Chairman Underhill called the Budget Committee of the Whole (C/W) Workshop to order on July 11, 2017, at 9:03 a.m., and adjourned at 5:32 p.m.

Transcription

1 REPORT OF THE BUDGET COMMITTEE OF THE WHOLE WORKSHOP OF THE BOARD OF COUNTY COMMISSIONERS HELD JULY 11, 12, 13, AND 18, 2017 BOARD CHAMBERS, FIRST FLOOR, ERNIE LEE MAGAHA GOVERNMENT BUILDING 221 PALAFOX PLACE, PENSACOLA, FLORIDA (July 11, 2017, 9:03 a.m. 5:32 p.m.) (July 12, 2017, 1:02 p.m. 8:15 p.m.) (July 13, 2017, 1:05 p.m. 7:02 p.m.) (July 18, 2017, 9:05 a.m. 1:45 p.m.) Present: Commissioner Douglas B. Underhill, Chairman, District 2 Commissioner Jeffrey W. Bergosh, Vice Chairman, District 1 (Absent on July 11) Commissioner Steven L. Barry, District 5 Commissioner Lumon J. May, District 3 (Absent on July 11 and July 12) Commissioner Grover C. Robinson, IV, District 4 (Absent on July 12, 13, and 18) Honorable Pam Childers, Clerk of the Circuit Court and Comptroller Jack R. Brown, County Administrator Alison Rogers, County Attorney Lorraine Hudson, Manager, Clerk and Comptroller's Office Susan Woolf, General Counsel to the Clerk Lizabeth Carew, Administrative Specialist, Clerk and Comptroller's Office (Present on July 18 only) Angela Crawley, Assistant to the County Administrator Kimberly McCord, Administrative Specialist, Clerk and Comptroller's Office Judy H. Witterstaeter, Program Coordinator, County Administrator's Office (Present on July 18 only) AGENDA NUMBER 1. Call to Order Chairman Underhill called the Budget Committee of the Whole (C/W) Workshop to order on July 11, 2017, at 9:03 a.m., and adjourned at 5:32 p.m. Chairman Underhill called the Budget Committee of the Whole (C/W) Workshop to order on July 12, 2017, at 1:02 p.m., and adjourned at 8:15 p.m. Chairman Underhill called the Budget Committee of the Whole (C/W) Workshop to order on July 13, 2017, at 1:05 p.m., and adjourned at 7:02 p.m. Chairman Underhill called the Budget Committee of the Whole (C/W) Workshop to order on July 18, 2017, at 9:05 a.m., and adjourned at 1:45 p.m. 7/11,12,13,&18/2017 Page 1 of 14 krm/lfc

2 2. Was the Meeting Properly Advertised? On July 11, 2017, the C/W was advised by Kimberly McCord, Administrative Specialist, Clerk and Comptroller's Office, that the meeting was advertised in the Pensacola News Journal on July 8, 2017, in the Board's Weekly Meeting Schedule [the Workshops for July 12 and 13 were advertised in the same Weekly Meeting Schedule]. The Workshop for July 18, 2017, was advertised in the Pensacola News Journal on July 15, 2017, in the Board's Weekly Meeting Schedule. 3. Budget Update County Administrator Brown provided the following update concerning the proposed Fiscal Year (FY) Budget: A. There will be no change in Millage rate (County Wide Millage , Library Municipal Services Taxing Unit [MSTU].3590, and Sheriff's MSTU.6850), and this budget anticipates no other significant changes in tax levies; B. The Fire Assessment rates will remain the same (Residential rates at $ per dwelling unit, Commercial Property at.0526 per square foot with a minimum assessment of $125, Unimproved Property at $15.03 per parcel, plus $5.03 per acre), there are three new Fire Battalion Chief Positions reallocated from Relief Fire Fighter positions in order to have the appropriate crew oversight when responding to fire calls, with no net increase in positions, as approved by the Board on April 20, 2017, and the Board previously approved the creation of three additional fire crews (one crew was approved in FY15/16 and two additional crews in FY16/17), with an increase in the Fire MSBU as reflected; C. The July 1st taxable value certification is 4.59% above the July 1st certification of the previous year, resulting in about $5,020,747 more in the County Budget (the County may appropriate 95% of this or $4,769,710), and the changes between the June 1st and July 1st taxable value are included in the FY17/18 balanced Budget of $455,681,077; (Continued on Page 3) 7/11,12,13,&18/2017 Page 2 of 14 krm/lfc

3 3. Continued D. The County is operating the Public Safety and Public Works Divisions formerly housed with the Santa Rosa Island Authority (SRIA) at a cost of $3.48 million for FY17/18 at a savings of roughly $200,000 from the current Fiscal Year's Budget while increasing the levels of service on Pensacola Beach; E. There is a budgeted SRIA Reserve of $9,805,859 for taxes associated with real property located on Pensacola Beach, and the County is currently escrowing an estimate of the taxes paid on the land due to continued litigation on Pensacola Beach; F. There is no pay increase included in the FY17/18 Budget for the Board Departments; G. There is a Health Insurance increase included in the Budget in the amount of $3,179,222 across all funds, and the Employer/Employee spread represents an increase of 20% across all insured categories; H. There are several new positions included in this budget, numerous positions have been eliminated, and the additional positions added for FY17/18 have a budgetary increase of $98,696 to the County's General Fund and $897,833 to our Enterprise of Special Revenue Funds, for a total of $996,529, and the deleted positions have a budgetary savings of $493,272 to the County's General Fund and $168,765 to the County's Enterprise and Special Revenue Funds for a total of $662,037, which is largely due to the increase of Basic Life Services being added to EMS [Emergency Medical Services]; I. State Mandates are included as part of our Outside Agency funding requests, and $135,000 for the Comprehensive Services for Children/Gulf Coast Kids House for abused children and the $21,289 for the Regional Planning Council are non-discretionary; J. A total of $1,546,118 is available in the General Fund for Outside Agency funding requests for FY17/18; (Continued on Page 4) 7/11,12,13,&18/2017 Page 3 of 14 krm/lfc

4 3. Continued K. There is $1.5 million included in the budget for the Department of Juvenile Justice mandate, $5,155,433 million for the Medicaid mandate, and $600,000 for state-mandated Baker Act services; L. There is also $3,335,000 included for payments to the City for the Tax Increment Financing (TIF) districts; County Community Redevelopment Area (CRA) TlF's are maintained at the 75% increment level of funding for FY17/18, resulting in an estimated $1,944,005 for the County CRA's, which is an increase of $69,005 over the prior year's estimate; M. The Ensley and Atwood CRA's are also added to the FY17/18 CRA Budgets along with expansions to the Cantonment and Palafox CRA's, and the Board approved an increase in the increment funding level from 65% to 75% for FY16/17, which generated roughly $500,000 in additional funding over the FY15/16 levels; N. CRA and City of Pensacola TIF valuations have not changed materially between the June and July Certification of values; O. There were approximately $11.2 million in operational and capital enhancements requested this Budget year and $1.9 million in personnel enhancements requested that were made by Board Departments and Constitutional Officers that are not included in this budget; P. The Sheriff made requests totaling $3,288,955 that are not included in the Budget, as follows: Compression Pay Adjustment $2,083,524 3% pay increase $1,205,431 Adjustment to Life & Health to match BCC rate at $9,500 per Full Time Employee (FTE) $284,000 Q. Sheriff's requests that are included in the budget are as follows: Six new Cadet Positions $319,154 Increase in personnel budget $870,749 (Continued on Page 5) 7/11,12,13,&18/2017 Page 4 of 14 krm/lfc

5 3. Continued R. There are allocations of $100,000 for the BCC Internship Program ($20,000 per Commissioner), an allocation of $200,000 for Social Programs (the Summer Youth Programs), $250,000 in the General Fund for the Board's discretionary allocations ($50,000 per Commissioner), $55,000 for the Low Income Utility Assistance Program, $25,000 for the Humane Society (spay/adoption program), and $20,000 for Panhandle Equine Rescue; S. There are nine months of planned Local Option Sales Tax (LOST) IV project expenditures, totaling $29,523,659, and the project list will be defined at the upcoming workshops; and T. The County issued Sales Tax Revenue Bonds, Series 2017 totaling, $88,742,424, toward the construction of a new Jail Facility, and the first year's Jail Construction Bond payment from LOST IV is in the amount of $4,201, Constitutional Officers The C/W heard an overview concerning the Proposed Fiscal Year Budgets for Constitutional Officers, as follows: A. The Honorable Pam Childers addressed the proposed budget for the Clerk of the Circuit Court and Comptroller and advised that there are no pay increases in the FY17/18 budget, there is a decrease in the amount requested due to some streamlining of technology and bringing items such as risk audits in house, and some funds are reserved to hire outside consultants; B. The Honorable Chris Jones addressed the proposed budget for the Property Appraiser and advised that: (1) As required by Florida Statute, the FY17/18 budget was submitted to the Florida Department of Revenue by June 1 and has been tentatively approved; (2) The FY17/18 Budget is $311,000 over the FY16/17 budget, which is slightly more than the FY05/06 budget, and the increases were $160,000 in legal fees for litigation on Pensacola Beach and $149,000 for staff pay increases, which is according to State guidelines; and (Continued on Page 6) 7/11,12,13,&18/2017 Page 5 of 14 krm/lfc

6 4. Continued B. Continued (3) Florida Statutes requires the County to fund the Property Appraiser, who also works for the City of Pensacola and the Escambia County School Board; C. David Stevens, Deputy Supervisor of Elections for Information Technology, addressed the proposed budget for the Supervisor of Elections and advised that: (1) The FY17/18 budget is a % reduction from last year, accomplished through reduction in staff, usually related to poll workers, and permanent staff is approximately 12, which is a reduction from 20 or more employees when Mr. Stafford took office; (2) Since Mr. Stafford took office, the number of registered voters has increased from the 180,000s to over 200,000, and vote-by-mail ballots have doubled in that time as well, which is one of the more expensive activities done by the Supervisor of Elections Office; (3) There was no increase in the cost of operations due to the prevention of cyber-attacks on the voting system because much of what is done is on the County's network; D. The Honorable Scott Lunsford addressed the proposed budget for the Tax Collector and advised that: (1) The Tax Collector collects fees for the services offered, which are drivers' licenses, tag and title registrations, concealed weapons permits, hunting and fishing licenses, and business licenses, and the fee due from the Board amounts to $4,428,755, which is approximately $7,000 more than last year; and (2) There is a 3% salary increase of $127,000, which is the lesser of the State formulas, in order to fund the career ladder step increases earned by the employees as they progress and it is not an across-the-board pay increase for all employees; and (Continued on Page 7) 7/11,12,13,&18/2017 Page 6 of 14 krm/lfc

7 4. Continued E. Chief Deputy Eric Haines presented a PowerPoint Presentation, which was also provided in hard copy, entitled Escambia County Sheriff's Office Budget Request, and advised that: (1) According to the Florida Department of Law Enforcement (FDLE) 2016 Criminal Justice Agency Profile, the Escambia County Sheriff's Office (ECSO) has 1.43 sworn law enforcement officers per 1,000 citizens, and the State average is 1.91; (2) From 2009 until the present, attrition has steadily increased, due in part to changes in the Florida Retirement System (FRS), and is expected to continue to increase to over 50 deputies this year, which is almost double the 2009 rate; the civilian attrition rate has steadily grown; and the ECSO has double the average attrition rate for deputies in the State of Florida; (3) Of the ten counties nearest in size to Escambia County (five larger and five smaller), plus Santa Rosa and Okaloosa counties, Escambia County spends the least on law enforcement and has the highest crime rate; (4) Due to pay and compression, a deputy retiring in 2023 will only make $550 more than a deputy that retired in 2008, and a sergeant retiring in 2023 will make $4,400 less than a sergeant retiring in 2009, and after retiring and serving 15 years as a sergeant he will make $3,700 less than a brand new PPD sergeant in 2017; and those numbers will go up if the ECSO gets no raises for a second year; (5) The ECSO is requesting that the Board: (a) Demand the salary study that was due in January 2017 be completed immediately and then fully fund its implementation so it could be included in this year's budget requests; (b) If that is not possible, fund the salary plan as a temporary, partial step towards fixing the salary issues until the salary study is completed and implemented; and (Continued on Page 8) 7/11,12,13,&18/2017 Page 7 of 14 krm/lfc

8 4. Continued E. Continued (5) Continued (c) Address these issues this year as the most compressed employees are entering the high five average for the FRS; (6) The priority for the ECSO is to stop people from leaving before trying to increase the number of officers; 5. Outside Agencies The C/W discussed funding for Outside Agencies, and: A. Agreed to consider funding General Fund outside agencies, as follows: (1) ACTS (Another Chance Transitional Services) $20,000; (2) BARC (Bay Area Resource Council) $15,000; (3) BRACE $81,250; (4) Council on Aging $41,000; (5) Pensacola Downtown Improvement Board (DIB Clean & Safe Ambassador Program) $0 (the DIB withdrew its request for funding); (6) Pensacola Downtown Improvement Board (First City Lights Festival) $0 (the DIB withdrew its request for funding); (7) Escambia Community Clinics $455,160; (Continued on Page 9) 7/11,12,13,&18/2017 Page 8 of 14 krm/lfc

9 5. Continued A. Continued (8) Early Learning Coalition of Escambia County $238,875; (9) EscaRosa Coalition on the Homeless $0, but will fund $25,000 from Neighborhood Enterprise Division funds for rapid rehoming and homeless prevention; (10) 211 (First Call for Help)/United Way $0; (11) Florida Veterans Foundation Not addressed; (12) Human Relations Commission $0; (13) The Global Corner $0; (14) Gulf Coast Veterans Advocacy Council, Inc. $11,000; (15) Junior Achievement of Northwest Florida $20,000 (16) KlaasKids Regional Search Operations Center Pensacola $1,850; (17) Lakeview Center Not addressed; (18) Golf Coast Kid's House/Child Protection Team $131,400, which is the past year's number of exams (438) x the exam cost ($300), and the agency and the County will "true up" at the end of the year; (19) Legal Services of North Florida, Inc. $21,969; (20) Northwest Florida Legal Services, Inc. $21,969; (Continued on Page 10) 7/11,12,13,&18/2017 Page 9 of 14 krm/lfc

10 5. Continued A. Continued (21) Pathways for Change $308,750; (22) Pensacola Caring Hearts $13,000; (23) Pensacola Promise/Chain Reaction $19,000; (24) United Way $90,725; (25) Unity in the Family (Changing Anti-Social Habits) $50,000 (26) Veterans Memorial Park Foundation of Pensacola $10,000; (27) WFL Regional Planning Council $21,289; (28) Wildlife Sanctuary $35,000; B. Agreed to discuss funding Economic Development Fund outside agencies on July 26, 2017, at the Committee of the Whole/Economic Development Summit, Part II; C. Agreed to consider funding Visit Pensacola, in the amount of $4,662,375, from the Three Cents Tourist Development Tax; D. Agreed to consider funding Fourth Cent Tourist Development Tax outside agencies, as follows: (1) African American Heritage Society $30,000; (2) Historic Preservation Board $120,000; (3) Naval Aviation Museum $100,000; (Continued on Page 11) 7/11,12,13,&18/2017 Page 10 of 14 krm/lfc

11 5. Continued D. Continued (4) Sertoma's 4th of July $75,000; (5) St. Michael's Cemetery Foundation of Pensacola, Inc. (Maintenance of St. Michael's Cemetery) $25,000; (6) St. Michael's Cemetery Foundation of Pensacola, Inc. (Maintenance of Mt Zion Cemetery $14,000; and (7) St. Michael's Cemetery Foundation of Pensacola, Inc. (Maintenance of AME Zion and Magnolia Cemeteries) $25,000; and E. Did not address funding for Keep Pensacola Beautiful (Solid Waste Management Fund) Speaker(s): Leon Rankins Austin Mount Greg Strader John Clark Chandra Smiley Walter Bruce Watson, Jr. Michael Martin Rebecca Hale Lee Hansen Joseph Herrin, Jr. Ildi Hosman John Johnson Ray Mooney Kirsten Bucey Leslie Powell-Boudreaux Brenda Dotson Connie Bookman Lee Avant Kristin Fairchild Laura Hill Tom Hilton Curt Morse Calvan Avant Butch Hansen Austin Mount Dorothy Kaufmann Dave Hoxen Steve Hayes Angie West-Robinson Robert Overton Margo Stringfield Rusty Mack Rusty Branch 7/11,12,13,&18/2017 Page 11 of 14 krm/lfc

12 6. BCC Departments The C/W reviewed the proposed budgets for County Departments, and: A. Heard a review of the proposed Board of County Commissioners budget from County Administrator Brown, agreed that the Commissioners will not accept a pay increase, and agreed that the discretionary funds need to come from a source that allows for flexibility in utilization; B. Heard a review of the proposed Non-Departmental budget from County Administrator Brown and made no changes; C. Heard a review of the proposed County Administrator's budget from County Administrator Brown and made no changes; D. Heard a review of the proposed Community and Media Relations budget from County Administrator Brown and made no changes; E. Heard a review of the proposed budget for Assistant County Administrator Amy Lovoy from County Administrator Brown and made no changes; F. Heard a review of the proposed budget for the County Attorney's Office from County Attorney Rogers and made no changes; G. Heard a review of the proposed budget for the Public Works Department from Joy Blackmon, P.E., Director; Wes Moreno, Branch Director; Colby Brown, Deputy Public Works Director; and David Forte, Division Manager, and made no changes; H. Heard a review of the proposed budget for the Development Services Department Planning and Zoning and Development Review from Horace Jones, Director, and Charlie Gonzalez, Division Manager, and made no changes; I. Heard a review of the proposed budget for the Human Resources Department from Eric Kleinert, Director and made no changes; J. Heard a review of the proposed budget for the Office of Management and Budget from Stephan Hall, Budget Manager, and made no changes; (Continued on Page 13) 7/11,12,13,&18/2017 Page 12 of 14 krm/lfc

13 6. Continued K. Heard a review of the proposed budget for the Office of Risk Management from Bob Dye, Risk Manager, and made no changes; L. Heard a review of the proposed budget for the Office of Purchasing from Paul Nobles, Division Manager, and made no changes; M. Heard a review of the proposed budget for Library Services from Todd Humble, Director, and made no changes; N. Heard a review of the proposed budget for the Information Technology Department from Shawn Fletcher, Director, and made no changes; O. Heard a review of the proposed budget for the Waste Services Department from Pat Johnson, Director, and made no changes; P. Heard a review of the proposed budget for the Natural Resources Management Department from Chips Kirschenfeld, Director, and Tim Day, Environmental Programs Manager, and made no changes; Q. Heard a review of the proposed budget for Extension Services from Susan Hendrix, Administrative Supervisor, and Brian Estevez, Extension Agent, and made no changes; R. Heard a review of the proposed budget for the Corrections Department from Tammy Jarvis, Director, and made no changes; S. Heard a review of the proposed budget for the Public Safety Department from Mike Weaver, Director, and made no changes; T. Heard a review of the proposed budget for the Facilities Management Department from Bob Dye, Interim Director, and made no changes; U. Heard a review of the proposed budget for the Building Services Department from Tim Tolbert, Director, and John Robinson, Animal Services Manager, and made no changes; (Continued on Page 14) 7/11,12,13,&18/2017 Page 13 of 14 krm/lfc

14 6. Continued V. Heard a review of the proposed budget for the Parks and Recreation Department from Michael Rhodes, Director, and made no changes; and W. Heard a review of the proposed budget for the Neighborhood and Human Services Department from Tonya Gant, Director; Clara Long, Community Redevelopment Manager; and Meredith Reeves, Neighborhood Enterprise Manager; and made no changes; 7. Adjourn See Agenda Item 1 (Page 1) for adjournment times. 7/11,12,13,&18/2017 Page 14 of 14 krm/lfc