What s New New Branding Design Rounding Mechanism Enhancement M2U Biz Enhancement New Fields in Purchase Report Designer

Transcription

1 What s New Sage 50 version Release Date: 28 March 2017 V Changes The following enhancements are being released: New Branding Design Rounding Mechanism Enhancement M2U Biz Enhancement New Fields in Purchase Report Designer New Fields in Sales Report Designer New Field in Accounting Report Designer Filtering Creditor Ledger Listing by Creditor Control Filtering Debtor Ledger Listing by Debtor Control New Branding Design Rebranding Sage 50 with new icon, font and new screen designs. Important Note: After completion of the V Online Update process with your PC restarted, you are required to run the application as administrator for your first-time access of the system only: o To enable certain settings to allow smooth implementation of the new branding design; o To grant access authorization required by Windows Please follow this simple step Right-click at Sage 50 icon. -> Select Run as administrator.

2 2 Sage 50 Changes in the new branding design: New Sage 50 icon design: Installation screen design: Start-up Loading screen design:

3 Sage 50 3 User Login screen design: Change Password screen design: 333

4 4 Sage 50 Change Password (with error message) screen: Company Selection screen design:

5 Sage 50 5 Company Loading screen design: About screen design: 555

6 6 Sage 50 Menu toolbar design: Rounding Mechanism Enhancement Introducing Rounding Mechanism Journal - RA Pre-requisites: Go to Control Panel -> Settings -> Accounting Settings -> Others -> Rounding Adjustment -> Map ROUNDING ADJUSTMENT GL How RA journal works? Example: 1. Add a USD Customer 2. Add a Sales Invoice with Amount USD rate Add 1 Official Receipt with Amount USD rate Add 1 Official Receipt with Amount USD rate Offset the sales invoice with the 2 Official Receipts.

7 Sage 50 View Debtor ledger: USD Customer 7 Foreign Currency Debit Foreign Currency Credit Local Currency Debit Local Currency Credit Sales invoice USD rate Receipt OR-0001 USD rate Receipt OR-0002 USD rate Total In foreign currency, the debtor aging amount will have zero balance However, in local currency, the debtor aging amount will have 1 cent balance because = To handle this scenario, Sage 50 will create a RA-journal to handle the 1 cent difference under Rounding Adjustment GL. Bank Enhancement M2U Biz Introduction Maybank M2U Biz provides the convenience of online banking to business owners. Sage 50 is integrated with Maybank M2U Biz, you can now create payment, check payment history and generate report via the accounting system. After the payment is confirmed, you just need to generate the payment file from Sage 50 and upload to M2U Biz online portal for further processing. Other than that, fund transfer feature is also made available in Sage 50, allowing you to transfer fund to 3 rd party accounts (within Maybank) or other Banks. Kindly be informed that the daily transfer limit is RM50, Pre-requisites: Go to Maintenance -> Bank/Cash/Credit -> Set Maybank account s Banking Institution to MYBB Malayan Banking Berhad or MYIB Maybank Islamic Berhad. 777

8 8 Sage 50 You can access to this feature via Accounting -> Electronic Banking -> Maybank -> M2U Biz. M2U Biz Payment Listing All the saved payment transactions are listed here. You can generate 3 types of payment file from Sage 50: Bill Payment Intrabank Transfer (Transfer within Maybank) Interbank Transfer (GIRO)

9 Sage 50 9 For user guide on M2U Biz feature, please visit to Sage Knowledge Base portal: New Fields in Purchase Report Designer New fields below are available for use in Purchase Reports Designer: Goods Received Note, Purchase Order, Purchase Return, Purchase Credit Note, Purchase Debit Note and Self Billed Invoice now. Purchaser PurchaserFamilyName PurchaserMobileCountryCode PurchaserMobileNo Go to Purchase -> Reports Designer -> Expand and select the Report Designer. -> Click Customize. -> Select Field List. Expand the document tree. -> The new fields are available for use. 999

10 10 Sage 50 New Fields in Sales Report Designer New fields below are available for use in Sales Reports Designer: Cash Sales, Consignment Order, Consignment Return, Delivery Order, Picking List, Quotation, Sales Credit Note, Sales Debit Note, Sales Invoice, Sales Order and Sales Return now. UserFamilyName CountryCode MobileNo Go to Sales -> Reports Designer -> Expand and select the Report Designer. -> Click Customize. -> Select Field List. Expand the User tree. -> The new fields are available for use.

11 Sage 50 New Field in Accounting Report Designer New field below are available for use in Accounting Reports Designer: Payment Voucher, Payment Voucher (Format D) and Receipt now. 11 Bank Charges Go to Accounting -> Reports Designer -> Expand and select the Report Designer. -> Click Customize. -> Select Field List. Expand the document tree. -> The new field is available for use

12 12 Sage 50 Filtering Creditor Ledger Listing by Creditor Control User can view Creditor Ledger Listing filtered by the selected Creditor Control when double clicking the Creditor Control s Ledger Balance (YTD) value from GL Accounts Maintenance. Maintenance -> GL Accounts -> Click on Ledger Balance (YTD) value of any Creditor Control account. Creditor Ledger Listing prompts out filtered by the selected Creditor Control.

13 Sage 50 Filtering Debtor Ledger Listing by Debtor Control User can view Debtor Ledger Listing filtered by the selected Debtor Control when double clicking the Debtor Control s Ledger Balance (YTD) value from GL Accounts Maintenance. 13 Maintenance -> GL Accounts -> Click on Ledger Balance (YTD) value of any Debtor Control account. Debtor Ledger Listing prompts out filtered by the selected Debtor Control

14 14 Sage 50 Useful Fixes No. Case ID Solution Area Brief Description Accounting entry Payment/receipt Copy not function Accounting entry Wrong double entry for Deposit Solution: Ensure payment/receipt details is copied exactly when user Copies existing payment/receipt. Solution: Accounting -> Receipt -> New -> Deposit -> Generate Double Entry: Now display correct financial entries Accounting entry Bank/Cash Acc of Payment Debtor missing Solution: Fix issue which certain Bank/Cash Acc of Payment or Receipt shows blank after saved and posted Accounting entry Missing reverse journal Accounting entry Display issue on Receipt and Payment Accounting entry Can't void the sale journal Solution: Ensure reverse journal of voided sales invoice is auto-generated correctly. Solution: Total Applied and Difference at bottom of Receipt and Payment screens refresh to 0 when click New after saved. Solution: Sales journal can be voided successfully Accounting entry Cheque receipt journal - UI issue Solution: Page layout fits perfectly in Cheque Receipt Journal Accounting entry Journal Entry - Rich text at Remarks Solution: Remarks are no longer showing weird character when saving general journal after closed line comment screen , Accounting report Negative amount of sales invoice in PV, Payment voucher shows negative amount Solution: Accounting -> Payment -> View Payment details -> Preview: Payment Voucher shows correct amount which is positive amount for Supplier Invoice line, but negative amount for Purchase Debit Note line Accounting report Balance sheet not added current P&L Accounting report RTE in in creditor aging Solution: Ensure Balance Sheet includes Current Profit & Loss figure in the calculation of Shareholder's Equity. Solution: Fix runtime error when generating Creditor Aging with 'include unposted transaction' option Accounting report Incorrect PL Report by Analytical codes Accounting report Debtor outstanding amount Solution: Rectify variance in amount when generating reports with Analytical Codes. Solution: Accounting -> Enquiry -> Debtor Ledger: Now displays correct outstanding amount.

15 Sage No. Case ID Solution Area Brief Description Accounting report Profit and Loss report - This Year Accounting report Wrong foreign currency balance Solution: Accounting -> Financial Statement -> Profit and Loss report -> Tick This Year - This Month: This Year column is showing amount. Solution: Bank Transaction Report displays the correct amount of local currency and Foreign Currency Accounting report Trade Creditor amount not tied Solution: Exclude voided transactions in Trial Balance report Accounting report Include unposted transaction Solution: Include all unposted transactions in Debtor & Creditor Aging reports before or in the selected month of As on Date Accounting report TRADE DEBTOR and TRADE CREDITOR GL Accounting report payeecode field not working Solution: Fixed Balance B/F & Balance amount in these reports: 1) General Ledger 2) Debtor Ledger 3) Creditor Ledger Solution: Ensure 'payeecode' field is working correctly in the Customize report Accounting report Term days in Debtor Aging Summary Solution: The Debtor/Creditor Aging Summary follows the terms day of Debtor/Creditor maintenance Accounting report Credit Term column chooser Bank Reconciliation Bank Reconciliation Bank Reconciliation Solution: Open Sales Invoice Listing -> Right click on Header and pull Credit Term column from Column Chooser Customization list: Credit Term column in Sales Invoice Listing shows correct credit term selected in the related Sales Invoice. Restructure Bank Recon Phase 2 Solution: Accounting -> Bank Reconciliation -> Select any bank -> Refresh -> View all -> Save: Only reconciliation date of marked record that have empty Recon date will be updated. Bank reconciliation shw inc foreign curr Solution: Ensure only transaction with matching currency will be listed in Bank Reconciliation Unpresented Receipts / Cheques listing. Bank reconciliation report Solution: Ensure BANK AS PER BANK BALANCE (SYSTEM) displays correct amount when previewing Bank Reconciliation Report by Balance as per bank balance (System) Report Type with all records is marked Foreign Currency Currency revaluation process Solution: Fix General Ledger Detail to include the first opening balance

16 16 Sage 50 No. Case ID Solution Area Brief Description GST Tax code changed from PO to SI GST GST Tax Report and GST-Return GST Wrong taxable amount and tax amount GST GST report variance - Aug 16 Solution: Purchase -> Create Purchase Order -> Create GRN and linked to Purchase Invoice -> Create Supplier Invoice linked to Goods Received Note: Ensure Tax Code displayed in the Supplier Invoice is correct as per linked Purchase Order / Goods Received Note. Solution: Enhance GST Return to display correct sign for Taxable Amount in General Journal to differentiate between positive or negative amount. Solution: Ensure tax report displays correct Taxable amount and GST amount when one payment offset multiple supplier invoices and imported service supplier invoices. Solution: Accounting -> Tax Report: Tax Report able to show record without Reference No. for Sundry Expenses GST Wrong balance in ledger listing report Solution: Current month's B/F balance will take the ending balance from previous month correctly GST SCN August 16 CN appear in Sep 16 GST Inventory report Unit cost issue - FIFO Solution: GST-03 will process Sales Credit Note s Output Tax based on Document Date, instead of Posted Date. Solution: Fix incorrect Unit Cost issue in Stock Card Enquiry and Inventory Valuation Report to capture Cost Adjustment for Cost of Sales calculation when Supplier Invoices is created and linked to Goods Received Notes Inventory report How Cost calculate in Profit Margin Rpt Solution: Fix Profit Margin Report (By Item) to capture item Cost upon sales creation instead of latest Cost for Moving Average Costing Method Inventory report Voided GRN but no stock OUT adjustment Solution: Return Quantity Out item after DO & GRN are voided Inventory report unit cost differences Solution: For Moving Average Costing Method, fix Stock Card details to update Latest Cost and Standard Cost correctly upon stock in and ensure Inventory Valuation Report is tally with figures in Stock Card details Maintenance Foreign Currency Bank Opening Show Maintenance Customer contacts can't be retrieved in Solution: Maintenance -> Bank/Cash/Credit Card -> Select any foreign currency Bank: Now displays correct Current Financial Year Opening Balance in foreign/local currency at Maintenance screen right panel. Solution: Able to see all contacts in Debtor & Creditor Maintenance after copied database through Copy Master Data Maintenance Delete GL Accounts in Maintenance Solution: Ensure non-admin user is unable to delete GL account by clicking delete icon when he/she is not granted with delete GL Account user rights.

17 Sage No. Case ID Solution Area Brief Description Offset Transaction AR settlements Solution: Ensure offset amount of receipt is captured correctly when its Details in GL has negative amount Offset Transaction Incorrect Foreign show in Offset/Reverse Offset Transaction Sales invoice not appearing in Offset Solution: Standardising the validation on voiding / reversing offset transaction as follows: 1) Able to void all non-offset transactions regardless of the transaction currency. 2) For offset transactions, only allow voiding offset Payment and nonprepayment receipt regardless of the transaction currency. 3) Allow reversal of all local currency offset, except Prepayment. 4) Not allow reversal of all foreign currency offset, including Prepayment. Solution: 1) System do checking on offset/reverse documents before allow to void. Offset document cannot be voided and error message "Not allowed to void, document has been offset" is prompted. 2) Once the offset document is reversed, the outstanding amount before and after offset/reversal is same and balance with debtor aging details report Offset Transaction Able to reverse knocked off prepayment Posting Unable to post/void for TEXT item code Purchase entry GRN status reopen due PI cancel/void Purchase entry Supplier Pricing: Foreign currency Solution: Accounting -> Offset/Reverse Document -> Debtor Documents: Not allowed to reverse knocked off prepayment. - User is advisable to create manual journal to contra knocked off Prepayment, if any. Solution: Allow to post/void Sales Credit Note for TEXT item code with unit price = Solution: Fix posted Goods Received Note changed to Status Open issue upon cancellation / voiding of the linked Supplier Invoice. Solution: Purchase document unit cost will auto-calculated based on currency rate and item unit cost that pre-set in supplier pricing Purchase entry / Sales entry Duplicate Ref When Use Copy Function Solution: Select existing document with Reference -> Copy -> Remove Reference -> Click Save: Reference value removed accordingly. Impacted areas: Purchase 1) Purchase Order 2) Goods Received Note 3) Supplier Invoice 4) Purchase Return 5) Purchase Credit Note 6) Purchase Debit Note Sales 7) Quotation 8) Sales Order 9) Delivery Order 10) Sales Return 11) Sales Credit Note 12) Sales Debit Note 13) Cash Sales 14) Consignment Order

18 18 Sage 50 No. Case ID Solution Area Brief Description Purchase entry PI - extra amount added into Inv GL Purchase entry Solution: Fix discrepancy in Inventory-to-Receive GL that caused by foreign currency conversion for Supplier Invoice that links to Goods Received Note. Supplier Invoice linked to GRN w/o PO. Unable to save Supplier Invoice Purchase entry When PO linked to supplier invoice Solution: Fix runtime error when saving new Supplier Invoice that links to Goods Received Note which has no linking to Purchase Order. Solution: Transaction mapped to correct GL account, following these sequences: 1) GL in Item Maintenance (Maintenance), else 2) GL in Purchase-Related Item Group (Maintenance > I&B), else 3) GL in Inventory Settings (Control Panel), else 4) Prompt message before saving Supplier Invoice Purchase entry Financial entries of GRN included GST Solution: Fix Goods Received Note's Financial Entries to exclude GST Purchase entry ITR wrongly reversed in Supplier Invoice Solution: Exclude discount values from ITR amount in Supplier Invoice's Financial Entries, but only take the actual amount of the item Purchase entry Wrong linkage of Purchase document. Solution: Ensure Supplier Invoice shows correct linked document (PO / GRN) icon and does not duplicate single item line upon posting / second Save onwards Purchase entry Incorr double entries Supp Inv links GRN Solution: Ensure financial entries and journal entries are generated correctly for Supplier Invoice that links to Goods Received Note without Purchase Order Purchase report Purchase transacted price report Purchase report Show tax code in journal Solution: Enhance Item - Supplier Transacted Price Report and Supplier - Item Transacted Price Report to show every item line in purchase document even the item lines are same. Solution: User can customize journal voucher format to show tax code Report Designer GST Dashboard not tally with GST Report Solution: Tax Report to includes Purchase Invoice that is posted to Journal Type created by user Report Designer Sales source document listing Solution: 'Sales Source Document Listing' is available in Sales Report Designer for all four licenses (MY, HK, SG and International) Sage Connect New version causing Sage Connect failed Solution: Fix version numbering issue that causes Sage Connect login failure Sales entry Total amount added Up when change tax Solution: Grand Total no longer accumulates tax amount when changing footer tax.

19 Sage No. Case ID Solution Area Brief Description Sales entry Sales/Purchase footer tax Solution: Footer tax is now filtered by Tax Code Maintenance Transaction Type Sales entry Line Tax not added to Grand Total Sales entry Jumping DO Solution: - Sub Total is now displaying the sum of Line Total which includes line tax, instead of showing sum of Gross Amt. - Ensure Grand Total always show correct amount and includes footer tax / discount. Solution: Direct Sales invoice -> Resave the auto-generated DO -> DO number no longer jump to next DO number, but remains the same Sales entry Value cannot be null Solution: Fix error that happens when saving duplicate Sales Invoice number Sales entry Subtotal and discount Solution: Subtotal now display equal to sum of line total. Total Discount will be deducted base on Subtotal. Grand Total is calculated correctly now whenever line discount and footer discount apply in the transaction Sales entry Customer and supplier pricing Solution: Sales Document default unit price will capture correct unit price that pre-set in Maintenance -> Inventory Billing- > Customer Pricing, as per exchange rate Sales entry Unable to void Direct Sales Invoice Solution: Create and Post Direct Sales Invoice. -> Post its Delivery Order. -> Void journal of the Direct Sales Invoice: Direct Sales Invoice and its DO are voided successfully without error Sales entry Unable to save invoice due to Discount Solution: Accounting -> Sales -> Sales Invoice: Able to save transaction with discount when Sales Discount GL is set at Item level, but not in Inventory & Billing Settings UI / Usability Close PO button in Chinese Solution: Close PO button will be shown when Chinese Language is selected