Shirley/Papanui Community Board OPEN MINUTES

Transcription

1 OPEN MINUTES Date: Wednesday 3 February 2016 Time: 4.00pm Venue: Board Room, Papanui Service Centre, Corner Langdons Road and Restell Street, Papanui Present Chairperson Deputy Chairperson Members Mike Davidson Aaron Keown Jo Byrne Pauline Cotter Ali Jones Emma Norrish Barbara Watson 2 February 2016 Judith Pascoe Community Board Advisor judith.pascoe@ccc.govt.nz To view copies of Agendas and Minutes, visit:

2 Part A Matters Requiring a Council Decision Reports for Information Decisions Under Delegation The agenda was dealt with in the following order. 1. Apologies There were no apologies. 2. Declarations of Interest There were no declarations of interest recorded. 3. Confirmation of Previous Minutes Community Board Resolved SPCB/2016/00001 The minutes of the Shirley/Papanui Community Board meeting held on Wednesday, 16 December 2015 were confirmed. Member Norrish/Member Byrne 4. Deputations by Appointment 4.1 Mr Ian Thresh spoke on progress with the drains and streams in the Flockton Basin. Mr Thresh informed the Board that Council staff had conducted a major clean up of the Mairehau drain. However, he expressed concern over the condition of the Westminster Drain, in particular the section along the boundary of Westminster Park where the water is not visible due to the overgrowth of vegetation. This is a health and safety hazard, especially for children using the Park as there is no indication of the drain's presence. The Shirley/Papanui Community Board requested that staff log a service request with the Call Centre for the Westminster Drain to be checked and cleared of vegetation especially the section along the boundary of Westminster Park. The Chairperson thanked Mr Thresh for his deputation. Page 2

3 4.2 Ms Lynda Goodrick, Agency Manager, Belfast Community Network Inc. and Mr Alan Hardy, Board Member gave the Shirley/Papanui Community Board a presentation and report on the Network's projects and utilisation of grants funding to date for the 2015/16 period. The Shirley/Papanui Community Board thanked Ms Goodrick and Mr Hardy for their deputation. 4.3 The Board received a deputation from Ms Meg Agnew and Ms Danielle Herrick,- members of the Rutland Street Action Group regarding their concerns, those of many of the Association and other residents regarding the proposed cycle way. Key concerns related to: Consultation with the community Loss of on-street parking on Rutland Street, however residents wish the street trees to remain. Particular note was made of the loss of on-street parking outside the Catholic Church on Rutland Street (additional bullet point added at the 17 February 2016 Board meeting during the Confirmation of Minutes Item, clause 3). Ms Herrick Ms Agnew (amendment made at the 17 February 2016 Board meeting during the Confirmation of Minutes Item, clause 3) advised that the content and key points within the Association's deputation were formally supported by 190 residents and provided a list of signatories to this effect which the Board in turn agreed to receive. The Shirley/Papanui Community Board thanked Ms Agnew and Ms Herrick for their deputation and received the list of signatories. 4.4 Bryan Bloomfield spoke on behalf of the businesses in Rutland Street regarding the Papanui Parallel Cycle Way. Major concerns for local business owners were the consultation process followed, the loss of on-street parking and the potential reduction in length of parking time for some car parks. Mr Bloomfield supported the removal of street trees to provide more parking. The Shirley/Papanui Community Board thanked Mr Bloomfield for his deputation. 4.5 Ms Sandy Brinsdon spoke on behalf of the Papanui High School Board of Trustees regarding the Papanui Parallel Cycle Way. The Board of Trustees and students were very supportive of the proposed cycle way and saw an opportunity for increased physical activity for the community. Ms Brinsdon noted that any compromises should not override safety. The Shirley/Papanui Community Board thanked Ms Brinsdon for her deputation. Page 3

4 4.6 Ben Donaldson spoke on behalf of the Home Businesses on Rutland Street, regarding the Papanui Parallel Cycle Way. Mr Donaldson highlighted the concerns for himself and his neighbours at the removal of on-street car parks from outside his residence and those of his neighbours. Their preference would be to retain the parking and removal of trees/landscaping to facilitate this, and an increase in parking time allowed over the 15 minutes proposed. The Shirley/Papanui Community Board thanked Mr Donaldson for his deputation. 4.7 Pauline Henderson made a deputation to the Board regarding the Papanui Parallel Cycle Way and expressed concern regarding the use of Rutland Street for the cycle way as it is a collector road. Ms Henderson asked that the 80 year old tree at the end of Rutland Street be retained. The Shirley/Papanui Community Board thanked Ms Henderson for her deputation. 5. Presentation of Petitions There were no Petitions received. 6. Correspondence That the Shirley/Papanui Community Board: 1. Receive the information in the correspondence report dated Community Board Resolved SPCB/2016/00002 The Shirley/Papanui Community Board received the information in the correspondence report dated and decided to request that the Traffic Engineer investigate perceived speeding issues on Stapletons Road. Member Cotter/Member Norrish 7. Staff Briefings 7.1 Funding Community Projects Jo Mair, Transitional Projects Adviser, and Katie Smith, Policy Planner - Neighourhoods, briefed the Board on the funding available for transitional projects to utilise vacant sites and buildings. Page 4

5 7.2 Proposed Residential Density Changes - District Plan Review (Public Excluded) Richard Osborne, Head of Planning and Strategic Transport, and Linda Harrison, DPR Communications Leader, briefed the Board on the proposed residential density change. The Chairperson moved that the meeting go "Into Committee". Member Davidson/Member Byrne The Chairperson moved that the meeting come "Out of Committee". Member Davidson/Member Watson Member Byrne left the meeting at pm. Member Byrne returned to the meeting at 06:21 pm. That the Shirley/Papanui Community Board: 1. Notes the information supplied during the Staff Briefings. Community Board The Shirley/Papanui Community Board noted the information supplied during the Staff Briefings. 8. Sheldon Park - Belfast Community Network Incorporated - Reserve Classification and New Lease The Board considered a report seeking the following: (a) The Board's approval to commence the process of changing the classification of approximately ha of Sheldon Park land from Recreation Reserve to Local Purpose (Community Buildings) Reserve. (b) (c) The Board's recommendation that the Council exercise the delegated powers of the Minister of Conservation and consent to the change of classification subject to compliance with procedures under the Reserves Act. On completion of the change of classification, approve a lease within the classified area and authorise the Manager Property Consultancy to conclude negotiations with 'Belfast Community Network Incorporated' for a period of up to 33 years (renewals inclusive). That the Shirley/Papanui Community Board acting in the capacity of the land owner: 1. Approve pursuant to Section 24 (1) (b) of the Reserves Act 1977, a change of the classification of that area of Rural Section ( ha subject to survey) being part of the land contained in Certificate of Title Identifier CB12A/974, shown marked 'A' and Page 5

6 delineated in yellow on the plan as Attachment A to this report, from Recreation Reserve to Local Purpose (Community Buildings) Reserve within the meaning of Section 23 of the Reserves Act 1977 subject to: a) The proposal to change the classification being publically notified and no objections being received and upheld. b) The consent of the Minister of Conservation. 2. Subject to recommendation 1, grant pursuant to Section 61 (2A) (a) of the Reserves Act 1977, a lease of the site (335m2 approximately) within the area to be classified as Local Purpose (Community Buildings) Reserve to Belfast Community Network Incorporated for a term not to exceed 33 years including renewals. 3. Authorise the Manager Property Consultancy, subject to the successful change of classification, to finalise the terms of the lease to the Belfast Community Network Incorporated including signing of associated documentation to put in place the lease contemplated by this report and to protect the Council's interest. 4. Recommend that the Christchurch City Council acting in its capacity of holding a delegated authority from the Minister of Conservation, resolve to: a) Subject to and conditional on recommendation 1 (a), consent to the change of classification as outlined in this report. b) Note, that if submissions in opposition are received in response to the public notice, a reserves hearing panel is to be convened under staff delegation ( ), with this panel under delegated authority of the Council to receive, consider such submissions in opposition and determine whether those submissions (if any) should be upheld or not. Community Board Resolved SPCB/2016/00003 The Shirley/Papanui Community Board acting in the capacity of the land owner resolved to: 1. Approve, pursuant to Section 24 (1) (b) of the Reserves Act 1977, a change of the classification of that area of Rural Section ( ha subject to survey) being part of the land contained in Certificate of Title Identifier CB12A/974, shown marked 'A' and delineated in yellow on the plan as Attachment A to this report, from Recreation Reserve to Local Purpose (Community Buildings) Reserve within the meaning of Section 23 of the Reserves Act 1977 subject to: a) The proposal to change the classification being publically notified and no objections being received and upheld. b) The consent of the Minister of Conservation. 2. Grant, subject to recommendation 1 and pursuant to Section 61 (2A) (a) of the Reserves Act 1977, a lease of the site (335m2 approximately) within the area to be classified as Local Purpose (Community Buildings) Reserve to Belfast Community Network Incorporated for a term not to exceed 33 years including renewals. 3. Authorise the Manager Property Consultancy, subject to the successful change of classification, to finalise the terms of the lease to the Belfast Community Network Incorporated including signing of associated documentation to put in place the lease contemplated by this report and to protect the Council's interest. Member Keown/Member Watson Page 6

7 Community Board Decided SPCB/2016/00004 Part A 4. The Shirley/Papanui Community Board decided to recommend that the Christchurch City Council acting in its capacity of holding a delegated authority from the Minister of Conservation, resolves: a) Subject to and conditional on recommendation 1 (a), to consent to the change of classification as outlined in this report. b) To note, that if submissions in opposition are received in response to the public notice, a reserves hearing panel is to be convened under staff delegation ( ), with this panel under delegated authority of the Council to receive, consider such submissions in opposition and determine whether those submissions (if any) should be upheld or not. Member Keown/Member Watson 9. St Albans Community Centre - Site Recommendation The Shirley/Papanui Community Board considered a report seeking its approval that the site of the permanent St Albans Community Centre be the existing site (1049 Colombo Street and 126 Caledonian Road) and the additional site purchased in 2010 for the expansion of the previous centre (122 Caledonian Road). That the Shirley/Papanui Community Board under delegated authority from the Christchurch City Council granted at the Council Meeting on 10 December 2015: 1. Approve the recommendation of the St Albans Community Centre Working Party that the site of the new permanent St Albans Community Centre be the existing site (1049 Colombo Street and 126 Caledonian Road) and the additional site purchased in 2010 for the expansion of the previous centre (122 Caledonian Road). Community Board Resolved SPCB/2016/00005 The Shirley/Papanui Community Board under delegated authority from the Christchurch City Council granted at the Council Meeting on 10 December 2015: 1. Approved the recommendation of the St Albans Community Centre Working Party that the site of the new permanent St Albans Community Centre be the existing site (1049 Colombo Street and 126 Caledonian Road) and the additional site purchased in 2010 for the expansion of the previous centre (122 Caledonian Road). Member Davidson/Member Jones Page 7

8 10. Shirley/Papanui Community Board Area Update 10.1 Shirley/Papanui Community Board Submission on the Papanui Parallel Major Cycle Way That the Shirley/Papanui Community Board grant delegated authority to the Chair of the Board to sign off on any submission made to the Infrastructure, Transport and Environment Committee regarding the Papanui Parallel Major Cycle Way Project. Community Board Resolved SPCB/2016/00006 The Shirley/Papanui Community Board delegated the authority to the Chair of the Board to sign off on any submission made to the Infrastructure, Transport and Environment Committee regarding the Papanui Parallel Major Cycle Way Project. Member Norrish/Member Watson 10.2 Application to the Shirley/Papanui Community Board's 2015/16 Positive Youth Development Scheme - Canterbury Touch for Kingston Heitia-Brett The Shirley/Papanui Community Board considered a report seeking its approval of an application for funding from its 2015/16 Positive Youth Development Scheme for Kingston Heitia-Brett. This late report was presented due to the applicant's anticipated funding not eventuating. That the Shirley/Papanui Community Board makes a grant of $300 from its 2015/16 Positive Youth Development Fund to Canterbury Touch towards Kingston Heitia-Brett attending the 2016 Junior National Touch Championships. Community Board Resolved SPCB/2016/00007 That the Shirley/Papanui Community Board makes a grant of $300 from its 2015/16 Positive Youth Development Fund to Canterbury Touch towards Kingston Heitia-Brett attending the 2016 Junior National Touch Championships. Member Norrish/Member Watson 10.3 Memorandum Update on 'Drones Allowed' Parks and Reserves for the Draft "Drones" Policy The Shirley/Papanui Community Board received the Memorandum Update on 'Drones Allowed' Parks and Reserves. Page 8

9 That the Shirley/Papanui Community Board: 1. Receive the Area Update. Community Board Resolved SPCB/2016/00008 The Shirley/Papanui Community Board received the Area Update. Member Watson/Member Byrne 11. Elected Member Information Exchange 11.1 Promotion - Bells on Bicycles There were no staff recommendations. There were no decisions under delegation. Community Board Decided SPCB/2016/00009 Part A In response to a letter tabled from Dr P Tillman the Shirley/Papanui Community Board decided to recommend: "That the Council investigate a publicity campaign promoting bells on bicycles and the use of such as this is a legal requirement that many are not aware of, with the suggestion that funding be sourced from a partnership with the New Zealand Transport Authority (NZTA)." Member Byrne/Member Keown 12. Questions Under Standing Orders There were no questions under standing orders at this meeting. Meeting concluded at 6.57pm. CONFIRMED THIS 17 th DAY OF FEBRUARY 2016 MIKE DAVIDSON CHAIRPERSON Page 9