Budget. Draft #1

Transcription

1 Budget Draft #1

2 Table of Contents Executive Summary...3 Budget Assumptions...5 Significant Changes...7 Revenue Graph...8 Expense Graph...9 Tax Levy Projections...10 Tax Levy Rate History...11 Budget Summary...12 Appendices District Facts...17 Budget Process...19 Budget Timeline...20 Long Term Debt and Fund Balance...21 Long Term Debt Schedule...23 FPS Response to Change...2 Fund Explanation...2 Budget Categories...2 Budget Detail...3 Budget Percentages...4 Instructional Services...4 Information & Technology...4 Pupil Services...4 Human Resources...4 Business Services...4 Buildings and Grounds...4 2

3 Executive Summary As we begin the budget process each year we give careful consideration to educational programs, new initiatives, facility management, staffing, fiscal concerns, district priorities, and community expectations. These key factors result in the formulation of the budget and allow the Franklin Public School District to continue it s performance and recognition as an outstanding school district. We are dedicated to being fiscally responsible by reviewing and evaluating our operations and practices each year for accountability, efficiency and effectiveness. Our budget history will support our fiscal accountability and we strive each year to balance the needs of the district with the expectations of our community and taxpayers. For we also gave significant consideration to the impact of a successful referendum, which is allowing our School District and Community to address identified needs at Franklin High School. This years levy increase is due in part to our community supporting the referendum and allowing the District to expend the necessary funds in order to enhance the educational programs of our school district. From an instructional perspective we continue to offer a World Class educational program for all of our students. We are a research-based district, meaning that we take a calculating and laborious approach to improving curriculum and instruction at all levels. As the world changes and the expectations for our students, particularly graduates, increase, we must meet the demands and expectations of those who will eventually be the employers of Franklin students. We have made significant strides in building community partnerships and involving our students and staff in arrangements with these partners that create opportunities for everyone. Our Tech. Ed. Programs, along with highly rigorous academic standards, assist in preparing our students for 21 st Century Learning as well as College and Career readiness. As we continue on our path of academic excellence, we realize the importance of, and commitment required related to technology integration throughout all of our schools. We continue to train and develop all staff in expanding their individual expertise in the use of technology, and more importantly in their application and integration of technology in to the classroom. Each year we dedicate substantial funds to ensure that our district is on the leading edge of technology use and application. We are currently in the midst of developing a 1:1 initiative that will allow all of our students to have access to the most current and relevant technology tools for use in the classroom. Additionally, our new construction project at the high school is heavily influenced by 21 st Century Learning philosophies and requires us to provide an infrastructure and environment conducive to meeting student needs and the skill base necessary to be ready for post secondary studies or a possible career choice. In the area of district operations, our physical structures are continuously evaluated to ensure that we maintain, at a high level, those areas such as roofs, parking lots, heating and ventilation systems, and overall building integrity. We have an ever changing 5 year facility plan that is adjusted frequently to meet the necessary needs that may arise. 3

4 Overall, our buildings and infrastructure are in very good condition as a result of continuous monitoring and attention to repairs whenever necessary. With the additions and renovations at the high school commencing this month (June), we were able to thoroughly evaluate the existing facility and make upgrades wherever they were required. At the completion of the referendum project the high school facility will have an outstanding learning environment for students and staff, as well as a place for our community to enjoy the many co-curricular programs that our students and community members may be involved in. The Franklin Public School District is a growing district and we recognize that we must continually meet the needs and expectations of our students, staff, and community. As mentioned, balancing the needs of the school district, a long with those of the residents of our district, is a difficult process. Our community has certainly demonstrated it s support for our school district by passing the latest referendum request. That kind of community support lends itself to our continued efforts to be a World Class school system. The budget reflects the needs and priorities that need to be addressed, which include the continued development of our educational programs and the operational priorities that exist throughout the school district. Dr. Steve Patz Superintendent Franklin Public Schools 4

5 Budget Assumptions At this time of year, most of the factors that affect the budget have to be estimated because it is too early to have the actual information. Listed below are the important factors that drive the budget and the types of estimates that we are using. Enrollment Enrollment is important because it is the main factor in the revenue limit calculation. For budget revenue purposes we are estimating resident enrollment to increase by 20 students for next year. It is estimated that the open enrollment student population will increase by about 40 students. CPI The consumer price index for all urban consumers (CPI-U) is a measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services. In other words it is a measure of the amount of money it takes to buy the same products due to changes in the cost of those products. State legislation has linked employee raises and the CPI-U. The CPI-U that applies to employee contracts starting in July 2013, is an increase of 2.07%. State Aid and Revenue Limit State equalization aid is forecast to increase by about $1.8 million (14.0%). The decrease in equalized value last year makes the District appear poorer in the state formula and should result in more state aid. The state budget is not final, but it appears that the revenue limit will increase by $150 per student or 1.4%. This will increase the amount of revenue under the revenue limit by about $590,000. Transportation The District created a consortium of the neighboring school districts for the purpose of controlling transportation costs. The consortium has done just that with the latest contract that we negotiated which contains a 0% increase in rates for the four years Number of Retirees We will have 10 teachers retiring at the end of this year, which is about average. Salaries The District has begun negotiations with represented groups regarding wages. Due to the nature of negotiations, the anticipated percentage increase in this category is not listed. It should be noted that most employees have taken a 7% to 11% cut in net pay due to the provisions of Act 10 related to retirement payments and the increased health insurance premium contributions. 5

6 Benefits The District bid out health and dental insurance for and accepted a bid from Humana, which decreased health insurance rates by 10.22% or approximately $775,000 for the year. The dental insurance bid came in at no increase from the previous year. The health and dental insurance rates were guaranteed to stay the same for 18 months which will end January 1, The District will be bidding the health and dental insurance again this fall. Fund Balance The District will continue to maintain a fund balance that allows for the payment of operating expenses without the need to borrow funds. In the budget the District will be using $1,150,000 of fund balance to add restrooms and a more functional concession stand at the high school football field. Thousands of residents attend outdoor events at the high school and the District has received voluminous complaints about the use of portable toilet facilities and the inadequate concession and entrance area. This amount was added to the balanced budget expenditures. This information will continue to be updated as the budget process continues and more information becomes known. The District will continue to use a conservative approach to budgeting and creating assumptions so that we can provide an excellent education for students while adhering to the revenue limits. 6

7 Significant Changes for Each year there are changes in the way that the District operates which affect the budget. Listed below are the significant changes for Staffing The District reclassified two of the staff that provide technology assistance to teachers from the teaching areas to technology support in the budget. This is not a change for in what these staff do, just where they are classified in the budget. New/Eliminated Programs New Courses for are Show Choir and Folk Music Ensemble. Art, Physical Education/Health and Social Studies will enter the review process this year. Significant Expense or Revenue Changes The general fund tax levy is projected to decrease by $435,608. Due to the problems with the federal budget, all federal grants are being reduced in a process called sequestration. State equalization aid is forecast to increase by about $1.8 million (14.0%). The decrease in equalized value last year makes the District appear poorer in the state formula and should result in more state aid. The District will not receive the one time revenue limit adjustment of $190,000. Integration aid down $165,000 due to fewer students. The District will bid out health and dental insurance this fall for a January 1 st start. In addition to the usual replacement of technology, the District will spend an additional approximately $1,150,000 to add restrooms and a more functional concession stand at the high school football field. Thousands of residents attend outdoor events at the high school and the District has received voluminous complaints about the use of port-apotties and the inadequate concession and entrance area. This amount was added to the balanced budget expenditures. This District will not be selling any old equipment this year which will lower revenue by $86,000. 7

8 Franklin Public Schools Budgeted Revenue 56.8% 35.8% 7.5% Local Non-Tax Revenue Local Tax Revenue State & Fed Aid Revenue 8

9 Franklin Public Schools Budgeted Expenditures 77% 16% 7% Salaries & Benefits Purchased Services Other -supplies, etc. 9

10 Estimated Total Tax Levy $ Diff % Diff Educating Children 29,336,272 28,900,664 (435,608) -1.5% Long Term Debt 1,995,948 3,864,328 1,868, % Recreation & Comm. Education 453, , % Total 31,786,137 33,218,909 1,432, % Additional Information The District's equalized value dropped by just over 4% last year. As a result, in the District expects the state equalization aid formula to take this loss of value into account which means that the state views the Franklin Public School District as being a "poorer" community since the property tax base per student has decreased compared to other communities. As the name "equalization aid" implies, the state then gives state aid to Franklin Public Schools since the state feels that Franklin taxpayers cannot pay more of the share of the cost of local education. You can see this effect in the "Educating Children" category. The District placed facility referendum questions on the ballot in the fall of 2012 and the community supported an increased tax levy for two large projects at the high school. You can see the effect of these additional projects as the District borrowed $33,000,000 that will be used to complete them. The City of Franklin is conducting a property assessment revaluation this year which will make the tax effect somewhat uneven as the City changes the values of properties. Estimated Tax Levy Rate $ Diff % Diff Educating Children (0.18) -1.7% Long Term Debt % Recreation & Comm. Education (0.002) -1.2% Total % -this is the rate per $1,000 of assessed value, (some totals differ due to rounding) -the % increase in the tax rate is less than the % increase in the tax levy dollars due to the growth in value of the community (est. 0.20%) Estimated Property Tax Implications of Proposed Budget Franklin Public Schools Additional Per Year Recreation and Community Education Additional Per Year Assessed Value of $100, Assessed Value of $200, These are very tentative Estimates, because: 1. The assessed valuation has not yet been determined by the City. 2. The number of students for is unknown. 3. The amount of State aid has not been determined by the State. CAUTION! 4. The State budget has not been finalized. 10

11 Tax Rate History Franklin Public Schools $30.00 $25.00 Tax Rate / $1,000 Assessed $20.00 $15.00 $ % Reduction in Tax Rate $5.00 $ Tax Year est. 11

12 Franklin Public Schools June 10, Budget Regular Education Fund (Fund 10) Actual Budget Budget Beginning Fund Balance 16,075,361 17,765,767 16,985, Residual Equity Transfers In (Out) Non-Spendable Fund Balance 746, Restricted Fund Balance Committed Fund Balance Assigned Fund Balance 779,873 1,150, Unassigned Fund Balance 16,239,594 15,835,894 15,835, Total Ending Fund Balance 17,765,767 16,985,894 15,835,894 Revenues and Other Financing Sources Local Sources 100 Interfund Transfers Taxes 28,238,843 29,336,272 28,900, Previously Uncollected Tax Amount, TID Closing 402, , Interfund Payments Yearbook, Bookstore, Class Project Materials 85, ,250 55, Event Admissions, Field Trips 205,366 76,570 74, Interest on Investments 9,813 3,000 6, Student Fees, Facility Use 485, , ,972 Other School Districts Within Wisconsin 310 Transit of Aids 9,185 3,000 2, Open Enrollment 2,294,929 2,648,895 2,908,972 Intermediate Sources 510 Transit of Aids 2, State Sources 610 Library, Transportation, 220, Bilingual 1,665,132 1,488,591 1,140, Equalization Aid (including stabilization funds) 12,864,427 12,869,726 14,675, House of Correction Reimbursement, Alt. Ed. Grant 455, , , Computer Exemption Reimbursement 64,101 66,803 68,425 12

13 Franklin Public Schools Budget Regular Education Fund (Fund 10) (continued) Actual Budget Budget Federal Sources Special Project Grants 1,157,851 91,134 63, ESEA Grants 110, , ,750 Other Revenues 860 Sales/Insurance Reimbursement 24, ,000 20, E-rate funds, Adjustments 41,468 15,000 17, Miscellaneous 5,129 7,000 3,000 Total Revenues & Other Financing Sources 48,122,713 48,038,600 49,015,048 Expenditures & Other Financing Uses Instruction Elementary Classrooms, Technology Purchases 12,593,564 12,886,729 12,376, Middle & High School Classes, All Art & Music 10,598,866 11,446,609 11,435,708 Middle & High School Business, Tech.-Ed., Technology Classes 1,623,636 1,584,492 1,602, Physical Education 1,022,118 1,066,730 1,033, Co-Curricular Sports & Activities 637, , , Gifted & Talented, Education Provided at Home 81,205 94,319 91,604 Support Services Guidance, Social Work, Psychologist, Medical Staff 1,135,088 1,178,211 1,056, Instruction, Curriculum, & Assessment 626, , , District-Wide Support & Direction 837, ,980 1,024, School Building Administration 2,555,816 2,596,234 2,544, Business Services, Transportation, Maintenance 7,526,327 7,664,254 8,907, Human Resources, Technology Support 823, ,720 1,034, District Operations Insurance 278, , , Cash Flow Borrowing 1,986 25, Retirement Expenses 1,626,390 1,402,799 1,385,319 Non-Program Transactions Amount to Balance Special Education Fund 3,828,245 4,556,838 5,028, Open Enrollment, Post Sec. Options 633, , , Uncollected Tax Repayment 905 2,000 7,000 Total Expenditures & Other Financing Uses 46,432,307 48,818,473 50,165,048 13

14 Franklin Public Schools Budget Federal Funding for Students with Disabilities Actual Budget Budget Total Revenues & Other Financing Sources 825, , ,612 Total Expenditures & Other Financing Uses 825, , ,612 Special Education (Fund 27) Actual Budget Budget Total Revenues & Other Financing Sources 6,337,579 6,747,020 7,090,501 Total Expenditures & Other Financing Uses 6,337,579 6,747,020 7,090,501 Long Term Debt Fund (Fund 30) Actual Budget Budget Beginning Fund Balance 1,221,752 1,888,904 1,888, Residual Equity Transfers In (Out) Ending Fund Balance 1,888,904 1,888,904 1,888,904 Total Revenues & Other Financing Sources 2,718,922 1,995,948 3,864, Long-Term Capital Debt 2,051,770 1,995,948 3,864, Refinancing Total Expenditures & Other Financing Uses 2,051,770 1,995,948 3,864, Indebtedness, End of Year 6,885,000 5,105,000 36,275,000 Capital Projects Fund (Fund 49) Actual Budget Budget Beginning Fund Balance Residual Equity Transfers In (Out) Ending Fund Balance 0 0 (19,250,000) Total Revenues & Other Financing Sources Support Services ,250,000 Total Expenditures & Other Financing Uses ,250,000 Food Service Fund (Fund 50) Actual Budget Budget Beginning Fund Balance 494, , , Ending Fund Balance 490, , ,242 Total Revenues & Other Financing Sources 1,644,161 1,690,300 1,675, Support Services 1,648,948 1,690,300 1,838,727 Total Expenditures & Other Financing Uses 1,648,948 1,690,300 1,838,727 14

15 Franklin Public Schools Budget Agency Fund (Fund 60) Actual Budget Budget Assets 118, , , Liabilities 118, , ,000 Expendable Trust Fund (Funds 21,28,72) Actual Budget Budget Beginning Fund Balance 65, , , Residual Equity Transfers In (Out) Ending Fund Balance 206, , ,462 Total Revenues & Other Financing Sources 750, , ,000 Total Expenditures & Other Financing Uses 609, , ,000 Community Education and Recreation Fund (Fund 81 & 82) Actual Budget Budget Beginning Fund Balance 718, , , Ending Fund Balance 914, , ,855 Total Revenues & Other Financing Sources 1,307,592 1,239,305 1,289,437 Total Expenditures & Other Financing Uses 1,111,628 1,239,305 1,289,437 Proposed Property Tax Levy Fund Actual Budget Budget General Fund 28,238,843 29,336,272 28,900,664 Debt Service Fund 2,717,043 1,995,948 3,864,328 Recreation Fund 453, , ,917 Total Current Levy 31,409,803 31,786,137 33,218,909 Prior Year Tax Levy Chargeback 25, ,922 Total Levy 31,435,718 31,787,042 33,223,831 15

16 Budget Appendices 16

17 District Facts Enrollment Information Actual Actual Change in % Budget Change in % Amount Change Amount Change Elementary 2,165 2, % 2, % Middle School % % High School 1,435 1, % 1, % Total 4,274 4, % 4, % Open Enrollment-In % % Open Enrollment-Out % % Chapter (16) -15.5% % % free & reduced lunch 15% 16% 1% 4.2% 15% (0) -1.4% # of Kindergarten Students (9) -3.1% % # of HS graduates % % Staffing Information Actual Actual Change in % Budget Change in % Amount Change Amount Change Elementary Classroom (3) -2.4% % Support % % Average Class Size % % Middle School Classroom (1) -3.8% % Support % % Average Class Size % % High School Classroom (1) -1.7% % Support % % Average Class Size % % *exact # not available # of Custodians % % # of Food Service staff % % # of Ed. Assistants, Secretaries (1) -0.9% % # of Administrators % % Student Fee Revenue Budgeted Collected Avg. Amt. Per Student , , , , , , , , , ,

18 Franklin Foundation Grants Foundation Grant Amount 42,000 47,000 73, ,713 32,318 Budget Related Information Change in % Budget Change in % Amount Change Amount Change Teacher/Student Ratio % % Total Spending per Student 12,008 11,492 (516.1) -4.3% 11, % Equalized Value per Student 638, ,670 (37,197.5) -5.8% 598,920 (2,750.5) -0.5% General Fund Taxes per Student 6,822 6, % 6,736 (128.9) -1.9% Historical Financial Information Year Equalized Value (tid out) % Change State Aids (Rev Limit) % Change Tax Levy % Change ,808,609,592 15,889,431 23,138, ,003,407, % 16,735, % 23,558, % ,212,242, % 18,523, % 23,509, % ,549,319, % 18,682, % 25,545, % ,688,864, % 17,628, % 28,550, % ,878,516, % 17,880, % 29,464, % ,817,273, % 15,180, % 30,627, % ,602,685, % 15,989, % 31,531, % ,730,520, % 14,381, % 31,409, % Educational Statistics # of Native Composite Languages Year Graduation ACT Spoken by Rate Score Students %

19 Franklin Public Schools Budget Process The Franklin Public Schools budget process is guided by the school board goals and the principles and ideas listed on the accompanying pages. The steps in the budget process follow the detailed budget timeline that is available on the District s website and also in the Budget Preparation Manual which is provided to all administrators and others responsible for developing components of the budget. In general, principals and other administrators are provided with budget spreadsheets and guiding information in February. Each administrator collaborates with the Director of Business Services on the details of their respective parts of the budget. Because the search for savings, efficiencies, and budget reductions is continuous, it is important that each school has a voice in the process. To provide this voice, the Director of Business Services meets with each principal to discuss and list possible areas of change or reduction. The principals put forth their ideas as well as ideas that they have received from the staff. This list is taken to the Superintendent who schedules a series of budget meetings with the directors. As part of these meetings, an estimated budget level is determined (based on state aid, enrollment, projections, etc.). Other possible reductions or additions are added to the lists, and estimated dollar amounts are attached to each item. All areas of the budget are considered in a district-wide view based on the school board goals and the principles listed on the accompanying pages. Priorities emerge from these discussions and a draft list of reductions that achieves the budget target is developed. This list is then presented at a principal meeting for feedback and further discussion. Based on this discussion, the Superintendent and directors create a draft budget (including reductions) to propose to the school board. The Franklin Public Schools provide programs designed to meet the needs of students. However, due to state imposed revenue limits and tough economic times, the District often finds itself in a situation where it must cut expenses to balance the budget. When recommending budget cuts, the District takes into consideration the possible effects on the balanced learning experiences for students, as well as the ability to meet legal and statutory requirements. 19

20 Budget Timeline Date Task Estimate budget parameters Initial budget projection Estimate enrollment for district including a breakdown for each school Calculate per student budget amounts Building and department budget process begins Building/department budgets due in business office Preliminary staffing plan developed All known employee staffing information given to Business Services Initial draft of the proposed budget Review proposed budget with appropriate staff and revise Budget presentation and staffing plan at Board meeting All 11 &12 month employee information to payroll for July 15th payroll Budget approved by School Board to start fiscal year operations Compare budget to previous year actual numbers and adjust as needed Tax levy approved by electors at the Public Hearing/Annual Meeting All employee information to payroll to be included in Sept. 15th payroll Student Count Adjust budget based on final aid and revenue cap from DPI, actual staffing School Board adopts adjusted budget and tax levies District certifies tax levy Adjust building budgets for actual enrollment and District budget changes 20

21 Long Term Debt, Cash Flow, and Fund Balance Information Long Term Debt The District has a segregated fund for referendum approved long term debt. This type of borrowing is used to provide funds for large projects such as building or remodeling schools, or purchasing land or equipment. The attached debt schedule lists the current amounts that the District owes for long term debt. Cash Flow One of the financial challenges faced by the District is that revenue tends to be received late in the year in the form of property taxes and state aid while expenses begin immediately with the start of the fiscal year as the District prepares for the new school year. The District is committed to a conservative budget policy of paying its bills without borrowing money for short term expenses. In the first six months of the school year the District had paid out almost $14 million more than it had received in revenue. To accomplish this, the District needs to maintain funds to pay for these expenses until the revenue starts to be received. These funds are called fund balance and are explained in the next section. The graph below shows the projected cash flow for the school year. You will note that even with the District's fund balance, expenses were still projected to exceed revenue, however the District was able to cover these expenses. 21

22 18,000,000 FPS Cash Flow Throughout the Year ,000,000 10,000,000 6,000,000 2,000,000-2,000,000 Fund Balance Fund balance is essentially the difference between the Districts assets and liabilities at any point in time. Fund balance is usually measured at the end of the fiscal year which is June 30th. The fund balance after the school year was just over $16 million dollars. As noted earlier, this was just barely enough to meet expenses in prior to receiving the major forms of revenue. As the budget becomes larger, the fund balance must also keep pace. The District's policy on fund balance indicates the need to carry an operating reserve to provide adequate cash flow, serve as a safeguard against unanticipated expenditures and unrealized revenues, raise or maintain the District's bond rating, and lessen the long term tax burden on the community by adding interest revenue and eliminating short term interest expenses. In , for the first time in more than 20 years, the District did not borrow money to pay for operating expenses. If the District had not worked to create an adequate fund balance over the years through fiscal constraint, it would have had to borrow just over $20 million in for operating purposes. 22

23 Description Refinancing #47 1,215, , Refinancing #49 765, , FHS Bonds #51 1,458,335 1,119,750 2,199,050 1,932,875 1,995,630 1,981,400 1,985,950 1,984,075 1,984,925 1,983,675 FHS Bonds #52 424, , , , , , , , , ,225 Total 3,864,328 2,839,513 2,507,275 2,241,100 2,303,855 2,289,625 2,294,175 2,292,300 2,293,150 2,291,900 Description FHS Bonds #51 1,987,000 1,984,650 1,985,725 1,985,150 1,982, , FHS Bonds #52 308, , , , ,225 1,657,675 2,296,225 2,293,525 2,297,506 2,291,644 Total 2,295,225 2,292,875 2,293,950 2,293,375 2,291,150 2,297,125 2,296,225 2,293,525 2,297,506 2,291, Franklin Public School District Long-Term Debt Schedule July 1, 2013 Debt Service Total 48,159,820

24 How the Franklin Public Schools Have Responded to Change State revenue limits on schools began with the school year. The District was generally allowed to increase its revenue per student by 2.5% while adhering to state mandated cost increases which generally increased the cost of educating each student by about 3.4%. Obviously, this is not an economic model that can be sustained indefinitely. The District made many changes in operations to make this work, and also benefitted from having a growing student population. Starting in the school year, the District s enrollment did not grow fast enough to make up for the cost/revenue differential and the District had to cut $1.1 million in expenses to balance the budget. In the ensuing years the District has cut a total of $4.3 million from expenses and added $1.8 million in new revenue. There have been many changes in school funding since the school year. Revenue limits are still in place. The allowable increase in cost per student for the school year was 0.46% which followed a year with no allowable increase. However, on the expense side of the budget, the state mandates for expenditure levels have been eliminated so that the District can better manage its budget. The list on the following pages shows the detailed information on the budget cuts that have been made and the additional revenue that has been created. When determining budget cuts, the District takes into consideration the possible effects on the balanced learning experiences for students, as well as the ability to meet legal and statutory requirements. 24

25 Franklin Public Schools Budget Reductions Instructional Services Administrator, eliminated 1.0 FTE Pupil Services Administrator, eliminated 1.0 FTE HR Coordinator, reduced.5 FTE Elementary computer teachers, eliminated 2.5 positions Elementary reading teacher, eliminated 1.0 FTE Elementary ESL teacher, eliminated 1.0 FTE Elementary music teacher, reduced.5 FTE Elementary foreign language teacher, reduced.3 FTE Elementary orchestra teacher, reduced.3 FTE Middle school reading specialist, eliminated 1.0 FTE High School PASS teacher, reduced.4 FTE K-12 Math resource teacher, reduced.2 FTE Middle school computer resource, reduced.2 FTE High School computer resource, reduced.2 FTE School-to-work coordinator, reduced.4 FTE High School reduced 6 sections of courses offered Secretaries & Aides, reduced 81 hours per day across the District Custodians, reduced 16 hours per day across the District Mock Trial Club, eliminated Students to Save the Earth Club, eliminated Boys Swim Assistant Coach position, eliminated $1,100,000 Assistant Forensics Coach position, eliminated Social Work, eliminated 1.0 FTE Guidance, reduced 0.5 FTE curriculum coordinators, eliminated Printer, eliminated 1.0 FTE Elementary cross categorical teacher, eliminated 1.0 FTE Elementary regular and related specials teachers, eliminated 1.2 FTE Middle School 8th grade teacher, eliminated 1.0 FTE Middle School health teacher, reduced.4 FTE Middle School music teacher, reduced.2 FTE High School regular classes, eliminated 1.4 FTE High School cross categorical teacher, eliminated 1.0 FTE High School gifted and talented program teacher, reduced.4 FTE High School & Middle School French teacher, reduced.4 FTE Secretaries & Aides, reduced 4 hours at the Middle School Custodians, eliminated 2 hour position at PV Custodians, eliminated 4 hour position at FP Custodians, eliminated two 0.75 hour positions at CD, RW Ski Coach, eliminated Transportation costs reduced through increased use of District vehicles After school late activities buses, eliminated $600,000 1 bus route, eliminated 25

26 Franklin Public Schools Budget Reductions Teachers, eliminated 6.2 FTE $602,450 Travel Finalsite software costs eliminated Telephone service savings Energy savings Self-funded programs charged for District services private school bus routes eliminated Reduce legal fees Reduce employee travel Manage new IRS regulations for 403b plans in house Reduction in CESA services at Academy of Learning Use IDEA grant to pay for special education legal expenses PSLO at FHS & FP, eliminated Substitutes for library media specialists, eliminated Licensed EA for graduating CWD student, eliminated 1.0 FTE Licensed EA for orthopedically impaired program, eliminated 5.75 hrs/day CWD teacher at FHS, eliminated 1.0 FTE Teaching time at FHS due to enrollment decrease, eliminated 0.6 FTE Elementary aide time, eliminated 12 hours/day Elementary office assistant time, eliminated 6.5 hours/day Custodial supervisor, eliminated 1.0 FTE Communications coordinator, reduced 0.5 FTE GT position, eliminated 0.4 FTE Elementary guidance, eliminated 1.5 FTE $833,491 Elementary library media specialist, eliminated 1.0 FTE Move Math Coordinator to Title funding Move professional development cost to be paid by Title funds Charge participants for Franklin credit courses Limit curriculum review cycle to science, math, social studies, literacy Further limit out of district travel based on new professional development process Eliminate MAP testing for 9th grade th grade students in orchestra or band do not have to take general music Reduce software budget Self-funded programs charged for District services Reduce energy costs by changing the amount of heating and cooling Eliminate 1.0 FTE office assistant position at the front desk at the ECC Eliminate 0.5 FTE special education office assistant at the ECC Reduce custodial staffing Eliminate teacher-in-charge positions Eliminate 0.1 FTE of teacher time for careers in action at FHS Eliminate 0.5 FTE FHS supervision EA Eliminate one 4.5 hour and one 3.0 hour guided study EA positions at FHS 26

27 Franklin Public Schools Budget Reductions Reduce 10 hours of EA time - all schools reduced Eliminate Punjabi interpreter Reduce interpreter from 1.0 FTE to 0.5 FTE Eliminate ESL Teacher Eliminate 0.5 FTE diagnostic teacher Reduce hours to eliminate full-time special education EA positions Eliminate 1.0 FTE special education teacher Eliminate 2.0 FTE elementary guidance $1,196,260 Eliminate 2.0 FTE elementary library media specialist $4,332,201 Total Budget Reductions Franklin Public Schools Added Revenue User fees for co-curriculars, increase tickets, no passes Increase yearly parking fee and one-day parking fee Increase cost of Recreation Department permits Charge a consumable fee (art, woods, metals,face, Photography) $100,000 Increase student registration fee $320,000 Alternative Education Grant (over 5 years) Added 27 Open Enrollment students $390,345 Fees for local Open Enrollment students for transportation $399,900 Add Open Enrollment students $336,483 Added Open Enrollment students $322,250 Added Open Enrollment students $1,868,978 Total Added Revenue $6,201,179 Total Budget Changes to Create a Balanced Budget 27

28 District Accounting Funds Fund 10 Regular Education The general fund is used to account for all financial transactions relating to the district s current operations, except for those required to be accounted for in other funds. The district must account for special education, long term debt, food service, student activities, and recreation in separate funds. Fund 20 Gifts and Donations These funds account for donations and gifts to the district. Fund 27 Special Education Fund This fund is used to account for expenses related to the education of students with disabilities. Fund 39 Long Term Debt This fund is used to account for transactions related to long term debt for land, buildings, equipment or other improvements. All debt in this fund has been approved by a referendum. Fund 49 Capital Projects Fund This fund is used to account for expenditures financed through long term debt. Fund 50 Food Service All expenditures and revenue related to the school food service operation are accounted for in this fund. Fund 60 Agency Fund This fund is used to account for assets held by the district for student organizations. Fund 81 Community Education and Recreation Fund This fund is used to account for all activities associated with providing recreational programming for the community and other community education programs. 28

29 District Budget Categories Elementary Classrooms, Technology Purchases An instructional situation in which one teacher is responsible for providing instruction in two or more curricular areas to the same group of students. This is found almost exclusively at the elementary schools where each classroom teacher teaches reading, writing, math, etc. to the same group of students. This area is also used for the purchase of technology and other capital equipment used by students at all levels Middle & High School Classes, All Art & Music An instructional situation in which a teacher instructs a group of students in only one curricular area such as math, English, foreign language, science, social studies, etc. These types of classes occur most commonly at the middle and high school level. They also occur at the elementary level for all art and music classes. The alternative high school education program at FHS is included here Middle and High School Business, Tech-Ed, Technology Classes Consists of occupationally related subject matter and related experiences designed to develop the knowledge, skills, attitudes, and appreciation s that relate to the world of work. These are mainly middle and high school classes in business, technology, health, and tech. ed Physical Education The body of related subject matter and learning activities in health, safety in daily living, physical education, and recreation Co-Curricular Sports and Activities Comprised of the group of school-sponsored activities designed to provide opportunities for students to participate for purposes such as motivation, enjoyment, and improvement of skills Gifted and Talented & Education Provided at Home Curriculum which provides for the special needs of students not requiring an individualized education program. These programs are mainly for students identified as gifted and talented. Students requiring instruction at home would be included in this area as well Guidance, Social Work, Psychologist, Medical Staff Activities designed to assess and improve the well-being of students and to supplement the teaching process. This area includes guidance counselors, social workers, psychologists, and nurses from the entire district Instructional, Curriculum, & Assessment Activities associated with assisting the instructional staff in providing learning experiences for students. This area works with the instructional staff in developing the curriculum and assessing students. It contains most of the staff development for the teaching staff. 29

30 District-Wide Support and Direction Activities concerned with establishing and administering policy in connection with operating the school district and expenditures that are of a district-wide nature. The school board and office of the superintendent are included in this area. In addition this area contains technology for staff, and items such as auditing, legal fees, and communication School Building Administration Activities concerned with the overall responsibility for a school building. This would include office functions as well as field trips, copier and telephone costs Business Services Activities concerned with the fiscal operations of the school district. This includes accounting, payroll and benefits, purchasing, budget development and management, fiscal reports and documentation, revenue collection, and insurance Custodial Services Activities concerned with keeping the physical plant open, comfortable, and safe for use. This includes cleaning and minor maintenance at all the buildings as well as utility costs Maintenance Activities concerned with keeping the grounds, buildings, and equipment in effective working condition and state of repair Pupil Transportation Activities concerned with the conveyance of students to and from school, as provided by state and federal law. This includes both contracted transportation and transportation provided using district owned vehicles Human Resources Activities concerned with maintaining an efficient staff for the school system, including such activities as recruitment and placement, staff transfers, training, negotiations, and staff accounting Technology Support Activities concerned with installing and maintaining the technology needed by students and staff, as well as the infrastructure to support that technology District Operations Insurance This area includes property, liability, and workers compensation insurance Cash Flow Borrowing Payment of interest on temporary borrowings for cash flow purposes Retirement Expenses Benefits paid to or on behalf of former employees of the district Other Transactions Includes transfers between funds, payments for general tuition, and repayment of uncollected taxes. 30

31 June 10, 2013 Franklin Public Schools Budget - Draft #1 Regular Education Revenue Actual Budget Budget $ Difference % Difference /14-12/13 13/14-12/13 Local Sources Taxes 28,238,843 29,336,272 28,900,664 (435,608) -1.5% Previously Uncollected Tax Amount 25, ,922 4, % TID Close Out 376, #DIV/0! Interfund Payments % Yearbook, Bookstore, Materials 85, ,250 55,050 (55,200) -50.1% Event Admissions, Field Trips 205,366 76,570 74,145 (2,425) -3.2% Interest on Investments 9,813 3,000 6,000 3, % Student Fees, Facility Use 485, , ,972 (17,150) -3.9% Other School Districts Within Wisconsin Transit of Aids 9,185 3,000 2,500 (500) -16.7% Open Enrollment 2,294,929 2,648,895 2,908, , % Intermediate Sources Transit of Aids 2, #DIV/0! State Sources Library, Transportation, 220, Bilingual 1,665,132 1,488,591 1,140,246 (348,345) -23.4% Equalization Aid (incl. sp. adj. aid) 12,864,427 12,869,726 14,675,952 1,806, % House of Correction, Alternate Ed Grant 455, , ,000 (24,526) -5.8% Computer Exemption Reimbursement 64,101 66,803 68,425 1, % Federal Sources Special Project Grants 1,157,851 91,134 63,450 (27,684) -30.4% ESEA Grants 110, , ,750 (99,056) -27.8% Other Revenues Sales/Insurance Reimbursement 24, ,000 20,000 (86,000) -81.1% E-rate funds, Adjustments 41,468 15,000 17,000 2, % Miscellaneous 5,129 7,000 3,000 (4,000) -57.1% Total Revenues 48,122,713 48,038,600 49,015, , % 31

32 Elementary Classrooms, Technology Purchases Regular Education Expenditures Actual Budget Budget $ Difference % Difference /14-12/13 13/14-12/13 An instructional situation in which one teacher is responsible for providing instruction in two or more curricular areas to the same group of students. This is found almost exclusively at the elementary schools where each classroom teacher teaches reading, writing, math, etc. to the same group of students. This area is also used for the purchase of technology and other capital equipment used by students at all levels. Salaries 6,823,699 6,878,057 7,026, , % Employee Benefits 3,208,881 3,015,974 2,994,055 (21,919) -0.7% Purchased Services 666, , ,200 44, % Items Under $ , , ,350 (167,160) -24.8% Items Over $300 1,397,904 1,735,113 1,221,080 (514,033) -29.6% Total 12,593,564 12,886,729 12,376,464 (510,265) -4.0% Middle & High School Classes, All Art & Music An instructional situation in which a teacher instructs a group of students in only one curricular area such as math, English, foreign language, science, social studies, etc. These types of classes occur most commonly at the middle and high school level. They also occur at the elementary level for all art and music classes. The alternative high school education program at FHS is included here. Salaries 7,141,556 7,666,657 7,814, , % Employee Benefits 2,810,760 2,868,924 3,008, , % Purchased Services 92,201 76,525 58,960 (17,565) -23.0% Items Under $ , , ,340 (165,751) -24.5% Items Over $300 31, ,412 42,850 (115,562) -73.0% Other Objects % Total 10,598,866 11,446,609 11,435,708 (10,901) -0.1% Middle and High School Business, Tech-Ed, Technology Classes Consists of occupationally related subject matter and related experiences designed to develop the knowledge, skills, attitudes, and appreciation s that relate to the world of work. These are mainly middle and high school classes in business, technology, health, and tech. ed. Salaries 1,100,995 1,111,797 1,104,078 (7,719) -0.7% Employee Benefits 391, , ,627 26, % Purchased Services 2,154 3,825 3,650 (175) -4.6% Items Under $ ,624 67,880 68, % Items Over $300 2,000 4,500 4, % Total 1,623,636 1,584,492 1,602,935 18, % 32

33 Physical Education Regular Education Expenditures Actual Budget Budget $ Difference % Difference /14-12/13 13/14-12/13 The body of related subject matter and learning activities in health, safety in daily living, physical education, and recreation. Salaries 733, , ,783 (20,577) -2.7% Employee Benefits 271, , ,348 (5,665) -2.0% Purchased Services 1,570 2,252 1,748 (504) -22.4% Items Under $300 15,258 18,105 11,376 (6,729) -37.2% Total 1,022,118 1,066,730 1,033,255 (33,475) -3.1% Co-Curricular Sports and Activities Comprised of the group of school-sponsored activities designed to provide opportunities for students to participate for purposes such as motivation, enjoyment, and improvement of skills. Salaries 417, , ,344 1, % Employee Benefits 62,588 72,781 74,122 1, % Purchased Services 97, , ,180 (9,110) -7.7% Items Under $300 46,696 61,034 62,150 1, % Items Over $300 10, #DIV/0! Other Objects 2,373 1,675 1, % Total 637, , ,696 (5,168) -0.8% Gifted and Talented & Education Provided at Home Curriculum which provides for the special needs of students not requiring an individualized education program. These programs are mainly for students identified as gifted and talented. Students requiring instruction at home would be included in this area as well. Salaries 56,994 61,697 64,631 2, % Employee Benefits 17,378 17,627 18,768 1, % Purchased Services 3,937 5,276 3,376 (1,900) -36.0% Items Under $300 2,897 7,569 4,829 (2,740) -36.2% Items Over $ ,150 0 (2,150) Total 81,205 94,319 91,604 (2,715) -2.9% Guidance, Social Work, Psychologist, Medical Staff Activities designed to assess and improve the well-being of students and to supplement the teaching process. This area includes guidance counselors, social workers, psychologists, and nurses from the entire district. Salaries 764, , ,695 (84,739) -10.7% Employee Benefits 329, , ,976 (31,426) -10.3% Purchased Services 18,671 47,550 41,750 (5,800) -12.2% Items Under $300 22,036 29,825 30, % Total 1,135,088 1,178,211 1,056,671 (121,540) -10.3% 33