GERALDINE COMMUNITY BOARD BUDGET / ANNUAL PLAN MEETING. Commencing at 6.30pm. Geraldine Library/Service Centre Talbot Street Geraldine

Transcription

1 GERALDINE COMMUNITY BOARD BUDGET / ANNUAL PLAN MEETING Commencing at 6.30pm on Wednesday 9 March 2016 Geraldine Library/Service Centre Talbot Street Geraldine

2 TIMARU DISTRICT COUNCIL Notice is hereby given that the Budget / Annual Plan meeting of the Geraldine Community Board will be held in the Meeting Room, Geraldine Library/Service Centre, Talbot Street, Geraldine on Wednesday 9 March 2016, at 6.30pm. ** Please note change in start time LOCAL AUTHORITIES (MEMBERS INTERESTS) ACT 1968 Board members are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table. Peter Nixon CHIEF EXECUTIVE

3 GERALDINE COMMUNITY BOARD 9 MARCH 2016 AGENDA Item No Page No 1 Apologies 2 Chairman s Report 3 1 Confirmation of Minutes 4 7 Proposed Annual Plan and Budget for the Period 1 July 2016 to 30 June Exclusion of the Public 1 13 Confirmation of Minutes 2 16 Readmittance of the Public # March 2016

4 GERALDINE COMMUNITY BOARD FOR THE MEETING OF 9 MARCH 2016 Report for Agenda Item No 3 Prepared by Joanne Brownie Council Secretary Confirmation of Minutes Minutes of the November 2015 meeting. Recommendation That the minutes of the meeting held on 11 November 2015, excluding the public excluded item, be confirmed as a true and correct record. # March 2016

5 TIMARU DISTRICT COUNCIL MINUTES OF A MEETING OF THE GERALDINE COMMUNITY BOARD, HELD IN THE MEETING ROOM, GERALDINE LIBRARY/SERVICE CENTRE, TALBOT STREET, GERALDINE ON WEDNESDAY 11 NOVEMBER 2015 AT 7.30PM PRESENT APOLOGIES IN ATTENDANCE Wayne O Donnell (Chairperson), Jan Finlayson, Chris Fisher, Jarrod Marsden, McGregor Simpson and Clr Kerry Stevens An apology for absence was received from Shaun Cleverley The Mayor (Damon Odey), Group Manager Regulatory Services (Chris English), District Planning Manager (Mark Geddes), Customer Services Manager (Jenny Ensor), Council Secretary (Joanne Brownie) 1 IDENTIFICATION OF URGENT BUSINESS It was agreed to consider an exchange of land at Orari Bridge as urgent business at this meeting. 2 CHAIRPERSON S REPORT The Chairperson reported on duties he had undertaken and meetings he had attended on behalf of the Board since the last meeting including the Geraldine Community Vehicle Trust, Council Standing Committees, a meeting regarding the cycle race coming through Geraldine in January 2016, Go Geraldine regarding the visitor centre, Remembrance Day and unveiling of new plaques at the Geraldine RSA, discussions with the Chief Executive and District Planning Manager and dealing with correspondence. 3 CONFIRMATION OF MINUTES Proposed McGregor Simpson Seconded Clr Kerry Stevens That the minutes of the meeting held on 30 September 2015, be confirmed as a true and correct record. 4 RESOURCE CONSENT 5355 ORARI GORGE The Board considered a report by the Regulatory Services Manager in response to a request from the previous Board meeting, regarding the Orari Gorge tracks issue. The Group Manager Regulatory Services and the District Planning Manager spoke to the report, further explaining the s role in the consenting of the tracks, the limitations within the District Plan as to what action Council could take and steps that are planned to improve the situation. Consent was granted by ECan for discharge into the river. There has been significant non-compliance with at least one of the conditions of this consent. However, in construction of the second track the material was deposited over # March 2016

6 gorse and broom where possible and the landowner has committed to cleaning up the debris in the river. Vehicle tracks in the Rural 5 Zone are a permitted activity under the Timaru District Plan and the track is strategically important to the economic operation of the farm. While the area is a high amenity landscape, the District Plan permits tracks in this area unless the land goes through an SNA. Due to the presence of a Significant Natural Area, a consent was therefore required. Despite the damage that has been caused in the construction of the track, most of the SNA is still intact and the endangered species identified on the site has not been damaged. A comprehensive restoration plan is now proposed for along the track, Council will assess this plan and conduct inspections when it is implemented. The SNA assessor, ecologist Mike Harding, is happy with the landowner s offer to fence another SNA on his property to offset the damage done as a result of the track construction. Council is confident that the issues will be rectified over time and that the damage will not be lasting. Some concern was expressed that a similar situation could occur again, given that tracks are a permitted activity. It was suggested that this could be addressed as part of the District Plan review. While tracks on farms are important to the economic viability of a farm, a performance standard could possibly be put in the District Plan to require a geotechnical report for consent to construct tracks in such an area. Consideration could be given in the District Plan review to the impacts on the landscape of the creation of tracks and the effects of discharge into rivers. The Board acknowledged that this is a complex issue - the landowner wants to develop his property for economic reasons while others are seeking to retain the pristine beauty and naturalness of the area. has done everything it can within the rules under the current District Plan. Another avenue open to objectors would be a judicial review from the high court, which would be an expensive exercise and would not change the fact that the tracks have been constructed. Proposed Clr Kerry Stevens Seconded Chris Fisher That the report be received and noted. 5 THOMAS HOBSON TRUST FUND CORRESPONDENCE RECEIVED The Board considered letters of thanks from the following organisations which had received funding from the Thomas Hobson Trust Fund - Geraldine District Projects Trust, Geraldine Toy Library, Geraldine Riding for the Disabled, Hospice South Canterbury and The Parenting Place-Attitude Division. Proposed Chris Fisher Seconded Jarrod Marsden That the correspondence be received and noted. # March 2016

7 6 THOMAS HOBSON TRUST FUND ACCOUNTS The Board considered the Thomas Hobson Trust accounts for the year ending 30 June That the financial accounts be received. Proposed Clr Kerry Stevens Seconded McGregor Simpson 7 CONSIDERATION OF URGENT BUSINESS EXCHANGE OF LAND ORARI BRIDGE The Board considered a report by the Property Manager on a proposal for an exchange of land at Orari Bridge. It was suggested that the property could be checked for conservation values before the exchange is finalised. Proposed Wayne O Donnell Seconded Clr Kerry Stevens That it be recommended to the Policy and Development Committee that the exchange of land at Main North Road, Orari Bridge be approved, subject to an ecologist being asked to check the land for possible significant conservation values. 8 BOARD MEMBERS REPORTS Board members reported on meetings they had attended and duties they had carried out on behalf of the Board since the last meeting including Go Geraldine, Geraldine Visitor Signs project, public meeting with MP s, Geraldine Heartsafe, meeting with Geraldine Mountainbike Tracks Chairman, Remembrance Day service and plaques unveiling at Geraldine RSA, Orari-Opihi-Pareora Water Zone Committee, Kakahu and Waihi Catchment Groups, Council meeting, School Board of Trustees, Geraldine Arts Council, and Geraldine Combined Sports. 9 EXCLUSION OF THE PUBLIC Proposed Wayne O Donnell Seconded Chris Fisher That the Board resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Thomas Hobson Trust Fund Applications Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural person; and That after considering the applications, the decisions be made public. # March 2016

8 10 READMITTANCE OF THE PUBLIC Proposed Clr Kerry Stevens Seconded Chris Fisher That the public be readmitted to the meeting. 11 THOMAS HOBSON TRUST GRANT RECOMMENDATIONS The Board resolved that the following recommendations, made with the public excluded be confirmed in open meeting: Geraldine Community Resource Centre Trust Proposed McGregor Simpson Seconded Jan Finlayson That it be recommended to the Public Trustee that $ be granted to the Geraldine community Resource Centre Trust to purchase a portable data projector and screen for free use by Geraldine community groups, and to permanently mount the Trust s existing data projector to the meeting room ceiling for ease of use. Geraldine Anzac Commemoration Trust Proposed Chris Fisher Seconded Jan Finlayson That it be recommended to the Public Trustee that $ be granted to the Geraldine Anzac Commemoration Trust to install two sets of double farm gates to provide access for people to attend the two day ANZAC commemoration event at Rangitata Island Aerodrome, on 23 and 24 April The Parenting Place Attitude Youth Division Proposed Chris Fisher Seconded Clr Kerry Stevens That it be recommended to the Public Trustee that $ be granted to provide Attitude presentations including handbooks to Geraldine High School students regarding suicide/teen pregnancy/drug and alcohol abuse. Hospice South Canterbury Inc Proposed Jan Finlayson Seconded McGregor Simpson # March 2016

9 That it be recommended to the Public Trustee that $1, be granted to Hospice South Canterbury Inc to purchase a cordless non-slip sensor mat, monitor and mounting holder plus a 5 litre oxygen concentrator for the Hospice inpatient unit. Riparian Support Trust Proposed Clr Kerry Stevens Seconded Chris Fisher That it be recommended to the Public Trustee that $ be granted to the Riparian Support Trust to upgrade the solar power system to run feeders, pumps, lighting and other equipment at McKinnons Creek salmon hatchery. The meeting concluded at 8.35pm. Chairperson # March 2016

10 GERALDINE COMMUNITY BOARD FOR THE MEETING OF 9 MARCH 2016 Report for Agenda Item No 4 Prepared by Tina Rogers Group Manager Corporate Services Mark Low Corporate Planning Manager Proposed Annual Plan and Budget for the Period 1 July 2016 to 30 June 2017 (File F1/4) Purpose of Report The purpose of this report is to present the draft budget and fees and charges to the Community Boards (budget document is circulated separately). It is an opportunity for Community Boards to discuss items that relate to their ward. Background The draft budget document varies from the budget that has been presented previously in the Long Term Plan (LTP) The Local Government Act 2002 Section 95 (5) states: The purpose of an annual plan is to (a) contain the proposed annual budget and funding impact statement for the year to which the annual plan relates; and (b) identify any variation from the financial statements and funding impact statement included in the local authority's long-term plan in respect of the year; and (c) provide integrated decision-making and co-ordination of the resources of the local authority; and (d) contribute to the accountability of the local authority to the community. Council is required to prepare an Annual Plan for the 2016/17 year. This is founded on year two of the LTP which was adopted by Council in June The next Long Term Plan is due for preparation for the ten years beginning 1 July Proposed Annual Plan 2016/17 Overview This budget is based on the LTP but reflects changes that have occurred since its adoption in June These include reprioritisation of some capital expenditure projects, the impact of the new roading contracts and some new projects. # March 2016

11 Major Projects Significant projects planned in 2016/17 that we previously highlighted in year two of the LTP are: - Over $14m of water network asset renewals and upgrades including Te Ngawai pipeline renewal for the Downlands water scheme, Timaru reservoir cover replacements, Pleasant Point water storage and Te Moana water capacity upgrades. - Over $11 million of roading asset renewals and upgrades including completion of the CBD refresh project and Washdyke network improvements. - Ongoing upgrading of district parks and reserves, including playgrounds, park furniture and walkways. - Renewal of the outdoor pool plant facilities at CBay. - Construction of a waste sorting facility. - Timaru library roof replacement. A new item that has been added since the LTP was adopted is the terminal and carparking upgrade at the Timaru airport. This has been added due to the larger aircraft that will be servicing the Timaru to Wellington route from March Considerable discussions have occurred with Air New Zealand to determine the changes that are required to the facilities. The cost of these facilities will be funded primarily via a loan which will be repaid through additional landing fees, lease fees and new parking fees. Rates Impact The proposed annual plan shows the 2016/17 increase of 1.92% including inflation. The LTP proposed a rate increase of 5.33% including inflation for the 2016/17 year. District wide rates are proposed to increase by 2.97%. include: Sewer charge increases by $2 to $369 Urban water charge increases by $9 to $287 Aquatic Centre charge increases by $1 to $109 Waste Management charge increases by $4 to $279. Targeted rate increases Fees and charges for some Council services are proposed to increase to meet increased costs of some services and reflect required cost recovery. Fee schedules are included in the budget document. As included in and agreed through the LTP process, the rate differentials are being amended over a three year period to increase the proportion of the general rate that is paid by the primary sector. Appendix A shows the impact of the rate changes on example properties. Temuka properties are above the average increase due to stormwater and footpath upgrades. These upgrades were included in the LTP Annual Plan Changes Changes to the Local Government Act 2002 in 2014 mean that the Council s approach to preparing and consulting on an Annual Plan is changed. These changes mean that: There is no requirement to prepare information that duplicates the LTP content. As such, the Annual Plan is an exception based document and the Annual Plan 2016/17 content is reduced. # March 2016

12 A Council is not required to prepare a Draft Annual Plan or Draft Annual Plan Summary. Consultation on an Annual Plan is not required unless the differences to the LTP are significant or material or the Council chooses to. The Annual Plan is not required to go through a formal Special Consultative Procedure as previously carried out. If consultation is carried out, it must give effect to the consultation principles under the LGA (S82). Where consultation occurs, a Consultation Document (CD) must be prepared. The focus of the CD can only be around the significant and material changes between the 2016/17 year in the LTP and the Annual Plan 2016/17. The new Annual Plan process is not about re-litigating issues already decided in the LTP. It is effectively an exceptions document that contains the major differences from the LTP. Consultation, if required, focuses around these differences or anything else that the Council wishes to consult on. 2016/17 Annual Plan Approach Based on our initial analysis, it is proposed that the Annual Plan will not be consulted on. The Council will take more of a notification and information sharing approach and general feedback will be sought. This is likely to include an overview of what the main projects are for the coming year, any new projects included, changes to what was included in Year Two of the LTP and the financial and rating impact. There will not be a formal Special Consultative Procedure (SCP) as has occurred in the past. Note this is the proposed approach, and Council may decide to consult using a Consultation Document under the Act. Information on the proposed Annual Plan information will be included as part of the Courier, on the Council s website, made available from Council Service Centres/Libraries, and mailed out to stakeholders. Timetable The approved timetable for the consideration and adoption of the 2016/17 Annual Plan is as follows: 7-9 March Budget meetings of Community Boards March Council meets to consider Budget and proposed Annual Plan 5 April Council adopts Consultation Document (if required) 16 May Close off for any feedback to the Council regarding the proposed Annual Plan May Council consideration of any feedback received. 28 June Council meeting to adopt Annual Plan and Rates Resolution. At the same time as the above process for the proposed Annual Plan, the Council will be undertaking an SCP in relation to the fees under the Food Act. Conclusion The preliminary draft budget continues the implementation of the LTP work programme. It proposes an increase in the Council s rate requirement of 1.92% for 2016/17. # March 2016

13 Recommendations That the : 1 Notes the proposed 2016/17 Draft Annual Plan and Budget. 2 Makes recommendations to the Council on matters affecting the ward for Council s consideration. 3 Notes the changes to the Annual Plan process and consultation provisions, including the proposed notification/information sharing approach for the proposed 2016/17 Annual Plan. # March 2016

14 Appendix A RATE MOVEMENT FOR AVERAGE RESIDENTIAL PROPERTIES & INDICATIVE FARMING/COMMERCIAL PROPERTIES (including GST at 15%) Residential Timaru Geraldine Pleasant Temuka Timaru Farming Farming Farming Commercial Point Rate Type $ $ $ $ $ $ $ Average Land Value 128, ,000 80, , ,400 1,400,000 3,654, ,800 General Charge/Aquatic centre General - Rate Requirement District W & S - Rate Requirement Total District Wide Rate Movement Community Bd Charge Community W & S - Rate Requirement Rural Fire Protection Rate Requirement Waste Charge Sewer Charge Water Charge Total Rate Movement /16 2, , , , , , , , /15 2, , , , , , , Diff % Increase 1.85% 1.97% 4.21% 1.10% 5.67% 8.27% 9.55% -2.20% Note: the farming property does not include any service charges. UAGC/Aquatic Centre # March 2016

15 GERALDINE COMMUNITY BOARD FOR THE MEETING OF 9 MARCH 2016 Report for Agenda Item No 5 Prepared by Joanne Brownie Council Secretary Exclusion of the Public Recommendations That the Board resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Thomas Hobson Trust Fund Applications Section 7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural person; and # March 2016