BOARD OF EDUCATION OF HARFORD COUNTY INFORMATIONAL REPORT. PRESENTATION OF Quarterly Financial Report for the Period Ending June 30, 2011

Transcription

1 BOARD OF EDUCATION OF HARFORD COUNTY INFORMATIONAL REPORT PRESENTATION OF Quarterly Financial Report for the Period Ending June 30, 2011 September 12, 2011 Background Information Each quarter a series of high level financial reports are prepared and distributed to the Board of Education, County Executive, County Council and the Board s Audit Committee electronically. These reports are for the last quarter of the fiscal year and represent all of the activity for the fiscal year. They are substantially the same reports that will be presented in the Comprehensive Annual Financial Report. While unaudited, we expect no material changes between now and release of the audited reports. The reports are presented on the budgetary basis of accounting. Discussion A multi-page narrative analysis of the financial reports is included with charts and tables for your review. The reports are formatted in a manner consistent with the year-end audit report for budgeted funds. Reports are also included providing detail on the object level for each category, the object level for the current expense fund as a whole, and the allocated account balances for each office and school. Superintendent's Recommendation No action is required.

2 Harford County Public Schools 102 S. Hickory Avenue Bel Air, MD Fax Robert M. Tomback, Ph.D., Superintendent of Schools Memorandum James M. Jewell, CPA, CPFA Assistant Superintendent of Business Services To: From: CC: Superintendent Board of Education Audit Committee James M. Jewell Jay Staab Edward Fields Jennifer Birkelien Date: August 25, Subject: Financial Report for the Period Ending June 30, 2011 Contents Transmittal Memo Page 1 Current Expense Fund-Unrestricted Executive Summary (Unaudited) Page A-1 Statement of Revenues, Expenditures and Changes in Fund Balance with Supporting Schedules A, B, C, and D (Unaudited) Page B-1 Statement of School Allocation Expenditures Budget and Actual Page C-1 Statement of Revenues, Expenditures, and Changes in Fund Balance - Food Services Fund (Unaudited) Page D-1 Capital Projects Balances (Unaudited) Page E-1 Statement of Budget Manager Expenditures Budget and Actual Page F-1

3 Introduction Attached is the financial report for the Current Expense Fund-Unrestricted (Executive Summary, Schedules A to F) for the period ending June 30, The report represents Statement of Revenues, Expenditures and Changes in Fund Balance for the period ending June 30, 2011 and is not audited. The Executive Summary adds a column, "% to Total" in this report that shows the relative value of each revenue or expenditure line to the total revenues or expenditures. There are no projections for the final year-end statements as all transactions for the year are complete. While the statements presented are not audited, we do not anticipate any significant changes to those contained in the audit report. Also included for the same period are a Statement of School Allocation Expenditure Budget and Actual, a List of Capital Projects Balances as of June 30, 2011, and a Statement of Budget Manager Expenditures Budget and Actual. These statements are prepared on the budgetary basis. Budgetary basis statements include open purchase orders charged against the appropriation amounts for that year as legal obligations. Other expenditures made on behalf of the Board, the contribution to the State Teachers Pension Fund for example, are excluded. Under generally accepted accounting principles (GAAP) encumbrances are excluded and on-behalf payments are included; therefore these statements are non-gaap. Analysis Revenues Current Expense Fund - Unrestricted Economic uncertainty continued from FY09 through FY11. As the economy continued to decline the impact on state and local revenues was negative, as HCPS is fiscally dependent for almost all its revenue on the state and county. As their problems continued so did the impact on HCPS, although not as severe as FY09. As a result, total revenue is 0.02% (two hundredths of a percent) under budget, most of which is attributed to local revenue. To facilitate the anticipated County revenue shortfalls this fiscal year, reductions in health insurance were made to restrict spending for FY 2011 resulting in an actual revenue reduction of $2,994,401 in County Revenues for the year. State revenues in Foundation Aid were reduced by $ 6.1 million. Interest earnings continue to fall well below budget as a result of historic low rates and aggressive cash management by the County in matching our cash demands with their payment schedule to us. Other revenue is substantially over budget. Included are tuition, facility rental, e-rate rebates, Medicare Part D receipts, dividends from MABE s insurance programs, and payments from health and dental insurance carriers.

4 Major receipt amounts in the Miscellaneous Revenue account are from the following: Health reinsurance & settlements $2,179,308 Medicare Part D $ 817,185 MABE Insurance dividends $ 125,044 Liability & property insurance recoveries $ 138,101 Utility Rebates and Refunds $ 79,382 The contribution to the OPEB Investment Trust Fund appropriated for FY11 was $2,053,746. Harford County Public Schools Comparative Revenue Unrestricted Current Expense Fund 250% 225% 200% 175% 150% 125% 100% 75% 50% 25% 0% Local State Federal Other Interest PY F.B. FY011 FY10 FY09 FY08 FY07 Expenditures The Board of Education and administration continue to adjust spending to the changes anticipated in revenues. Always frugal, over the past two years hiring, conference, and other expenditure restrictions implemented early in the fiscal year helped achieve spending 1.83% (one and eight-three hundreths percent) below budget in FY11. All categories ended the year under budget as required under the Edcuation Article of the Annoated Code. Through June 30, 2011, HCPS had managed to avoid furloughs and staff reductions, other than those attributed to reorganization. That has changed for FY 2012 as staff reductions were necessary in the budgetary process for the new year.

5 Harford County Public Schools Comparative Expenditures Unrestricted Current Expense Fund 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Admin ML Adm Inst Sal Texts Inst Mat Spec Ed St Svcs St Hlth Trans Ops Maint Fixed Comm Svc FY011 FY10 FY09 FY08 FY07 Cap Outlay CareFirst Loss Ratio The loss ratio from CareFirst/ING is a measure of claims against premiums paid for our self-insured health benefit program. Loss ratio is a good indicator of whether the estimated premium will be adequate to cover costs or if additional premium payments, a call, will be necessary. Generally a target loss ratio of 85% allows an adequate margin to cover additional administrative expenses and avoid a call. Keep in mind that the plan year is coincident with the fiscal year which is when premium payments change. However, that change is based upon the claims for the proceeding calendar year. The chart below tracks the loss ratio for three periods of time, the quarter, the calendar year (CY) and the fiscal year (FY) for each quarter over recent fiscal years. Note that recently the trend lines are ascending which is not beneficial for future rates. The current plan year is the second year in which reinsurance was unbundled from CareFirst. For FY 2012, HCPS moved the stop loss coverage back to CareFirst.

6 Harford County Public Schools Combined CareFirst & ING Loss Ratio % % 95.00% 90.00% 85.00% 80.00% 75.00% Quarter Loss Ratio CY Loss Ratio FY Loss Ratio Target Schools Report The Statement of School Allocation Expenditures Budget and Actual lists each school or central office account receiving allocations. Percent spent comparisons are made to the same period for the last year. As mentioned in the past, principals have different philosophies about expending allocated funds. Some hold funds until near the end of the year; others spend earlier in the year. Neither is wrong. Our goal is to assure that the funds are spent without being overspent by year-end. Spending of allocated funds was under budget by 4.12% (four and twelve hundredths of a percent). It approximates the overall conservative spending in the unrestricted fund budget as reported above. C. Milton Wright High School was the most on target by ending the year with a ($51) variance. This is a commendable performance. This report is provided to the Executive Directors of Education Services and is used as part of the evaluation process for building administrators. Budget Managers Report You may be aware that we have daily on-line, real-time reporting for our budget managers that follows the State format of reporting each manager s budget by category. This method, while useful, does not provide the same view of financial performance as presented in the budget document, which is program driven. The Budget Office teaming with the Department of Information Technology developed a cross-categorical report for budget managers. A summary of that report is presented on Schedule F. The detail reports give budget mangers a broad view of all of the accounts for which they have responsibility regardless of the category. It provides an additional management tool for the Finance and Budget Offices to monitor overall activity and may be used as part of the evaluation process for budget managers by their supervisors. The report is linked to the Lawson daily categorical report

7 and accordingly reports the same results of a 1.83% positive variance in spending for the year overall. Fund Balance and Budget Changes Fund balance was designated for FY12 in the amount $8,294,472 which will support ongoing operations. Additionally $915,000 is assigned for a contingency for rising energy and fuel prices, $1,225,166 for a health insurance call and $258,971 is assigned as an OPEB contribution for FY 2012 which will need Board approval. The unassigned fund balance at June 30, 2011 is $6,096,029 or 1.43% (one and forty three hundreds of a percent) of the FY12 unrestricted operating budget of $427,532,238. It was a strategic decision to accumulate a fund balance for the future. HCPS will rely on this amount in future years to absorb further reductions in our operating budget or increased expenditure burdens placed on the system from anticipated legislative actions by the state potentially shifting teacher pension, and other costs, to local education agencies. Additional financial assistance from the County to offset these issues is uncertain, at best. 10 Harford County Public Schools Fund Balance Projections Prior to Ensuing Year Designations 9 8 Millions FY11 FY10 FY09 FY08 FY07 2Qtr Proj. 3Qtr Proj. Y/E Actual Food Services Fund The food services fund report is included. Revenues exceeded projections by 2.08% (two and eight hundredths of a percent). Expenditures were over budget by 1.36% (one and thirty six hundredths of a percent). Like the Current Expense Fund there has been a dramatic decline in interest earnings for exactly the same reasons. The fund reported excess revenues over expenditures of $106,317 which does not include any prior years fund balance. Operations therefore yielded $106,317 gain for the fiscal year.

8 600% Food Services Fund Revenues 500% 400% 300% 200% 100% 0% Cafeteria Sales Federal Aid State Aid Interest Earned FY11 FY10 FY09 FY08 FY07 Food Services Fund Expenditures % % % % % 80.00% 60.00% 40.00% 20.00% 0.00% Salaries and Wages Contracted Services Supplies and Materials Other Charges Furniture and Equipment FY11 FY10 FY08 FY07 FY06 FY05 USDA Commodities

9 Capital Projects Fund Capital Projects Balances as of June 30, 2011 are reported for all open projects. These are listed alphabetically by project name. A column at the right shows the percent of budget remaining for each project % Harford County Public Schools Capital Projects Fund 75.00% 50.00% 25.00% 0.00% Spent Encumbered Remaining For More Information For more information please me at or James.Jewell@hcps.org Attachments

10 HARFORD COUNTY PUBLIC SCHOOLS CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) Budget Year-to-Date Balance % Year-to- Date to Budget % to Total Revenues Local 214,061, ,067,388 2,994, % 50.70% State 193,518, ,284, , % 46.43% Federal 650, ,554 (45,554) % 0.17% Other 2,570,958 5,778,997 (3,208,039) % 1.39% Interest 150,000 31, , % 0.01% Prior Years' Fund Balance 5,432,714 5,432, % 1.31% Total Revenues 416,384, ,290,452 93, % % Expenditures Administration 11,239,255 10,395, , % 2.54% Mid-Level Administration 25,554,987 25,183, , % 6.16% Instructional Salaries 166,434, ,998, , % 40.61% Textbooks 7,969,580 7,623, , % 1.87% Other Instructional Costs 3,547,357 3,088, , % 0.76% Special Education 39,660,597 39,615,340 45, % 9.69% Student Personnel Services 1,654,612 1,608,766 45, % 0.39% Student Health Services 3,364,606 3,193, , % 0.78% Student Transportation 29,741,690 29,521, , % 7.22% Operation of Plant 30,960,318 28,984,446 1,975, % 7.09% Maintenance of Plant 12,283,123 11,902, , % 2.91% Fixed Charges 83,091,296 80,892,625 2,198, % 19.79% Community Services 520, , , % 0.10% Capital Outlay 361, ,566 5, % 0.09% Total Expenditures 416,384, ,767,830 7,616, % % EXCESS (DEFICIT) OF REVENUES OVER EXPENDITURES Transfer to Health Rate Stabilization Fund Excess of Revenues over expenditures and operating transfer Total Fund Balance at July 1, 2010 Assigned Fund Balance at July 1, 2010 (recognized as revenue above) 7,522,622 (1,777,773) 5,744,849 16,477,503 (5,432,714) Total Fund Balance 16,789,638 Fund Balance at June 30, assigned Fund Balance at June 30, unassigned (10,693,609) 6,096,029 August 19, 2011 Prepared by the Division of Business Services Page A-1

11 CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) BALANCE TO PERCENT ADOPTED REVISED BUDGET YEAR REVISED ACTUAL TO BUDGET BUDGET CHANGE TO-DATE BUDGET REV. BUDGET Schedule A REVENUE COUNTY (Includes Capital Outlay) 214,061, ,061, ,067,388 2,994, % - STATE - Basic Aid 174,547, ,402,458 (6,144,622) 168,396,356 6, % Transportation 10,805,481 10,805,481 10,805, % Special Education 12,181,574 12,181,574-11,941, , % Teacher's Salary Challenge Limited English Prof. 1,787,911 1,787,911-1,787, % Other 341, ,215 (102) 352,795 (11,580) % TOTAL STATE 199,663, ,518,639 (6,144,724) 193,284, , % FEDERAL - Impact Aid 650, , ,554 (45,554) % OTHER Tuition 319, , ,400 52, % Out of County LEAs 450, , , , % Transportation Fees 180, , ,232 (15,232) % Rental of Facilities 420, , ,335 71, % Total Tuition, Fees, etc. 1,369,214 1,369,214-1,086, , % Interscholastic Receipts 355, , ,933 (24,191) % Donations. Gifts, Awards 18,461 18,461 21,003 (2,542) % e Rate Rebate 575, , ,000 50, % Sale of Equipment/Scrap 30,000 30,000 28,742 1, % Criminal Background ,925 (17,925) - Settlements Health & Dental - - 2,179,308 (2,179,308) - Other Miscellaneous 222, , ,692 (501,151) % Medicare Part D Subsidy ,185 (817,185) - TOTAL OTHER 2,570,858 2,570,958-5,778,997 (3,208,039) % Interest 150, ,000 31, , % Prior Years' Fund Balance 5,432,714 5,432,714 5,432, % - - TOTAL REVENUE 422,528, ,384,100 (6,144,724) 416,290,452 93, % EXPENDITURES Administration 11,334,110 11,239,255 (94,855) 10,395, , % Mid-Level Administration 25,760,132 25,554,987 (205,145) 25,183, , % Instructional Salaries 167,034, ,434,492 (600,000) 165,998, , % Textbooks 7,969,580 7,969,580-7,623, , % Other Instructional Costs 3,347,357 3,547, ,000 3,088, , % Special Education 38,960,597 39,660, ,000 39,615,340 45, % Student Personnel Services 1,654,612 1,654,612-1,608,766 45, % Student Health Services 3,334,606 3,364,606 30,000 3,193, , % Student Transportation 29,291,690 29,741, ,000 29,521, , % Operation of Plant 31,545,767 30,960,318 (585,449) 28,984,446 1,975, % Maintenance of Plant 11,697,674 12,283, ,449 11,902, , % Fixed Charges 89,715,918 83,091,296 (6,624,622) 80,892,625 2,198, % Community Services 520, , , , % Capital Outlay 361, , ,566 5, % Total 422,528, ,384,100 (6,144,622) 408,767,830 7,616, % EXCESS (DEFICIT) OF - - 7,522,622 Transfer to Health Rate Stabilization Fund (1,777,773) Excess of Revenues over expenditures and operating transfer 5,744,849 Total Fund Balance at July 1, ,477,503 Assigned Fund Balance at July 1, 2010 (recognized as revenue above) (5,432,714) Total Fund Balance 16,789,638 Fund Balance at June 30, assigned (10,693,609) Fund Balance at June 30, unassigned 6,096,029 August 19, 2011 Prepared by the Division of Business Services Page B-1

12 CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) BALANCE TO PERCENT ADOPTED REVISED BUDGET YEAR REVISED ACTUAL TO BUDGET BUDGET CHANGE TO-DATE BUDGET REV. BUDGET Schedule B CATEGORY AND OBJECT SUMMARY SCHEDULE ADMINISTRATION: Salaries and Wages 8,871,035 8,729,838 (141,197) 8,646,904 82, % Contracted Services 1,953,848 1,987,648 33,800 1,552, , % Supplies and Materials 390, ,226 (40,500) 301,022 49, % Other Charges 405, ,337 3, , , % Equipment 276, ,088 49, ,975 80, % Indirect Cost Recovery (563,882) (563,882) - (620,379) 56, % TOTAL 11,334,110 11,239,255 (94,855) 10,395, , % MID-LEVEL ADMINISTRATION: Salaries and Wages 24,841,408 24,647,605 (193,803) 24,507, , % Contracted Services 122, ,900 (800) 84,727 37, % Supplies and Materials 516, ,457 (2,500) 422,816 91, % Other Charges 194, ,320 (7,502) 94,721 92, % Equipment 84,245 83,705 (540) 73,990 9, % TOTAL 25,760,132 25,554,987 (205,145) 25,183, , % INSTRUCTIONAL SALARIES Salaries and Wages 167,034, ,434,492 (600,000) 165,998, , % TEXTBOOKS Supplies and Materials 7,969,580 7,969,580-7,623, , % OTHER INSTRUCTIONAL COSTS Contracted Services 1,709,216 1,685,466 (23,750) 1,605,318 80, % Supplies and Materials Other Charges 437, ,072 15, , , % Equipment 1,200,819 1,408, ,000 1,141, , % TOTAL 3,347,357 3,547, ,000 3,088, , % SPECIAL EDUCATION: Salaries and Wages 31,921,073 31,805,573 (115,500) 31,630, , % Contracted Services 6,468,303 7,268, ,000 7,479,233 (210,930) % Supplies and Materials 345, ,665 15, , , % Other Charges 138, , ,073 (27,503) % Equipment 87,486 87, ,538 (16,052) % TOTAL 38,960,597 39,660, ,000 39,615,340 45, % STUDENT PERSONNEL SERVICES: Salaries and Wages 1,597,269 1,597,269-1,566,294 30, % Contracted Services 32,650 32,650-18,919 13, % Supplies and Materials 13,425 13,425-17,700 (4,275) % Other Charges 6,310 6,310-3,948 2, % Equipment 4,958 4,958-1,904 3, % - TOTAL 1,654,612 1,654,612-1,608,765 45, % STUDENT HEALTH SERVICES: Salaries and Wages 3,121,763 3,121,763-3,030,148 91, % Contracted Services 14,613 14,613-4,005 10, % Supplies and Materials 157, ,403 30, ,367 52, % Other Charges 10,413 10,413-5,066 5, % Equipment 30,414 30,414-18,690 11, % TOTAL 3,334,606 3,364,606 30,000 3,193, , % August 19, 2011 Prepared by the Division of Business Services Page B-2

13 CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) BALANCE TO PERCENT ADOPTED REVISED BUDGET YEAR REVISED ACTUAL TO BUDGET BUDGET CHANGE TO-DATE BUDGET REV. BUDGET Schedule B CATEGORY AND OBJECT SUMMARY SCHEDULE STUDENT TRANSPORTATION: Salaries and Wages 5,814,063 5,942, ,000 5,867,125 74, % Contracted Services 22,242,612 22,564, ,000 22,312, , % Supplies and Materials 1,114,250 1,114,250-1,229,694 (115,444) % Other Charges 113, , ,049 6, % Equipment 7,500 7,500-5,739 1, % TOTAL 29,291,690 29,741, ,000 29,521, , % OPERATION OF PLANT: Salaries and Wages 11,380,205 11,194,756 (185,449) 10,751, , % Contracted Services 2,318,720 2,449, ,200 2,210, , % Supplies and Materials 1,236,089 1,336, ,000 1,354,970 (18,881) % Other Charges 16,216,722 15,585,522 (631,200) 14,239,407 1,346, % Equipment 394, , ,894 (33,863) % TOTAL 31,545,767 30,960,318 (585,449) 28,984,446 1,975, % MAINTENANCE OF PLANT Salaries and Wages 6,725,826 7,011, ,449 6,635, , % Contracted Services 3,029,830 3,329, ,000 3,325,893 3, % Supplies and Materials 1,633,012 1,633,012-1,695,104 (62,092) % Other Charges 64,571 64,571-37,837 26, % Equipment 244, , ,229 36, % TOTAL 11,697,674 12,283, ,449 11,902, , % FIXED CHARGES 89,715,918 83,091,296 (6,624,622) 80,892,625 2,198, % COMMUNITY SERVICES Salaries and Wages 380, , ,849 93, % Supplies and Materials 140, , ,168 23, % Other Charges TOTAL 520, , , , % TOTAL REGULAR PROGRAMS 422,167, ,022,386 (6,144,622) 408,411,264 7,611, % CAPITAL OUTLAY - Salaries and Wages ,527 (41,527) 0.00% Contracted Services 50,000 50, , % Supplies and Materials ,494 (2,494) 0.00% Other Charges 311, , , % Equipment (831) - TOTAL 361, , ,566 5, % TOTAL EXPENDITURES 422,528, ,384,100 (6,144,622) 408,767,830 7,616, % August 19, 2011 Prepared by the Division of Business Services Page B-3

14 CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) BALANCE TO PERCENT ADOPTED REVISED BUDGET YEAR REVISED ACTUAL TO BUDGET BUDGET CHANGE TO-DATE BUDGET REV. BUDGET Schedule C OBJECT SUMMARY SCHEDULE Salaries and Wages 261,687, ,865,107 (822,500) 258,961,001 1,904, % Contracted Services 37,942,492 39,504,942 1,562,450 38,593, , % Supplies and Materials 13,516,607 13,619, ,500 13,135, , % Other Charges 107,615, ,371,390 (7,243,872) 96,469,929 3,901, % Equipment 2,330,636 2,587, ,800 2,228, , % Indirect Cost Recovery (563,882) (563,882) - (620,379) 56, % Total 422,528, ,384,100 (6,144,622) 408,767,830 7,616, % SPECIAL EDUCATION Non-public Placements 5,191,180 6,835,803 6,835, % FIXED CHARGES SCHEDULE Liability Insurance 460, , ,905 (16,797) 96.35% Retirement 2,613,020 2,613,020-2,566,489 (46,531) 98.22% Social Security 19,479,437 19,479,437-19,311,116 (168,321) 99.14% Unemployment Comp Ins. 114, ,000 60, ,504 (17,496) 89.94% Workers' Comp Ins. 1,610,071 1,610,071-1,524,328 (85,743) 94.67% Health Ins. 58,953,151 52,268,529 (6,684,622) 50,770,445 (1,498,084) 97.13% Dental Ins. 3,802,025 3,802,025-3,664,912 (137,113) 96.39% Life Ins. 591, , ,822 (30,458) 94.85% Other Charges Tuition Reimbursement 1,580,123 1,580,123-1,381,995 (198,128) 87.46% Debt Service - Interest 512, , ,108 (1) % Total 89,715,918 83,091,296 (6,624,622) 80,892,624 (2,198,672) 97.35% Schedule D Board of Education Audit 55,030 55,030-48,956 6, % Legal 20,000 20,000-18,525 1, % Consultants 12,800 12, , % Office Supplies 1,000 1, % Postage/Courier 4,200 4, , % Publications % Other Charges 8,000 8,000-1,341 6, % Board Members Allowance 26,400 26,400-26, % Professional Dues (547) 0.00% Mileage, Parking & Tolls - Professional Dues - Institutes, Conferences, Mtgs. 40,000 40,000-11,819 28, % Office Furniture/Equipment % Total Board of Education 168, , ,214 61, % August 19, 2011 Prepared by the Division of Business Services Page B-4

15 CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF SCHOOL ALLOCATION EXPENDITURES - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) Current Year School Name Budget Actual Balance % Spent 1 Central Office 727, , , % 5 Hickory Annex 29,200 31,851 (2,651) 2.69% 6 Forest Hill Annex 3, , % Total Central Funds 759, , , % 9 Harford Glen 44,065 33,193 10, % 91 John Archer 109, ,762 (860) 99.31% 92 Alternative Education 88,266 66,754 21, % 51 Restoration Academy (Charter) % Total Special Schools 242, ,709 31, % 70 Aberdeen High 381, ,824 4, % 73 Bel Air High 429, ,138 13, % 85 C. Milton Wright High 405, ,431 (51) % 76 Edgewood High 330, ,547 (2,045) % 82 Fallston High 319, ,160 (48) % 4 Harford Technical High 369, ,501 (7,695) % 78 Havre de Grace High 224, ,456 3, % 81 Joppatowne High 266, ,621 18, % 80 North Harford High 365, ,583 3, % 87 Patterson Mill High 251, ,195 (17,736) % Total High Schools 3,344,162 3,328,456 15, % 65 Aberdeen Middle 230, ,167 (10,127) % 72 Bel Air Middle 244, , % 77 Edgewood Middle 216, ,938 (9,714) % 86 Fallston Middle 172, ,442 (324) % 79 Havre de Grace Middle 111, ,086 (7,014) % 84 Magnolia Middle 147, ,390 6, % 83 North Harford Middle 207, ,391 (1,870) % 88 Patterson Mill Middle 149, ,861 17, % 74 Southampton Middle 244, ,184 (2,760) % Total Middle Schools 1,722,961 1,730,437 (7,476) % Total Secondary Schools 5,067,123 5,058,893 8, % 23 Abingdon Elementary 148, ,770 1, % 12 Bakerfield Elementary 85,465 85, % 14 Bel Air Elementary 93,838 93, % 25 Church Creek Elementary 144, ,903 3, % 16 Churchville Elementary 71,747 71, % 18 Darlington Elementary 32,283 33,311 (1,028) % 20 Deerfield Elementary 121, ,240 9, % 22 Dublin Elementary 54,310 52,326 1, % 15 Edgewood Elementary 83,103 83,158 (55) % 21 Emmorton Elementary 133, , % 26 Forest Hill Elementary 103, , % 28 Forest Lakes Elementary 126, ,560 (2,315) % 27 Fountain Green Elementary 106, , % 11 George D. Lisby Elementary 67,803 63,169 4, % 30 Halls Cross Roads Elementary 95,490 93,560 1, % 32 Havre de Grace Elementary 83,851 82,633 1, % 33 Hickory Elementary 135, ,067 6, % 35 Homestead-Wakefield Elementary 176, ,268 (6,003) % 36 Jarrettsville Elementary 83,971 84,193 (222) % 37 Joppatowne Elementary 108, , % 31 Magnolia Elementary 91,214 90, % 38 Meadowvale Elementary 97,154 95,086 2, % 41 Norrisville Elementary 43,497 43,830 (333) % 47 North Bend Elementary 78,080 74,362 3, % 44 North Harford Elementary 85,043 87,773 (2,730) % 29 Prospect Mill Elementary 164, ,044 (2,277) % 45 Ring Factory Elementary 96,287 96, % 43 Riverside Elementary 97, ,576 (30,577) % 39 Roye Williams Elementary 78,850 79,171 (321) % 40 William Paca Elementary 162, , % 13 William S. James Elementary 97,596 96, % 48 Youths Benefit Elementary 188, ,279 (1,643) % Total Elementary Schools 3,336,748 3,344,497 (7,749) % Total All Allocated Funds 9,405,663 9,018, , % August 19, 2011 Prepared by the Division of Business Services Page C-1

16 HARFORD COUNTY PUBLIC SCHOOLS FOOD SERVICE FUND - (SPECIAL REVENUE FUND) BUDGETARY BASIS (NON-GAAP) STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) Percent Adopted Actual Actual to Budget Year-To-Date Balance Budget Revenues Cafeteria Sales 8,459,585 7,875,066 (584,519) 93.09% Federal Aid Fresh Fruit & Vegetable - School Lunch Program 3,978,975 4,495, , % School Breakfast Program 1,070,634 1,261, , % Section II Other Federal Revenue 98, , , % USDA Commodities 850, , , % Total Federal Aid 5,998,409 6,933, , % State Aid Child Feeding Program 318, ,283 (23,957) 92.47% Other State Revenue Total State Aid 318, ,283 (23,957) 92.47% Interest Earned 25, (24,941) 0.24% Miscellaneous Income - 5,158 5,158 Prior Years Fund Balance - Total Revenues 14,801,234 15,108, , % Expenditures Salaries and Wages 5,309,932 5,268,532 41, % Contracted Services 232, ,102 (137,602) % Supplies and Materials 6,261,983 6,300,309 (38,326) % Other Charges 1,816,509 1,850,906 (34,397) % Furniture and Equipment 330, ,881 80, % USDA Commodities 850, ,430 (112,430) % Total Expenditures 14,801,234 15,002,160 (200,926) % Excess of Revenues over Expenditures or (Expenditures over Revenues) 106,317 Fund Balance at Beginning of Year* 2,165,871 Increase in reserve for Inventory of USDA Commodities 15,551 Total Fund Balance 2,287,739 Reserved for Inventory of USDA Commodities - end of year Fund Balance at June 30, Unassigned (293,985) 1,993,754 August 19, 2011 Prepared by the Division of Business Services Page D-1

17 Harford County Public Schools Open Capital Projects Balances as of June 30, 2011 Description Project # Budget Expenditures Encumbrances Total Balance % Remaining Aberdeen High ,737,945 5,652,136-5,652,136 85, % Aberdeen High North , , , , % Abingdon Elementary Playground ,458 88,458-88, % ADA Improvements , , , , % Alarms ,050, , , , % Athletic Fields , , ,564 13, % Backflow Prevention , ,588 19, ,770 8, % Band Uniforms ,000 47,660-47,660 2, % Bel Air Elementary Improvements ,100, ,655 9, , , % Bel Air Elementary Chiller , , , ,873 17, % Bel Air High Modernization ,161,462 80,301, ,163 80,538, , % Bleachers , , , ,625 77, % BOE Dias ,000 17,703-17,703 2, % Building Envelope Improvements , ,085 3, ,032 11, % Buses ,830,994 7,726,174-7,726, , % Campus Hills Elementary School ,245,489 1,244, ,809 1,405,454 1,840, % Church Creek Playground ,803 7,803-7, % Churchville Elementary Playground , , , % CTE Equipment Refresh , ,838 17, ,913 33, % Data Center Air Conditioning , , ,383 16, % Deerfield Elem. Modernization ,484,200 31,621, ,259 32,131,156 7,353, % Dublin Elementary Boiler ,000 7, , ,600 13, % Edgewood Elementary Playground , , , % Edgewood High Modernization ,506,790 80,247,665 3,095,289 83,342,954 7,163, % Emmorton Elementary Playground , , , % Energy Conservation , , % Environmental Compliance ,741,263 2,520,669 73,168 2,593, , % Fallston High Roof ,277,194 1,191,783-1,191,783 85, % Fallston High Waste Water Treatment , , , % Forest Lakes Elementary Playground , , , % Fountain Greene Elementary Playgroun ,519 83,519-83, % Furniture ,555,000 1,482,423 41,380 1,523,803 31, % George Lisby at Hillsdale Playground ,870 76,870-76, % Halls Cross Roads Playground , , , % Harford Technical HS Field Improv ,000,000 4,858,214 20,612 4,878, , % Havre de Grace Elementary Playground , , , % Havre de Grace High HVAC ,339, ,141 2,590,066 2,762,207 2,577, % Hickory Playground , , , % Homestead/Wakefield Modernization , , ,454 1, % Homestead/Wakefield Playground ,771 49,771-49, % HVAC Major Repairs ,332,768 2,925, ,862 3,106, , % Integrated Business System , , ,080 16, % Jarrettsville Playground ,290 69,290-69, % John Archer Modernization ,030,000 83,045-83, , % Joppatowne Elem. Modernization ,761,943 21,652, ,659 21,804, , % Joppatowne High Gym ,160,050 4,160,050-4,160, % Lockers , ,568 63, ,460 7, % Magnolia Elementary Playground , , , % Maintenance Replacement Vehicles ,639,396 4,041, ,870 4,627,127 12, % Math Refresh ,300,000 1,084,083-1,084, , % Milestone Project II , , ,506 31, % August 19, 2011 Prepared by the Division of Business Services Page E-1

18 Harford County Public Schools Open Capital Projects Balances as of June 30, 2011 Description Project # Budget Expenditures Encumbrances Total Balance % Remaining Music Refresh , , ,428 63, % Music Technology Labs ,000 1,338-1,338 63, % Norrisville Elementary Playground ,100 70,100-70, % North Bend Playground ,000 80,000-80, % North Harford Elementary Playground , , , % North Harford High Modernization ,051,589 51,557,216 24,439 51,581, , % North Harford Middle HVAC ,129,725 10,117,389-10,117,389 12, % North Harford Middle Remedial ,000 32,200-32,200 17, % North Harford Sewer System , , ,812 30, % Outdoor Track Reconditioning , , % Patterson Mill Middle/High School ,897,094 62,654,669 7,700 62,662, , % Paving - New , , , % Paving - Overlay & Maintenance ,350,000 1,350,000-1,350, % Prospect Mill Playground ,000 35,000-35, % Prospect Mill Remedial ,803,368 2,791,338 9,193 2,800,531 2, % Red Pump Road Elementary School ,531,154 26,158,702 3,995,252 30,153,954 3,377, % Relocatables ,600,904 9,958, ,046 10,289, , % Ring Factory Elementary Roof , , , , % Ring Factory Elementary Playground , , , % Riverside Elementary Playground , ,753 89, , % Roofs ,843,313 9,599,660-9,599, , % Security Cameras ,350,000 1,094,864-1,094, , % Septic Pretreatment Facility ,425,413 1,482,363 2,943,050 4,425, % Southampton Middle HVAC ,361,501 1,188,542 42,512 1,231, , % Southampton Middle Roof ,104,124 1,068,834-1,068,834 35, % Swimming Pools , ,721 9, ,708 37, % SWM, Erosion, Sediment , , ,890 11, % Technology Education Lab Refresh , , , , , % Technology Infrastructure ,714,924 16,483,878-16,483, , % Technology Wiring ,373,254 7,757,584 2,065 7,759, , % Textbooks ,110,000 2,059,934-2,059,934 1,050, % Textbooks Social Science ,100,000 1,099,979-1,099, % William Paca/OPR Playground , , , % William S. James Playground ,921 98,921-98, % Youth's Benefit Elementary ,700,600 1,659,792 40,153 1,699, % Youth's Benefit Playground ,317 68,317-68, % 518,029, ,011,845 16,207, ,218,927 31,810, % August 19, 2011 Prepared by the Division of Business Services Page E-2

19 CURRENT EXPENSE FUND - UNRESTRICTED, BUDGETARY BASIS (NON-GAAP) STATEMENT OF BUDGET MANAGER EXPENDITURES - BUDGET AND ACTUAL FOR THE PERIOD ENDED JUNE 30, 2011 (unaudited) Current Year Budget Manager Title Budget Actual Balance % Spent Applications Development Team Leader 636, ,786 83, % Assistant Superintendent of Human Resources 62,455,335 60,589,992 1,865, % Assistant Superintendent of Operations 661, , , % Assistant Superintendent of Business Services 23,811,833 23,493, , % Assistant Supervisor of Client Server 666, ,720 82, % Assistant Supervisor of Energy & ABS 14,852,426 13,823,285 1,029, % Assistant Supervisor of Science 367, ,636 (2,871) % Assistant Supervisor of User Support 641, ,676 23, % Associate Superintendent of Curriculum & Instruction 3,663,722 3,230, , % Chief of Administration 1,484,482 1,371, , % Coordinator of Accelerated Learning 1,563,858 1,420, , % Coordinator of Intervention 2,731,928 2,615, , % Coordinator of Magnet Programs 867, ,469 (47,879) % Coordinator of Professional Development 681, ,589 82, % Coordinator of Safety & Security 1,016,089 1,018,775 (2,686) % Director of Community Engagement & Cultural Proficiency 405, ,490 39, % Director of Information Systems & Technology 7,253,066 6,464, , % Director of Special Education 39,584,829 39,541,189 43, % Director of Student Services 1,623,876 1,584,592 39, % Director of Transportation 29,598,385 29,251, , % Executive Director of Facilities Management 20,892,627 20,294, , % Executive Directors of Education Services 168,697, ,121, , % General Counsel 207, ,030 7, % Internal Auditor 154, ,333 14, % Manager of Communications 557, ,389 76, % Nurse Coordinator 3,364,606 3,193, , % Risk Manager 2,511,657 2,376, , % Supervisor of Business & Technology Education 52,237 46,969 5, % Supervisor of Career & Art Programs 485, ,557 (48,387) % Supervisor of Elementary & Middle School Physical Educ. 157, ,533 24, % Supervisor of Foreign Language and ESOL 462, ,758 6, % Supervisor of Library & Media Services 7,075,332 7,011,377 63, % Supervisor of Music 199, ,549 19, % Supervisor of Phys. Educ. & Interscholastic Athletics 2,734,371 2,720,308 14, % Supervisor of Planning & Construction 953, ,101 66, % Supervisor of Psychological & Pupil Services 2,962,141 2,825, , % Supervisor of Purchasing 1,049,682 1,023,432 26, % Supervisor of School Counseling 7,121,570 7,049,702 71, % Supervisor of Science 1,091,526 1,068,560 22, % Supervisor of the Office of Accountability 912, ,667 (1,721) % Technical Services Team Leader 173, ,032 (6,426) % Total 416,384, ,767,829 7,616, % August 19, 2011 Prepared by the Division of Business Services Page F-1