USDP Urban Sanitation Development Program

Transcription

1 USDP Urban Sanitation Development Program USDP-R-PMU (revised edition)

2 Annual Work Plan USDP-R-PMU (revised edition)

3 CONTENTS PAGE TABLE OF LIST OF TABLES... II LIST OF FIGURES... II 1. INTRODUCTION PPSP Program Institutionalisation and Implementation USDP s essential support services based on its TOR MAIN ELEMENTS OF PPSP PROGRAM IN ACTIVITIES USDP CELLS AT PMU AND PIUS USDP Cell at PMU Overview of the year Per Quarter Bar charts of Activities and Personnel USDP Cell at PIU Advocacy and Empowerment Overview of the year Per Quarter Bar charts of Activities and Personnel USDP Cell at PIU Institutional and Funding Overview of the year Per Quarter Bar charts of Activities and Personnel USDP Cell at PIU Technical Overview of the year Per Quarter Bar charts of Activities and Personnel ACTIVITIES OF THE USDP TEAMS Team 1 (AE) Team 2 (IP) Overview of the year Per Quarter Bar charts of Activities and Personnel Team 3 (SSK) Overview of the year Per Quarter Bar charts of Activities and Personnel Team 45 (SDI) Overview of the year Per Quarter Bar charts of Activities and Personnel Team 6 (Monev) Overview of the year Per Quarter Bar charts of Activities and Personnel BRIEF DESCRIPTION OF DEVELOPMENTS AND STATUS OF SELECTED USDP SERVICES Strategic Issues Pilot on strengthening of Provincial Pokjas Progress to date Work Plan in Preparation Draft Program Memorandum (3 rd edition, revised edition) i

4 6. USDP S BUDGET POSITION Brief overview of USDP s budget utilisation in Scheduled USDP budget utilisation COLOPHON Annex 1. Overall Bar chart of Activities Based on USDP TOR List of Tables Table 6. 1 Contractual USDP budget Table 6. 2 Actual overall USDP expenditures in 2010 (for 11 out of 12 calendar months) Table 6. 3 Available overall budget, and particular budget lines, for Table 6. 4 Overview of selected scheduled activities requiring specific budget provisions List of Figures Figure 1. 1 PPSP s Program Institutionalisation and Program Implementation... 1 Figure 1. 2 Essential services USDP for stepwise improvement of PPSP outputs and achievements... 4 Figure 1. 3 Consolidated Overall Bar chart of Personnel Including Distribution of Services over Cells and Teams... 5 Figure 2.1 Main Activities of PPSP in Figure 3. 1 Bar chart of Activities of USDP Cell at PMU Figure 3. 2 Bar chart of Personnel of USDP Cell at PMU Figure 3. 3 Bar chart of Activities of USDP Cell at PIU AE Figure 3. 4 Bar chart of Personnel of USDP Cell at PIU AE Figure 3. 5 Bar chart of Activities of USDP Cell at PIU IF Figure 3. 6 Bar chart of Personnel of USDP Cell at PIU IF Figure 3. 7 Bar chart of Activities of USDP Cell at PIU T Figure 3. 8 Bar chart of Personnel of USDP Cell at PIU T Figure 4. 1 Bar chart of Personnel of USDP Team 2 (IP) Figure 4. 2 Bar chart of Personnel of USDP Team 3 (SSK) Figure 4. 3 Bar chart of Personnel of USDP Team 45 (SDI) Figure 4. 4 Bar chart of Personnel of USDP Team 6 (Monev) Figure 5. 1 Program Memorandum Phase (3 rd edition, revised edition) ii

5 Glossary, Acronyms, Abbreviations AKKOPSI AMPL APBD APBN AusAID Bappenas CF DAK EHRA EKN FAQ GoI INPRES ISSDP KMP KMW Loknas MDGs Monev OBA Pamsimas PAN PF PHBS PIU PIU AE PIU IF PIU T PM PMM PMU Pokja PPP PPSP QA Rakernas RPIJM RPJM RPJMN Sanimas SC SSA SSK STBM TNA TOR TTPS UC PMU UC PIU AE UC PIU IF UC PIU T UNICEF USDP WB WSP EAP : Aliansi Kabupaten/Kota Peduli Sanitasi : Air Minum dan Penyehatan Lingkungan : Anggaran Pendapatan dan Belanja Daerah : Anggaran Pendapatan dan Belanja Negara : Australian Government s Overseas Aid Program : Badan Perencanaan Pembangunan Nasional : City Facilitator : Dana Alokasi Khusus : Environmental Health Risk Assessment : Embassy of Kingdom of the Netherlands : Frequently Asked Questions : Government of Indonesia : Instruksi Presiden (Presidential Instruction) : Indonesia Sanitation Sector Development Program : Konsultan Manajemen Propinsi (Provincial Management Consultant) : Konsultan Manajemen Wilayah (Regional Management Consultant) : Lokakarya Nasional (National Workshop) : Millennium Development Goals : Monitoring and Evaluation : Output Based Aid : Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Community Based Water Supply and Sanitation Program) : Pokja AMPL Nasional : Provincial Facilitator : Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) : Project Implementation Unit : PIU Advocacy and Empowerment : PIU Institutional and Finance : PIU Technical : Program Memorandum : Project Management Manual : Project Management Unit : Kelompok Kerja (Working Group) : Public Private Partnership : Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration Program) : Quality Assurance : Rapat Kerja Nasional : Rencana Program Investasi Jangka Menengah (Medium Term Investment Development Plan) : Rencana Program Jangka Menengah (Medium Term Development Plan) : Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) : Sanitasi Berbasis Masyarakat : Steering Committee : Sanitation Supply Assessment : Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) : Sanitasi Total Berbasis Masyarakat : Training Needs Assessment : Terms of Reference : Tim Teknis Pembangunan Sanitasi : USDP Cell at PMU : USDP Cell at PIU AE : USDP Cell at PIU IF : USDP Cell at PIU T : United Nation Children s Fund : Urban Sanitation Development Program : White Book : Water and Sanitation Program, East Asia and Pacific Region (3 rd edition, revised edition) iii

6 1. Introduction 1.1 PPSP Program Institutionalisation and Implementation This Work Plan 2011 for USDP presents the main elements of the PPSP program in 2011 (see Chapter 2), and a detailed work plan for USDP and its various Cells and Teams, supporting the PMU and PIUs, as well as their consultants, for PPSP s program institutionalization and program implementation (see Chapters 3 and 4). USDP s support towards PPSP s Program Institutionalisation is mainly aiming at strengthening the PMU and PIUs to develop and sustain an effective national sanitation development policy including strategies and to plan, program and implement realistic, effective and poor inclusive sanitation development delivery programs. The support activities of the USDP Cells (when not considering the activities of the Teams operation in conjunction with the cells) are mainly directed at developing and strengthening the capacity and roles of the PMU and the PIUs. A good example is the development of the Program Management Manual (PMM). USDP s support towards PPSP s Program Implementation is mainly aiming at assisting PMU PIUs and theirs Consultants in guiding and assisting a large number of cities/regencies with developing poor inclusive sanitation strategies (CSS) and subsequently with developing and implementing quality program memorandums. Figure 1.1 depicts the main results of Program Institutionalisation and Program Implementation. Said in other words, Program Institutionalisation is about the development and consolidation of the program management vehicle, Program Implementation is about the cities/regencies served by the program management vehicle and the sanitation improvements realised. Figure 1. 1 PPSP s Program Institutionalisation and Program Implementation (3 rd edition, revised edition) 1

7 During the calendar year 2010 the USDP Team has provided substantial support to Program Institutionalisation. The PMU and PIUs had to be established and started up. Staffing involved had to identify and formulate its tasks, duties and responsibilities. Work programs had to be defined in relation to the PPSP scheduling and priorities had to be set. USDP staff provided support in all these steps. Hence considerably more time was devoted to institutionalisation support rather than to PPSP implementation support. An additional reason for this was that it was agreed with Client (EKN) and Beneficiary (then TTPS) to replace direct technical assistance to 16 cities (on development of White Books (BPSs) and City Sanitation Strategies (SSKs)) by general support to PIU T for various activities such as the formulation of RFPs/TORs for its Consultants (KMWs) which were to undertake these technical assistance services for all cities selected in the 2010 batch for BPSs and SSKs. At a later stage these USDP services were followed by orientation workshops for the KMWs, reviews of intermediate BPSs and SSKs, etc. A substantial part of these services relate to program institutionalisation while other parts relate to program implementation. All in all the initial intention to devote 1/3 or less of USDP s TA services to institutionalisation and 2/3 or more to implementation turned out to develop in the reverse: 2/3 or more of services rendered in 2010 dealt with institutionalisation and 1/3 or less with implementation. Taking into account the needs for both program institutionalisation and program implementation the USDP team has organised itself in a matrix structure of USDP Cells and Teams. The Cells focus mainly on institutionalisation and the teams concentrate more on implementation issues: the different sections of the Work Plan 2011 of the USDP Cells at PMU with Bappenas, at PIU Advocacy and Empowerment with the Ministry of Health, at PIU Institutional and Finance with the Ministry of Home Affairs, and at the PIU Technical with the Ministry of Public Works, are mainly geared towards program Institutionalisation. the Work Plan 2011 components for the various USDP Teams correspond with the PPSP Stages: Team 1 (AE) relates to PPSP Stage 1 Advocacy and Empowerment, Team 2 (IP) relates to PPSP Stage 2 Institutional Preparation, Team 3 (SSK) relates to PPSP Stage 3 preparation of White Books and SSKs, Team45 (SDI) relates to PPSP Stages 4 and 5 Program Memorandum and Implementation, and Team 6 (Monev) relates to PPSP Stage 6 Monitoring and Evaluation. The concise description of PPSP s main activities in 2011 in Chapter 2 below is based on a workshop between PMU, PIUs and USDP on November 2010, and has been further developed by the PMU secretariat since then. The different sections of the USDP were prepared in close consultation between USDP Cells/Teams and PMU PIUs. The Chapters 3 and 4 are an illustration of the matrix organization within USDP which is aimed at cross linking and optimal internal communication, as well as at optimum use of the experts with various disciplines available in the team. The bar charts of personnel for the various USDP Calls and Teams, as presented in the various sections of Chapters 3 and 4 are consolidated in Figure 1.3 below. Chapter 5 presents a brief description of the developments and status of selected USDP support services, such as the Provincial Pokjas Pilot of Team 2 aiming at the institutional strengthening of Provincial Pokjas so as to enable them to extent coordination and support services, as well as undertake monitoring and evaluation initiatives, to individual kabupatens and cities in their Province. Another selected topic is the development of Draft Programme Memorandums by the City Pokjas in 13 cities with the support services of USDP s Team 45. For more detailed information on these and other USDP activities reference is made to Quarterly Reports and subject specific reports submitted from time to time. Chapter 6 reviews the proposed budgets for USDP s activities in 2011 requiring funding using the contractual resources. An overview of all scheduled activities in the format of the outputs, deliverables and key tasks formulated in USDP s Terms of Reference is presented in Annex 1. (3 rd edition, revised edition) 2

8 1.2 USDP s essential support services based on its TOR Looking back at the first year of services (reference is also made to USDP s Annual Report over 2010) it may be concluded that considerable steps have been taken to develop the PMU and PIUs up the required levels for the essential sequential initiatives and steps in the roll out of PPSP. Considering the current quality and quality of staffing at the PMU and PIUs it may be argued that units have gone through the initial steep learning curve. Transfer of additional skills and knowledge may become more of a challenge and further transfer of added value from USDP to the Units may require a fundamental decision first whether next steps in the roll out of PPSP will be undertaken by the yet limited staff at PIUs for such challenging roll out, or by further engagement of (in house) consultants. Substantial more time and resources devoted to such further transfer of added value, such as a.o. skills and knowledge, shall preferably be based on strategic considerations and informed choices. Considering the quantity and quality of the output of the PPSP program in 2010 it may be recommendable to allocate a greater portion of USDP s limited resources (at least in relation to the gigantic PPSP program) to activities aimed at the step by step improvement of systems, guidelines, manuals, training and coaching aiming at the key stakeholders and job titles having the greatest impact on overall performance improvement. Based on its TOR, the services of USDP to this extent can be described as presented in Figure 1.2. PPSP is in essence an every year expanding cyclic program of increasing complexity, and at the same time the nature of the program allows for step by step qualitative and quantitative improvements if such is well planned and scheduled. In the coming year USDP will further elaborate the strategic choices between program institutionalisation and program implementation support options, and we recommend that this topic will be regularly reviewed between the main PPSP stakeholders, as well as between Pokja AMPL and EKN. (3 rd edition, revised edition) 3

9 "CORE BUSINESS" USDP: ANNUAL CYCLE OF USDP SUPPORT AIMED AT STEPWISE IMPROVEMENT OF THE QUALITY AND THE ENABLING ENVIRONMENT FOR PPSP SUPPORT PROGRAM AND PROCEDURES NEW CYCLE TRANSFER OF SKILLS AND KNOWLEDGE TRAIN KEY JOB TITLES AND STAKEHOLDERS SUPPORT AND COACH KEY JOBTITLES/STAKEHOLDERS PPSP DEVELOPMENT OF: SYSTEMS, APPROACHES, GUIDELINES APPLICATION SKILLS & KNOWLEDGE : PPSP EXECUTION MANUALS, TRAINING MATERIALS, RFPs 1. CENTRAL GOVERNMENT: PMU PIUs DESIGN AND PRODUCE 1. INSTITUTIONAL PREPARATION 7. RFPs AND TORs 2. PROVINCIAL GOVERNMENT REMEDIAL MEASURES 2. PROGRAM MANAGEMENT MANUAL 8. TRAINING COURSES 3. PROVINCIAL POKJAS AIMED AT 3. MONEV 9. WORKSHOPS 4. PROVINCIAL SATKERS UPDATING ADJUSTING IMPROVING 4. WEBSITE 10. COACHING CLINICS 5. LOCAL GOVERNMENT INPUTS FOR PPSP PROCESS 5. KNOWLEDGE MANAGEMENT SYSTEM 11. DESIGN STANDARDS 5. REGIONAL/CITY POKJAS 6. MODELS FOR BP EHRA SSK MP IMPL 12 EXAMPLE/REFERENCE DOCS 6. KMW KMP KMI KMT AND OTHER SUPPORT INSTRUMENTS REQUIRED MONITORING AND EVALUATION: ASSESSMENT OF PPSPS OUTPUTS: BP EHRA SSK DPM MP WORKS (T/NT) PARTICIPATING OBSERVATION AT REGIONAL AND LOCAL LEVELS LESSONS LEARNED AND LISTING OF REMEDIAL MEASURES PPSP OUTPUTS AND ACHIEVEMENTS Figure 1. 2 Essential services USDP for stepwise improvement of PPSP outputs and achievements (3 rd edition, revised edition) 4

10 Overall Barchart of Personnel 2011 of USDP Consultants Location Name Position 2011 Disposition Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec PM UC PMU UC PIU AE UC PIU IF UC PIU T T1 T2 T3 T45 T6 Total Hans Zewald Project Director Team Management Jan Oomen/Bvd Boon Project Manager Syarif Puradimadja Co. Team Manager (see also below) UC at PMU Planning & Programming Coord. Policy & Strategy Knowledge Management Monitoring and Evaluation (Team 6) Yuliana Halim Assistant Team Management (see below) Syarif Puradimadja Urban Planning Engineer Khalid Arya Sr. Technical & Environmental Engineer Batcharudin Gunawan Knowledge Management Ida Bagus Hendra Gupta Monitoring and Evaluation Expert Amanda Mirdayanti PhP Programmer Sigit Wibowo PhP Programmer Caroline van der Sluys Monitoring and Evaluation Specialist UC at PIU T UC at PIU IF UC at PIU AE Advocacy & Empowerment (Team 1) Institutional Preparation (Team 2) CBT Team CSS (or SSK) (Team 3) Team SDI (Team 45) Alwis Rustam Comm. Spec/ (Acting) Sr Comm. & PR Spec Hony Irawan Campaign and Promotions Specialist Rianigustin Mozar Community Development Specialist Asep Winara PPP Specialist TBN (replacement) Comm. Spec or Sr Comm. & PR Spec TBN (proposed) Advocacy Event and Media Relations Spec Christine Sijbesma* Sr Community Development & Gender Spec Ingeborg Krukkert Sr Hygiene Promotion Christiana Yuni Kusmiati Sr Institutional Dev. Specialist Arief Budiman Institutional Dev. Specialist TBN (proposed) Institutional Dev. Specialist Avianti Zulaicha Sr Capacity Building/Training Specialist Richard Daniel Capacity Building Specialist Ritzky Cahyanto Financial Specialist Amrizal Amir Financial Specialist Dyah Ernawati Capacity Building Specialist John de Bresser Capacity Building Specialist Bert Bruinsma Financial Specialist Eko Widodo Team Coordinator/Environmental Speciliast Wita Purwasih Environmental Specialist Dhanang Wuriyandoko Environmental Specialist Rik Dierx Water & Sanitation Expert Mees van Krimpen Team Coordinator/Sanitation Expert Renan Jusal Indra Sr. Technical Expert & Environmental Engineer Budi Prasetyo Techincal Expert (Studies and Design) Suyitno Techincal Expert (Studies and Design) Robertha Kendriwati Techincal Expert (Studies and Design) Joy Imanputra Technical Expert (Procurement) Suhendi Technical Expert (Policy Safeguarding) Yuliana Halim Technical Expert/Urban Dev. Expert Cees Keetelaar Sanitation Specialist Michael van de Watering Specialist Master Planning Sjoerd Kersten Sanitation Specialist Eddy Soedjono Technical Expert (Studies and Design) Zoran Voinovic Training Specialist Grand Total *= and/or Carmen da Silva ; Note: Table excludes data on pool of international experts, to be engaged when required Figure 1. 3 Consolidated Overall Bar chart of Personnel Including Distribution of Services over Cells and Teams (3 rd edition, revised edition) 5

11 2. Main elements of PPSP program in 2011 PMU is finalizing the PPSP Work Plan for 2011 at the moment. The main elements of the program for 2011 are well illustrated by Figure 2.1 which is a listing of the key activities discussed and grouped on a timeline during a workshop between PMU PIUs and USDP on November (3 rd edition, revised edition) 6

12 PPSP Workplan No. PPSP Stages/Activity Details December January February March April May June July August September October November December A PMU A.1 Consolidation of the PMU & PIUs work plan related to the implementation of 2011 PPSP A.2 Preparation of syllabus and orientation material A.3 Advocacy at decision maker level A.4 Advocacy mass media for PPSP promotion A.5 Conduct the 2011 program management workshop A.6 Training on PMM for Provincial Pokjas (including Monev web based) A.7 Issue the Appointment Letter of 2012 PPSP to Regency/City in each Province Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK (including Monev web based) A.8 workshop A.9 Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK workshop A.10 Agreement on QA tools of White Book A.11 Launch the 2010 PPSP's Report A.12 Training PMU and PIUs re PPSP Monev system A.13 Assessment on Monev result of the PPSP's Implementation 1 st Quarter A.14 Training on adult learning methods and facilitation technics A.15 Training on communication management aspect for Provincial Pokja A.16 Assesment on Monev result of the PPSP's Implementation 2 nd Quarter A.17 Practice of White Book QA mechanism A.18 Conduct the mid year evaluation of PPSP implementation workshop A.19 Agreement on QA tools of SSK A.20 Assesment on Monev result of the PPSP's Implementation 3 rd Quarter A.21 Training media relation for TTPS (PAN) A.22 Practice of SSK QA mechanism A.23 Conduct the end of year evaluation of PPSP implementation workshop A.24 Distribute the assesment result for White Book and SSK QA, with Action Plan for Regency/City to Province A.25 Report writing A.26 Launch the 2011 PPSP's Report A.27 Assesment on Monev result of the PPSP's Implementation 4 rd Quarter A.28 Conduct the end of year evaluation of PPSP implementation workshop B PIU AE B.1 Conduct small team meeting on city selection criteria B.2 Conduct meeting on provincial selection for the 2011 PPSP participants B.3 Conduct Provincial seminar on Regency/City networking B.4 Assesment of the additional criteria from each Province B.5 Conduct small team meeting to identify material requirement B.6 Preparation and production of material B.7 Dissemination communication and advocacy material B.8 Preparation and absorption verification tool B.9 Assistance (roadshow) at Provincial level Conduct training for Provincial Pokja on White Book and SSK assesment related to communication, community B.10 empowerment and private sector Conduct PMU and PIUs orientation workshop on QA for communication aspects, community empowerment, gender B.11 and poor inclusive, as well as private sector for White Book and SSK B.12 Conduct meeting on provincial selection for the 2012 PPSP participants B.13 Conduct Provincial seminar on Regency/City networking C PIU IF C.1 Verification at the Governor or Regent/Mayor Decree regarding Pokja formation C.2 Assistance (visit) Provincial Pokja in order to Strengthening the Institutional and Budgeting Plan C.3 Preparation and agreement verification tool C.4 Finalisation Draft Presidential Decree PPSP Program C.5 Consolidation of the institutional and budget plan status C.6 Conduct training for Provincial Pokja on White Book and SSK assesment related technical aspect C.7 Conduct PMU and PIUs orientation workshop on QA Institutional and Financial aspect within White Book and SSK C.8 Distribution of the preparation of Regional Budget (APBD) Permendagri C.9 Distribution the Ministry of Home Affair Circular Letter regarding regional PPSP Implementation C.10 Distribution the Institutional Preparation and Indicative Activities C.11 Conduct Provincial seminar on PPSP implementation D PIU T D.1 Issue KMW and KMP assigment letter by TTPS D.2 Preparation of the tools and performance assesment mechanism D.3 Conduct KMW and KMP orientation workshop (TA coaching for KMW and other aspects) D.4 Conduct KMW and KMP orientation workshop for the implementation of EHRA D.5 Training Provincial Pokja on the White Book and SSK assesment related to technical aspect D.6 Conduct PMU and PIUs orientation workshop on QA Technical aspect within White Book and SSK D.7 Training Provincial Pokja on the EHRA study implementation D.8 Assesment on KMW performance E Provincial Pokja E.1 Conduct Pokja internal meeting to set up the additional criteria for networking E.2 Conduct regency/city networking interest workshop at Provincial level E.3 Submission of Provincial Proposals F City Pokja F.1 Develop EHRA and White Book F.2 Develop SSK F.3 Public consultation SSK Figure 2.1 Main Activities of PPSP in 2011 (3 rd edition, revised edition) 7

13 3. Activities USDP Cells at PMU and PIUs 3.1 USDP Cell at PMU Overview of the year The USDP Cell at PMU (UC PMU) will support and assist PMU and PIUs in issues relevant to the development of active and sustainable entities at the four participating Ministries, will among others have to address the updated policies and strategies of urban sanitation development and the institutional development at central level, the recruitment and selection of new cities to enrol in the program each year and to complete the program in accordance with scheduled timeframes. Other important tasks include the coordination of various projects that operate in the context of the PPSP objectives and targets (possibly supported by other donors), the coordination with donors aimed at increasing donor involvement and support in consideration of the sizeable sanitation investment budgets required over the next five years. The UC Team at PMU will also coordinate and provide services that are demanded by two main project components, i.e. USDP support to City Batches (Team 123) and USDP support to PM (Team 45). The UC Team at PMU will organize sub teams that responsible for developing specific topics in support of the roll out of the PPSP Program, i.e. Support Sub team Communications, Sub team Capacity Building and Training (CBT), Subteam Multidisciplinary Issues related Policy, Institutional, Financial, Community Empowerment, Technical, Subteam Knowledge Management and Team 6 which responsible in developing and implementing a monitoring and evaluation program covering all PPSP stages. 1. As lead USDP Cell : a. Support and assist PMU as well as POKJA AMPL in the development and implementation of advocacy and communication strategy, b. Support and facilitate PMU in the context of knowledge management, c. Support and assist Pokja AMPL in the implementation of sanitation agenda, d. Support government through Pokja AMPL in the implementation of national sanitation policy and strategy, e. Propose the preparation of sanitation investment policy and strategy to the government, f. Support and assist the government through POKJA AMPL especially in the context of institutional development of sanitation technical division, g. Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services according to PMM, h. Support and facilitate the MTM implementation in order to promote more intensive coordination and consolidation among PMU and PIUs, i. Support and assist government to standardize the sanitation development plan, j. Support and assist government to develop national standard for the development and implementation of water and sanitation Monev system 2. As supporting USDP Cell : a. Support PIUs particularly PIU of AE in the preparation of PPSP roll program within the networking with minimum 330 cities preparing SSK during the rest of the target years, b. Support PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, preparation of City Sanitation Summits, and in the development and implementation of the concept of city sanitation rating at national level, c. Support PIUs particularly PIU of IF in the development of capacity building and training at national level, and in the development of funding and sanitation investment mechanism to support the effectuation of the ongoing policy and strategy, d. Support PIUs particularly PIU of T in improving capacity building of Regional Consultant Management/KMW to facilitate City and Regency for having proper quality of their SSK and in the development of networking with cities preparing Program Memorandum, (3 rd edition, revised edition) 8

14 e. Specific support to Team 6 in implementation of Monev system and further effective utilization of the web based system Per Quarter 1 st Quarter 1 As lead USDP Cell : a. Continue to support the government in final drafting of new national policy and strategy addressed to the acceleration of the development of human settlement sanitation and its stipulation by law (INPRES), b. Support and assist PMU, as well as the national working group for Water and Sanitation (Pokja AMPL), in the development of new framework of the institutional building of that Pokja at cross of the country in the mean for having standard format of the roles and functions of the local Pokja at provincial as well as at Regencies and cities, c. Support and assist PMU and PIUs to establish new strong organization, functional operation and its professional human resource involvement, d. Continue to support PMU in carry out issues in the context of knowledge management, e. To assist PMU in the applying system of Web based Monev. 2. As supporting USDP Cell : a. To support PIU Cell AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP, b. To support PIU Cell AE in the preparation of PPSP roll program within the networking with 2012 cities in preparing SSK, c. Continue to support PIU Cell AE in facilitating its Ministry to provide assistance to AKKOPSI, d. To support PIU Cell IF in formulation a sound of obligations of all level governments and community including private parties to allocate their investment budget to meet the PPSP target, e. To support PIU Cell IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas, f. To support PIU Cell T in the development of PIU T s roles and functions in order to improve their managerial operation and good running taking administration and coordination on guarding the works of networking SSK and Program Memorandum preparation at the target cities. 2 nd Quarter 1. As lead USDP Cell : a. To support the government, through the Pokja AMPL, in socialization of the INPRES of the acceleration of the development of human settlement sanitation and its stipulation by law (INPRES), b. Support and assist PMU, as well as the national working group for Water and Sanitation (Pokja AMPL), the framework of regionalization of the Pokja, c. Support and assist Pokja AMPL Nasional to prepare the National Conference of Sanitation Development, d. Continue to support PMU in carry out issues in the context of knowledge management, e. To support PMU in the guarding the implementation of Web based Monev. 2. As supporting USDP Cell : a. To support PIU Cell AE in carrying out the socialization of the legal and stipulated policy of PPSP, b. Continue to support PIU Cell AE in the preparation of PPSP roll program within the networking with 2012 cities in preparing SSK, c. Continue to support PIU Cell AE in facilitating its Ministry to assist AKKOPSI in conducting the first City Summit in year 2011 that will be held in Banda Aceh, (3 rd edition, revised edition) 9

15 d. To support PIU Cell IF in facilitating its Ministry to prepare regulation as well as decree in getting commitments for the setting up of the obligations of all level governments and community including private parties to allocate their investment budget, e. Continue to support PIU Cell IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas. 3 rd Quarter 1. As lead USDP Cell : a. To support the Pokja AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP, b. To support PMU to convince the well establishment of institutional set up of the local Pokja of AMPL, and developing in the framework of regionalization of the Pokja, c. Continue to support and assist National Pokja AMPL to prepare the National Conference of Sanitation Development, d. Continue to support PMU in carry out issues in the context of knowledge management, e. Continue to support PMU in guarding the implementation of Web based Monev. 2. As supporting USDP Cell : a. Continue to support PIU Cell AE in the preparation of PPSP roll program within the networking with 2012 cities in preparing SSK, b. Continue to support PIU Cell AE in facilitating its Ministry to assist AKKOPSI, to set up the national workshop on development of their program, c. To support PIU Cell IF in facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget, d. Continue to support PIU Cell IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions and at selected Provincial Pokjas. 4 th Quarter 1. As lead USDP Cell : a. Continue to support the Pokja AMPL, in implementation of the INPRES of PPSP through the dissemination of the guidelines, b. Continue to support and assist PMU, as well as Pokja AMPL, in setting up the framework of regionalization of the Pokja, c. Support and assist National Pokja AMPL to conduct the National Conference of Sanitation Development at the middle of 4 th Quarter of the year 2011, d. Continue to support PMU in carry out issues in the context of knowledge management, e. Continue to support PMU in guarding the implementation of Web based Monev. 2. As supporting USDP Cell : a. To support PIU Cell AE in the preparation of PPSP roll program within the networking with 2013 cities in preparing SSK, b. Continue to support PIU Cell AE in facilitating its Ministry to assist AKKOPSI, in conducting the second City Summit in year of 2011, c. To support PIU Cell IF in facilitating its Ministry to disseminate the Minister s decree regarding the obligations of all level governments to allocate investment budget, d. Continue to support PIU Cell IF in facilitation related capacity building program to improve the quality and professional services of all unit of PPSP institutions, and at selected Provincial Pokjas. (3 rd edition, revised edition) 10

16 3.1.3 Bar charts of Activities and Personnel The bar chart of activities for the USDP cell at PMU is presented in Figure 3.1 and the bar chart of personnel in Figure 3.1. (3 rd edition, revised edition) 11

17 Bar Chart of Activities for the USDP Cell at PMU USDP SUPPORT: USDP CELL at PMU Roles: Lead (L)/Supporting(S) USDP CELLS TEAMS OUTPUTS KEY TASKS AND ACTIVITIES PMU AE IF T January February March April May June July August September October November December 1. Major task to assist in all issues relevant to the development of active and sustainable entities at the four participating Ministries handling PPSP institutional aspect Support the government to provide the national policy and strategy of the urban sanitation development and its sustainable of the implementation, Support and assist the government through POKJA AMPL in guarding the implementation of RPJMN and MDG's S L S Support the government in final drafting of new national policy and strategy addressed to the PPSP and its stipulation by law (INPRES) S L S Support and assist PMU and PIU Cell AE to develop strategy communication for the socialization of the legal and stipulated policy of PPSP L S S S Support the government, through the POKJA AMPL, in socialization of the INPRES of PPSP and its stipulation by law (INPRES) L S S Support PIU Cell AE in carrying out the socialization of the legal and stipulated policy of PPSP L S S Support the POKJA AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP L S S S Facilitate and assist National POKJA AMPL to prepare the National Conference of Sanitation Development S L S Facilitate and assist PMU in preparing the decree of the obligations of the investment budget L S Support PIU Cell IF in facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget L S S S Facilitate PMU and assist PIU of AE providing networking with AKKOPSI for the preparation and conducting of City Sanitation Summits L S S Support the development of Sanitation Technical Team institution at AMPL institution. Support advocacy and communication strategy development at the central level PPSP C L S S Support the implementation of the national sanitation policy and strategy L S S S Support the preparation of policy initiatives and sanitation strategy L S S S Support the preparation of the sanitation standardisation development plans C S L S 1.2. Support and assist the government through POKJA AMPL and PMU the continuous collaboration among the POKJA s divisions in more intensive ways of coordination and communication, with high quality performance, Support and assist PMU and PIUs to establish new strong organization and its network, functional operation and its professional human resource involvement, L S S Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), the framework of regionalization of the POKJA, L S S Support PMU to convince the well establishment of institutional set up of the local POKJA of AMPL in the framework of regionalization of the POKJA, L S S Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services L S Support and assist PMU as well as PKJA AMPL in the development and implementation of communication strategy, L S Support and assist PMU in carry out issues in the context of knowledge management, L S Support PMU and PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, L S S Support PMU and PIU of AE in the development and implementation of the concept of city sanitation rating at national level, L S S Support in the implementation of MTM to coordinate and consolidate PPSP institutional L S Support institutional development of sanitation technical team on institutional of AMPL C S L S Support capacity building of PMU and related agencies in the implementation of PMM PPSP C S L S Support the implementation of MTM in the implementation of coordination and consolidation of institutional PPSP C S L S 1.3 Support the development and implementation of a complete MONEV system and assist the operation for the full period of the project Specific support to Team 6 in implementation of MONEV system and further effective utilization of the web based system L S L Assist PMU in the applying system of Web based MONEV. L S L Assist PMU and PIU IF in developing web based Training Center administration/management S L S S Support the establishment of national standards for the development and implementation of monitoring and evaluation system AMS L S S S 2. Large number of cities are mobilised to develop poorinclusive City wide Sanitation Strategy 2.1 Support government (POKJA AMPL/PMU and PIUs) in annual process of city selection Advocate the involvement of POKJA AMPL in city selection S L S Support the preparation and implementation of city selection workshop S L S Support PMU in providing input to municipal selection conducted by provinces L S S S Provide consideration to determine cities to be selected on PPSP 2012 L S S Facilitate PMU in supporting sosialization of "Surat Edaran" L S S Develop PFs/CFs performance monitoring system L S S S Provide input to facilitator recruitmen plan; including input for facilitator training sylabus S L S Facilitate PMU in supporting the selection of facilitator for PPSP 2012 L S S Facilitate PMU in supporting facilitator training by providing the latest PPSP material S L S Support PMU in coordinating the follow up activity to increase the capacity of the existing facilitator L S S Support PMU in providing input to institutional readiness monitoring L S S Provide consideration for PMU on the follow up the result from institutional readiness monitoring L S S S L Assist in identifying information on activities related to city selection and status readiness to be taken into PPSP Website L S S L Support the implementation of regional roadshow for institutional preparation of PPSP 2011 S L S Assist to communicating cities selection and status readiness through PPSP website ( S L S S Assist in maintaining and updating website related to city selection process S S S S L Support for the implementation activities of the national agenda L C S S Figure 3. 1 Bar chart of Activities of USDP Cell at PMU (3 rd edition, revised edition) 12

18 Bar chart of Activities of USDP Cell at PMU (Cont d) USDP SUPPORT: USDP CELL at PMU Roles: Lead (L)/Supporting(S) USDP CELLS TEAMS OUTPUTS KEY TASKS AND ACTIVITIES PMU AE IF T January February March April May June July August September October November December 2.2 Review and streamline the CSS process to enable scalling up the CSS while maintaining quality and local ownership Review Practical Guideline needed S S L Technical support to get TTPS approval on final draft of all manual needed, if any L S S Maintain and complete the monitoring system on CSS development conducted by municipal L S S Support the coordination of White Book and CSS evaluation S S L Advocate TTPS to be involved in White Book and CSS public consultation S S L Support the implementation of SSK Preparation Learning Forum (lesson learned) L S S Deliver every latest manual/guideline/practical guideline into website L S S L Assist in maintaining and updating website related to SSK preparation L S S L UC AE Review and completed the White Book and CSS guideline/manual regarding communication, PMJK and private sector involvement aspects S L Develop practical guideline, as needed S L Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects S L Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 S L UC IF Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects S L Review and complete the facilitating manual for facilitator S L Support the White Book and CSS monitoring regarding institutional and financial aspects S L Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 S L UC T Review White Book and CSS guideline and manual regarding technical aspect S L Support the White Book and CSS monitoring regarding technical aspect S L Provide inputs to update the FAQ on website based on PPSP lesson learned 2010 S L 2.3 Train PFs/CFs via TOT and provide coaching and facilitation regarding planning process and product Identify national/regional learning institution to serve as resources center(s) for the training and facilitation Support the coordination of TOT S L Assist in providing training material regarding PPSP in general (including the latest progress in PPSP) S L Ensure all related material, manual, practical guideline available for PF/CF training S L Assist in developing web based Training Center administration/management L S Support to identify intitution/local entity to be the EHRA implementor and data management S L Support the consolidation with related training center (at MPW and MOHA) L S 2.4 Provide guidance and support to CFs and PFs to ensure that CSS are of a high quality, poor inclusive and lead to action plans for pro poor investments Assist PMU in monitoring the performance of PF and CF regularly monitored as well as provide coaching when necessary S L Develop web based "hub system" in order to support CFs and PFs S L Support the hub system implementation S L Collect, documentation, and distribute lesson learned from PPSP cities L S 3. Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposal 3.1 Ensure the technical capacity of PMU/ PIUs and a high quality technical assistance to PFs/CFs and Pokjas (indirectly) including assistance from specialist consultant Support PMU in coodinating TNA to PMU/PIUs member S L Advocate the importance of PPSP training to all PMU/PIUs member S L Develop specialist consultants database S L 3.2 Assist PMU and PIU with ongoing support and guidance to all cities in the PPSP via : website, making available guidance note, manuals, and other advisory material, networking events and national or regional workshops ensuring close cooperation and good coordination with other projects and programs in urban sanitation sector Assist PMU and TTPS to coordinate with other urban sanitation programs L S Maintain and update USDP website (public and internal user) L S Maintain and update PPSP website due to L S Support in desaigning and assist implementation of the workshop or knowledge sharing event (learning forum) L S S Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programs L S S Compile lessons learned and training material for workshops / knowledge sharing events L S (3 rd edition, revised edition) 13

19 Bar chart of Activities of USDP Cell at PMU (Cont d) USDP SUPPORT: USDP CELL at PMU Roles: Lead (L)/Supporting(S) USDP CELLS TEAMS OUTPUTS KEY TASKS AND ACTIVITIES PMU AE IF T January February March April May June July August September October November December 4. Quality technical proposals, based on poor inclusive SSKs are developed and being implemented with municipalities playing the lead coordinating role 4.1 Provide technical assistance and quality assurance to both locally funded and centrally co funded proposals arising from SSKs, and to their implementation Support to coordinate the development of guideline/manual/practical guideline needed L S S Deliver guidelines/manuals/practical manual related to program memoranda into PPSP website L S S Support the facilitation of sorting SSK programs into funding resources S L Support PMU in consolidating/channeling the program memoranda to central funding S S L 4.2 Ensure that program memoranda are pro poor, address the expressed needs of under served customers and work towards the national target of eliminating open defecation Support the coordination of review SSKs that will be taken into program memoranda S S L 4.3 Facilitate small scale municipal pilot project to resolve key challenges identified in SSK Support the facilitation of small scale municipal pilot project S S L Support to consolidate the selection of pilot project S S L 5.Technical and administrative guidelines and procedures for the preparation, financing and implementation of urban sanitation investments developed or updated as necessary, are formally adopted and disseminated widely 5.1 Ensure that municipalities and provincial governments have all necessary standard documents, for city sanitation planning, preparation of technical proposal / program memoranda, procurement and implementation Support the coordination of implementation stages S S L Deliver all standard document for program memoranda and implementation into PPSP website S S L 5.2 Advocate for, and support government, in the establishment of operational links between SSK formulation and access to finance for sanitation improvement; clarify and communicate to local governments the available financing options and mechanism, advocate for, and support the development of an urban sanitation investment framework at national level, document and disseminate nationally lessons learned in advocacy to inform strategy and decision making at national level Develop the program memoranda and implementation preparation progres report periodically S S L Advocate related ministries about the importance to make SSKs as major requirement in urban sanitation development program L S Advocate private sector and donors about the importance to make SSKs as major requirement in urban sanitation development L S Provide input on sylabus and implementation of program meoranda and implementation training for TTPS S S L Assist PMU to develop "A Case Study Book" L S S 6. Systems are operational at national, provincial and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular reference to quality and equity 6.1 Design of a monitoring framework for PPSP and ensure that lesson learned are used to inform national strategy and decision making Develop PPSP monitoring and evaluation system L S L Select lesson learned of PPSP progress during in updating the PPSP website L S Select lesson learned of PPSP progress to be published through Percik or other publication L S Support knowledge management L 6.2 Monitor the quality of PPSP activities to ensure quality of city planning process, as well as the program memoranda and fostering of municipal ownership Develop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation stage L S S L 6.3 Monitor the implementation of the CSS by the cities/regencies for full range of activities prioritized by the CSS Develop monitoring system on absorption of SSK program in the city planning process S S L 6.4 Monitor the implementation of physical works and the outcome of new investments (small scale work will generally be managed by the municipality, with larger investments implemented by central government via MPW) Develop LFA to tracking the outcome of physical works S S L Deliver approved LFA into PPSP website S S L Develop evaluation and monitoring system based on the LFA S S L 6.5 Establish a system for monitoring of the technical quality of physical works being implemented (under DAK), as well as the effectiveness and equity of benefits related to these works Develop monitoring system for implementation under DAK L S S L Develop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefit L S S L * L=Lead role S=Supporting Role (3 rd edition, revised edition) 14