11.6 Tauranga City Council Draft Annual Report (DC 208)
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1 TAURANGA CITY COUNCIL AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP MONDAY, 28 AUGUST Tauranga City Council Draft Annual Report (DC 208) Page 142
2 URANGA CITY COUNCIL - MONDAY, 28 AUGUST AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP Tauranga City Council Draft Annual Report (DC 208) Audit, Finance, Risk & Monitoring Committee 28 August 2017 Objective ID No: A Executive summary Recommendation Summary of issue That the Audit, Finance, Risk & Monitoring Committee: (a) Receive Report DC 208 Tauranga City Council Draft Annual Report The draft financial results for Tauranga City Council are consistent with the reported monthly results throughout the year. Key draft results include $301m Total Net Debt 151% Debt to Revenue ratio $106m new capital delivered $39m new assets vested by developers $36m revenue from development contributions $94m Total operating surplus including capital revenue $0.4m rates surplus projected (0.3%) Financial and non-financial results reflect a city that has a rapidly growing population with growth reflected in both the commercial and residential sectors. Year-end results are consistent with performance trends indicated in quarterly and monthly monitoring reports to the Audit Finance Risk and Monitoring Committee. Council and developers continue to undertake significant infrastructure investment to provide for new growth areas and an increasing population. Note that all of the above numbers are subject to audit and internal review and therefor may change before the final adoption in September. Broader benefit / impact Strategic context The Annual Report is a public document that reports to the community on the Council s performance and achievements against what was planned, for both financial and non-financial performance. The Annual Report must be prepared each year in accordance with generally accepted accounting practice in New Zealand and compliant with the requirements of the Local Government Act Tauranga City Council Draft Annual Report (DC 208)
3 TAURANGA CITY COUNCIL - MONDAY, 28 AUGUST AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP Next steps The draft report is currently being reviewed by Council staff and audited by Audit New Zealand. The final Annual Report, including consolidation with Bay Venues Limited and Tauranga Art Gallery Trust will be presented to Council for adoption on 2 October Discussion 1. The draft unaudited financial and non-financial information for the Annual Report for the year ended 30 June 2017 is attached to this report. This material was provided to Audit New Zealand on 26 July. It is also subject to ongoing internal review. The Annual Report will be presented to Council for adoption on 2 October The financial results for the year ended 30 June 2017 reflect a number of key themes: i. Impact of growth on revenue and expenditure ii. Increase in infrastructure asset base iii. Debt trends iv. Non-financial performance against performance measures set in the LTP and Annual Plan Impact of Growth on Revenue and Expenditure 3. The financial results for Tauranga City Council continue to reflect a city that is growing rapidly. Growth in the year has broadened from residential growth to include increased commercial activity and investment, particularly within the City Centre and at Tauriko. Council issued 1,500 residential consents for 1,728 new dwellings for a value of $576m. A further 282 consents for commercial building were issued worth $185m. 4. Continued growth is reflected in revenue and expenditure results, both operational and capital. Revenue is $27m above budget, including fees and charges which were $6m above budget and asset revenue from development contributions and vested assets which were $20m above budget. 5. Offsetting this revenue are higher costs, with an increase in staff costs and operating costs, such as consultants, to support the level of services Council was required to deliver. The requirements of a growing population are reflected in increased demand across the range of Council services. 6. Total Depreciation is above budget by $1.5m. The main over budget variances are in the three waters, primarily as a result of the significant revaluation that occurred in This revaluation was not taken into account when the 2016/17 budgets were set (stormwater ($0.9m), water supply ($1m)and wastewater ($2.1m)). Water and wastewater are cash balance activities. Higher revenue in water activity fully offsets the higher depreciation. In wastewater higher revenue partially offsets the higher depreciation, with the remainder resulting in a cash deficit which will be addressed through subsequent wastewater charges through the LTP. Stormwater is rates funded so the higher depreciation means the activity is using more rates than budgeted. This higher rates requirement is offset by lower rates requirement in other activities and specifically lower than budgeted depreciation in library activity of $0.7m. Depreciation in ICT is also $1m below budget. 7. Overall, the rates requirement is projected to be below the total rates budgeted by $400,000. This surplus was due to small surpluses across a range of activities for a variety of reasons Tauranga City Council Draft Annual Report (DC 208)
4 URANGA CITY COUNCIL - MONDAY, 28 AUGUST AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP including higher user fees offsetting rates requirement and lower interest costs where capital expenditure was lower than budgeted. The total surplus is subject to final review. When the surplus is below $0.5m Council policy is that the surplus will go against debt. 8. The reported operating surplus of $94m is $30m above budget. It includes operating revenue and expenditure, capital revenue from development contributions and vested assets, additional depreciation from new assets and asset revaluations and recorded net gains in our other assets such as investment property, forestry and interest rate swaps. The results are in line with monthly reports on financial performance provided throughout the year. Increase in Infrastructure Asset Base 9. The Council continued to undertake a significant capital programme to build and renew infrastructure and amenity assets. Total capital expenditure was $106m which, associated with $39m of new assets vested by developers and a revaluation of parks and airport assets of $33m, saw our total asset base increase to $3.5b from $3.4b in the previous year. 10. Vested assets received were $4m above budget overall. Most vested assets were from the Lakes and Tauriko growth areas. The variance to budget relates to timing of assets received. Debt Trends 11. Net debt at year end is $301m, significantly below the budget of $391m and only slightly above the previous year s closing net debt of $297m. The key drivers of the difference are slower capital delivery (with most of this capital work now planned for 2017/18) and additional development contributions revenue ($16m). The debt to revenue ratio is lower than budgeted at 151%, reflecting both lower debt and higher revenue. With the programmed delivery of capital projects in 2017/18, debt levels are expected to increase to the planned levels next year. Non-financial Performance Measures 12. Non-financial performance measures also reflected increasing pressure associated with rapid population growth. 45 of the 78 non-financial performance measures achieved the required target. This is largely consistent with the number of targets reported as on-track in the quarter three monitoring report. Five targets are unable to be reported on due to data being unavailable, and the remaining 28 measures did not achieve their target. 13. The Annual Report contains detail of each performance measure, the performance achieved, and a brief commentary. A review of the measures highlights the following: 14. Although 28 measures were not achieved, some measures only recorded a small decline, for example: The satisfaction with our Marine Facilities (fall from 83% in 15/16 to 81% in 16/17) The occupancy rate for Elder Housing (fall from 98.8% to 97.73% as a result of additional testing and removal of asbestos). 15. Of the 28 performance measures we did not achieve, 15 are covered by four activities: Transportation (7/11 not achieved) Building Services (3/4 not achieved) Economic Development and Investment (3/4 not achieved) Resource Recovery and Waste (2/2 not achieved) Tauranga City Council Draft Annual Report (DC 208)
5 TAURANGA CITY COUNCIL - MONDAY, 28 AUGUST AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP 16. We achieved 100% of our performance measures in five activity areas (this represents 9 out of our 76 measures): Emergency Management Environmental Monitoring City Planning and Growth Mount Maunganui Beachside Holiday Park Airport Draft Information Provided 17. The Draft Annual Report information covers only TCC results. It does not contain consolidation of CCO results. The attachment includes only the Groups of Activities and the Core Financial Reports and Notes to the Accounts. The introductory sections of the report have not been included. The following areas will be included in the final report to be adopted: The Introduction including Welcome from Mayor and Chief Executive Decision-making framework including Our Story and the committee structure The Year in Review a summary of key achievements and the financial and non-financial performance Summary for each activity of significant capital expenditure to budget Tax information Consolidated Accounts Financial Prudence Benchmarks CCO section Appendices Options 18. Options are not presented for this report, which is presented for information, with the final Annual Report required to be adopted by Council. The adoption is scheduled for 19 September Significance and engagement 19. The Annual Report must be prepared each year in accordance with generally accepted accounting practice in New Zealand, and compliant with the requirements of the Local Government Act Next steps 20. The report is published with copies made available in accordance with the requirements of the Local Government Act The report is not significant in terms of the Significance and Engagement Policy. 21. The draft report is currently being reviewed by Council staff and audited by Audit New Zealand. Further changes to the financials are expected from this draft relating to accounting treatment and recording of transactions for TCC and consolidated accounts. The final Annual Report, including consolidation with BVL and TGAT, will be presented to Audit Finance Risk and Monitoring Committee on 25 September before going to Council for adoption on 2 October Tauranga City Council Draft Annual Report (DC 208)
6 URANGA CITY COUNCIL - MONDAY, 28 AUGUST AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP Appendices No. A B Title Draft section of the Annual Report for Tauranga City Council Groups of Activities Objective: ID: A Draft section of the Annual Report for Tauranga City Council Financial Statements and Notes to the Accounts Objective ID A Signatories Authors Kathryn Sharplin, Financial Controller Committee Lead Review Matthew Leighton, Corporate and Policy Planner Authorisers Paul Davidson, Chief Financial Officer Tauranga City Council Draft Annual Report (DC 208)
7 TAURANGA CITY COUNCIL AUDIT, FINANCE, RISK & MONITORING COMMITTEE / WORKSHOP MONDAY, 28 AUGUST Attachment A to Report (DC 208) - 04 Groups of Activities Draft (A ) Page 148
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