10/7/2011. Satu Allen & Lauren Russell November 2011

Transcription

1 Satu Allen & Lauren Russell November 2011 h i d l h l l i There is no deal the rate calculations are based on IPCRB Rules 1

2 is the rate calculated? do I know that my rate is right? do I proceed if I think my rate needs to change? did my rate increase or decrease? is the census different from the enrollment days on the CFR? 2

3 are my rates? is my rate letter? (and when) do I find inflation factors and medians? Allowable costs Census 3

4 CFR costs non allowable costs Allowable costs Census costs over 125% median caps revenue off sets + inflation add on = Total Allowable Costs Program Support Food Admin Occupancy Capital Administrative 4

5 List of non allowable costs can be found in the Rules and page 2 of the Supplemental Schedule List on both Cost tshdl Schedule line 47 and Supplemental Schedule When not clear will be subtracted from program costs Allowable costs Census Census is not necessarily the same as the CFR enrollment days: Census = CFR enrollment days CFR school days * current # days School calendar days as approved by ISBE for current school year If the school districts report a higher number of enrollment days than what is on the CFR, we must use the number reported by the school districts. 5

6 Understand the rate calculations Ask questions Why did you move my clerical salaries, and why doesn t it match what I have on line 2 of the cost schedule? Appeal read IPCRB Rules. Make sure you meet the requirements. What is your requested rate and how is it calculated? 125% caps cannot be exceeded even for appeals. What causes the rate to increase or decrease? Allowable costs (Avg. enrollment) * (# of sch. days) Allowable costs are for FY reported Average enrollment is for FY reported Number of school days for rate school year 6

7 Example change in cost Allowable cost (Avg. enrollment) * (# of sch. days) Prior year $1,000,000 (30) * (200) = $ Current year $900,000 (30) * (200) = $ Example change in enrollment Allowable cost (Avg. enrollment) * (# of sch. days) Prior year $1,000,000 = $ (30) * (200) Current year $1,000,000 (35) * (200) = $ Calendar change Calendar Census Rate Change Change Change For example: Initial calendar has 200 school ldays for average of 50 students. Total allowable costs are $1,500,000. $1,500,000/(50*200) = $ Calendar days are amended to 195: $1,500,000/(50*195) = $

8 What do I need to submit for the rate calculations each year? Web based CFR (with the Supplemental Schedule) Use rounded numbers on the CFR Audit send us a copy Crosswalk and other supporting documentation send with the audit Crosswalk Crosswalk is important Helps rate setters understand how costs were categorized andadjustments adjustments alreadymadeby the provider Speeds up the rate setting process (you get your rate faster) Please report the hours on the Program Personnel and Program Consultant Schedules 8

9 Web based based CFR Electronic notices were sent out to all providers who submitted for FY09 Link to online CFR: New providers contact us for temporary administrative ID and password Web based based CFR Don t forget to do your Supplemental Schedule to CFR Need ISBE program numbers (only way to see supplemental schedule) Supplemental Schedule Required for all calculated rates For non allowable costs, detail the specific line number on the Cost Schedule where costs are located do not use line 47 Make sure total of non allowable costs matches Line 47 on the Cost Schedule 9

10 For profit organizations need to provide more detail ilin their hiaudit in order for us to calculate l the 115% profit as per Rules. Reminders were sent out to the for profit providers Web CFR is due January 15 th or 90 days after the end of your fiscal year (whichever is later) Rates are calculated using the FIFO method. To be on the list we must have both the audit and the CFR. First rates are usually introduced at the June Board meeting prior to the beginning of the school year Use prior year s rate until current school year rate is approved What if my schedule needs to be different? Make sure you meet any extension request deadlines New programs must have program approval and budget CFR submitted at least two weeks prior to the IPCRB meeting 10

11 Letters are no longer sent in the mail SQL6 is the server sending the automated e mail letters Computation sheets need to requested separately X When are the inflation factors and medians available? Inflation factors are calculated after April 15 Medians are calculated using data received by April 15 after inflation factors are determined It has medians, inflation factors, Board meeting dates, and all that other jazz you might need Medians are published as per diem medians inflated 11

12 Satu Allen Lauren Russell Phone Fax