City of Lacombe Financial Plan 2019

Transcription

1 City of Lacombe Financial Plan 2019

2 2019 OPERATING BUDGET - Department 00 - General Fund SERVICES PROVIDED The General Fund accounts for non-tax general revenues. The City currently has four general revenues sources: Electric Franchise Fees (collected from all electrical customers in Lacombe). Natural Gas Franchise Fee (collected from all natural gas customers in Lacombe). Interest revenue from the City s cash balances and investments. Transfer from other (franchise fees paid from the City s utilities). Only paid if utilities are running surpluses PROPOSED CHANGES Revenues: The overall revenue for General Fund has a proposed increase of 26.9% or $639,491 Electrical franchise fee revenue increases by $510,238 Natural Gas franchise fee revenue decreases by $21,545 Term deposit interest has increased by $25,000 with a change in the investment process Municipal utility franchise fee increased by $125,798 Expenses: The overall expenses for General Fund has a proposed increase of 0.0% or $0 There are no expenses under this department RATIONALE The City will annually review comparable communities and adjust franchise revenue from electricity and natural gas to be within the 50th percentile 2019 Rates: Electricity 12.75% Natural Gas 22.1% Jan 17, :54 AM Page 1

3 Historic Budget Comparison by Budget Year Department: General Fund GL Account 2016 Budget 2016 Actual 2017 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget Revenues ELECTRIC FRANCHISE FEE 397, , , , , , ,496 GAS FRANCHISE FEE 679, , , , , , ,671 INTEREST REVENUE MISC MISC OTHER REVENUE PROVINCIAL GRANTS (UNCONDITIONAL) TERM DEPOSIT INTEREST 125,000 26, ,000 71, , , ,000 TRANSFER FROM OTHER OPERATING 300, , , , , ,468 TRANSFER FROM RESERVES ,508 27, ,501,846 1,228,257 1,586,043 1,472,901 1,738,144 1,485,858 2,377,635 Expenses TRANSFER TO CAPITAL TRANSFER TO RESERVES Net Total 1,501,846 1,228,257 1,586,043 1,472,901 1,738,144 1,485,858 2,377,635 Jan 17, :54 AM Page 2

4 Changes to Department: Department: General Fund GL Account GL Account Description Changes Revenues Percent Change 2018 Amount 2019 Amount ELECTRIC FRANCHISE FEE Increased % 451, , GAS FRANCHISE FEE Decreased 2.91 % 739, , TERM DEPOSIT INTEREST Increased % 125, , TRANSFER FROM OTHER OPERATING Increased % 422, ,468 Total Revenues: 1,738,144 2,377,635 Jan 17, :54 AM Page 3

5 2019 Budget Detailed: Department: General Fund GL Accounts Revenues Franchise Fees Comments GL Account Subtotals 2019 Budget ELECTRIC FRANCHISE FEE 2019 Estimates based on increase to 12.75% 961, GAS FRANCHISE FEE 2019 Estimate based on ATCO Revenue based on 22.1% 717,671 Interest & Penalties Total: 1,679, TERM DEPOSIT INTEREST Term Deposit Interest 150,000 Transfer from Other Operating TRANSFER FROM OTHER OPERATING Solid Waste (6%) 113, TRANSFER FROM OTHER OPERATING Waste Water (4.8%) 229, TRANSFER FROM OTHER OPERATING Water (4.8%) 205,268 Total: 150, ,468 Total: 548,468 Total Revenues: 2,377,635 Net Total: 2,377,635 Jan 17, :54 AM Page 5

6 2019 OPERATING BUDGET - Department 10 - General Government Services SERVICES PROVIDED This department accounts for property taxes and grant in lieu of property taxes. Property taxes are comprised of the following: Municipal property taxes Public Education taxes Separate School taxes Senior Lodge/Foundation taxes Grant in lieu of taxes is composed of: Federal and Provincial grant in lieu Local Grant Burman University Dormitories Grant in lieu of taxes. Joint Economic Development Area Grant paid by Lacombe County PROPOSED CHANGES Revenues: The overall revenue for General Government Services has a proposed increase of 3.0% or $607,148 Municipal taxes and grant in lieu s to increase by $417,698 Supplementary Property Taxes of $73,053 Assessment Growth of $116,397 Expenses: The overall expenses for General Government Services has a proposed decrease of -3.5% or ($176,346) Public and School tax and requisitions are based on 2018 levies. Transfer to reserve reduced $177,794 RATIONALE Jan 17, :37 AM Page 1

7 Historic Budget Comparison by Budget Year Department: General Government Services GL Account 2016 Budget 2016 Actual 2017 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget Revenues COMMERCIAL TAXES (ANNEXED) DIP TAX REQUISITION FARMLAND TAXES FEDERAL GRANT IN LIEU 8,105 8,048 8,310 9,396 9,518 9,431 9,695 GAIN ON DISPOSAL OF ASSETS , ,189 0 JOINT ECONOMIC DEVELOPMENT AGREEMENT 20,000 19,764 24,000 25,946 24,000 31,548 31,200 LOCAL GRANT - CUC DORMITORIES 46,750 46,209 46,750 48,858 49,000 49,386 49,000 NON-RESIDENTIAL 2,181,515 2,186,907 2,335,264 2,422,253 2,526,014 2,479,285 2,622,562 NON-RESIDENTIAL - LINEAR 145, , , , , , ,486 NON-RESIDENTIAL - M & E 21,402 20,934 21,616 20,943 21,215 21,641 22,246 NON-RESIDENTIAL - RAILWAY 3,526 3,701 3,822 3,404 3,448 3,490 3,587 PENALTIES ON ACCOUNTS 175, , , , , , ,144 PROVINCIAL GRANT IN LIEU 114, , , , , , ,557 PUB ED TAX - NON-RESIDENTIAL 864, , , ,883 1,115,390 1,106,155 1,111,755 PUB ED TAX - RESIDENTIAL/FARMLAND 3,318,609 3,327,079 3,603,036 3,637,378 3,605,544 3,622,945 3,613,107 RESIDENTIAL TAXES 10,647,615 10,644,807 11,007,875 11,008,823 11,415,589 11,401,800 11,910,303 RESIDENTIAL TAXES (ANNEXED) 2, , , ,495 ROYALTIES RECEIVED SENIOR APARTMENTS SENIOR LODGE TAX 107, , , , , , ,454 SEP SCH TAX - NON-RESIDENTIAL , SEP SCH TAX - RESIDENTIAL/FARMLAND 147, , , , , , ,022 SUPPLEMENTARY TAXES SUSPENSE (11,281) 0 Expenses 17,807,570 17,753,323 18,690,122 18,871,661 19,450,170 19,420,240 20,057,318 Amortization ASFF REQUISITION 4,158,691 4,196,064 4,526,681 4,584,262 4,720,934 3,540,701 4,724,862 CANCELLATION OF UNCOLLECTABLE ACCOUNTS CANCELLED TAXES 0 4, , ,363 0 LACOMBE FOUNDATION REQUISITION 107, , , , , , ,454 LOSS ON DISPOSAL OF ASSETS 0 146, ,212 0 MISCELLANEOUS PROVINCIAL GOVERNMENT DEPARTMENTS SEPARATE SCHOOL REQUISITION 173, , , , , , ,907 TRANSFER TO OTHER OPERATING TRANSFER TO RESERVES , , ,439,035 4,601,139 4,800,981 4,853,743 5,163,569 4,028,911 4,987,223 Net Total 13,368,535 13,152,185 13,889,141 14,017,919 14,286,601 15,391,329 15,070,095 Jan 17, :37 AM Page 2

8 Changes to Department: Department: General Government Services GL Account GL Account Description Changes Revenues Percent Change 2018 Amount 2019 Amount RESIDENTIAL TAXES Increased 4.33 % 11,415,589 11,910, NON-RESIDENTIAL Increased 3.82 % 2,526,014 2,622, NON-RESIDENTIAL - M & E Increased 4.86 % 21,215 22, FARMLAND TAXES Increased 6.12 % NON-RESIDENTIAL - LINEAR Increased 1.88 % 134, , NON-RESIDENTIAL - RAILWAY Increased 4.03 % 3,448 3, RESIDENTIAL TAXES (ANNEXED) Increased 5.54 % 2,364 2, COMMERCIAL TAXES (ANNEXED) Unchanged 0.00 % PUB ED TAX - RESIDENTIAL/FARMLAND Increased 0.21 % 3,605,544 3,613, PUB ED TAX - NON-RESIDENTIAL Decreased 0.33 % 1,115,390 1,111, SEP SCH TAX - RESIDENTIAL/FARMLAND Decreased 1.51 % 150, , SEP SCH TAX - NON-RESIDENTIAL Decreased % 1, SENIOR LODGE TAX Decreased 0.07 % 113, , FEDERAL GRANT IN LIEU Increased 1.86 % 9,518 9, PROVINCIAL GRANT IN LIEU Increased 3.12 % 101, , PENALTIES ON ACCOUNTS Unchanged 0.00 % 175, , JOINT ECONOMIC DEVELOPMENT AGREEMENT Increased % 24,000 31, LOCAL GRANT - CUC DORMITORIES Unchanged 0.00 % 49,000 49,000 Total Revenues: 19,450,170 20,057,318 Expenses SEPARATE SCHOOL REQUISITION Decreased 1.59 % 151, , ASFF REQUISITION Increased 0.08 % 4,720,934 4,724, LACOMBE FOUNDATION REQUISITION Decreased 0.07 % 113, , TRANSFER TO RESERVES Not used this year 177,794 0 Total Expenses: 5,163,569 4,987,223 Jan 17, :37 AM Page 3

9 2019 Budget Detailed: Department: General Government Services GL Accounts Revenues Taxation & Grant in Lieu Comments GL Account Subtotals RESIDENTIAL TAXES 2018 Assessment Growth (includes Annexation) 116, RESIDENTIAL TAXES 2018 Supplemental Levy 58, RESIDENTIAL TAXES 2018 Tax Levy & Projected Supplemental 11,415, RESIDENTIAL TAXES % Tax Increase 319, RESIDENTIAL TAXES % Tax Increase, Assessment Growth & Supp NON-RESIDENTIAL 2018 Tax Levy & Supplemental 2,526, NON-RESIDENTIAL % Tax Increase 70, NON-RESIDENTIAL 2019 Assessment Growth (includes Annexation) 11, NON-RESIDENTIAL 2019 Supplemental Levy 14, NON-RESIDENTIAL % Tax Increase, Assessment Growth & Supp NON-RESIDENTIAL - M & E 2018 Tax Levy & Supplemental 21, NON-RESIDENTIAL - M & E % Tax Increase NON-RESIDENTIAL - M & E % Tax Increase, Assessment Growth & Supp FARMLAND TAXES 2018 Tax Levy & Projected Supplemental FARMLAND TAXES % Tax Increase NON-RESIDENTIAL - LINEAR 2018 Tax Levy & Projected Supplemental 133, NON-RESIDENTIAL - LINEAR % Tax Increase 3, NON-RESIDENTIAL - LINEAR 2019 Assessment Growth NON-RESIDENTIAL - LINEAR % Tax Increase, Assessment Growth & Supp NON-RESIDENTIAL - RAILWAY 2018 Tax Levy & Supplemental 3, NON-RESIDENTIAL - RAILWAY % Tax Increase NON-RESIDENTIAL - RAILWAY % Tax Increase, Assessment Growth & Supp RESIDENTIAL TAXES (ANNEXED) 2.8% Tax Increase RESIDENTIAL TAXES (ANNEXED) 2018 Levy 2, Budget 11,910,303 2,622,562 22, , COMMERCIAL TAXES (ANNEXED) 2018 Levy PUB ED TAX - RESIDENTIAL/FARMLAN 2018 Levy 3,613, PUB ED TAX - NON-RESIDENTIAL 2018 Levy 1,111, SEP SCH TAX - RESIDENTIAL/FARMLA 2018 Levy 148, SEP SCH TAX - NON-RESIDENTIAL 2018 Increase & Previous Year Supplemental SENIOR LODGE TAX 2016 Seniors Foundation Requisition 113, FEDERAL GRANT IN LIEU 2018 Tax Levy & Projected Supplemental 9, FEDERAL GRANT IN LIEU % Tax Increase FEDERAL GRANT IN LIEU % Tax Increase, Assessment Growth & Supp PROVINCIAL GRANT IN LIEU 2018 Tax Increase & Supplemental 101, PROVINCIAL GRANT IN LIEU % Tax Increase 2,848 3,587 2,495 9,695 Jan 17, :37 AM Page 5

10 2019 Budget Detailed: Department: General Government Services GL Accounts Comments GL Account Subtotals PROVINCIAL GRANT IN LIEU 2019 Assessment Growth PROVINCIAL GRANT IN LIEU % Tax Increase, Assessment Growth & Supp 0 Interest & Penalties 2019 Budget 104,557 Total: 19,801, PENALTIES ON ACCOUNTS Based on 1.77% of Tax Revenue 175,144 Other Sources JOINT ECONOMIC DEVELOPMENT AG 2017 New Assessable Property 4, JOINT ECONOMIC DEVELOPMENT AG Annual Tax Contribution from County (Joint Economi 27,200 Grants Total: 175,144 31,200 Total: 31, LOCAL GRANT - CUC DORMITORIES Grant in Lieu - Dormitories & Cafeteria (@ County 49,000 Expenses Requisitions SEPARATE SCHOOL REQUISITION 2018 Requisition - Non - Res SEPARATE SCHOOL REQUISITION 2018 Requisition - Res 148, ASFF REQUISITION 2018 Requisition - Non Res 1,111, ASFF REQUISITION 2018 Requisition - Residential 3,613,107 Total: 49,000 Total Revenues: 20,057, ,907 4,724, LACOMBE FOUNDATION REQUISITION 2018 Lacombe Foundation Requisition 113,454 Total: 4,987,223 Total Expenses: 4,987,223 Net Total: 15,070,095 Jan 17, :37 AM Page 6

11 2019 OPERATING BUDGET - Department 11 - Council SERVICES PROVIDED The Legislative Services Department (Council) includes all activities related to Council. This includes items such as honorariums, travel and subsistence, training and conferences, membership fees, and funding for volunteer recognition activities. PROPOSED CHANGES Revenues: The overall revenue for Council has a proposed increase of 0.0% or $0 This department does not have revenue Expenses: The overall expenses for Council has a proposed increase of 7.2% or $27,089 Wages for Council increased by $46,138 due to removal of the federal 1/3 exception Other Professional Services decreased by $30,000 as the funding for the strategic plan was removed RATIONALE Jan 17, :02 AM Page 1

12 Historic Budget Comparison by Budget Year Department: Council GL Account 2016 Budget 2016 Actual 2017 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget Revenues OTHER REVENUE , , Expenses ADVERTISING & PROMO 4,850 6,337 3,650 4,603 3,650 3,850 7,650 BENEFITS 10,145 5, , COMPUTER & PHOTOCOPIER EXPENSES ,119 0 GENERAL MATERIALS & SUPPLIES , INFO SERVICES RECOVERY 52,247 51,022 48,520 48,520 47, ,859 INSURANCE MEETING SUPPLIES 4,300 7,774 4,300 5,559 4,300 5,311 4,800 MEMBERSHIP FEES 13,990 14,803 14,515 14,931 14,515 15,789 14,515 OFFICE SUPPLIES OTHER PROFESSIONAL SERVICES ,000 12,904 0 PAYROLL BENEFITS , ,555 0 STAFF & VOLUNTEER APPRECIATION 5,000 2,304 4,500 1,902 4,500 1,617 4,500 SUBSCRIPTIONS & PUBLICATIONS TELEPHONE 2,021 1,267 2,021 2,947 2,021 2,733 2,021 TRAINING 7,685 11,825 7,685 4,685 7,610 11,555 7,610 TRANSFER TO OTHER OPERATING 1, , , ,800 TRANSFERS TO INDIVIDUALS 0 7, TRAVEL & SUBSISTENCE 19,290 4,713 19,290 17,536 20,790 10,933 20,790 WAGES 203, , , , , , , , , , , , , ,907 Net Total (326,267) (318,301) (322,282) (311,809) (346,818) (275,668) (373,907) Jan 17, :02 AM Page 2

13 Changes to Department: Department: Council GL Account GL Account Description Changes Expenses Percent Change 2018 Amount 2019 Amount WAGES Increased % 208, , TRAVEL & SUBSISTENCE Unchanged 0.00 % 20,790 20, TRAINING & CONFERENCES Unchanged 0.00 % 7,610 7, MEMBERSHIP FEES Unchanged 0.00 % 14,515 14, STAFF & VOLUNTEER APPRECIATION Unchanged 0.00 % 4,500 4, TELEPHONE & FAX Unchanged 0.00 % 2,021 2, ADVERTISING & PROMOTIONS Increased % 3,650 7, OTHER PROFESSIONAL SERVICES Not used this year 30, INSURANCE Increased 1.61 % MEETING SUPPLIES Increased % 4,300 4, OFFICE SUPPLIES Unchanged 0.00 % GENERAL MATERIALS & SUPPLIES Unchanged 0.00 % TRANSFER TO OTHER OPERATING Unchanged 0.00 % 1,800 1, INFO SERVICES RECOVERY Increased % 47,409 53,859 Total Expenses: 346, ,907 Jan 17, :02 AM Page 4

14 2019 Budget Detailed: Department: Council GL Accounts Expenses Personnel Comments GL Account Subtotals 2019 Budget WAGES 254,949 Goods and Services TRAVEL & SUBSISTENCE AUMA Convention 6, TRAVEL & SUBSISTENCE FCM Convention 4, TRAVEL & SUBSISTENCE FCM Convention (additional council member not sche 1, TRAVEL & SUBSISTENCE General Travel & Accommodations 8, TRAINING & CONFERENCES AUMA Registration 3, TRAINING & CONFERENCES FCM Registration 2, TRAINING & CONFERENCES FCM Registration (Additional Council member not at MEMBERSHIP FEES Alberta Urban Municipalities Association (AUMA) - 12, MEMBERSHIP FEES Central Alberta Mayors & Reeves MEMBERSHIP FEES Federation of Canadian Municipalities (FCM) 2, MEMBERSHIP FEES Rural Municipalities Association (RMA) STAFF & VOLUNTEER APPRECIATION Mayor's Volunteer Appreciation Event 3, STAFF & VOLUNTEER APPRECIATION Miscellaneous (includes City Bucks) STAFF & VOLUNTEER APPRECIATION Volunteer Gifts TELEPHONE & FAX Directory Advertising TELEPHONE & FAX For Mayor TELEPHONE & FAX Per Council Member ADVERTISING & PROMOTIONS $200 per Council Member 1, ADVERTISING & PROMOTIONS Community Groups Promotional Items 4, ADVERTISING & PROMOTIONS For Mayor ADVERTISING & PROMOTIONS General 2,250 Total: 254, OTHER PROFESSIONAL SERVICES Council Strategic Plan INSURANCE 2% Increase MEETING SUPPLIES Coffee with Council MEETING SUPPLIES Council Meals & Supplies 3, MEETING SUPPLIES State of the City OFFICE SUPPLIES For Mayor OFFICE SUPPLIES General GENERAL MATERIALS & SUPPLIES General 800 Transfer to Other Operating TRANSFER TO OTHER OPERATING Fireman's Ball - Internal Room Booking 1,000 20,790 7,610 14,515 4,500 2,021 7,650 4, Total: 63,299 Jan 17, :02 AM Page 6

15 2019 Budget Detailed: Department: Council GL Accounts Comments GL Account Subtotals TRANSFER TO OTHER OPERATING Internal Room LMC Budget INFO SERVICES RECOVERY Recovery Costs 53,859 1,800 Total: 55,659 Total Expenses: 373,907 Net Total: (373,907) Jan 17, :02 AM Page 7

16 2019 OPERATING BUDGET - Department 12 - Administration SERVICES PROVIDED The administration department provides services to other departments and to the general public. The department includes the following business units: CAO s office including legislative services; Financial Services (Cashier, Accounts Receivable, Accounts Payable, Payroll, Property Assessment & Taxation, Utilities Billing and Collection, Cemetery Administration, Business and Pet Licensing and Financial Reporting. Human Resources which includes recruitment, policy and program development, and managing terms and conditions of employment for City employees, and Legal which includes the City Solicitor PROPOSED CHANGES Revenues: The overall revenue for Administration has a proposed increase of 23.1% or $104,097 Administration Fees increase $20,460 to account for full year of Commission contracts Provincial grant increase $25,790 to account for Service Level review and customer experience process mapping Transfer from other Operating increase $70,802 to account for increase in utility revenue Expenses: The overall expenses for Administration has a proposed increase of 1.4% or $35,309 Wages and Benefits increase $82,578, this includes new funding for a municipal intern and a casual administrative assistant Debenture Debt decreased $62,032 as debt is being retired Insurance cost increase of $1,370. Increase of Assessment Services of $4,497. Travel & Subsistence returned to policy level. Subscriptions & Publications increased $16,820 to include the Introduction of Employee Center and Electronic Time Sheets Other Professional Services increased $45,500 to include Customer Experience Process Mapping and Service levels review. Transfer to Reserve decreased $82,409 RATIONALE Jan 17, :47 AM Page 1

17 Historic Budget Comparison by Budget Year Department: Administration GL Account 2016 Budget 2016 Actual 2017 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget Revenues ADMINISTRATION FEES 18,131 23,269 28,331 35, , , ,893 APPEAL FEES , BUILDING RENTALS & LEASES CASH OVER & SHORT (61) DONATIONS GENERAL SERVICES 0 9, , INTEREST REVENUE LACOMBE COUNTY GRANTS OTHER REVENUE 0 (50) 0 18, PENALTIES ON ACCOUNTS 0 2, ,673 2,000 2,937 0 PROVINCIAL AGENCY GRANTS PROVINCIAL GRANTS 19,000 15, , ,806 REBATES & DIVIDENDS 955 2, , SALE OF MATERIALS & SUPPLIES TAX CERTIFICATES & TITLE SEARCH FEES 14,070 17,125 14,070 15,095 15,000 15,345 15,000 TRANSFER FROM OTHER OPERATING 181, , , , , ,214 TRANSFER FROM RESERVES , Expenses 233, , , , , , ,913 ACCOUNTING AND AUDIT 21,000 23,445 21,000 22,363 26,595 11,757 28,000 ADVERTISING & PROMOTIONS 9,000 5,082 16,500 18,588 8,500 7,833 8,500 ADVERTISING & PROMOTIONS - CAO ,304 12, AMORT - BLDGS 0 13, , AMORT - LAND IMPROV 0 4, , AMORT - M & E 0 3, , ASSESSOR 98, , , , ,681 83, ,178 BANK CHARGES & OTHER PENALTIES 2,400 5,238 4,800 4,938 4,800 4,739 4,800 BUILDING MAINTENANCE & REPAIRS 10,000 1,414 10,000 2,865 14,550 9,986 8,000 CANCELLATION OF UNCOLLECTABLE ACCOUNTS CANCELLED TAXES COFFEE & WATER SUPPLIES 1,500 2,276 2,000 1,926 2,000 1,888 2,000 COLLECTION AGENCY FEES 1, , , ,000 COMMON SERVICES RECOVERY COMPUTER & PHOTOCOPIER EXPENSES 15,000 16,578 17,000 16,692 17,000 16,190 17,000 COMPUTER SUPPLIES - CAO CREDIT & DEBIT CARD FEES 20,000 20,932 20,000 19,992 20,000 17,025 20,000 DEBENTURE DEBT INTEREST 20,341 19,668 14,943 12,508 7,994 4,752 1,626 DEBENTURE DEBT PRINCIPAL 104, , , , ,046 57,256 60,382 EQUIPMENT REPAIRS & MAINTENANCE 1,500 8,876 3,000 7,210 3,000 5,055 0 EQUIPMENT REPAIRS & MAINTENANCE - CAO GAS, FUEL & OIL ,242 1, ,283 GENERAL MATERIALS & SUPPLIES HUMAN RESOURCES 2,050 2,618 3,560 3,365 3,560 3,817 3,560 INFO SERVICES RECOVERY 85,817 83,804 75,592 75,592 82, ,463 INSURANCE 27,515 28,012 35,015 30,760 31,615 30,637 32,245 INSURANCE CLAIMS/DAMAGE PAYOUTS ,000 0 INTERNET CONNECTIONS JANITORIAL SERVICES 27,000 26,479 27,253 25,812 26,736 28,040 26,736 JANITORIAL SUPPLIES 1,500 1,716 1,500 1,399 1,500 1,808 1,500 Jan 17, :47 AM Page 2

18 Historic Budget Comparison by Budget Year Department: Administration GL Account 2016 Budget 2016 Actual 2017 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget LEGAL FEES 15,000 27,874 15,000 20,113 15,000 12,179 15,000 LICENSES & REGISTRATION ,300 LINEAR ASSESSMENT , , ,250 MEETING SUPPLIES 9,070 6,913 9,070 7,460 4,900 6,952 4,900 MEMBERSHIP FEES 7,890 8,142 8,690 6,948 9,240 6,105 7,730 MEMBERSHIP FEES - CAO MERCHANDISE FOR RESALE OFFICE SUPPLIES 10,500 6,731 11,000 8,412 11,000 10,068 12,500 OTHER PROFESSIONAL SERVICES 10,000 20,901 15,325 20,777 5,000 5,105 50,500 OTHER PROFESSIONAL SERVICES - CAO PAYROLL BENEFITS 249, , , ,115 0 PAYROLL BENEFITS - CAO 38,051 35, , ,331 0 PAYROLL BENEFITS - MAINTENANCE 0 1, , ,961 0 POSTAGE & FREIGHT 40,770 32,924 40,770 31,107 37,750 25,402 37,750 PRINTING & BINDING 4,000 6,367 4,800 6,882 4,800 6,357 4,800 RECORDS MANAGEMENT STAFF & VOLUNTEER APPRECIATION 15,255 16,979 15,255 18,770 11,300 13,379 13,200 SUBSCRIPTIONS & PUBLICATIONS 11,957 7,067 12,047 18,224 12,795 14,639 29,615 TELEPHONE - CAO , TELEPHONE & FAX 9,791 9,266 9,791 10,086 9,791 9,251 10,715 TITLE SEARCHES 1, , , ,500 TRAINING & CONFERENCES 25,242 23,928 25,242 17,770 22,683 15,241 37,000 TRAINING & CONFERENCES - CAO 4,025 5,090 5,025 3,987 5,025 5,336 0 TRANSFER TO CAPITAL TRANSFER TO OTHER OPERATING 2,950 2,859 2,950 2,825 2,700 2,566 2,600 TRANSFER TO RESERVES ,409 82,409 0 TRAVEL & SUBSISTENCE 11,900 8,883 11,900 12,840 8,237 13,329 20,688 TRAVEL & SUBSISTENCE - CAO 7,538 8,996 13,538 7,947 5,218 7,201 0 UNIFORMS & SAFETY GEAR UPGRADING & REPLACEMENT 9,000 10,088 14,000 9,409 20,466 12,187 0 UTILITIES - ELECTRICITY 8,448 15,224 15,971 15,115 16,541 12,962 15,142 UTILITIES - GAS 3,612 3,293 3,915 4,446 5,305 3,391 4,426 UTILITIES - SOLID WASTE 1,917 2,323 1,917 2,361 1,917 2,637 2,700 UTILITIES - WASTEWATER 1,185 1,092 1,244 1,400 1,244 2,155 1,600 UTILITIES - WATER 3,123 3,246 3,279 2,764 3,279 3,075 2,800 WAGES 1,084,749 1,154,081 1,451,292 1,152,274 1,552,062 1,200,366 1,614,245 WAGES - CAO 178, , , , , , ,684 WAGES - MAINTENANCE 0 6, , , ,216,537 2,356,995 2,343,614 2,337,805 2,548,109 2,483,419 2,583,418 Net Total (1,982,969) (2,106,349) (2,118,846) (2,033,563) (2,201,293) (2,347,859) (2,132,505) Jan 17, :47 AM Page 3

19 Changes to Department: Department: Administration GL Account GL Account Description Changes Revenues Percent Change 2018 Amount 2019 Amount TAX CERTIFICATES & TITLE SEARCH FEES Unchanged 0.00 % 15,000 15, ADMINISTRATION FEES Increased % 117, , PENALTIES ON ACCOUNTS Not used this year 2, REBATES & DIVIDENDS Not used this year PROVINCIAL GRANTS Increased % 20,016 45, TRANSFER FROM RESERVES Not used this year 10, TRANSFER FROM OTHER OPERATING Increased % 181, ,214 Total Revenues: 346, ,913 Expenses WAGES Increased 4.01 % 1,552,062 1,614, WAGES - CAO Increased 9.33 % 218, , HUMAN RESOURCES Unchanged 0.00 % 3,560 3, TRAVEL & SUBSISTENCE Increased % 8,237 20, TRAVEL & SUBSISTENCE - CAO Not used this year 5, TRAINING & CONFERENCES Increased % 22,683 37, TRAINING & CONFERENCES - CAO Not used this year 5, MEMBERSHIP FEES Decreased % 9,240 7, POSTAGE & FREIGHT Unchanged 0.00 % 37,750 37, STAFF & VOLUNTEER APPRECIATION Increased % 11,300 13, TELEPHONE & FAX Increased 9.44 % 9,791 10, TELEPHONE - CAO Not used this year ADVERTISING & PROMOTIONS Unchanged 0.00 % 8,500 8, PRINTING & BINDING Unchanged 0.00 % 4,800 4, SUBSCRIPTIONS & PUBLICATIONS Increased % 12,795 29, ACCOUNTING AND AUDIT Increased 5.28 % 26,595 28, LEGAL FEES Unchanged 0.00 % 15,000 15, ASSESSOR Increased 4.14 % 108, , OTHER PROFESSIONAL SERVICES Increased % 5,000 50, JANITORIAL SERVICES Unchanged 0.00 % 26,736 26, BUILDING MAINTENANCE & REPAIRS Decreased % 14,550 8, EQUIPMENT REPAIRS & MAINTENANCE Not used this year 3, LICENSES & REGISTRATION New this year 0 1, INSURANCE Increased 1.99 % 31,615 32, TITLE SEARCHES Unchanged 0.00 % 1,500 1, LINEAR ASSESSMENT Unchanged 0.00 % 1,250 1, MEETING SUPPLIES Unchanged 0.00 % 4,900 4, JANITORIAL SUPPLIES Unchanged 0.00 % 1,500 1, OFFICE SUPPLIES Increased % 11,000 12, COMPUTER & PHOTOCOPIER EXPENSES Unchanged 0.00 % 17,000 17, COFFEE & WATER SUPPLIES Unchanged 0.00 % 2,000 2, GAS, FUEL & OIL Increased 0.08 % 1,282 1, GENERAL MATERIALS & SUPPLIES Unchanged 0.00 % UPGRADING & REPLACEMENT Not used this year 20, UTILITIES - WATER Decreased % 3,279 2,800 Jan 17, :47 AM Page 4

20 Changes to Department: Department: Administration GL Account GL Account Description Changes Percent Change 2018 Amount 2019 Amount UTILITIES - WASTEWATER Increased % 1,244 1, UTILITIES - GAS Decreased % 5,305 4, UTILITIES - ELECTRICITY Decreased 8.46 % 16,541 15, UTILITIES - SOLID WASTE Increased % 1,917 2, TRANSFER TO OTHER OPERATING Decreased 3.70 % 2,700 2, TRANSFER TO RESERVES Not used this year 82, CREDIT & DEBIT CARD FEES Unchanged 0.00 % 20,000 20, BANK CHARGES & OTHER PENALTIES Unchanged 0.00 % 4,800 4, COLLECTION AGENCY FEES Unchanged 0.00 % 1,000 1, DEBENTURE DEBT INTEREST Decreased % 7,994 1, DEBENTURE DEBT PRINCIPAL Decreased % 116,046 60, INFO SERVICES RECOVERY Increased % 82, ,463 Total Expenses: 2,548,109 2,583,418 Jan 17, :47 AM Page 5

21 2019 Budget Detailed: Department: Administration GL Accounts Revenues Goods and Services Sold Comments GL Account Subtotals 2019 Budget TAX CERTIFICATES & TITLE SEARCH F Certificate Requests & Title Searches 15, ADMINISTRATION FEES NRDRWSC Accounting Services ($901/month) 10, ADMINISTRATION FEES NRDRWWSC Accounting Services ($9,895/month) 118, ADMINISTRATION FEES NSF Fees 2, ADMINISTRATION FEES Public Library Accounting Services ($525/month) 6,331 Interest & Penalties 137,893 Total: 152, PENALTIES ON ACCOUNTS AR Penalties 0 Grants Total: PROVINCIAL GRANTS MSI Operating Grant 45,806 Transfer from Other Operating TRANSFER FROM OTHER OPERATING From Business Licenses (5% of Licenses from Dept 2 7, TRANSFER FROM OTHER OPERATING From Business Licenses (5% of Surcharge from Dept 1, TRANSFER FROM OTHER OPERATING From Sewer Dept (2.5% of Gross Sales) 81, TRANSFER FROM OTHER OPERATING From Solid Waste Dept (2.5% of Gross Sales) 54, TRANSFER FROM OTHER OPERATING From Water Dept (2.5% of Gross Sales) 106,910 Expenses Personnel WAGES 1,576, WAGES Admin Casual, Extend hours for Scanning, Filing et 20, WAGES Intern Application (Awaiting Approval from Provinc 18,000 Total: 45, ,214 Total: 252,214 Total Revenues: 450,913 1,614, WAGES - CAO 238, HUMAN RESOURCES Health & Wellness Subsidy - 50% uptake by employee 3,560 Goods and Services TRAVEL & SUBSISTENCE Canadian Payroll Year End Seminar TRAVEL & SUBSISTENCE CAO - AUMA TRAVEL & SUBSISTENCE CAO - CAMA 1, TRAVEL & SUBSISTENCE CAO - Conferences TRAVEL & SUBSISTENCE CAO - FCM Convention 1, TRAVEL & SUBSISTENCE CAO - General Mileage 3, TRAVEL & SUBSISTENCE Conference/Courses Related Costs TRAVEL & SUBSISTENCE General Mileage TRAVEL & SUBSISTENCE Mileage TRAVEL & SUBSISTENCE Mileage/Travel for Community Services Director 2, TRAVEL & SUBSISTENCE Mileage/Travel for Corporate Services Director 2,250 Total: 1,856,489 Jan 17, :47 AM Page 8

22 2019 Budget Detailed: Department: Administration GL Accounts Comments GL Account Subtotals TRAVEL & SUBSISTENCE Mileage/Travel for Infrastructure Services Directo 2, TRAVEL & SUBSISTENCE Mileage/Travel for Senior Manager - Financial Serv 2, TRAVEL & SUBSISTENCE Travel Costs for HR Manager 1, TRAVEL & SUBSISTENCE Vadim Conference (1) 1, TRAINING & CONFERENCES Accounts Clerk TRAINING & CONFERENCES Chief Administrative Officer 5, TRAINING & CONFERENCES Community Services Director 2, TRAINING & CONFERENCES Corporate Services Director 2, TRAINING & CONFERENCES Corporate Training 10, TRAINING & CONFERENCES Customer Service Representative TRAINING & CONFERENCES Executive Assistants (3) 2, TRAINING & CONFERENCES Financial & Property Tax Coordinator TRAINING & CONFERENCES Financial Analyst TRAINING & CONFERENCES HR Manager 2, TRAINING & CONFERENCES Infrastructure Services Director 2, TRAINING & CONFERENCES Payroll & Benefits Coordinator TRAINING & CONFERENCES Personal (Insights etc.) 1, TRAINING & CONFERENCES Senior Manager - Financial Services 2, TRAINING & CONFERENCES Staff Development (HR) TRAINING & CONFERENCES Utilities Clerk MEMBERSHIP FEES Association of Professional Engineers & Geoscienti MEMBERSHIP FEES Association of Science and Engineering Technology MEMBERSHIP FEES Canadian Association of Municipal Administrators ( MEMBERSHIP FEES Canadian Payroll Association (CPA) MEMBERSHIP FEES Chartered Professional Accountant (CPA) - 1 1, MEMBERSHIP FEES Chartered Professionals in Human Resources of Albe MEMBERSHIP FEES Government Finance Officers Association (GFOA) - A MEMBERSHIP FEES Government Finance Officers Association (GFOA) Int MEMBERSHIP FEES HR (Human Resources) Trading Post MEMBERSHIP FEES Municipal Info MEMBERSHIP FEES PMEM (Matt) MEMBERSHIP FEES Project Management Institute (PMI) MEMBERSHIP FEES Regional Assessment Review Board (RARB) 2, POSTAGE & FREIGHT Assessment Notice Mailout 4, POSTAGE & FREIGHT General Postage 26, POSTAGE & FREIGHT Postage Machine Rental ($ per month) 2, POSTAGE & FREIGHT Property Tax Notice Mailout 4, STAFF & VOLUNTEER APPRECIATION Christmas Party - Entertainment 1, STAFF & VOLUNTEER APPRECIATION Christmas Party - Food/Beverages 6, STAFF & VOLUNTEER APPRECIATION Employee Rewards & Recognition (5, 10 & 15 Year Se 5, STAFF & VOLUNTEER APPRECIATION Lunches, Recognition & Meetings Budget 20,688 37,000 7,730 37,750 Jan 17, :47 AM Page 9

23 2019 Budget Detailed: Department: Administration GL Accounts Comments GL Account Subtotals STAFF & VOLUNTEER APPRECIATION Staff Appreciation $25) TELEPHONE & FAX (FCSS) 1, TELEPHONE & FAX TELEPHONE & FAX , TELEPHONE & FAX (Security Line) TELEPHONE & FAX CAO TELEPHONE & FAX Census Ipad's (4) TELEPHONE & FAX Community Services Director Cell Phone TELEPHONE & FAX Corporate Services Director Cell Phone TELEPHONE & FAX Directory Advertising TELEPHONE & FAX HR Manager Cell Phone TELEPHONE & FAX ISD Cell Phone & Ipad 1, ADVERTISING & PROMOTIONS Assessment/Taxation Advertising (Reduced $2,000 in 2, ADVERTISING & PROMOTIONS Citizen Budget Advertising ADVERTISING & PROMOTIONS City Pages ADVERTISING & PROMOTIONS General Advertising/Recruitment 1, ADVERTISING & PROMOTIONS Lacombe Globe 4, Budget PRINTING & BINDING General 4, SUBSCRIPTIONS & PUBLICATIONS 12, SUBSCRIPTIONS & PUBLICATIONS Caseware 3, SUBSCRIPTIONS & PUBLICATIONS CICA Handbook SUBSCRIPTIONS & PUBLICATIONS CityWide - CPA 2, SUBSCRIPTIONS & PUBLICATIONS CityWide - TCA 3, SUBSCRIPTIONS & PUBLICATIONS HR Subscriptions SUBSCRIPTIONS & PUBLICATIONS Insight into Government SUBSCRIPTIONS & PUBLICATIONS MGA's SUBSCRIPTIONS & PUBLICATIONS Municipal World SUBSCRIPTIONS & PUBLICATIONS On-Line Registries (SPIN II) SUBSCRIPTIONS & PUBLICATIONS Other Publications SUBSCRIPTIONS & PUBLICATIONS Queen's Printer SUBSCRIPTIONS & PUBLICATIONS Questica - June Invoice 4, SUBSCRIPTIONS & PUBLICATIONS Red Deer Advocate ACCOUNTING AND AUDIT 2018 LAPP & SFPP Audit 3, ACCOUNTING AND AUDIT Annual Audit 25, LEGAL FEES External Legal Services 15, ASSESSOR Assessment (5,814 $18.00/parcel) 104, ASSESSOR CAMAlot Fee (5,726 $1) 5, ASSESSOR Request for Information (RFI) Postage Extra Cost 1,000 13,200 10,715 8,500 29,615 28,000 Jan 17, :47 AM Page 10

24 2019 Budget Detailed: Department: Administration GL Accounts Comments GL Account Subtotals ASSESSOR Supplementary Assessment (100 $18.00/par 1, OTHER PROFESSIONAL SERVICES Customer Experience Process Mapping (MSI Operating 15, OTHER PROFESSIONAL SERVICES Employee Survey, Comp Survey, Medical Services, Su 5, OTHER PROFESSIONAL SERVICES Service Levels Review (MSI Operating) 30, Budget 113, JANITORIAL SERVICES 12 $2,228/month 26, BUILDING MAINTENANCE & REPAIRS General 8, LICENSES & REGISTRATION Driver's Abstracts & Criminal Record Checks 1, INSURANCE 2% Increase 32, TITLE SEARCHES Title Information, Registration, etc. 1, LINEAR ASSESSMENT Based on 2012 Linear Assessment Fee 1, MEETING SUPPLIES All Staff Meetings (2 per year) 4, MEETING SUPPLIES BBQ with CAO x MEETING SUPPLIES Coffee with CAO x JANITORIAL SUPPLIES General 1, OFFICE SUPPLIES For Administration 12, OFFICE SUPPLIES General Office Supplies for HR COMPUTER & PHOTOCOPIER EXPENS Copier Expenses 17, COFFEE & WATER SUPPLIES General 2, GAS, FUEL & OIL 2 Vehicles - 1,080 L $ per L 1, GENERAL MATERIALS & SUPPLIES General 500 Utilities 50,500 4,900 12,500 Total: 487, UTILITIES - WATER Internal Water Billing 2, UTILITIES - WASTEWATER Internal Wastewater Billing 1, UTILITIES - GAS Site ID City Hall 4, UTILITIES - ELECTRICITY Site ID City Hall 15, UTILITIES - SOLID WASTE Internal Solid Waste Billing 2,700 Transfer to Other Operating TRANSFER TO OTHER OPERATING Equipment LMC TRANSFER TO OTHER OPERATING General Staff Meeting x TRANSFER TO OTHER OPERATING Internal Room LMC 1, TRANSFER TO OTHER OPERATING Room LMC for Christmas Party 500 Total: 26, INFO SERVICES RECOVERY Internal Recovery Costs 122,463 Debt & Banking Charges 2,600 Total: 125, CREDIT & DEBIT CARD FEES Debit Card / Credit Card Administration Fees 20, BANK CHARGES & OTHER PENALTIES EDI Service Fees 4,800 Jan 17, :47 AM Page 11

25 2019 Budget Detailed: Department: Administration GL Accounts Comments GL Account Subtotals 2019 Budget COLLECTION AGENCY FEES 20% of Collection Amount 1, DEBENTURE DEBT INTEREST Bylaw D Loan # , DEBENTURE DEBT PRINCIPAL Bylaw D Loan # ,382 Total: 87,808 Total Expenses: 2,583,418 Net Total: (2,132,505) Jan 17, :47 AM Page 12

26 2019 OPERATING BUDGET - Department 15 - Information Services SERVICES PROVIDED Responsibilities for the Computer and Information Systems Services include the following: Maintenance and support for approximately Over 125 computers and laptops used by 140 users Multiple servers 5 networked buildings connected by fiber optics. Wi-Fi networks within 4 of the buildings and one independent fully networked new police station. Support for all printers, copiers, scanners, switches, plotters and other peripherals Manage and configure 2 - Voice over IP telephone systems (City hall and police station) Sole IT support for the Lacombe Police Service, including the RCMP systems Video surveillance support Manage the City s cell phone inventory Providing Geographical Information System Services to all departments. Providing records management support to all departments including maintain and supporting the City s Document Management System Coordinate and fulfill requests through the FOIP program as well as developing an internal FOIP educational program for staff Create and maintain specialized systems for various departments such as recreation, fire, and planning PROPOSED CHANGES Revenues: The overall revenue for Information Services has a proposed increase of 10.6% or $96,579 The Information Services department costs are recovered through transfer from other departments. Transfer from other operating increased $80,679 Transfer from Reserve increased $21,900 to account for 2019 computer replacement Expenses: The overall expenses for Information Services has a proposed increase of 14.1% or $138,598 Wages and Benefits increased $45,874 Telephone and Fax increased $9,000 for Subscriptions & Publications increased $25,904 for Transfer to Reserve increased $52,710 to account for computer equipment replacement RATIONALE Some of the initiatives that are planned for 2019 are: Implement a collaboration infrastructure that allows users to manage their documents and in a secure, searchable, efficient and intuitive portal. Execute a software that ensures a proper governance for electronic and physical documents. This software will take the expectation of general staff knowing the proper set up and indexing for the unified catalog system and place that on the specialized staff who are properly trained in Records Management. Refresh the City s website to a more updated, user friendly and accessible site. Assess the internal services that are provided and see how we can improve our customer service for the staff Jan 17, :59 AM Page 1

27 Historic Budget Comparison by Budget Year Department: Information Services GL Account 2016 Budget 2016 Actual 2017 Budget 2017 Actual 2018 Budget 2018 Actual 2019 Budget Revenues ADMINISTRATION FEES OTHER REVENUE ,786 0 PROVINCIAL GRANTS 14,167 11,439 28,631 28,432 6, TRANSFER FROM OTHER OPERATING 702, , , , , ,583 TRANSFER FROM RESERVES 70,100 45,218 65,800 50,861 34, , , , , , ,504 6, ,083 Expenses ADVERTISING & PROMOTIONS AMORT - M & E 0 70, , BANK CHARGES & OTHER PENALTIES COMPUTER & PHOTOCOPIER EXPENSES 6,000 3,628 6,000 5,065 6,000 5,584 6,000 EQUIPMENT REPAIRS & MAINTENANCE 1, , , ,000 GENERAL MATERIALS & SUPPLIES INFO SERVICES RECOVERY INSURANCE INTERNET CONNECTIONS 9,900 4,161 8,580 10,851 11,880 9,090 11,880 LICENSES & REGISTRATION MEMBERSHIP FEES OFFICE SUPPLIES 10,500 11,671 12,000 11,877 15,000 14,888 13,600 OTHER PROFESSIONAL SERVICES 38,700 33,259 36,500 35,442 36,500 36,447 40,000 PAYROLL BENEFITS 101, , , ,992 0 POSTAGE & FREIGHT STAFF & VOLUNTEER APPRECIATION SUBSCRIPTIONS & PUBLICATIONS 26,390 23,122 25,209 27,429 29,456 32,621 55,360 TELEPHONE & FAX 6,525 5,793 6,414 5,618 6,414 4,692 15,414 TRAINING & CONFERENCES 7,397 3,955 5,500 4,782 4,159 1,395 5,500 TRANSFER TO CAPITAL TRANSFER TO OTHER OPERATING TRANSFER TO RESERVES 116, , , , , , ,190 TRAVEL & SUBSISTENCE 2, , , ,500 UPGRADING & REPLACEMENT 103,767 76,923 99,300 98,706 67,600 67,009 68,500 WAGES 435, , , , , , , , , , , , , ,410 Net Total (80,174) (151,084) (23,399) (99,465) (28,308) (788,566) (70,327) Jan 17, :59 AM Page 2

28 Changes to Department: Department: Information Services GL Account GL Account Description Changes Revenues Percent Change 2018 Amount 2019 Amount PROVINCIAL GRANTS Not used this year 6, TRANSFER FROM RESERVES Increased % 34,600 56, TRANSFER FROM OTHER OPERATING Increased % 776, ,583 Total Revenues: 817, ,083 Expenses WAGES Increased 8.24 % 556, , TRAVEL & SUBSISTENCE Increased % 1,731 2, TRAINING & CONFERENCES Increased % 4,159 5, MEMBERSHIP FEES Unchanged 0.00 % POSTAGE & FREIGHT Unchanged 0.00 % STAFF & VOLUNTEER APPRECIATION Unchanged 0.00 % TELEPHONE & FAX Increased % 6,414 15, SUBSCRIPTIONS & PUBLICATIONS Increased % 29,456 55, INTERNET CONNECTIONS Unchanged 0.00 % 11,880 11, OTHER PROFESSIONAL SERVICES Increased 9.59 % 36,500 40, EQUIPMENT REPAIRS & MAINTENANCE Unchanged 0.00 % 1,000 1, OFFICE SUPPLIES Decreased 9.33 % 15,000 13, COMPUTER & PHOTOCOPIER EXPENSES Unchanged 0.00 % 6,000 6, UPGRADING & REPLACEMENT Increased 1.33 % 67,600 68, TRANSFER TO RESERVES Increased % 108, ,190 Total Expenses: 845, ,410 Jan 17, :59 AM Page 3

29 2019 Budget Detailed: Department: Information Services GL Accounts Revenues Transfer from Reserves Comments GL Account Subtotals 2019 Budget TRANSFER FROM RESERVES 2018 Replacements for IT Equipment 56,500 Transfer from Other Operating TRANSFER FROM OTHER OPERATING From Dept Council 53, TRANSFER FROM OTHER OPERATING From Dept Administration 122, TRANSFER FROM OTHER OPERATING From Dept Police 246, TRANSFER FROM OTHER OPERATING From Dept Fire 80, TRANSFER FROM OTHER OPERATING From Dept Bylaw 25, TRANSFER FROM OTHER OPERATING From Dept Common Services 45, TRANSFER FROM OTHER OPERATING From Dept Streets & Roads 8, TRANSFER FROM OTHER OPERATING From Dept Engineering 9, TRANSFER FROM OTHER OPERATING From Dept Water 14, TRANSFER FROM OTHER OPERATING From Dept Planning 34, TRANSFER FROM OTHER OPERATING From Dept Economic Development 11, TRANSFER FROM OTHER OPERATING From Dept Former Police Station 4, TRANSFER FROM OTHER OPERATING From Dept Recreation 20, TRANSFER FROM OTHER OPERATING From Dept LMC 95, TRANSFER FROM OTHER OPERATING From Dept Aquatic Center 48, TRANSFER FROM OTHER OPERATING From Dept Arena 31, TRANSFER FROM OTHER OPERATING From Dept Parks 4,176 Expenses Personnel WAGES 577, WAGES Additional Hours for IT Support From 12 hours a we 25, WAGES GIS Technician Full Time Permanent - $75000 Waitin 0 Goods and Services Total: 56, ,583 Total: 857,583 Total Revenues: 914, ,676 Total: 602, TRAVEL & SUBSISTENCE General Travel 2, TRAINING & CONFERENCES Professional Development for Manager 1, TRAINING & CONFERENCES Professional Development for Staff 4, MEMBERSHIP FEES Association of Records Managers & Administrators ( MEMBERSHIP FEES Municipal Information Systems Association (MISA) POSTAGE & FREIGHT General STAFF & VOLUNTEER APPRECIATION Staff Appreciation - $ TELEPHONE & FAX TELEPHONE & FAX , TELEPHONE & FAX Cell Phone Replacement 9,000 5, Jan 17, :59 AM Page 5

30 2019 Budget Detailed: Department: Information Services GL Accounts Comments GL Account Subtotals TELEPHONE & FAX Directory Advertising TELEPHONE & FAX IT Manager TELEPHONE & FAX Long Distance 2, TELEPHONE & FAX Miscellaneous Telephone Supplies TELEPHONE & FAX Network Administrator TELEPHONE & FAX Web/IT Technician SUBSCRIPTIONS & PUBLICATIONS Anti Virus Renewals 2, SUBSCRIPTIONS & PUBLICATIONS Cadastral Subscriptions SUBSCRIPTIONS & PUBLICATIONS Datto Monthly Backup Fee 10, SUBSCRIPTIONS & PUBLICATIONS Domain Subscriptions SUBSCRIPTIONS & PUBLICATIONS ESRI GIS Concurrent Licenses 18, SUBSCRIPTIONS & PUBLICATIONS Fortigate Firewall Subscription City Hall 3, SUBSCRIPTIONS & PUBLICATIONS Remote Access Software 3, SUBSCRIPTIONS & PUBLICATIONS Spam Filter Software (3 yr Subscription Prepaid) 2, SUBSCRIPTIONS & PUBLICATIONS Telephone Software Assurance 5, SUBSCRIPTIONS & PUBLICATIONS Web Hosting Service 10, INTERNET CONNECTIONS Axia Supernet Connection 9, INTERNET CONNECTIONS Internet Service Provider 2, OTHER PROFESSIONAL SERVICES Financial Software Support (Vadim/Aptean) 35, OTHER PROFESSIONAL SERVICES Support Services 5, Budget EQUIPMENT REPAIRS & MAINTENANC General 1, OFFICE SUPPLIES Records Management, IT and GIS Supplies 3, OFFICE SUPPLIES Records Storage - up to 500 boxes, pickup and deli 5, OFFICE SUPPLIES Shredding - split for all departments 4, COMPUTER & PHOTOCOPIER EXPENS Parts 2, COMPUTER & PHOTOCOPIER EXPENS Plotter Paper 1, COMPUTER & PHOTOCOPIER EXPENS Toner/Ink Cartridges 3,000 Upgrading & Replacement UPGRADING & REPLACEMENT Microsoft Office Licenses update from retiring 200 6, UPGRADING & REPLACEMENT Replacements per Equipment sheet (non-capital) 56, UPGRADING & REPLACEMENT Telephone Set Replacements (will require more to b 6,000 Transfer to Reserves 15,414 55,360 11,880 40,000 13,600 6,000 Total: 152,044 68,500 Total: 68, TRANSFER TO RESERVES Equipment Replacement Plan ( ) 161,190 Total: 161,190 Total Expenses: 984,410 Net Total: (70,327) Jan 17, :59 AM Page 6