Urban Sanitation Development Program Semi-Annual Report January June 2014

Transcription

1 Urban Sanitation Development Program Semi-Annual Report January June 2014 No 5 - July 2014 USDP-R-PMU-10082

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3 Semi-Annual Report January June 2014 No 5 - July 2014 USDP-R-PMU-10082

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5 Semi Annual Report Jan Jun 2014 Contents CONTENTS... I LIST OF TABLES... II GLOSSARY, ACRONYMS, ABBREVIATIONS... III 1 INTRODUCTION BACKGROUND PURPOSE OF THE SEMI-ANNUAL REPORTS ACTIVITIES AND ACHIEVEMENTS OF JANUARY-JUNE GENERAL PROGRESS OF PPSP USDP S MAIN EVENTS AND RESULTS DURING THE PAST SIX MONTHS PROGRESS USDP PERIOD PERIOD JANUARY JULY PROGRESS USDP VERSUS USDP RESULT FRAMEWORK PROGRESS ON USDP PPSP TOPICS OF JANUARY JUNE PPSP PPSP-USDP EXIT STRATEGY JOINT MINISTERIAL DECREE - PERPRES PPSP MONITORING AND EVALUATION WITH NAWASIS STBM IN PPSP PROVINCIAL SANITATION ROAD MAP LOKAKARYA MPS CAPACITY BUILDING USDP SUPPORT TOWARDS PROVINCIAL POKJAS SSK UPDATING (2 ND CYCLE) PLANNING TO IMPLEMENTATION PRACTICAL IMPLEMENTATION GUIDELINES AKKOPSI PLANNED ACTIVITIES FOR NEXT SIX MONTHS: JULY - DECEMBER PPSP PROGRAM USDP SUPPORT FOR PPSP FINDINGS, LESSONS LEARNED AND RECOMMENDATIONS MANAGEMENT GENERAL STAFFING MEETINGS COLOPHON i

6 Semi Annual Report Jan Jun 2014 List of Tables Table 2. 1 The Overall Progress of PPSP Supported by USDP on a Semi - Annual Basis... 5 Table 2. 2 Work Progress UC PMU Period January - June Table 2. 3 Work Progress UC AE Period January - June Table 2. 4 Work Progress UC IF-CBT Period January - June Table 2. 5 Work Progress UC-T Period January June Table 2. 6 USDP Result Framework Progress Status June Table 3.1 Road Map PPSP-2 ( ) Table 3.2 Operational Status Provincial Pokjas Table 3.3 Operational Status Pokja Province Table 3.4 List of selected cities for pilot updating SSK Table 3.5 List of selected cities for pilot updating SSK Table 3.6 Road Map PPSP-2 ( ) Table 3.7 Progress in number of Kab/Kota PPSP-1 and Projection for PPSP Table 3.8 Number of Kab/Kota Proceeded with Implementation in Year n Table 4. 1 PPSP Main Activities July - December Table 4. 2 Work Plan UC PMU Period July - December Table 4. 3 Work Plan UC AE Period January - June Table 4. 4 Work Plan UC IF-CBT Period July - December Table 4. 5 Work Plan UC T Period July - December Table 5. 1 Findings and Recommended Solutions 81 Table 6. 1 USDP Consultants assigned Table 6. 2 USDP Staffing 2014 by PMU - PIU Cell Table 6. 3 Engagement Periods of International Consultants January - June Table 6. 4 Overview of Time Spends by Local Consultants January - June Table 6. 5 Overview of Time Spends by Supporting Staff January - June ii

7 Semi Annual Report Jan Jun 2014 Glossary, Acronyms, Abbreviations ADEKSI : Asosiasi DPRD Kota Seluruh Indonesia (Association of Indonesian Municipal Councils) AHL : Advocacy and Horizontal Learning AKKOPSI : Aliansi Kabupaten/Kota Peduli Sanitasi AKSANSI : Asosiasi KSM Sanimas Indonesia Seluruh Indonesia APEKSI : Asosiasi Pemerintah Kota Seluruh Indonesia (Association Indonesian Municipalities) APKASI : Asosiasi Pemerintah Kabupaten Seluruh Indonesia (Association of Regency Local Government in Indonesia) APPSI : Asosiasi Pemerintah Provinsi Seluruh Indonesia AMPL : Air Minum dan Penyehatan Lingkungan (Water Supply and Sanitation) BPS : Buku Putih Sanitasi (Sanitation White Book) CF : City Facilitator CSR : Corporate Social Responsibility CSS : City Sanitation Strategy EHRA : Environment and Health Risk Assessment EKN : Embassy the Kingdom of the Netherlands GOI : Government of Indonesia KAK : Kerangka Acuan Kerja (Term of Reference/ToR) KSAN : Konferensi Sanitasi dan Air Minum Nasional (National Sanitation and Water Conference) MGDs : Millenium Development Goals MonEv : Monitoring and Evaluation MPS : Memorandum Program Sanitasi (Memorandum Program Sanitation) MPW : Ministry of Public Works NAWASIS : National Water and Sanitation Information System NSCR : National Sanitation City Rating PF : Provincial Facilitator PIU : Programme Implementation Unit PIU-AE : Programme Implementation Unit Advocacy and Empowerent PIU-IF-CBT : Programme Implementation Unit Institutional and Funding Capacity Building and Training PIU-T : Programme Implementation Unit Technical PMU : Programme Management Unit PPLP : Pengembangan Penyehatan Lingkungan Permukiman PU : Pekerjaan Umum (Public Works) POKJA : Kelompok Kerja (Working group) PTT : POKJA Training Team PPSP : Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements) Prosda : Provincial Sanitation Development Adviser UC-AE : USDP Cell at Programme Implementation Unit Advocacy and Empowerent UC-IF-CBT : USDP Cell at Programme Implementation Unit Institutional and Funding Capacity Building and Training iii

8 Semi Annual Report Jan Jun 2014 UC-PMU : USDP Cell at Programme Management Unit UC-T : USDP Cell at Programme Implementation Unit Technical QA : Quality Assessment Rakernas : Rapat Kerja Nasional Rp : Rupiah SanDG : Sanitation Donor Group saiig : Australia Indonesia Infrastructure Grants For Sanitation Satker : Satuan Kerja SE : Surat Edaran (Circular Letter) SK : Surat Keputusan (Decision Letter) SPM : Standar Pelayanan Minimum (Minimum Services Standard) SPSS : Statistic Package for Social Science SSK : Strategi Sanitasi Kota (City Sanitation Strategy) STBM : Sanitasi Total Berbasis Masyarakat (Community Led Total Sanitation/CLTS) SWOT : Strength Weakness Opportunity Threat ToR : Term of Reference ToT : Training of Trainer Tupoksi : Tugas Pokok dan Fungsi USDP : Urban Sanitation Development Program WATSAN : Water and Sanitation iv

9 Semi Annual Report Jan Jun INTRODUCTION 1.1 BACKGROUND Indonesia s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period : Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree subsectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GOI has decided to encourage all cities to apply a five-stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI s specific allocation grants to local government (Dana Alokasi Khusus, or DAK). The role of the USDP will be to facilitate and further strengthen GOI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP also support the National Working Group on Water Supply and Sanitation (Pokja AMPL) with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. The USDP Program is a co-operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the 4 core Ministries, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and is scheduled to be completed by December 31, The context of the USDP is determined by the Government s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the Accelerated of Sanitation Development Program for Human Settlements ( PPSP ). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community-Based 1

10 Semi Annual Report Jan Jun 2014 Water Supply and Sanitation Program (Pamsimas) and the Community-Based Sanitation Program (Sanimas). The Ministry of Health carried out Community-Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS). In 2007, the National Sanitation Conference-1 confirmed the government s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN (5-Years National Medium Term Development Plan). The Government s milestones, to be achieved in 2014 for sanitation development include: No open defecation in both urban and rural areas by providing access to off-site sewerage systems to 10% and to on-site sewerage facilities to 90% of the population; Reduction of waste generation at source, expansion of environmentally sounds solid waste management through sanitary or controlled landfills and other safer technologies. These measures would affect 80% of the urban households; Reduction of flooding in 100 flood-prone Kab/Kota with coverage of over 22,500 hectares. PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub-sectors. PPSP s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities 2. Institutional and Regulatory Development 3. Preparation of Strategi Sanitasi Kota (SSK) 4. Preparation of Program Memorandum 5. Program Implementation 6. The overall stage 6 relates to Monitoring, Evaluation and Guidance The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to: 1. Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the development of the sector together with the stakeholders at the provincial and local levels; 2. Consolidate the SSK approach for use by government facilitators and cities throughout the country, while ensuring that the SSKs address the needs of the poor and underserved citizens; 3. The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the Provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities a) The production and dissemination of technical, financial, administrative and operational guidelines for sanitation planning, program memorandum development and the implementation of sanitation improvement projects 2

11 Semi Annual Report Jan Jun 2014 b) Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and local government levels, such as for example the Regional Management Consultants which will guide and monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation c) The establishment of a national monitoring system to track progress in PPSP implementation d) The organization of a range of national and regional meetings/workshops to exchange lessons learned and disseminate information e) The design of a sanitation investment strategy and framework f) The provision of technical advice and support to a specific number of Kab/Kota 1.2 PURPOSE OF THE SEMI-ANNUAL REPORTS Semi-Annual Reports represent one of the reporting mechanisms of USDP. Semi-Annual Reports describe the progress and achievements of the past six months, and the scheduled services and activities for the next six months, within the context of the Annual Work Plan, each year prepared in November for the next calendar year. This Fifth Semi-Annual Report describes the progress of USDP over the period January - June 2014, and the scheduled activities for the period July- December

12 Semi Annual Report Jan Jun ACTIVITIES AND ACHIEVEMENTS OF JANUARY-JUNE 2014 USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports by the participating Ministries. Table 2.1 in Section 2.1 present general progress of PPSP supported by USDP on a semi-annual basis. The structure of this table is the USDP outputs as specified in the ToR of the USDP Consultants. The nature of the outputs, however, mostly refers to PPSP achievements to which USDP provides support services. 2.1 GENERAL PROGRESS OF PPSP Main activities and achievements of PPSP during the past six months can be summarized as follows: 1. Preparatory meetings for the formulation of PerPres about Program Implementation and Development Sanitation and Drinking Water Activity 2. Meetings with Bappenas and PU related to Medium Term Development Plan based on comprehensive Sanitation Needs Assessement Meetings with PMU and PIUs related to PPSP-1 Report and PPSP-2 Report 4. Prepartion of Road Map PPSP-2 scenarios and related presentations 5. Coaching Cliniques Nawasis delivered in various provinces 6. Continued operationalize the Investment Data Base in PPSP Nawasis 7. Consolidation of the EHRA Data Base and start inclusion EHRA survey data in NAWASIS 8. Further refinement of the Draft Grand Design Advocacy and Communication 9. Finalization of revision and updating of Practical Guidelines for BP, SSK and MPS preparation and disseminated for 2014 application 10. Modification of related Training Modules for 2014 training cycle 11. Training of 98 CFs for facilitation of BPS and SSK planning process 12. Training of 123 CFs for facilitation of MPS planning process 13. Training of Pokja members of Kab/Kota 14. Training of Pokja Province members of 30 provinces 15. Workshops Quality Assessment MPS, BPS and SSK 16. Finalization Draft Practical Guidelines for 2 nd Cycle planning methodology 17. Finalization updating of SSK exercises in six Kota based on draft updating guideline 18. Initiation of updating SSK (2 nd Cycle) exercise in 8 additrional Kota with related facilitation by Prosdas and Jakarta based staff 19. Initiated and continueous efforts to introduce, raise awareness about more advanced wastewater treatment technologies and the advantages, in the Indonesian context, of mediumscale sewerage systems 20. Initated PPSP Lessons Learned assessement in selected provinces and selected Kab/Kota. Executed by the Prosdas 4

13 Table 2. 1 The Overall Progress of PPSP Supported by USDP on a Semi - Annual Basis Urban Sanitation Development Program Semi Annual Report Jan Jun 2014 Indicators unit 2012 Midterm Target Cummul ative todate Jul 2014 Remarks 1 Output 1: Large numbers of districts/cities are able to develop poor inclusive district / city wide sanitation strategies 1.1 Support government in annual process of city selection 1.2 Four annual city selection processes facilitated Selection Review and streamline the SSK process to enable efficient scaling up of the SSK at city level while maintaining quality and local ownership By mid term review, at least 48 cities mobilised and developing SSK cities By midterm review, at least 32 cities have completed BP Buku Putih Buku Putih By midterm review at least 16 cities have completed SSK SSK Train PF/CF via training of trainers and provide subsequent coaching 0 At least 40 provincial/city facilitators trained and deployed by 2014 and provide ongoing technical support and guidance PF and CF Provide ongoing guidance and support to CF and PF to ensure that SSK are of high quality, poor inclusive, and lead to action plans for pro poor investment in priority areas By mid term in at least 6 provinces with more than 4 cities each, the pokja is functioning to support the scaling up of the approach in the remaining cities and in monitoring progress provinces cities Output 2: Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposals 2.1 Ensure the technical capacity of the PMU/PIUs and of a high quality technical assistance to PF/CF and pokjas including assistance from technical consultants By middle 2011 PMU & PIU operational and effectively coordinating their support to provincial governments and PPSP municipalities PMU & PIU annual workplan workplan PMM implementation completeness no. of meetings meetings Assist PMU and pius in providing ongoing support and guidance to all cities PPSP website operational providing information and guidance to participating cities on line By mid term, 48 cities receive regular support and guidance from various specialist cities By mid term at least four national/regional workshops be held workshop SSK are poor inclusive and hold sound technical analysis of sanitation priorities and of financial, institutional, social, and behavioural aspects of urban sanitation; poor inclusive, technically sound, financially sound, institutionally sound 5

14 Semi Annual Report Jan Jun 2014 Indicators unit 2012 Midterm Target Cummul ative todate Jul 2014 Remarks 3 Output 3: Technical and andminsitrative guidelines and procedures for the preparation, financing, and implementation of urban sanitation investments in small to medium sized cities, developed or updated as necessary, are formally adopted and disseminated widely 3.1 Ensure that municipalities/provincial governments have all necessary standard documents for city sanitation planning, preparation of technical propsals/program memoranda, procurement, and implementation By end of inception, priority list of technical and operational guidance material agreed with TTPS Provisional list of documents to be produced and disseminated by Mid Term including: Standard design unit Cost criteria unit Guidance of tenders unit Public private partnership unit Advocate for and support government in the establishment of operational links between CSS formulation and access to finance for sanitation; 0 Clarify and communicate to local governments the available financing options and mechanisms provinces provinces Advocate for and support the development of an urban sanitation investment framework at national level 0 Document and disseminate nationally lessons learned from PPSP implementation cities Use lesson learned in advocacy to inform strategy and decision making at national level 0 By midterm available financing options and mechanisms clarified and communicated to provincial governments and cities cities provinces By midterm interim lesson learned from PPSP implementation documented and disseminated widely cities Output 4: Quality program memoranda, based on poor-inclusive CSSs are developed and being implemented in (at least30) small to medium sized cities, with municipalities playing the lead coordinating role Provide technical assistance and quality assurance to both locally funded and centrally co-funded proposals arising from SSKs, and to their implementation By midterm, 16 cities have developed technically sound program memoranda/funding proposals based on their CSS Ensure that program memoranda are pro-poor, address the expressed needs of under-served customers and work towards the national target of eliminating open defecation 0 cities MPS dev. In 2014 is still on going 0 All proposals are realistic in terms of available technical and financial resources, include measures to address the needs of low income households and are sufficiently sounds and detailed for procurement purposes. cities MPS 2014 is not yet assessed, figures are given based on prov. QA results > Facilitate small scale municipal pilot projects to resolve key challenges identified in SSK 0 0 6

15 Semi Annual Report Jan Jun 2014 Indicators unit 2012 Midterm Target Cummul ative todate Jul 2014 Remarks 5 Output 5: Systems are operational at national, provincial, and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular eference to quality and equity Assist with the design of a monitoring framework for PPSP PPSP monitoring system operational at national,provincial, city/district level by end 2010 cities utilises Monitor the quality of PPSP activities: quality of city planning process, the program memoranda including ensuring the fostering of municipal ownership Quality assurance system in place for CSS formulation and technical proposals by end 2010 cities Monitor the implementation of the CSS by the cities/regencies for the full range of activities prioritised by CSS cities provinces, 300 cities 30 provinces, 272 kab./kota Monitoring of implementation in 2014 is in introduction phase 5.4 Establish a system for monitoring of the technical qualityof phisycal works being implemented (under DAK), as well as the effectiveness and equity of benefitsrelated to these works cities 32 on-going through introduction of investment menu in ppsp.nawasis.info 5.5 Monitor the implementation of physical works and the outcome of new investments cities 32 on-going through introduction of investment menu in ppsp.nawasis.info 5.6 Ensure that lessons are learned from the monitoring information are used to inform national strategy and decision making Technical monitoring of investmens under DAK estabished at national and local levels by mid term cities 32 on-going through introduction of investment menu in ppsp.nawasis.info 7

16 Semi Annual Report Jan Jun USDP S MAIN EVENTS AND RESULTS DURING THE PAST SIX MONTHS USDP core activities briefly presented below. The USDP Work Plan 2014 provides detailed descriptions: 1. National sanitation funding needs assessment: to support the Five Year Plan formulation (with respect to sanitation) a computational tool is established to allow assumed targets on 1) access to sanitation, 2) centralized waste water treatment, 3) solid waste and 4) urban drainage to be translated into number of facilities and cost thereof at national level for a 5 and 10 year plan period. 2. Exit Strategy: Study 1 - USDP to support PPSP in drafting a report on the PPSP Achievements, draft discussed during several PMU-PIU Coordination Meetings. Study 2. Formulation of a PPSP 2 for the period based on conclusions of Study 1 was finalized and similarly presented and discussed during PMU-PIU Coordination Meetings. Recommendations of te PPSP-2 report are used to design the activities for 2015 and beyond. 3. Update of SSK - Second Cycle SSK-MPS: development and application of a methodology for updating of SSKs, that have expired after 5 years. 6 Kota selected in 2013 are being finalized, an additional8 Kota were selected for this pilot in The methodology strives to combine an update of the BPS, SSK and MPS in one single document and based on a longer term sanitation planning horizon. The Proactical Guidleine, including description and use of supporting tools has been finalized, reviewed by PMU and PIUs. 4. Update of SSK - Second Cycle SSK-MPS in 2015: Tentatively 131 Kab/Kota are selected based on a) expired SSKs and b) priority setting as applied by PU Cipta Karya (Cluster A and B cities and districts) 5. Monitoring and Evaluation: based on data from the established NAWASIS (National Water and Sanitation Information System/Service). Initial consolidated results are included in Study 1 PPSP (see last point below) 6. Prosda role: function and role of Prosda is broadened and now in line with responsibilities of Pokja Province and as per SE 660 of Minsirty of Home Affairs. Focus now fully on support to Provincial Pokjas. Number of Prosdas was reduced from 13 (in 2013) to 7 in Per 01 July one extra and former Prosda was re-employed 7. EHRA: Data Base established in PIU AE and NAWASIS enlarged to include EHRA survey results. 8. Capacity Building: Draft grand Design further improved, including consultaions with major stakeholders, training institutes, Universities etc 9. Institutional Development: supporting sanitation development at all institutional levels and particularly at provincial level. Further strengthening of the Provincial POKJA Sanitation through the finalization of the Provincial Sanitation Strategy (Road Map) in 10 Provinces selected in 2013 and further initiation of this activity in the remaining 21 provinces in From SSK to the realization of physical sanitation development: with particular focus on PPSP Stage 5 Implementation emphasizing the coordinating role of the Provincial Pokja and the Satker PLP regarding the allocation of APBN and Provincial funds (APBD) on the basis of developen MPSs at Kab/Kota level. In accordance with SE 660 the Lokakarya MPS instruments will be rolled out in 30 provinces in 2014 with support form Prosdas and Jakarta besd USDP consultants. 11. STBM-PPSP: finalization of guidelines on STBM in urban environments on a pilot scale in Lohkseumawe (Aceh) and Cimahi (Java Barat) with focus is on the involvement of Dinas Kesehatan at Kab/Kota levels and their Puskesmas - Sanitarian, inclusing the triggering for 8

17 Semi Annual Report Jan Jun 2014 next year s implementation of Sanimas implantation. Follow up visits (monitoring) to both Kota Cimahi and Kota Lohkseumawe are scheduled in August 12. Streamlining: Practical guides have been reviewed and further streamlined to allow a time based preparation of the BPS-EHRA-SSK-MPS and with specific outputs. Final products were approved by PU and MoH and disseminated during the PF/CF/Pokja training cycles 13. City Sanitation Summit: Preparations are underway for the next city summit scheduled for september in Bandung 2.3 PROGRESS USDP PERIOD PERIOD JANUARY JULY 2014 The USDP work plan is divided in activities by USDP cell, each supporting the PMU and PIUs. There are two types of activities per Cell: lead by PMU-PIU or lead by USDP. The distinction is made largely on the basis of output. For USDP led activities, USDP takes the lead and is responsible for the defined output, even if this output is a draft report for acceptance by PPSP. In terms of time allocation most consultants time is for USDP led activities. The progress presented here covers USDP activities in the first half 2014, i.e. January - June USDP s activities in said period are presented in Table Table 2.5 below and are based on a functional division and follow the USDP Work Plan format. 2.4 PROGRESS USDP VERSUS USDP RESULT FRAMEWORK Results of progress made on USDP - PPSP activities are translated into the USDP Result Framework established in the USDP Work Plan See Table 2.6 USDP Result Framework Status June

18 Table 2. 2 Work Progress UC PMU Period January - June 2014 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 11 Support to PMU 1101 Support Pokja AMPL Quarterly meeting, Echelon 1-2 meeting, National and international Advocacy Events, Rembug Sanitasi Nasional (Phase-out USDP Event), Sanitation Networking, 1102 Support PMU Lead Recurrent activities Monthly Meeting PMU-PIU, MM PMU-USDP, Loknas, Training Calendar, Quality Assurance, Help-Desk, Website, Nawasis Special activities PMU Lead 1103 PPSP Work Plan - Progress and Annual Report 1. Preparation Annual plan 2. Annual Report and Workshop 1104 Formulation and implementation of national sanitation advocacy strategy 1105 Lessons Learned-Implementation of Workshop. 1. Develop ToR 2. Determining workshop design 3. Determining lesson learned to be presented 4. Determining and ensuring resource person 5. Workshop preparation - determining venue and time - determining advocacy material needed 6. Workshop implementation 1106 PPSP Help Desk System 1. Training Kab/Kota, Prov. Facilitators 2. Assistance Help Desk operation AR Semi Annual Report Jan Jun 2014 (1) Hands on assistance during the preparation and implementation of the events. (2) Supporting paper and presentation ppt to implementation coordination Echelon 1&2 related Ministries and Donor Support. (3) Report on implementation and preparation of other national events: Sanitation Jamboree. AR MOM and development follow up related action activities. ASP, MKA, BG 90% AR, MK, IBHG 40% 60% 40% 40% 20% 10% AR, BG (1) Draft report that to be consolidated with PMU. (2) Consolidated STUDY I and STUDY II of PPSP (3) Consolidated PPSP II to run continously in (4) Setting-up USDP II in conjuction with the consolidated PPSP II. Moved to 2208 Draft of TOR development, consist of: (1) The design of the special workshop (2) Lesson learned on: a) PPSP implementation b) the PPSP management c) communication d) funding arrangement. (3) Consolidated materials. (4) Implementation (5) Workshop report. Input to TOR that developed by PMU: (1) Approved ToR by all parties (2) Set-up help-desk operation conducted by POKJA province (3) Training to strengthen POKJA province to handle help-desk ME-Meeting Event FR-Field Trip Action PMU 10

19 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 1107 Back up support National Event regarding policy development (support New RPJMN ) Support the development of SKB on Increased mobilization budget for funding the construction of sanitation MKA, AR, HI 11 (4) Report on Training implementation and regular report on Help Desk operation. (5) Assisting mechanism by PMU. Counterparting USDP to improve the draft of regulation in: (1) Coordination to work-out the process of stipulation of regulation. (2) Support PPSP/Steering Committee to get approval from high-ranking officials and ministers. (3) Reports and policy studies on PPSP Progress that can be used for the input to RPJMN. (4) Report of workshop related inventory of policy and strategy addressed to MDG and RPJMN Facilitation to the development of PPSP log-frame. Completed 1109 Establishing a SenSanitational TV Award Program (Advocacy Pilot) Not to be continued 1110 Preparation ToRs various subjects Cancelled 1111 Implementation of national funding workshop. (1) Conducting special workshop focus on the 1. Consolidation of related ministries budget for sanitation development and its mechanism as well as donor/grant 2. Consolidation of National Budget transfer and its mechanism to local goverment, particulary provincial 3. Formulation to utilize other sources of National Budget to be transfer as special grant to local goverment. 4. Synergizing National Budget allocation and ceilings to match-up the real demand of provincial sanitation funding. 5. Conduct workshop of sanitation funding among kab/kota, ministries and corporates/donors. ASP, MK, BG, RvO 80% 90% 80% 40% implementation of the SKB regarding the effectiveness of utilizing the Deconsentration and Co-Administration Funds. (2) Report on a National Workshop involving Provinces on "National Funding Mechanism and Funding Alternatives". (3) Workshop on agreement to control the quality of utilizing the National Budget transfer. (4) Guidelines on control of the quality of utilizing the National Budget transfer Implementation of Study on PPSP impact on improving access to sanitation. 1. Develop ToR of the study 2. Develop design concept 3. Approval the concept of study 4. Study implementation : To be combined with activity Data collection from pilot kab/kota - Conduct analysis - Develop result and finding 5. Present the result and finding to PMU and PIU ME-Meeting Event FR-Field Trip Action PMU

20 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 1113 Echelon 2 roadshow to Governor at 4 provinces 1. Selecting the provinces 2. Collect opportunities/issues to be overcome 3. Road show preparation 4. Road show implementation 5. Monitoring the progress and result 1114 Implementation of PPSP Kick Off Workshop 1. Review ToR 2. Workshop preparation : - Dissemination of invitation to kab/kota and ensuring the commitment to come - Venue and time preparation - Support needed - Ensuring the availability of resource person - Preparation of advocating material - Preparation of presentation material 3. Workshop implementation 1115 Coaching clinic of Nawasis : sanitation investment in selected kab/kota 1. Coaching clinic implementation on provincial base. Focus on Kab/Kota MPS Identify implemented activities from MPS list - update figures on investment - maintain contact with operators of 2011 and 2012 MPS cities Regional coaching clinic of Nawasis and QA 1. Continuation of QA activities in PPSP provinces - Review panel team - Refresh QA tools - Implementation 1117 Nawasis consolidation report. 1. Collect data 2. Report submission ASP, AR, MK 80% 40% 25% 25% AR, UC-PIU T IBHG, Prosda Special roadshow provided by high-ranking officials to the critical provinces. The outputs are: (1) Advocacy report on the enganggement of the Governer as well as POKJA province to run the on-going program of PPSP. (2) Having commitmen from the said critical provinces to allocate adequate budget and resources. (3) Confirmation from fully commitment to administrative the running program. Report support to PMU regarding: (1) The readiness of Provincial Pokja as well as Kota/Kabupaten Pokja to run 2013 program of the implementation of PPSP (2) Ensuring the availability and completeness of resource person, (3) Understanding and readiness to run the ongoing program, (4) The readiness of Kab/Kota Pokja to set-up the complete preparation of the effectiveness of the work plan to run the program (1) Implementation of MPS recorded. IBHG (1) Updated QA tool. (2) Provincial QA results and progress monitoring. IBHG, MvK, Prosda 75% 30% National Report on MPS Implementation: (1) Implementation report of planning docs.: Kab/Kota Implementation Monitoring Report, provincial aggregation. ME-Meeting Event FR-Field Trip Action PMU 12

21 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output / 2 USDP ACTIVITIES Updating PMM 1. Proposing amendment to PMM 2. Socialization draft to PMU and PIUs 3. Finalization and approval of PMM 1203 Mapping budget allocation of related ministries and other sources. 1. Collect data of budget allocation for sanitation development in related ministries and its mechanism 2. Collect data from other sources regarding funding allocation for sanitation development and its mechanism 3. Analyse the data to develop mapping for sanitation development funding. 1204/ 5 Review the need of NSPK adjustment 1. TOR for the preparation of the activity to be taken in Collect data of services system of sanitation sectors, particularly for Solid Waste Management. 3. (Initiation to develop NSPK concept regarding the Improvement Quality of SWM services related service system to the aim of good governance in management and institutionalization). 4. To support quality control of APBD mobilization and APBN funding transfer 1206 Institutional Strengthening of AKKOPSI 1. Supporting preparation for regular-internal coordination and consolidation of new board members; 2. Mentoring AKKOPSI for coordination, integration and synergizing with related ministries and Provinces; 3. Mentoring AKKOPSI partnership and strengthening network with APPSI, APEKSI, ADEKSI, APKASI and other potential parties (such as AKSANSI) organizations/ associations related to follow up the implementation of the KSAN Declaration. 1207/ 8 Development and implementation of Nawasis & Monitor PPSP implementation 1. Support PMU in PPSP related activities 2. Monitor implementation of PPSP for stage 2-4 in Monitor implementation of MPS (stage 5) 2013 ASP, MK, AB, AA ASP, MK, JI, RvO 70% 50% ASP, AR, MK IBHG, MvK, Prosda 60% 13 Final Draft of PMM. Draft PMM is available at PMU. That also proposed PMM can be used for PPSP 2nd cycle. Annual Activity to be presented in standard report on budget allocation by related Ministries regularly: (1) Compiled Data is completed and delivered to PMU. (2) The update be made on sanitation financial mapping - related budget DAK and other transfer of APBN that are distributed in various ministries. Cancelled USDP support to formulate: (1) Support paper to contribute the formulation of the Work-plan implementation. (2) City Summit (NSCR and AHL implementation). (3) Support report on advocacy/promotion and materials of advocacy for AKKOPSI. (4) Continue to follow-up and monitor the execution of the local government commitment based on the Declaration at the KSAN. (1) Report on National MPS implementation (MPS ) (2) Hand over document to Bappenas ME-Meeting Event FR-Field Trip Action PMU

22 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 4. Hand over to Bappenas and provincial pokja for further utilisation 50% Urban Sanitation Development Program ME-Meeting Event FR-Field Trip Action PMU 1209 Implementation of Sanitation Sector Monev System 1. Report on general sanitation information from secondary data 2. Report on subsector activities of all Kab/Kota in province developing sanitation roadmap 1210 Supporting for City Sanitation Summit; AKKOPSI s Events 1. Peer review for conceptual and TOR of events 2. Peer review to presentation material 3. Prepare communications and advocacy tools and quality of distributed/displayed materials. 4. Facilitating and liaison to high-ranking level of the Government of Indonesia (ministries), donor parties/programs. 5. Ensure and peer review for finalizing and publishing of events proceeding/reporting that developed by AKKOPSI secretariat or local committee (host of the event). 6. Facilities for following up the result of events Supporting for Advocacy and Horizontal Learning road shows to selected 8 Provinces; and Sanitation Marketing Event with Potential Donors for Grants Opportunities. 1. Review for conceptual and TOR of events 2. Review to presentation material 3. Prepare communications and advocacy tools and quality of distributed/displayed materials. 4. Facilitating and liaison to high-ranking level of the Provincial Government, donor parties/programs. 5. Ensure and peer review for finalizing and publishing of events proceeding/reporting that developed by AKKOPSI secretariat or local committee (host of the event). IBHG, MvK, RvO ASP, AR, MK 60% ASP, AR, MK, JdB 30% 20% 70% 30% 30% 30% 20% 14 Standard Report on Sanitation Sector Development based on: (1) The use of Data base of Provincial Roadmap combined with the use data that has been collected in ppsp.nawasis. (2) Cross check data with which developed by sector ministerial. (3) Compiling and analyses of subsector activities and development. (1) TOR development. CSS implementation and preparation, (2) Report regarding consultation the high ranking officials such as Minister and Director Generals level. (3) Detail agenda improvement following peer reviews, (4) A complete preparation including the readiness of resource person, the support, participant and venues, (5) CSS Proceedings including the AKKOPSI Declaration and its publication and distribution. (6) Accomplisment report of the implementation of AKKOPSI member in minimum allocation of 2% at their Local Budget. AHL in 2014 is focused in counterparting DG of Human Settlement to overseeing the implementation of Local Government to utilize the special Sanitation Grant issued by IndII: (1) TOR development of counterparting activities implementation and preparation. (2) Getting agreement by all parties to select the previous 8 provinces to be advocated, (3) Special advocacy and mentoring the effectuation of utiziling sanitation grant. (4) Implementation to the previous 8 Provinces: SUMUT. RIAU, RIAU-KEP, KALBAR, KALUT, SULSEL, NTT, MALUKU.

23 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 6. Facilities for following up the result of events. 20% (5) Consolidated report on Board of Directors meeting and AKKOPSI champions. (6) Brief report to Directorate of BINA PROGRAM of Human Settlement Supporting implementation AKKOPSI Index: National City Sanitation Rating 1. Review for conceptual and TOR of events 2. Review to presentation material 3. Prepare communications and advocacy tools and quality of distributed/displayed materials. 4. Facilitating and liaison to high-ranking level of the Government of Indonesia (ministries), donor parties/programs. 5. Provide awarding event for the index result 6. Facilities for dissemination and publication of Index/ NSCR PPSP Website International To support sanitation development internationally based on PPSP experience 1. Design website based on PPSP Documentation 2. Prepare material in English language 3. Website updating ( ) ASP, IBHG, AR YH, MH 30% 50% 30% 90% Yearly Sanitation Index supported by USDP providing: (1) Consolidated a series activities based on the new ToR and appropriate concept of implementation, (2) Develop materials in conjuction to the development of inputting data, (3) Inform and communicate with all members listed of PPSP participant of 24 Kabupaten/Kota to watch up the progress of rankers during the year, (4) Getting support to have special support in releasing the outcome of SAN-INDEX including the awardding. (5) Final processing of data update before announced at CSS, including the verifications provided by Prosda. (6) Distribution of information and publications nationally and internationally. Continue to support PMU on PPSP English Website: (1) Development the structure, design and format, (2) Extending the coverage of the concept and papers to be internationalized. ME-Meeting Event FR-Field Trip Action PMU 1215 Monitoring on Mobilization of APBD in support sanitation funding. 1. Review draft TOR for action 2. Review monitoring material 3. Prepare communications and advocacy tools and quality of distributed/displayed materials. 4. Facilitating and liaison to senior level Provincial officials as well as Kab/Kota. 5. Ensure reporting on activities MKA, AR, ASP 80% 20% 20% Support system monitoring and implementation developed for APBD Budget allocation based on: (1) Approved ToR on special activities and selection of the pilot provinces, (2) Actuating the guidelines regarding quality control of sanitation funding transfer, (3) Formulate special format to monitor and evaluate the outcome and its mechanism, (4) Monitoring and Evaluation report submission. 15

24 Table 2. 3 Work Progress UC AE Period January - June 2014 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 21 Support to PIU-AE ME Meeting Event FR Field Trip Action PIU 2101 Advise PPSP cities/districts (new and second cycle cities/districts) on application of EHRA and other primary studies through province: Support Establishment of EHRA Information Desk 2102 Support to module design and conduct trainings: 1. Strengthening PIU AE on EHRA, other primary studies and IPP-STBM activities (PMU and PIUs are involved) 2. Evaluation and review of EHRA certified provincial trainers 3. EHRA and other primary studies training for Provincial POKJA Province PPSP 2014 AgB, HI, HS, AR, AA AgB, HI, HS, AR, AA Support to EHRA and other primary studies 50% 75% (1) Trained (TOT) EHRA for provincial Pokja; IPP- STBM & Advocacy Strategy scheduled on second week of September (2) Still evaluate until December (3) Trained EHRA for Provincial Pokja PIU AE invited for all PMU and other PIUs in preparing next IPP-STBM and Advocacy Strategy trainings. 4. Training BCC on IPP-STBM for Pokja Province 5. Training Advocacy & Communication Strategy for Pokja Province 6. Contribute to trainings for PF & CF focusing on PIU AE issues 7. Contribute to trainings Lokakarya MPS at regional level 8. Contribute to trainings Roadmap Sanitation for 21 province 2103 Support Provincial Pokja in supervising EHRA studies done by Pokja KKs 1. Refresher EHRA certified trainers 2. Develop Quality Assurance of EHRA 3. Train for using EHRA QA form 4. Back-up support to check final EHRA results 2104 ToR Preparation and back-up support for: 1. HWWS Campaign & Competition 2. PPSP Talk show in TV National 3. Media & Advocacy Seminar 30% 80% 30% 10% AgB, HI, HS AgB, HI, HS, AR, AA 90% 10% 10% 16 (4) In preparations; would be implemented on Sept. (5) Combination with IPP-STBM training on September training (4 days training for both (6) Following up 2014 PPSP s timefrime. (7) Coordination with both KP and T is needed (8) Supports are delivered as requested by KP; following up 2014 PPSP s schedule until Dec. (1) New &previous (last year) provincial EHRA trainers are refreshed by the TOT. (2) Tools are available for the PIU AE (3) Trained for using EHRA QA form (4) On-going; following up 2014 PPSP s timeframe. (1) On-going preparations; Coordination with Kemkes (2) Supported PPSP/AMPL on Rembug Timses Capres (3) On-going preparations; Coordination with PIU Secretariat PIU AE intensively organizes this. A number of meeting needs PIU AE actively involvement

25 No. Activity/Sub-Activities USDP Team June 2014 (%) Plan & Output 4. Advocacy seminar and PPSP exhibition 5. Advocacy events for PPSP National Health Day (Hari Kesehatan Nasional) 7. City Sanitation Summit XIV 2105 National Data Base from Outcomes EHRA Studies & Urban Sanitation Risk Index (SRI) 1. Develop data base and data entry 2. Socialization Workshop on Data Base system 3. Report and expose EHRA 2014 database 50% 70% 10% 30% AgB 80% 70% 20% AE (4) On-going preparations; Coordination with PIU AE (5) In preparations for supporting National STBM events and CSS XIV contributions (6) On-going preparations; Coordination with Kemkes (7) In reparations; Coordination with AKKOPSI (1) The system is avalaible; still using and receiving submission results from KKs. (2) Linked with Nawasis website; (3) Draft of report documents available (update and follow up the 2014 progress report from KKs) ME Meeting Event FR Field Trip Action PIU Kemkes will send second letter to ask KK s submit their results 2106 Re-development and re-production for PPSP Advocacy & Communication Kits 22 USDP ACTIVITIES HI, AA, AR 75% Advocacy kits re-developed and reproduce; MPS and Implementations advocacy is still needed. Coordination with PMU and other PIUs 2201 Provide inputs for streamlining of BP and SSK Manuals AgB, HI, HS, Inputs are delivered to PIU T AR, AA 2202 Finalize USDP promotion (video, roll-up banner, website) materials HI, AA, AR 40% Half of materials delivered to PPSP, AMPL websites and printed materials 2203 Finalize EHRA Manual for printing by MoH AgB Updated EHRA manual is available 2204 USDP knowledge (phasing out) events AgB, HI, HS, 10% Conceptual events is on preparations AR, AA 2205 Finalize IPP-STBM manuals, modules, guidelines and materials. HS, AA Manual and guideline are available and ready to use for September TOT in Jakarta. PIU AE ready to implement it Strengthening EHRA and other primary studies, BCC on IPP- STBM and Health sector funding Socialization for internal USDP cells consultants and ProsDa AgB, HI, HS, AR, AA UC AE roles are internalized and a number of coordination s meeting with PMU and PIUS are done Sanitation marketing and PPP (private sector) events AgB, HI, HS, AR, AA 10% Conceptual of sanitation promotion and forums need more discussions. 17