Providing a quick overview of balances on all cost centres in the department. Displays: By Cost Centre

Transcription

1 Standard GL in COGNOS and CUFS Report Type Options Tool Particularly useful for Providing a quick overview of balances on all cost centres in the department. By Cost Centre budget Annual and YTD lines by CC Monitoring your departmental accounts at month end by cost centre. It includes source of funds balances subtotalled by cost centre. Summary By Cost Centre Long subtotals by CC (lines by SoF) Issuing to local budget holders as report allows you to narrow the report to include a particular consecutive range of cost centres. By Cost Centre Range lines by CC Checking the year-end Head of Department sign-off report. This is the same report that is sent out monthly by Central Finance. By Source of Funds Version: 3 Nov-17 Page 1 of 9

2 Report Type Options Tool Particularly useful for Reviewing particular income streams (e.g. donations) where activity is spread over a number of cost centres within a department, as it includes cost centre balances for each source of funds. It also includes expenditure. By Source of Funds Long Scrutinising particular income and expenditure streams by source of funds within a department. This report includes extra columns to differentiate types of income (e.g. interest, other) and expenditure (e.g. stipends, scholarships, non-payroll). Summary By Source of Funds Wide (detailed) By Source of Funds and Cost Centre range Long Monitoring specific income streams (e.g. donations) where activity is spread over a number of cost centres within a department. Includes cost centre balances for each source of funds but especially appropriate for local budget holders as the report can be limited to a specified range of cost centres. (Non-contiguous cost centres cannot be selected.) All sources of funds included. Version: 3 Nov-17 Page 2 of 9

3 As above, but with extra columns which provide additional analysis of different streams of income and/or expenditure. By Source of Funds and Cost Centre range Wide (detailed) Checking the current value of CUEF holding. Includes a Revaluation column. All cost centres included but no source of funds breakdown. Summary By Cost Centre with Revaluation (FGL001) lines by CC and revaluation Analysing income and expenditure by type (extra columns), and includes CUEF revaluations. All sources of funds included but no cost centre breakdown. By Source of Funds Wide with Revaluation (FGL005) and revaluation Providing an overview of balances on all funds in the department, including breakdown by cost centre per source of funds, as well as the Balance brought forward total from prior years, and revaluations of CUEF holdings. By Source of Funds Long with B frwd and Revaluation (FGL006) brought forward balance and revaluation Version: 3 Nov-17 Page 3 of 9

4 As FGL001, but all source of funds included but no cost centre breakdown. By Source of Funds with Revaluation (FGL007) and revaluation Giving a departmental overview of all cost centres, including breakdown by source of funds per cost centre, as well as the Balance brought forward total from prior years, and revaluations of CUEF holdings. Summary By Cost Centre Long with Bal and Revaluation brought forward balance subtotals by CC (lines by SoF) and revaluation Checking departmental balances on a selected range of source of funds and/or cost centres. Allows non-contiguous selection of both SoFs and CCs. By Source of Funds Range and/or Cost Centre Range Long Source of Funds Long PLAN BUDGETS ONLY Comparing a particular income streams (e.g. share of research overheads) with the NON CHEST PLAN. Effective where activity is spread over a number of cost centres within a department, as it includes cost centre balances for each source of funds. This report also includes expenditure. Only one department at a time can be selected. Uploading of NON CHEST PLANS is an individual department/school decision. plan budget YTD/Annual Version: 3 Nov-17 Page 4 of 9

5 Monitoring balances of all sources of funds within a department compared to the NON CHEST PLAN, if uploaded. Source of Funds PLAN BUDGETS ONLY Departmental Budget to Actual by CC or SoF, by Period Giving an overview summary of the department's accounts against central Chest budget allocations. Data a day old but includes a figure for actual funds left for the year. Options to select single or multiple CCs/SoFs. Currently not useful for trading accounts as there is no budget allocation to compare with. CC, SoF, Transaction by line budget: annual, month, YTD actual: month and YTD variance: month and YTD Budget Budget to Actual (including Plan AND CC Category with conditional Column display) Providing a summary view of actual compared to PLAN and/or ALLOCATION, as well as using the cost centre owner/category functionality. This report also allows you to customise the fields/columns that you want to display. CC, SoF, Transaction by line budget: annual, month, YTD plan, allocation or both CC owner/category, if selected actual: month and YTD variance: month and YTD Budget to Actual (including Plan with conditional Column display) Offering a summary view of actual compared to PLAN and/or ALLOCATION. This report also allows you to customise the fields/columns that you want to display. CC, SoF, Transaction by line budget: annual, month, YTD plan, allocation or both actual: month and YTD variance Version: 3 Nov-17 Page 5 of 9

6 CUFS CUFS Presenting a detailed view of budget to actual position. It shows balances at transaction code level in real time. Comparing to Actual (UFS) total for entire report plan or allocation actual month and YTD As above, but the output is Excel. Budget Comparing to Actual Excel Version (UFS) actual month and YTD plan or allocation Supplying a summarised view of the department s actual position vs budget. It shows the variance between the budgeted and actual amounts. This is shown for both the month and YTD. Comparing to Actual Summary (UFS) plan or allocation page break segment (CC, SoF) subtotal by segment actual month and YTD Comparing to Actual with Categories Excel Version (UFS) Providing a line by line view of budget to actual, with added functionality of cost centre owner/category. Output in Excel. actual month and YTD plan or allocation CC owner/category Transaction Code Balances Standard version (UFS) Showing expenditure and income transaction code balances for a range of accounts. Can also run this report to show commitments and budget totals. Allows choice of two code segments. currencies PTD, QTD, YTD subtotal by segment Version: 3 Nov-17 Page 6 of 9

7 CUFS Exporting to Excel. Same report as above, but the layout simpler with code descriptions trimmed to ensure each record fits to one line. Allows choice of two code segments. Alternative (UFS) currencies PTD, QTD, YTD subtotal by segment Analysing with Excel. Same report as standard version, but formatted specifically for download into Excel - No subtotals or grand totals, and the page heading information is not repeated on each page. Allows choice of two code segments. Excel (UFS) currencies PTD, QTD, YTD Checking the actual expenditure balances on a selected range of code combinations. Trial Balance Full Field (UFS) Actuals, Budget or Encumbrance PTD or YTD flexfield Exporting trial balance report to Excel. Truncates descriptions to prevent wrapping so report is easy to read (e.g. for a bank reconciliation exercise). Detail (UFS) PTD or YTD flexfield Version: 3 Nov-17 Page 7 of 9

8 CUFS Showing detail such as supplier name, invoice number and a description of the transaction for a given account code/date range. Full Field (UFS) Actuals, Budget or Encumbrance flexfield Debits and Credits in separate columns subtotal by month Reviewing transactions - the most detailed version of the Account Analysis reports with full descriptions of code names and transactions one record may take up three or four lines. Account Analysis Transaction Detail 1 (UFS) flexfield and description 2 page break segments (CC, SoF,Trnx) Debits and Credits in separate columns subtotal by month Downloading data into Excel. Designed to fit on one line so less detail, descriptions truncated. Rarely used since Excel version produced. Transaction Detail 3 (UFS) flexfield (abbreviated) 2 page break segments (CC, SoF,Trnx) subtotal by month Showing details of Purchase order number, descriptions of the transactions, dates and values for a selected account code/date range, line by line, in Excel format. Transaction Detail (UFS) Excel version Version: 3 Nov-17 Page 8 of 9

9 CUFS COGNOS CUFS Investigating individual transactions for a selected account code/date range/cost centre owner/category. Lists full details of transactions in Excel format. Transaction Detail Filtered By Categories - Excel Version (UFS) cost centre owner/categories Account Analysis Transaction Detail with Categories - Excel Version (UFS) Providing full details of individual transactions, in Excel format, for selected account code/date range, with cost centre owner/categories included. (This information must be uploaded by Departments initially to make use of functionality.) cost centre owner/categories Viewing transactional detail from the general ledger at School or Departmental level, in Excel format. Includes the cost centre owner/category information. Transaction Detail with Categories and School Param (UFS) school/single/range of CC(s) cost centre owner/categories Analysing transactional data for year-end reporting. It contains numerous columns and is running in Excel recommended. Journal Lines Actual Journal Lines Detail by SoF and CC journal batch name posted and/or unposted source and category line details CC, SoF, Transaction codes per line Req, PO, Inv numbers Customer/Supplier name balance type Investigating specific journal lines. Largely replaced by Cognos report above. Line report (UFS) currency Debits and Credits in separate columns total of report flexfield transaction description Version: 3 Nov-17 Page 9 of 9