Class 2, Part 1: Consolidations. Presenter: Christian Wielage

Transcription

1 Class 2, Part 1: Consolidations Presenter: Christian Wielage

2 Class 2 In this class we will demonstrate how the PlanGuru consolidation tool works. This can help you with any client situation that requires a multiple analyzes: locations, departments, divisions, projects or other. A. Laying the Foundation 1) Stamping Out the analyses B. Running the Consolidation Analysis (w/o account numbers) C. System Re-Calcs 1) Linked Lines D. Consolidating with Account Numbers E. Accountants & Consultants Wrap-up Session. 2

3 Week 2 Case Study: Excel Import & Forecasting Methods Use the provided Excel file and follow the steps from class to create a basic consolidation analysis. You are more than welcome to substitute a real client situation for this case study* Requirements Set up the analysis for 2 years budgeted with one year of historical data, monthly Import the first tab of the Consolidation Import file Build in the forecasting methods demonstrated in class Add the overhead expense line and link it to Overhead Allocation file Replicate the analysis twice and import tabs 2 and 3 from the Consolidation Import file. Break Excel Link and Re-link it to the appropriate line in the Overhead Allocation file Detailed instructions will be contained in the recorded session. Run the reports for Location 1, Location 2 and the consolidated view. * Your client does not need to be a multi-analysis situation. You can simply build the first analysis, replicate it and consolidate. 3

4 Financial Professionals: Collaborating Around PlanGuru Most of your clients will only know PlanGuru through PlanGuru Analytics, others will need the core PlanGuru Software to facilitate effective collaboration. Client does not need core PlanGuru tool For most of our PlanGuru CPA firms, very few of their clients own the PlanGuru application. Because PlanGuru makes the highly difficult, non-value-add work, of budget building much easier, there is common a fear that if the client learns about PlanGuru they will just buy it and cut you out of the picture. To avoid this you want to set the proper mindset upfront. Your value to them is not as a financial modeler, it is as a trusted business partner who: 1) already knows the cleint s business very well and 2) has gained great insight into the budgeting/ forecasting/ planning by working with a broad spectrum of clients. It is about the process of having an outsider shine a critical light, in a systematic way, on a regular basis. Client does need core PlanGuru tool For some larger businesses, where there are multiple key decisions makers, you may need enable them with PlanGuru and act as the Plan Manager. You will design the process, do the core set-up and leave the downstream users with nothing but refinement responsibilities. You will do the ongoing analysis and serve as Part-time CFO. PlanGuru Launch partnerships are available if you are fearful of biting off more than you can chew. 4

5 Class 2: Ongoing Analysis Presenter: Christian Wielage

6 PGU Class 2 In this class we talk about the ongoing analysis necessary to measure performance. Without the routine follow-up (featuring budget vs. actuals and a rolling forecast) a budget built at the beginning of the year simply ends up in a desk drawer; where it cannot add any value. A. Importing Actual Results 1. Account Structure Changes (New Accounts, Structure Changes) B. Budget vs. Actuals 1. PlanGuru in tool reporting 2. Using ARA C. Rolling Forecast 1. Multi-Department Considerations D. Two Imports? E. Year to Year Roll-over 6

7 Week 2 Case Study: Ongoing Analysis For this case study you can start with the file provided in the course materials or you can use data from a real client project. Requirements Create an analysis with at least one historical period and one budgeted period and import historical data and a chart of accounts. Import Actual Results for at least one month Run Budget vs. Actual Report Perform a Rolling Forecast Perform an Annual Rollfoward Import the full year of Actual Results into the 2013 before the Rollforward Submit PDFs for the following: Budget vs Actual Single month (and YTD if you imported multiple months of actual results) Rolling Forecast - Single Year Income Statement by month Annual Rollforward - Single Year Income Statement by month 7

8 Class 2: Reporting Presenter: Christian Wielage

9 PGU Class 2 In this class we will demonstrate the different reporting options available in PlanGuru A. Basic PlanGuru Reporting 1. Financial Statements/ Budget vs Actuals 2. Ratios 3. Breakeven 4. Business Valuation 5. Engagement Tool B. PlanGuru Advanced Reporting Add-in C. Analysis Linking D. Report Layout Configuration E. Explanatory Rows C. PlanGuru Analytics 2

10 Week 2 Case Study: Advanced Reporting Add-in This week s case study involves using the PlanGuru Advanced Reporting Add-in. Take any previously existing PlanGuru Analysis (from a case study or your own work) and create 6 different reports in the PlanGuru Advanced Reporting Add-in. Requirements Use 3 different Report Layouts (choose any): 3

11 Cloud-based Reporting Fully Customizable Dashboard Instantly Updates from your saved PG Analyses Create Different Reports for Different Users Create Performance Based Scorecards Sign up for a 30 day free trial: Feel free to contact Thomas Murray at (914) or tmurray@planguru.com with any questions. 4