McLEOD COUNTY BOARD OF COMMISSIONERS MEETING MINUTES February 20, 2018

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1 McLEOD COUNTY BOARD OF COMMISSIONERS MEETING MINUTES February 20, 2018 CALL TO ORDER The regular meeting of the McLeod County Board of Commissioners was called to order at 9:00 a.m. by Chair Joe Nagel at the Glencoe City Center. Commissioners Shimanski, Pohlmeier and Krueger were present. Commissioner Wright had an excused absence. Administrative Assistant, Donna Rickeman, County Attorney Michael Junge and County Auditor-Treasurer Cindy Schultz Ford were also present. PLEDGE OF ALLEGIANCE CONSIDERATION OF AGENDA ITEMS Pohlmeier/Krueger motion carried unanimously to approve the agenda. CONSENT AGENDA A) February 6, 2018 Meeting Minutes and Synopsis. B) February 2, 2018 Auditor's Warrants. C) February 7, 2018 Special Auditor's Warrants. D) February 9, 2018 Auditor's Warrants. E) Approve City Assessment Agreement between McLeod County and the City of Winsted. F) Approve City Assessment Agreement between McLeod County and the City of Plato. G) Approve City Assessment Agreement between McLeod County and the City of Lester Prairie. H) Approve City Assessment Agreement between McLeod County and the City of Hutchinson. I) Approve City Assessment Agreement between McLeod County and the City of Glencoe. J) Approve City Assessment Agreement between McLeod County and the City of Brownton. K) Approve City Assessment Agreement between McLeod County and the City of Biscay. L) Approve City Assessment Agreement between McLeod County and Winsted M) Approve City Assessment Agreement between McLeod County and Helen

2 N) Approve City Assessment Agreement between McLeod County and Hassan Valley O) Approve City Assessment Agreement between McLeod County and Hale P) Approve City Assessment Agreement between McLeod County and Glencoe Q) Approve City Assessment Agreement between McLeod County and Bergen R) Approve City Assessment Agreement between McLeod County and Acoma S) Approve McLeod County Public Health grant application for 2018 United Way of McLeod County Community Grant Funding to support the ongoing Universal Contact/New Baby Visit Program. The funding request is $6,000 for the grant period of 4/30/ /31/2018. Public Health has applied for and been awarded funding from United Way to support this community intervention for many years. We receive referrals from area hospitals and the Minnesota Department of Health (Vital Statistics) informing our agency of all births in McLeod County. We do outreach to these families and offer a free home or telephone visit, where we do a full assessment of the mother and baby, provide education, and make referrals to community programs and resources. T) Approve agreement between McLeod County Public Health and Tracy Schreifels of Developmental Impact, LLC, to provide monthly sessions in reflective consultation to McLeod County Public Health Home Visiting Nurses, at a cost of $345.00/session, as covered through the Project Harmony grant dollars. U) Approve gambling permit for Church of the Holy Trinity, 111 Winsted Avenue West, Winsted, Minnesota to conduct pull-tabs on June 7-8-9, 2018 at the Winstock Music Festival located at 230 th Street, Winsted, Minnesota. The application is acknowledged with no waiting period. V) Approve trade in of 30 Glock 21SF Handguns that were purchased by the Sheriff s Department in 2008 to KEEPRS of St. Cloud, MN for credit of $305 per weapon for a total of $9,150. W) Execute agreement with Widseth Smith Nolting (Alexandria, MN) for design of new pavilion at Fairgrounds. Cost based on hourly rates, not to exceed $25,000. On 1/2/18 the Board approved hiring an architect for a not to exceed amount of $25,000. WSN was retained shortly after that to begin work. X) Approve purchase of 2 licenses of ArcGIS Spatial Analyst for Desktop from ESRI (Redlands, CA) for a total cost of $4,080 ($2,040 each) with funding coming from the compliance fund. One license will be used for GIS and the other will be used for Zoning/Environmental Services. The Spatial Analyst is used by GIS software for enhanced capabilities that will be particularly useful for drainage system. Shimanski/Pohlmeier motion carried unanimously to approve the consent agenda.

3 PAYMENT OF BILLS COMMISSIONER WARRANT LIST Solid Waste Fund $40, Shimanski/Krueger motion carried unanimously to approve payment of bills totaling $40, from the aforementioned funds. CONTEGRITY Construction Manager Sam Lauer A) Sam Lauer with Contegrity informed the Board of current progress being made on Phase II construction which includes most of the electrical and mechanical rough in being near completion. Interior concrete walls are over half complete. Waiting for lead times for some additional daylight opening changes to come in so scheduling can be done for the finishes portion of the phase. PUBLIC WORKS Engineer/Public Works Director John Brunkhorst A) John Brunkhorst requested approval of culvert installation quote from Hjerpe Contracting (Hutchinson, MN) for $6,985 for replacement of 2 centerline culverts on County State Aid Highway 13 south of Brownton with funding coming from the 2018 Highway budget. Other quotes include: Luedtke Contracting (Hutchinson, MN) $10,000; Wuetherich Drainage (Norwood, MN) $11,700; Juul Contracting (Hutchinson, MN) $14,395; Structural Specialties (Hutchinson, MN) $14,625. Krueger/Pohlmeier motion carried unanimously of culvert installation quote from Hjerpe Contracting (Hutchinson, MN) for $6,985 for replacement of 2 centerline culverts on County State Aid Highway 13 south of Brownton with funding coming from the 2018 Highway budget. B) John Brunkhorst requested approval of culvert material quote from Forterra (Maple Grove, MN) for $5, for replacement of 2 centerline culverts on County State Aid Highway 13 south of Brownton with funding coming from the 2018 Highway budget. Other quote received: Hancock Concrete (Hancock, MN) for $6, CSAH 13 is identified in our 5-year plan for rehabilitation. Replacing these culverts now will allow settlement of new culverts to occur and hopefully eliminate future settlements after rehab project. This needs to be contracted because these culverts are too deep for our own equipment to reach.

4 Krueger/Shimanski motion carried unanimously to approve culvert material quote from Forterra (Maple Grove, MN) for $5, for replacement of 2 centerline culverts on County State Aid Highway 13 south of Brownton with funding coming from the 2018 Highway budget. C) John Brunkhorst requested approval to purchase a new Caterpillar 12M3 motor grader with Falls plow equipment and Walk N Roll compactor from Ziegler Cat (Minneapolis, MN) for $350,738 (State Contract) with funding coming from the 2018 Highway budget. Nagel/Shimanski motion carried unanimously to approve the purchase of a new Caterpillar 12M3 motor grader with Falls plow equipment and Walk N Roll compactor from Ziegler Cat (Minneapolis, MN) for $350,738 (State Contract) with funding coming from the 2018 Highway budget. D) John Brunkhorst requested approval trade or sale of a 2006 Caterpillar 140H motor grader, plow equipment, and compactor on MinnBid for a minimum price of $70,000. The 2006 motor grader has 6070 hours. We plan to notify counties, townships, and contractors when the grader is posted on MinnBid. Krueger/Pohlmeier motion carried unanimously to approve trade or sale of a 2006 Caterpillar 140H motor grader, plow equipment, and compactor on MinnBid for a minimum price of $70,000. E) John Brunkhorst requested approval to purchase a new Bobcat 5600 Tool Cat from Farm-Rite (Dassel, MN) for $30, (State Contract) plus applicable tax with funding coming from the 2018 Fairgrounds budget. Krueger/Pohlmeier motion carried unanimously to approve the purchase of a new Bobcat 5600 Tool Cat from Farm-Rite (Dassel, MN) for $30, (State Contract) plus applicable tax with funding coming from the 2018 Fairgrounds budget. F) John Brunkhorst requested approval of agreement with Erickson Engineering (Eden Prairie, MN) for bridge design services associated with Dakota Rail Trail paving project between CSAH 1 and Carver County. Costs based on hourly rates, not to exceed $19,050. A bridge is preferred rather than a proposal of two culverts to raise the trail bed due to water issues in the past.

5 The cost of the engineering study should be covered by the $650,000 Legacy Grant the county received for the trail improvement project, however; if the full amount of the grant is used for construction this agreement may not be covered. Shimanski/Nagel motion carried to approve agreement with Erickson Engineering (Eden Prairie, MN) for bridge design services associated with Dakota Rail Trail paving project between CSAH 1 and Carver County. Costs based on hourly rates, not to exceed $19,050. Roll Call: Pohlmeier Yes, Nagel Yes, Shimanski Yes, Krueger No. SOLID WASTE Interim Director Sarah Young A) Sarah Young requested approval of a revised Material Recovery Facility Operations Agreement with Green Forest Recycling Resources (Brainerd, MN) effective March 1, 2018 to July 31 st, 2019 with two, one year renewal options. The highlighted changes will include: Shift in responsibility to Green Forest Recycling Resources of: o Site care and integrity o Preventative maintenance and repairs of equipment o Management of commercial accounts o Residue, utilities, and all operational costs o Aluminum Redemption Program Changes to: o Equipment use list o Accepted commodity list o Inclusion of building as part of monthly rent o Tip fee Addition of: o Language to ensure recycling activities are compliant with the McLeod County Ordinance o Revenue share language Reasons members of the contract committee recommended this revision option: Allows Green Forest to increase out of County volume Expectation to decrease administrative time investment for County Minimize expenses in an effort to maximize future program subsidies for constituents

6 Krueger/Pohlmeier motion carried unanimously to approve a revised Material Recovery Facility Operations Agreement with Green Forest Recycling Resources (Brainerd, MN) effective March 1, 2018 to July 31 st, 2019 with two, one year renewal options. SOCIAL SERVICES Director Gary Sprynczynatyk A) Gary Sprynczynatyk requested approval of service agreement/contract with the Adult Training and Habilitation Center (ATHC) for the provision of Day Training and Habilitation Services (DT&H): confirm rates for Full Day ($64.34); Partial Day ($48.26), and Transportation ($6.44/day). This will allow provider/vendor to bill MA funding to provide services for eligible consumers = no county moneys. These are MN Department of Human Services set rates which the Intermediate Care Facility/Developmental Disabilities (ICF/DD) pays out of their MA allocation to the Day Training & Habilitation. Shimanski/Krueger motion carried unanimously to approve service agreement/contract with the Adult Training and Habilitation Center (ATHC) for the provision of Day Training and Habilitation Services (DT&H): confirm rates for Full Day ($64.34); Partial Day ($48.26), and Transportation ($6.44/day). HUMAN RESOURCES Deputy Administrator Sheila Murphy A) Sheila Murphy requested approval of February 13, 2018 Personnel Committee Recommendations. 1. Discuss County Administrator position Recommendation: Hold for further discussion 2. Discuss Planning & Zoning Secretary II Recommendation: Hold for further discussion 3. Discuss Public Health Office Support Aide Recommendation: Hold for further discussion 4. Discuss Human Resource Staffing Recommendation: Hold for further discussion

7 5. Discuss Community Service Work Coordinator in Probation Recommendation: Hire a seasonal Community Service Work Coordinator in Probation. Nagel/Pohlmeier motion carried unanimously to hire a seasonal Community Service Work Coordinator in Probation. B) Sheila Murphy requested approval of an education leave request for a current employee who is an Investigator with the Sheriff s Office. The Investigator is requesting education leave beginning approximately September 1 st of 2018 through February 28 th of 2019, a period of six months. The employee followed the education leave request guidelines by submitting a letter of request to the Sheriff. The employee plans to return to their full-time Investigator position upon completion of their educational requirements requiring leave. Of course, there is no obligation or requirement for the employee to return for any certain period of time. Shimanski/Krueger motion carried unanimously to approve an education leave request for a current employee who is an Investigator with the Sheriff s Office. C) Sheila Murphy requested approval to assign a current Deputy to the Investigator position during this employee s absence. They are also requesting that this Deputy work with the current Investigator for four to six weeks prior to the leave commencing. This Deputy would be eligible for the additional $1 per hour while assigned to the temporary Investigator position. Nagel/Pohlmeier motion carried unanimously to assign a current Deputy to the Investigator position during this employee s absence and that this Deputy works with the current Investigator for four to six weeks prior to the leave commencing. D) Sheila Murphy requested approval the Sheriff s Office to utilize a current part-time Deputy who is limited to 67 shifts beyond the 67 shifts. This could require a pro-rated amount of uniforms and holiday pay unless the union waives that clause of the contract.

8 Nagel/Shimanski motion carried unanimously to approve the Sheriff s Office to utilize a current part-time Deputy who is limited to 67 shifts beyond the 67 shifts. COUNTY ADMINISTRATION A) Cindy Schultz Ford requested approval of out of state travel for Commissioner Nagel, Commissioner Krueger and Public Works Director John Brunkhorst to attend the 2018 Annual MN Transportation Alliance Washington Fly-In May 22 nd through May 24 th in Washington D.C. Pohlmeier/Shimanski motion carried unanimously to approve out of state travel for Commissioner Nagel, Commissioner Krueger and Public Works Director John Brunkhorst to attend the 2018 Annual MN Transportation Alliance Washington Fly-In May 22 nd through May 24 th in Washington D.C. B) Cindy Schultz Ford requested approval to reschedule board meeting from May 22 nd to May 21 st with location in the basement of the courthouse. Krueger/Shimanski motion carried unanimously to reschedule board meeting from May 22 nd to May 21 st with location in the basement of the courthouse. C) Cindy Schultz Ford requested adoption of Resolution 18-CB-08 new appointments of citizens for 2018 Committees. During meeting David Dostal was removed from the Ditch Committee and replaced with Mike Mickolichek. Shimanski/Krueger motion carried unanimously to adopt Resolution 18-CB-08 new appointments of citizens for 2018 Committees. D) Cindy Schultz Ford notified the board of upcoming workshop that will be held following the board meeting on March 6, Krueger/Shimanski motion carried unanimously to recess at 9:52 a.m. until 9:00 a.m. March 6, 2018 at the Glencoe City Center. ATTEST:

9 Joe Nagel, Board Chair Cindy Schultz Ford, Interim County Administrator