CHAPTER 9 DUNNING CONFIG AND EXECUTION

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1 Table of Contents 1 Introduction Dunning procedure - FBMP Maintain Dunning Procedure Dunning Procedure Dunning Levels Charges Minimum Amounts Dunning Texts Assigning Dunning Procedure in Customer Master Execution of Dunning - F Check customer overdue items in FBL5N before Dunning Use Transaction code F150 to execute dunning program Dunning Parameters Additional Log Status Schedule Schedule the job Print is Complete Dunning List Individual Dunning Notice Checking the Dunning Spool Viewing the Dunning Notice Customer Master Data gets auto updated with the Dunning Level venkat.emani@yahoo.com

2 1 Introduction Sometimes your business partners may fall behind on payments. You can send them a payment reminder or a dunning notice to remind them of their outstanding debts. The SAP System allows you to dun business partners automatically. The system duns the open items from business partner accounts in which the overdue items create a debit balance. The dunning program selects the overdue open items, determines the dunning level of the account in question, and creates a dunning notice. It then saves the dunning data determined for the items and accounts affected. You can use the dunning program to dun both customers and vendors. It may be necessary to dun a vendor if he or she has a debit balance as a result of a credit memo. If a customer is also a vendor, you can offset the account balances against one another. The main dunning payment program configuration menu has pushbuttons for different areas. To ensure that the configuration is complete, we will start to work on dunning procedure overview. Afterwards, we will work from left to right through each pushbutton. The different areas will require minimum configuration changes if we copy an existing dunning procedure and adapt only company code specific configuration. The standard system contains some common dunning procedures and their corresponding forms. 2 venkat.emani@yahoo.com

3 2 Dunning procedure - FBMP Via Menus IMG Financial Accounting (New) Accounts Receivable and Accounts Payable Business transactions Dunning Dunning procedure Via Transaction Code FBMP The dunning procedures are company code independent. They determine Dunning levels, dunning Intervals, grace days for due date determination 2.1 Maintain Dunning Procedure 2.2 Dunning Procedure and provide the below details. Ignore messages, if any. 3 venkat.emani@yahoo.com

4 2.3 Dunning Levels The number of days in arrears is defaulted by the System: it suggests the line item grace period for the first dunning level then the dunning interval in days are added to the days in arrears of the previous dunning level. You can specify per dunning level that interest is to be calculated. If you set the indicator always dun, a dunning notice will still be printed even if no change (no item has reached another dunning level and no new item was included) has been made to the dunning proposal since the last dunning run. The items can be printed to give the customer/vendor an overview of the whole account balance. You can enter a number of days if a payment deadline for payment of the overdue items is to be entered in the dunning notice. The number is added to the date of issue of the dunning run and therefore gives the payment deadline. It s possible to print a dunning notice in a legal dunning procedure, although no further account movements have occurred. to go to main screen Days in arrears after which a dunning notice will be sent Days in arrears which at least one item in this account must have for a dunning notice to be created. These minimum days in arrears have no influence on calculating the days overdue. Grace periods per line item Grace periods per line item which are taken into consideration during determination of the due date for the dunning run. An item whose days in arrears are smaller or identical to the grace periods, is taken as not due for that dunning notice. These grace periods are not taken into consideration when calculating the dunning level of the item. It is made exclusively by means of the days in arrears of the item. 4 venkat.emani@yahoo.com

5 2.4 Charges Update Dunning Amount and Dunning Charges 2.5 Minimum Amounts. Input currency key as USD, if prompted. 5 venkat.emani@yahoo.com

6 2.6 Dunning Texts Click and click on Message: 3 Assigning Dunning Procedure in Customer Master Assign the dunning procedure to the customer through FD02 in co code area under Correspondence tab. 6 venkat.emani@yahoo.com

7 4 Execution of Dunning - F150 Via Menus Via Transaction Code Accounting Financial Accounting Accounts Receivables Periodic Processing Dunning F150 Entering parameters in the dunning program provides information on how it has to run. The parameters of an old dunning run can be referenced and the dates adjusted. The dunning run selects the accounts, examines them for overdue items, checks if they have to be dunned, and assigns dunning levels to them. All dunning data is stored in a dunning proposal. The dunning proposal can be edited, deleted and recreated as often as necessary until the dunning clerk is satisfied with the result. If desired, this step can be skipped and the dunning run can be followed directly by the printout of dunning notices. In one step, dunning notices are printed and dunning data is updated in the master records and associated documents. 7 venkat.emani@yahoo.com

8 4.1 Check customer overdue items in FBL5N before Dunning 4.2 Use Transaction code F150 to execute dunning program 4.3 Dunning Parameters 8 venkat.emani@yahoo.com

9 Message: 4.4 Additional Log 9 venkat.emani@yahoo.com

10 4.5 Status 4.6 Schedule 10

11 4.7 Schedule the job to refresh. 4.8 Print is Complete Select Continue 11

12 Select Print to see the log to see the list to delete the dun proposal to see the Dunn. History 4.9 Dunning List 4.10 Individual Dunning Notice 12

13 to see the print out 4.11 Checking the Dunning Spool Select System Own Spool Requests or Alternately, Use T code SP01 13 venkat.emani@yahoo.com

14 4.12 Viewing the Dunning Notice 4.13 Customer Master Data gets auto updated with the Dunning Level Use Transaction code FD03 to display dunning level 14