 14 CITEL website, updated and maintained 83H 15 CITEL electronic forum, managed 173

176 C 8 E S I D Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENT UNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 83H 16 Administra ve management of CITEL 83H 17 Document 1 Annual opera ng plan, prepared 83H 18 Permanent update of the registra on system for CITEL points of contact 83H 19 Management of fundraising to promote the CITEL ac vi es 83H 20 Document 10 VI Assembly of CITEL, prepared 83H 21 Document 6 Support and joint work with other areas of the OAS and offices of the OAS in the Members States, provided TOTAL Inter American Telecommunica on Commission (CITEL) (83H) 21 GOAL(S) Mee ng of CITEL Assembly (83J) 83J 1 Administra ve management of Mee ng of CITEL Assembly TOTAL Mee ng of CITEL Assembly (83J) 1 GOAL(S) Inter American Commi ee on Ports (83I) 83I 1 Technical secretariat services provided to the Inter American Commi ee on Ports 83I 2 Event 1 Forum of the Inter American port dialogue of the CIP, organized 83I 3 Informa on networks on port ma ers of the CIP, maintained 83I 4 Publica on 1 CIP Magazine published 83I 5 Publica on 12 Port newsle ers, documents and reports, published 83I 6 Event 1 Prepara on and implementa on services rendered for hemispheric conferences on port ma ers 83I 7 Course 4 Human resources trained in port issues 83I 8 Event 1 Technical assistance provided to the Member Countries for resolving port related problems 83I 9 Assistance to na onal, regional and interna onal agencies for organiza on and implementa on of port coopera on ac vi es 83I 10 Management of fundraising to promote the ac vi es of the Secretariat of the Inter American Commi ee on Ports 83I 11 Administra ve management of the Secretariat of the Inter American Commi ee on Ports 83I 12 CIP website, updated 83I 13 Document 10 Technical proposals for the CIP, the Execu ve Board and the Technical Advisory Groups mee ngs, prepared TOTAL Inter American Commi ee on Ports (83I) 13 GOAL(S) 174

177 C 9 S E R Mission The mission of the Secretariat for External Rela ons (SER) is to disseminate the role of the Organiza on as the ins tu on for promo ng democra c governance, sustainable development, mul dimensional security, and respect for human rights in the Hemisphere; and to contribute to the strengthening of the Organiza on s ins tu onal image. In keeping with its objec ves, the SER performs func ons aimed at developing and implemen ng communica on strategies and strengthening the image of the Organiza on; develop and disseminate a uniform message based on the Organiza on s priori es; strengthening es with the member states and interna onal and hemispheric agencies and ins tu ons to coordinate policy; foster coopera on with the host country, as well as with observer countries and mul lateral organiza ons; broadening and dissemina ng informa on on the cultural heritage of the Americas; coordina ng fundraising for programs and projects with donors and partners; and promo ng the par cipa on of civil society in ma ers related to OAS priori es. Organiza onal Structure 175

178 C 9 S E R Yearly Changes by Fund and Category of expenditure (in thousands) 176

179 C 9 S E R 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 177

180 C 9 S E R Regular Fund Posts Indirect Cost Recovery (ICR) Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G G Grand Total

181 C 9 S E R Secretariat for External Rela ons (93A) Yearly Changes by Fund and Category of expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 D P P G Grand Total Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

182 C 9 S E R SER Administra ve Sec on (93B) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

183 C 9 S E R Department of Interna onal Affairs (93C) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P Grand Total

184 C 9 S E R Art Museum of the Americas (93D) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P G G Grand Total

185 C 9 S E R Department of Press and Communica ons (93E) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

186 C 9 S E R Opera onal Goals Opera onal Goals of the Management Unit Code Quantitative Subprog. Goal Unit of measurement Qty. 09 SECRETARIAT FOR EXTERNAL RELATIONS OPERATIONAL GOALS OF MANAGEMENTUNIT Description Secretariat for External Relations (93A) 93A 1 Political institutional leadership of the Secretariat for External Relations 93A 2 Document 1 Annual operating plan, prepared 93A 3 Document 1 Work plan of the Secretariat and its departments, prepared 93A 4 Institutional communication strategy, defined and coordinated 93A 5 Integrated fundraising strategy, coordinated and implemented 93A 6 Contact maintained with international and hemispheric organizations and institutions 93A 7 Promotion of cooperation with the host country and its institutions, as well as with observer countries and multilateral agencies, coordinated 93A 8 Activities coordinated for the promotion of the participation of civil society in matters related to OAS priority topics 93A 9 OAS political message strengthened within the organization, in the mass media and among opinion makers 93A 10 Activities of the Art Museum of the Americas, supervised and coordinated TOTAL Secretariat for External Relations (93A) 10 GOAL(S) SER Administrative Management Support Section (93B) 93B 1 Administrative and financial support given to the SER TOTAL SER Administrative Management Support Section (93B) 1 GOAL(S) Department of International Affairs (93C) 93C 1 Administrative management of international affairs 93C 2 Document 1 Annual operating plan 2013, prepared 93C 3 Management of fundraising to promote the activities of the Department of International Affairs 93C 4 Agreements signed and programmatic exchanges made with the United Nations, Inter American institutions and other international organizations 93C 5 Active participation of the OAS Permanent Observers, promoted 93C 6 Common strategy implemented in coordination with the different departments of the General Secretariat to promote and expand the active participation of civil society in OAS activities 93C 7 Meeting 4 OAS political round tables organized to discuss issues on the Inter American agenda 93C 8 Session 70 Informative sessions regarding the OAS activities, organized for different audiences 93C 10 Meeting 6 The Lecture Series of the Americas implemented to reach out to diverse audiences in the hemisphere with current regional topics 93C 11 Agreement 10 Fundraising for OAS priority areas TOTAL Department of International Affairs (93C) 10 GOAL(S) 184

187 C 9 S E R Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Art Museum of the Americas (93D) 93D 1 Unit 3 Management of dona ons and purchase of works of art 93D 2 Document 100 Management of dona ons and purchase of bibliographical material for the art archive 93D 3 Document 2000 Bibliographical and audiovisual materials, preserved and classified 93D 4 Unit 1 Management of the restora on of a sculpture by Negret, executed 93D 5 Museum building, maintained and preserved 93D 6 Works of art of the Permanent Collec on of the Museum, classified and managed 93D 7 Work 10 Loan of works of art for external exhibi ons, managed 93D 8 Inquiry 2000 Reference consul ng services for the general public, GS/OAS, missions and the diploma c corps, provided 93D 9 Event 10 Conferences, workshops and symposia offered at the Museum 93D 10 Event 60 Guided tours of the Museum organized for groups of students and specialists 93D 11 Coopera on given to Inter American and local art museums 93D 12 Event 5 Management of temporary art exhibi ons in Member Countries 93D 13 Administra ve management of cultural affairs and of the Art Museum of the Americas 93D 14 Website of the Art Museum of the Americas, maintained and administered 93D 15 Management of fundraising to promote the ac vi es of cultural affairs and of the Museum 93D 16 Database of the Museum collec on, managed 93D 17 Unit 10 Sale of publica ons, copyrights and audiovisual material of the Museum 93D 18 Work 75 Internal loans and inventory control of works of art, administered 93D 19 Document 1 Annual opera ng plan, prepared 93D 20 Event 3 Film Series Cine Americas made 93D 21 Person Visitors to the Museum, served 93D 22 Unit 2500 Social networks, expanded 93D 23 Project Advisory commi ee, implemented 93D 24 Unit 2 Fundraising event at the AMA, organized 93D 25 Project 3 Strategic planning visits with OAS Secretariats, made 93D 26 Project 15 Strategic planning visits with OAS Missions, made 93D 27 Document 1 Presenta on of self sustainability strategy document 93D 28 Event 1 Presenta on of self sustainability strategy 93D 29 Event 10 Presenta on of self sustainability strategy to the private sector/academia TOTAL Art Museum of the Americas (93D) 29 GOAL(S) 185

188 C 9 S E R Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Department of Press and Communica on (93E) 93E 1 Broadcast 250 Latest news (newsclips), published 93E 2 Network of contacts, managed 93E 3 Press coverage of events and SG and ASG missions, as well as agenda of OAS poli cal bodies 93E 4 Administra ve management of the Press Department 93E 5 Document 1 Annual opera ng plan, prepared 93E 6 Set 150 Photographs of press coverage, taken 93E 7 Event 1 Technical and logis cal assistance in the GA in the press area 93E 8 Press advisory services provided to the Secretary General 93E 9 Press advisory services provided to the Assistant Secretary General 93E 10 Press advisory services provided to Secretaries 93E 11 Follow up on daily informa on 93E 12 Record, transcrip on and style correc on of speeches of the Secretary General 93E 13 "Latest news" and "Interviews" in the OAS website, administered 93E 14 Broadcast 12 Monthly newsle ers published in two languages 93E 15 1 Research and evalua on of data 93E 16 Process 200 OAS main web page wri ng, pos ng and management completed 93E 17 Inquiry 50 Web sites technical assistance provided to OAS Secretariat offices 93E 18 Unit 700 Social media informa on posted on Twi er and Facebook/General Announcements 93E 19 Broadcast 100 Radio spots produced 93E 20 Report 6 Publica ons, including OAS annual report of the Secretary General produced TOTAL Department of Press and Communica on (93E) 20 GOAL(S) 186

189 C 10 S A F Mission The mission of the Secretariat for Administra on and Finance (SAF) is to provide leadership and guidance on administra ve support ac vi es, including budgetary and financial management, informa on technology services of the General Secretariat, program planning, evalua on, and opera onal follow up, general services management (including buildings and security services), and procurement and contrac ng of goods and services, as well as personnel management and training, in accordance with established principles of professional management. Organiza onal Structure 187

190 C 10 S A F Yearly Changes by Fund and Category of expenditure (in thousands) 188

191 C 10 S A F 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 189

192 C 10 S A F Regular Fund Posts Indirect Cost Recovery (ICR) Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P P G G G G Grand Total 19 1, ,

193 C 10 S A F Secretariat for Administra on and Finance (103A) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 D P P Grand Total

194 C 10 S A F Department of Human Resources (103B) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G Grand Total

195 C 10 S A F Department of Financial and Administra ve Management Services (103C) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P P P G G Grand Total 19 2, ,291.7 Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G G Grand Total

196 C 10 S A F Department of Informa on and Technology Services (103D) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P P G G G Grand Total 16 2, ,

197 C 10 S A F Department of Procurement Services (103E) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P P P P G G Grand Total Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P G Grand Total

198 C 10 S A F Department of General Services (103F) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P G G G G Grand Total 16 1, ,642.1 Indirect Cost Recovery Fund Posts YEAR Grade Posts $1,000 Posts $1,000 G Grand Total

199 C 10 S A F Department of Planning and Evalua on (103G) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts Indirect Cost Recovery Fund Posts YEAR YEAR Grade Posts $1,000 Posts $1,000 Grade Posts $1,000 Posts $1,000 P P P P P Grand Total G Grand Total

200 C 10 S A F IPSAS Moderniza on ini a ve (103H) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P P Grand Total

201 C 10 S A F Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 10 SECRETARIAT FOR ADMINISTRATION AND FINANCE Secretariat for Administra on and Finance (103A) 103A 1 Advisory and technical secretariat services provided to the CAAP, nego a on and monitoring of Member States payment plans 103A 2 SG reports on administra ve and financial management for the poli cal bodies 103A 3 Poli cal leadership of the Secretariat for Administra on and Finance, SAF annual opera ng plan 103A 4 Advisory assistance to and response to inquiries and requests from the Secretary General, the Assistant Secretary General, chiefs of staff, secretaries, and directors on administra ve and financial services. Par cipa on in and advisory services to Commi ees (e.g. Rowe Emergency Fund, Project Evalua on Commi ee, Commi ee of Secretaries) 103A 5 PARs and CPRs, authorized and travel documents, approved 103A 6 Leadership of the use and restora on of the historic buildings management program, and management of fundraising to promote SAF ac vi es 103A 7 Leadership of the Working Group on the streamlining of administra ve processes 103A 8 Supervision of the administra ve support to the Offices and Units of the General Secretariat in the Member States 103A 9 Implementa on of the Administra ve Units (AMS) TOTAL Secretariat for Administra on and Finance (103A) 9 GOAL(S) IPSAS & Business Moderniza on Ini a ve (103H) 103H 1 IPSAS & Business Moderniza on Ini a ve TOTAL IPSAS & Business Moderniza on Ini a ve (103H) 1 GOAL(S) Department of Human Resources (103B) 103B 1 Intern 291 Internship program, managed (Headquarters, Na onal Offices and Special Programs) 103B 2 Administra ve management of human resources 103B 3 Human Resources Portal, updated 103B 4 Health unit and insurance office, administered 103B 5 Document 1 Annual opera ng plan 2013, prepared 103B 6 Staff records, administered 103B 7 Document 20 Department's personnel register (Headcount) and sta s cal reports, produced 103B 8 Process 4 Salary scales and step increases, implemented 199

202 C 10 S A F Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit Department of Human Resources (103B) 103B 9 Process 3300 Support to the handling of visas, passports, work permits, travel documents, and related ma ers, provided 103B 10 Process 1 Independent consultants and officials, selected, recruited and hired 103B 11 Administra ve management of benefits for staff and re rees 103B 12 Process 2 Staff training and recogni on programs, implemented 103B 13 Person 618 Performance evalua on process, managed 103B 14 Support services provided to commi ees of the Organiza on on human resources ma ers 103B 15 Post classifica on system, administered 103B 16 OASES human resources module, updated 103B 17 Process 1 Standardized job descrip ons, developed 103B 18 Process 20 Compe on process to fill vacancies, administered 103B 19 Process 1 Informa on required from Human Resources for dra ing the budget for 2013, supplied 103B 20 Process 1 Changes to the General Norms implemented 103B 21 Process 1 Classifica on and Promo on policies implemented TOTAL Department of Human Resources (103B) 21 GOAL(S) Department of Financial and Administra ve Management Services (103C) 103C 1 Internal control, implemented and monitored 103C 2 OASES modules, administered 103C 3 Accounts system, reviewed and maintained 103C 4 Process 4 Quarterly reports on resource management and the monthly closing of accounts, coordinated 103C 5 Coordina on of the opening and defini on of new accounts for contribu ons, fund transfers, expenditure transfers, common costs, budge ng and charging of assets to projects and dona ons 103C 6 Management of the execu on of the program budget 103C 7 Management of specific funds 103C 8 Technical assistance provided to the SAF for presenta on of proposals and reports to the CAAP 103C 9 Treasury management, including associated ins tu ons (Trust, Rowe Fund, etc.) 103C 10 Investment por olio of funds and assets under the responsibility of the GS, supervised 103C 11 Rela ons with the Audit Commi ee, maintained 103C 12 Official financial statements, prepared, analyzed and presented 103C 13 Client assistance in financial ma ers, provided 103C 14 Administra ve management of financial services 103C 15 Document 1 Annual opera ng plan, dra ed 200

203 C 10 S A F Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit Department of Financial and Administra ve Management Services (103C) 103C 16 Management of salaries and benefits 103C 17 Professional development of DFAMS staff 103C 18 Project 1 Risk analysis procedure for the offices of the GS and missions in the Member States, implemented 103C 19 Project 1 Reengineering of two business processes 103C 20 Mechanism to authorize reports in the OASES system for final users (Push / Pull), implemented 103C 21 Administra ve units (training and appointment), created and opera onal 103C 22 Mechanism of automated compliance of agreements entered into with donors, implemented 103C 23 Improvement in the documenta on for financial statement processes, through the dra ing of handbooks 103C 24 Tool for the reconcilia on of travel expenses and cash advance payments, implemented 103C 25 Interna onal Public Sector Accoun ng Standards (IPSAS), implemented 103C 26 Update of OASES System, implemented TOTAL Department of Financial and Administra ve Management Services (103C) 26 GOAL(S) Department of Informa on and Technology Services (103D) 103D 1 Informa on and communica ons strategies and systems aligned with the goals and objec ves defined by the Organiza on, providing execu ve leadership to the Department staff 103D 2 Administra ve systems, maintained, including their poten al adjustment to interna onal standards (102C) 103D 3 Ticket 8000 Technical support service provided to users in informa on systems, hardware and so ware (102A) 103D 4 Security policies and systems adjusted according to audits and best prac ces 103D 5 Maintenance services for communica ons, voice, and data networks, as well as physical lines and associated switchboards, provided 103D 6 Document 1 Hardware and licenses, maintained 103D 7 Project 8 Systems and applica ons to support business processes for all the areas of the Organiza on that required them, developed 103D 8 System 1 Use of the content management system, expanded, and internal and external data, distributed 103D 9 Administra ve management of informa on and technology services 103D 10 Document 1 Annual opera ng plan of the DOITS, dra ed 103D 11 Management of external resources allocated for implementa on of projects that include IT services and associated technologies 103D 12 Project 1 Implementa on of Business Intelligence Pla orm 103D 13 Con nuous improvement of the so ware processes defined in the OAS So ware Development Framework 103D 14 Percentage 100 New version of OAS So ware Development Framework implemented in the new so ware development projects of the Organiza on 103D 15 Coordina on, prepara on and implementa on of training for systems developed for the GS 201

204 C 10 S A F Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit Department of Informa on and Technology Services (103D) 103D 16 Project 1 Videoconference systems for widespread use in the GS, standardized 103D 17 Project 1 Con nuous update of the IT Protec on Layer 103D 18 Project 1 OAS Secure Communica ons system, maintained and expanded 103D 19 Document 1 DOITS Strategic Plan for the period, prepared 103D 20 Project 1 Bring Your Own Device policies, updated and monitored 103D 21 Project 1 Redefini on of the central systems of the SG/OAS (ERP), implemented 103D 22 Project 3 Evolu on, adjustment and follow up of the Mobile Cyber Security Lab TOTAL Department of Informa on and Technology Services (103D) 22 GOAL(S) Department of Procurement Services (103E) 103E 1 General Management of Procurement and Supply Chain related processes 103E 2 Management of Mayor Procurement Contracts and Key Suppliers 103E 3 Management of General Insurance Por olio for the GS/OAS 103E 4 Timely Renewal of General Insurance Por olio Contracts 103E 5 Administra ve Assistance and Technical Secretary for formal Bidding Processes 103E 6 Management of Buyer Opera ons 103E 7 Support for Travel Related Transac ons 103E 8 Management of all GS/OAS Credit Card Programs 103E 9 Management of the OASES Purchasing Module 103E 10 Management of the OASES Vendor Database 103E 11 Reports and procurement related inputs 103E 12 Training and development on procurement processes 103E 13 Procurement Closing Ac vi es Completed 103E 14 Management of internal accounts 103E 15 Management of external rela ons related to procurement and supply opera ons 103E 16 Compliance with audit reviews TOTAL Department of Procurement Services (103E) 16 GOAL(S) Department of General Services (103F) 103F 1 Administra ve management of general services 103F 2 General Secretariat buildings (MNB, ADM, GSB, Art Museum of the Americas, the Casita, official residence) (102D), maintained 202

205 C 10 S A F Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit Department of General Services (103F) 103F 3 Improvements and renova ons to General Secretariat buildings, implemented 103F 4 Requirements for Energy Star 2014 (GSB), cer fica on, iden fied and sa sfied 103F 5 Public Services (electricity, water, gas, vapor) provided 103F 6 Administra ve management of the security contract (IBS) 103F 7 Contract 27 Administra on services of general services and cleanup (IBS), and of equipment maintenance, provided 103F 8 Vehicles for transporta on of authorized officials and courier services, administered 103F 9 Document delivery system through specialized companies, managed 103F 10 Distribu on of interoffice mail and delivery of documents, official correspondence and visas, administered 103F 11 Photocopying provided, procurement of mul func onal equipment, maintenance and training for their adequate use services, provided 103F 12 Administra ve management of GS/OAS parking 103F 13 Office furniture for the different areas of the General Secretariat (102B), procured 103F 14 Administra ve management of Rental agreements for the GS/OAS spaces (GSB) 103F 15 Strategy to increase income related to revenues of space rental of the General Secretariat (GSB) 103F 16 Security personnel for special events, according to Administra ve Memorandum 68, as well as other services required, coordinated and administered 103F 17 PIMS (Physical Inventory Management Systems) at the Headquarters and the Na onal Offices, implemented and administered TOTAL Department of General Services (103F) 17 GOAL(S) Department of Planning and Evalua on (103G) 103G 1 Database 1 Results indicators database, expanded and updated 103G 2 Document 1 Program budget, prepared 103G 3 Management of the Spain Fund 103G 4 Document 1 DPE opera ng plan, prepared 103G 5 Technical assistance provided to the Project Evalua on Commi ee 103G 6 Document 1 GS/OAS Annual Opera ng Plan, dra ed 103G 7 Project profiles, technically evaluated 103G 8 Document 4 Quarterly progress reports on implementa on of the 2014 POA 103G 9 Follow up on projects under execu on 103G 10 Document 1 Reports on projects and decisions of the Project Evalua on Commi ee, dra ed and published 103G 11 Workshop 4 Staff trained in project management (100 persons) 203

206 C 10 S A F Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit Department of Planning and Evalua on (103G) 103G 12 Workshop 1 Officials from the Member Countries trained in project management (30 persons) 103G 13 Management of fundraising for development of planning, control and evalua on instruments 103G 14 Administra ve management of planning and evalua on 103G 15 Advisory services to the SG and his Staff on ins tu onal management 103G 16 System 2 Results based management system module, developed, including POA and budget execu on module and tools for following up the incorpora on of the gender perspec ve 103G 17 Workshop 1 Training of officials and mission members on Results based management 103G 18 Course 2 DPE staff trained in project management 103G 19 Technical assistance in project design provided to the areas of the General Secretariat; includes the incorpora on of the gender perspec ve 103G 20 Project 4 Supervision of external evalua ons of programs/projects 103G 21 Assistance to the CAAP and other poli cal bodies 103G 22 Database 1 Projects database, updated 103G 23 Document 6 Economic reports, dra ed 103G 24 Monitoring and administra on module of the system of projects, developed 103G 25 Project 2 External evalua ons of programs and projects 103G 26 Document 30 Es ma on of the General Assembly dra resolu ons for 2014 TOTAL Department of Planning and Evalua on (103G) 26 GOAL(S) 204

207 Yearly Changes by Fund and Category of expenditure C 11 B I C C (in thousands) Regular Fund 2014 Approved % 2013 Approved % 2012 Execution % 2011 Execution Personnel $ n/a $ 100.0% $ 0.6 n/a $ Non Pers onnel 12, % 12, % 12, % 14,166.3 Total Chapter $ 12, % $ 12, % $ 12, % $ 14,166.3 Indirect Cost Recovery (ICR) 2014 Approved % 2013 Approved % 2012 Execution % 2011 Execution Personnel $ n/a $ 100.0% $ % $ Non Personnel % n/a 100.0% 42.2 Total Chapter $ % $ % $ % $ Specific Funds 2014 Projected % 2013 Projected % 2012 Execution % 2011 Execution Personnel $ n/a $ n/a $ n/a $ Non Personnel % 1, % % 1,458.5 Total Chapter $ % $ 1, % $ % $ 1,458.5 Regular Fund by Subprogram 2014 Approved % 2013 Approved % 2012 Execution % 2011 Execution Adjustment to Travel Costs (113X) $ 100.0% $ (250.0) n/a $ n/a $ OAS Network and IT Infrastructure Services (113A) % % % Telecommunications Infrastructure (113Y) n/a n/a n/a Enterprise Resource Management System (113C) % % % IPSAS Infrastructure and support (113Q) 50.0 n/a n/a n/a Sub total Technology related costs 1, % 1, % 1, % Office Equipment and Supplies (113B) % % % 26.9 Building Management and Maintenance (113D) 1, % 5, % 5, % 5,475.2 Building Maintenance Utilities (113Z) 1,202.7 n/a n/a n/a Building Maintenance Cleaning (113U) 1,571.6 n/a n/a n/a Building Maintenance Security (113V) n/a n/a n/a Sub total facilities related costs 4, % 5, % 5, % 5,502.1 General Insurance (113E) % % % Recruitment and Transfers (113G) % % % Terminations and Repatriations (113H) % 1, % 2, % 3,398.6 Home Leave (113I) % % % Education and Language Allowance, Medical Examinations (113J) % % % Pension for Retired Executives and Health and Life Insurance for Retired Employees (113K) 3, % 3, % 3, % 3,315.6 Human Resources Development (113L) % % % Contribution to the Staff Association (113M) % % % 5.1 Contribution to AROAS (113N) % % % 5.1 Repayment of Capital Fellowship Fund Loan (113P) 0 n/a n/a n/a Reserve Subfund (113O) % n/a n/a Total $ 12,094.6 n/a $ 12, % $ 12, % $ 14,

208 S IV:: A P B C L C 11 B I C C 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) Regular Fund ICR Specific Funds Total Adjustment to Travel Costs (113X) $ $ $ $ OAS Network a nd IT Infra s tructure Services (113A) ,016.6 Telecommunications Infrastructure (113Y) Ente rpri s e Re s ource Ma na ge me nt Sys te m (113C) IPSAS Infrastructure and support (113Q) Sub tota l Technology re l a te d cos ts 1, ,745.1 Office Equipment and Supplies (113B) Building Management and Maintenance (113D) 1, ,686.1 Building Maintenance Utilities (113Z) 1, ,202.7 Building Maintenance Cleaning (113U) 1, ,571.6 Building Maintenance Security (113V) Sub total Facilities re l a te d cos ts 4, ,347.4 Ge ne ra l Ins ura nce (113E) Recruitment a nd Tra ns fers (113G) Terminations and Repatriations (113H) Home Leave (113I) Education and Language Allowance, Medical Examinations (113J) Pension for Retired Executives and Health and Life Insurance for Retired Employees (113K) 3, ,706.6 Human Resources Development (113L) Contribution to the Sta ff As s ocia tion (113M) Contribution to AROAS (113N) Repayment of Capital Fellowship Fund Loan (113P) Reserve Subfund (113O) Total $ 12,094.6 $ $ $ 13,

209 C 11 B I C C 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) Total Personnel (1) Personnel nonrecurrent (2) Fellowships (3) Travel (4) Documents (5) Equipment (6) Buildings (7) Contracts (8) Others (9) Total Non Personnel TOTAL Adjustment to Travel Costs (113X) $ $ $ $ $ $ $ $ $ $ $ OAS Network and IT Infrastructure Services (113A) , ,016.6 Tel ecommunica tions Infra s tructure (113Y) Enterprise Resource Management System (113C) IPSAS Infras tructure a nd s upport (113Q) Sub tota l Technology rela ted cos ts , , ,745.1 Office Equipment and Supplies (113B) Building Management and Maintenance (113D) , , ,686.1 Building Maintenance Utilities (113Z) 1, , ,202.7 Building Maintenance Clea ning (113U) 1, , ,571.6 Building Maintenance Security (113V) Sub tota l Fa cili ties re l a te d cos ts , , , ,347.4 Ge ne ra l Ins ura nce (113E) Recrui tment a nd Tra ns fers (113G) Terminations a nd Repatria tions (113H) Home Leave (113I) Education and Language Allowance, Medical Examinations (113J) Pension for Retired Executives and Health and Life Insurance for Retired Employees (113K) 3, , ,706.6 Human Resources Development (113L) Contribution to the Sta ff As s ocia tion (113M) Contribution to AROAS (113N) Repa yment of Ca pital Fellowship Fund Loan (113P) (a) Reserve Subfund (113O) Total $ $ $ $ $ $ $ 1,536.5 $ 8,513.9 $ $ 13,047.5 $ 13,047.5 a. Pursuant to paragraph 10.c of General Assembly resolu on AG/RES. 1 (XLV E/13), the General Secretariat will not make its third annual scheduled installment of US$ 740 thousand in 2014 to repay the Scholarship Capital Fund, as originally required by CEPCIDI/RES. 187 (XXVIII E/11). As of December 31, 2014, the outstanding balance of the loan will be $2.22 million; as paragraph 10.d further states, the GA instructs the Secretary General to present, in the Budget Proposal, a payment plan, indica ng the repayment of the scholarship loan by no later than December 31,

210 C 11 B I C C Adjustment to Travel Costs (113X) Yearly Changes by Fund and category of Expenditure (in thousands) 208

211 C 11 B I C C OAS Network and IT Infrastructure Services (113A) Yearly Changes by Fund and category of Expenditure (in thousands) 209

212 C 11 B I C C OAS Telecommunica ons Infrastructure Services (113Y) Yearly Changes by Fund and category of Expenditure (in thousands) 210

213 C 11 B I C C Enterprise Resource Management System (113C) Yearly Changes by Fund and category of Expenditure (in thousands) 211

214 C 11 B I C C OAS Interna onal Public Sector Accoun ng Standards IPSAS (113Q) Yearly Changes by Fund and category of Expenditure (in thousands) 212

215 C 11 B I C C Office Equipment and Supplies (113B) Yearly Changes by Fund and category of Expenditure (in thousands) 213

216 C 11 B I C C Building Management and Maintenance (113D) Yearly Changes by Fund and category of Expenditure (in thousands) 214

217 C 11 B I C C Building Maintenance U li es (113Z) Yearly Changes by Fund and category of Expenditure (in thousands) 215

218 C 11 B I C C Building Maintenance Cleaning (113U) Yearly Changes by Fund and category of Expenditure (in thousands) 216

219 C 11 B I C C Building Maintenance Security (113V) Yearly Changes by Fund and category of Expenditure (in thousands) 217

220 C 11 B I C C General Insurance (113E) Yearly Changes by Fund and category of Expenditure (in thousands) 218

221 C 11 B I C C Recruitment and Transfers (113G) Yearly Changes by Fund and category of Expenditure (in thousands) 219

222 C 11 B I C C Termina ons and Repatria ons (113H) Yearly Changes by Fund and category of Expenditure (in thousands) 220

223 C 11 B I C C Home Leave (113I) Yearly Changes by Fund and category of Expenditure (in thousands) 221

224 C 11 B I C C Educa on and Language Allowance, Medical Examina ons (113J) Yearly Changes by Fund and category of Expenditure (in thousands) 222

225 C 11 B I C C Pension for Re red Execu ves and Health and Life Insurance for Re red Employees (113K) Yearly Changes by Fund and category of Expenditure (in thousands) 223

226 C 11 B I C C Human Resources Development (113L) Yearly Changes by Fund and category of Expenditure (in thousands) 224

227 C 11 B I C C Contribu on to the Staff Associa on (113M) Yearly Changes by Fund and category of Expenditure (in thousands) 225

228 C 11 B I C C Contribu on to AROAS (113N) Yearly Changes by Fund and category of Expenditure (in thousands) 226

229 C 11 B I C C Repayment of Capital Fellowship Fund Loan (113P) Yearly Changes by Fund and category of Expenditure (in thousands) Regular Fund 2014 Approved % 2013 Approved % 2012 Execution % 2011 Execution Pers onnel $ n/a $ n/a $ n/a $ Non Personnel 0 n/a n/a n/a Total Subprogram 0 n/a $ n/a $ n/a $ Indirect Cost Recovery (ICR) 2014 Approved % 2013 Approved % 2012 Execution % 2011 Execution Pers onnel $ n/a $ n/a $ n/a $ Non Personnel n/a n/a n/a Total Subprogram $ n/a $ n/a $ n/a $ Specific Funds 2014 Projected % 2013 Projected % 2012 Execution % 2011 Execution Pers onnel $ n/a $ n/a $ n/a $ Non Personnel n/a n/a n/a Total Subprogram $ n/a $ n/a $ n/a $ Pursuant to paragraph 10.c of General Assembly resolution AG/RES. 1 (XLV-E/13), the General Secretariat will not make its third annual scheduled installment of US$ 740 thousand in 2014 to repay the Scholarship Capital Fund, as originally required by CEPCIDI/RES. 187 (XXVIII-E/11). As of December 31, 2014, the outstanding balance of the loan will be $2.22 million; as paragraph 10.d further states, the GA instructs the Secretary General to present, in the Budget Proposal, a payment plan, indicating the repayment of the scholarship loan by no later than December 31,

230 C 11 B I C C Reserve Subfund (113O) Yearly Changes by Fund and category of Expenditure (in thousands) 228

231 C 11 B I C C Opera onal Goals Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 11 BASIC INFRASTRUCTURE AND COMMON COSTS Equipment and Supplies Computers (113A) 113A 1 Ticket 8000 Administra ve management of Equipment and Supplies Computers TOTAL Equipment and Supplies Computers (113A) 1 GOAL(S) OAS Telecommunica ons Infrastructure Services (113Y) 113Y 1 Administra ve management of Telecommunica on Infrastructure TOTAL OAS Telecommunica ons Infrastructure Services (113Y) 1 GOAL(S) OAS Enterprise Resource Planning System (ERP/OASES) (113C) 113C 1 Administra ve management of the OAS Enterprise Resource Planning System TOTAL OAS Enterprise Resource Planning System (ERP/OASES) (113C) 1 GOAL(S) IPSAS Infrastructure and Support (113Q) 113Q 1 Administra ve management of IPSAS Infrastructure and Support TOTAL IPSAS Infrastructure and Support (113Q) 1 GOAL(S) Office Equipment and Supplies (113B) 113B 1 Administra ve management of Office Equipment and Supplies TOTAL Office Equipment and Supplies (113B) 1 GOAL(S) Building Management and Maintenance (113D) 113D 1 Building Management and Maintenance (MNB, ADM, GSB, Museo, Casita) TOTAL Building Management and Maintenance (113D) 1 GOAL(S) Building U li es (113Z) 113Z 1 Administra ve management of Building U li es TOTAL Building U li es (113Z) 1 GOAL(S) 229

232 C 11 B I C C Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Building Cleaning (113U) 113U 1 Administra ve management of Building Cleaning TOTAL Building Cleaning (113U) 1 GOAL(S) Building Security (113V) 113V 1 Administra ve management of Building Security TOTAL Building Security (113V) 1 GOAL(S) General Insurance (113E) (113E) 113E 1 Administra ve management of General Insurance TOTAL General Insurance (113E) 1 GOAL(S) Recruitment and Transfers (113G) 113G 1 Administra ve management of Recruitment and Transfers TOTAL Recruitment and Transfers (113G) 1 GOAL(S) Termina ons and Repatria ons (113H) 113H 1 Administra ve management of termina ons and repatria ons TOTAL Termina ons and Repatria ons (113H) 1 GOAL(S) Home Leave (113I) 113I 1 Process 120 Administra ve management of home leave TOTAL Home Leave (113I) 1 GOAL(S) Educa on and Language Allowance, Medical Examina ons (113J) 113J 1 Educa on and language allowance, Medical examina ons, administered TOTAL Educa on and Language Allowance, Medical Examina ons (113J) 1 GOAL(S) 230

233 C 11 B I C C Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Pension for Re red Execu ves and Health and Life Insurance for Re red Employees (113K) 113K 1 Administra ve management of pensions for re red execu ves and health and life insurance for re red employees TOTAL Pension for Re red Execu ves and Health and Life Insurance for Re red Employees (113K) 1 GOAL(S) Human Resources Development (113L) 113L 1 Person 40 Reten on incen ve plan and career development plan, modernized TOTAL Human Resources Development (113L) 1 GOAL(S) Contribu on to the Staff Associa on (113M) 113M 1 Administra ve management of the Contribu on to the Staff Associa on TOTAL Contribu on to the Staff Associa on (113M) 1 GOAL(S) Contribu on to AROAS (113N) 113N 1 Administra ve management of the Contribu on to AROAS TOTAL Contribu on to AROAS (113N) 1 GOAL(S) Repayment of Capital Fellowship Fund Loan (113P) 113P 1 Repayment of Capital Fellowship Fund Loan TOTAL Repayment of Capital Fellowship Fund Loan (113P) 1 GOAL(S) Reserve Fund (113O) 113O 1 Administra ve management of the Reserve Fund TOTAL Reserve Fund (113O) 1 GOAL(S) 231

234 C 12 T D C M M Mission To help the political bodies and all areas of the OAS (secretariats, executive secretariats, departments, and offices) carry out their functions and mandates by providing the best and highest possible quality conference and meeting services, including technological solutions for conferences and implementation of state-of -the-art technological advances in translation, document processing, and interpretation services, as well as in document reproduction, publication, and distribution. Organiza onal Structure 232

235 C 12 C M M Yearly Changes by Fund and category of expenditure (in thousands) 233

236 C 12 C M M 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 234

237 C 12 C M M 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 235

238 C 12 C M M Regular Fund Posts

239 C 12 C M M Department of Conferences and Mee ngs Management (123A) Yearly Changes by Fund and Category of expenditure (in thousands) * *Funds formerly budgeted in 123A to cover costs for the mee ngs of the Permanent Council bodies are now separately budgeted in subprograms 123D through l 237

240 C 12 C M M General Assembly (123B) Yearly Changes by Fund and Category of expenditure (in thousands) 238

241 C 12 C M M OAS Unprogrammed Mee ngs (123C) Yearly Changes by Fund and Category of expenditure (in thousands) 239

242 C 12 C M M Opera onal Goals Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 12 CONFERENCES AND MEETINGS Department of Conferences and Mee ngs Management (123A) 123A 1 IT equipment, modernized and replaced; copiers, interpre ng and digi za on services provided to OAS conferences and mee ngs 123A 2 Session 6 123B Conference services provided to the regular sessions of the General Assembly 123A 3 Session 2 Conference services provided to the special sessions of the General Assembly 123A 4 Session 18 Conference services provided to ministerial mee ngs and inter American commissions 123A 5 Session 35 Conference services provided to CEPCIDI 123A 6 Session 500 Conference services provided to the Permanent Council and its subsidiary organs 123A 7 Session 8 123C Conference services provided to OAS unprogrammed conferences and mee ngs (22I) 123A 8 Session 20 Conference services provided to the mee ngs of specialized groups (e.g. CITEL, IACHR, CICTE, CIM, CIFTA) 123A 9 Session 10 Conference services provided to specialized events organized by the permanent missions and/or observer countries 123A 10 Transla on services, provided 123A 11 Interpreta on services, provided 123A 12 Document copying and distribu on services, provided 123A 13 Session 2 Services provided to the Mee ngs of Consulta on of Ministers (conference, interpreta on, transla on, and document copying and distribu on services) 123A 14 Document 1 Annual opera ng plan of the Department of Conferences and Mee ngs, prepared 123A 15 Administra ve management of conference and mee ngs services and their financing 123A 16 Agreement 20 Nego a ons held with Member States and other users for the signing of agreements and MOUs for holding conferences, mee ngs, events, and for the contribu on of the respec ve complementary resources to the Regular Fund 123A 17 Unit 3000 Conferences of the General Assembly, Mee ngs of Consulta on, and other mee ngs, electronically published (CD/DVD/ USBs) and distributed 123A 18 IDMS, OASCAL, and other databases, administered 123A 19 GS staff trained in the use of the IDMS and OASCAL systems 123A 20 Databases developed for modernizing the management of conferences and mee ngs 123A 21 Staff members of the Department of Conferences and Mee ngs Management trained in new instruments and technologies for conferences and mee ngs TOTAL Department of Conferences and Mee ngs Management (123A) 21 GOAL(S) 240

243 C 12 C M M Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. General Assembly (123B) 123B 1 Administra ve management of the General Assembly TOTAL General Assembly (123B) 1 GOAL(S) Mee ngs of the Permanent Council (123D) 123D 1 Administra ve management of the Mee ngs of the Permanent Council TOTAL Mee ngs of the Permanent Council (123D) 1 GOAL(S) Mee ngs of the Preparatory Commi ee (123E) 123E 1 Administra ve management of the Mee ngs of the Preparatory Commi ee TOTAL Mee ngs of the Preparatory Commi ee (123E) 1 GOAL(S) Mee ngs of the General Commi ee (123F) 123F 1 Administra ve management of the Mee ngs of the General Commi ee TOTAL Mee ngs of the General Commi ee (123F) 1 GOAL(S) Mee ngs of CAJP (123G) 123G 1 Administra ve management of the Mee ngs of CAJP TOTAL Mee ngs of CAJP (123G) 1 GOAL(S) Mee ngs of CSH (123H) 123H 1 Administra ve management of the Mee ngs of CSH TOTAL Mee ngs of CSH (123H) 1 GOAL(S) Mee ngs of CAAP (123I) 123I 1 Administra ve management of the Mee ngs of CAAP TOTAL Mee ngs of CAAP (123I) 1 GOAL(S) 241

244 C 12 C M M Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Mee ngs of CISC (123L) 123L 1 Administra ve management of the Mee ngs of CISC TOTAL Mee ngs of CISC (123L) 1 GOAL(S) Special General Assemblies (123K) 123K 1 Administra ve management of the Special General Assemblies TOTAL Special General Assemblies (123K) 1 GOAL(S) 242

245 C 13 O U G S M S Mission The Office of the Secretary General (OSG) has responsibility for the coordina on of the OGSMS. It strives to provide and promote coordina on, coopera on, and cost effec veness in the Offices of the General Secretariat in the Member States (OGSMS). It is focused on streamlining and improving the management of the Offices while facilita ng op mal opera ons of all Offices in their host countries. The OSG, in coordina on with the Secretariat for Administra on and Finance, also provides technical budgetary support and conducts staff training and provides administra ve assistance to ensure that the OAS mission, its mandates and pillars are adequately implemented throughout the Hemisphere. The OSG maintains an ac ve role in promo ng specific ac vi es that enhance the ins tu onal presence and relevance of the Offices, including intensifying efforts to develop greater partnerships with Inter American ins tu ons, interna onal and regional partners to increase the efficiency and delivery of services to the Member States. 243

246 C 13 O U GS M S Yearly Changes by Fund and Category of expenditure (in thousands) 244

247 C 13 O U GS M S 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 245

248 C 13 O U GS M S Regular Fund Posts Indirect Cost Recovery (ICR) Fund Posts YEAR Grade Posts $1,000 Posts $1,000 P Grand Total

249 Opera onal Goals Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. 13 OFFICES AND UNITS IN THE MEMBER STATES Coordina ng Office for the Offices and Units of the General Secretariat in the Member States (134A) 134A 1 Advisory services to the SG and ASG on ma ers related to the opera ons of the SG Offices in Member States 134A 2 Coordina on between the OSGEMs and the GS areas 134A 3 Document 1 Consolida on and valida on of annual work plans 134A 4 1 Evalua on and Follow up of the OSGEMs ac vi es 134A 5 Document 4 Administra ve and budgetary supervision of the OSGEMs ac vi es and formula on of management recommenda ons 134A 6 Workshop 28 Training for the OSGEMs staff 134A 7 Restructuring Organiza on of the Human Resources area in the OSGEMs 134A 8 Formula on and implementa on of management recommenda ons 134A 9 Iden fica on, consolida on, and valida on of resources from different sources for the opera ons of the OSGEMs 134A 10 Document 28 Prepara on and presenta on of annual work plans 134A 11 Document 112 Prepara on and presenta on of quarterly reports on the execu on of the Work Plan 134A 12 Document 336 Prepara on and presenta on of monthly reports on the poli cal and social situa on in the Member States 134A 13 OSGEM support services for OAS electoral observa on missions in the Member States 134A 14 OSGEM technical support services for the Promo on of Democracy 134A 15 OSGEM technical support services for the Defense of Human Rights 134A 16 OSGEM technical support services for the Mul dimensional Approach to Security 134A 17 OSGEM technical support services for fostering integral development and prosperity 134A 18 OSGEM technical support services for Interna onal Legal Coopera on 134A 19 OSGEM logis cal and administra ve support services for the Promo on of Democracy 134A 20 OSGEM logis cal and administra ve support services for the Defense of Human Rights 134A 21 OSGEM logis cal and administra ve support services for the Mul dimensional Approach to Security 134A 22 OSGEM logis cal and administra ve support services for fostering integral development and prosperity 134A 23 OSGEM logis cal and administra ve support services for Interna onal Legal Coopera on 134A 24 Management of the promo on of the Organiza on in the Member States 134A 25 Management of fundraising for opera ons of the OSGEMs 134A 26 Interac on with public and private en es in the Member States in order to consolidate partnerships 134A 27 OSGEM logis cal, technical and administra ve support in the processes of sending out the call for scholarship candidates and selec ng them 247

250 C 13 O U GS M S Opera onal Goals (con nued ) (con nued ) Opera onal Goals of the Management Unit* OPERATIONAL GOALS OF MANAGEMENTUNIT Code Quan ta ve Descrip on Subprog. Goal Unit of measurement Qty. Coordina ng Office for the Offices and Units of the General Secretariat in the Member States (134A) 134A 28 Representa on of the GS and AGS before the governments of the Member States 134A 29 Representa on of the different GS authori es before the governments of the Member States 134A 30 Report 112 Opera on of the na onal offices TOTAL Coordina ng Office for the Offices and Units of the General Secretariat in the Member States (134A) 30 GOAL(S) 248

251 C 14 C M Organiza onal Structure The Secretariat of the Administra ve Tribunal of the OAS (TRIBAD) (143A) Structure The Secretariat of the Administra ve Tribunal and its staff are under the overall direc on, supervision, and control of the secretary of the Tribunal, who reports to the Secretary General, in accordance with the legal system of the Organiza on and the provisions of this Execu ve Order. The secretary of the Administra ve Tribunal reports to the Tribunal on the performance of all other func ons assigned under the Statute and Rules of Procedure of the Tribunal, insofar as this does not conflict with the responsibili es of the Secretary General as s pulated in the OAS Charter. Func ons 1. Performs the func ons assigned by the Administra ve Tribunal under the Statute and Rules of Procedure of the Tribunal. 2. Provides legal advice to members of the Administra ve Tribunal; exercises control over the processing, according to the Rules of Procedure, of complaints presented to the Tribunal; handles administra ve ma ers related to the Tribunal; and provides the necessary secretariat services for its opera ons. 3. Prepares the Regular Fund Approved program budget for its area. 4. Directs, manages, and supervises the execu on of the program budget for its area, according to instruc ons from the Secretary General and the president of the Administra ve Tribunal, per nent General Assembly resolu ons, and the rules and regula ons of the General Secretariat. 249

252 S IV: : A P B C L C 14 C M B Office of the Inspector General (143B) Structure The Office of the Inspector General (OIG) and its staff are under the overall direc on, supervision, and control of the inspector general, who reports to the Secretary General, in accordance with the legal system of the Organiza on. Func ons 1. The OIG performs the func ons s pulated in Execu ve Order No Establishes a structure of posts that will ensure that the required outcomes are a ained with the resources assigned. 3. Prepares the Regular Fund Approved program budget for its area. 4. Directs, manages, and supervises the execu on of the program budget for its area, according to instruc ons from the Secretary General, per nent General Assembly resolu ons, and the rules and regula ons of the General Secretariat. Board of External Auditors (143C) The Board of External Auditors examines the accounts of the General Secretariat, in accordance with resolu ons AG/RES. 123 (III O/73), adopted by the General Assembly on April 14, 1973, and CP/RES. 124 (164/75), adopted by the Permanent Council on June 30, 1975; and with the Rules of Procedure of the Board, approved on June 30, The Board shall consist of three members designated by the General Assembly. The General Secretariat provides technical advisory services and secretariat services to the Board of External Auditors. 250

253 C 14 C M B Yearly Changes by Fund and category of Expenditure (in thousands) 251

254 C 14 C M B 2014 Projected Sources of Financing by Fund (All Funds) (in thousands) 2014 Projected Costs by Object of Expenditure (All Funds) (in thousands) 252

255 C 14 C M B Regular Fund Posts