ACCREDITATION COMMISSION FOR CONFORMITY ASSESSMENT BODIES. Schedule of ACCAB Fees Management System Certification Bodies
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1 ACCREDITATION COMMISSION FOR CONFORMITY ASSESSMENT BODIES ACCREDITATION SCHEME MANUAL Document Title: Schedule of ACCAB Management System Certification Bodies Document Number: ACCAB-ASM-11.0-A-2 CONTROLLED COPY Revision Revision Paragraph Revision Description of Revision Number Date Number Author 00 01/09/2010 6/6 Structure CEO 01 01/04/2015 6/6 Structure CEO ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 1 of 7
2 11.1 Purpose: This procedure details the fees associated with accreditation of Certification Bodies to certify organizations to various voluntary standards as per the schemes operated by ACCAB Scope: This schedule of fees is applicable to the various accreditation schemes operated by ACCAB for The Bodies Providing Audit & Certification of Management Systems legally registered and operating from all countries other than India The CABs certification activities report and fee calculations are subject to periodic review and verification by ACCAB. The certification activitiesinclude but are not limited to documentation review, initial visit, pre-assessments, certification audits, office audits, certificate fees, report fees,intellectual property i.e. logo check, surveillance audits, re-certification audits and report preparation Responsibility & Authority: The ACCAB Chief Executive Office oversees the invoice preparation and the fees collection ACCAB requires that a Corporate Officer of the Certification Bodies attests the correctness of the certification activities report Operation: General Terms & Conditions: Units of Time: Policy: a. This quotation is valid for 90 days from the date of issue. b. ACCAB will not bill time for journeys wholly within the India. c. If the working day is unduly prolonged, additional charges as per Assessor may be charged. d. Rest day (the first whole day after arrival) may be billed for travelling long distance by economy class flights. e. Rest days are not normally billed when travelling business class. f. Though trapped weekend days are generally not billed, accommodation & meals are billed as normal. ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 2 of 7
3 Expenses: Policy: a. Travel, Lodging & Boarding and Local Expenses: Preferably to be arranged by the applicant/accreditation organization or to be paid in advance to ACCAB at actual. b. Travel, Lodging & Boarding and Local Expenses will include air travel normally by economy on short distance, premium economy on medium distance and business class on long distance as standard, for rail travel Air Condition/Fist Class is used (where place is not easily accessible by air travel), accommodation in a hotel of a reasonable standard (3 star); Reasonable sustenance costs; Internet Charges; car hire, parking, tolls and congestion charges etc. c. ACCAB will re-bill at cost any travel, accommodation & other expenses incurred in dealing with the applicant/accreditation organization matter, as required. d. Expansion of scope: i. If auditor travel mode is other than air and if time required more than four hour then additional charges may be levied. ii. Extra charges will be levied for expansion of the scope which would include auditor remuneration, miscellaneous expenses, administrative charges and ACCAB accreditation fee. iii. Travel lodging and boarding expanses to be arrange by CB Cancellation Policy & Charges: ACCAB has the following policy where the client cancels or postpones the date of visit after it has been agreed, a fee is payable as set out below: Reinstatement Fee: a. Surveillance and Reassessment visit will normally be booked and agreed with the client one or more months in advance. As for other assessments, including witnessed assessments associated with surveillance and reassessment visits are booked at shorter notice. b. If client cancels or postpones a visit, more than 2 weeks after the quotation is issued, there will be a cancellation charges of 25% of the fee, if the cancellation or postponement is 4 weeks or more days from the start date of the cancelled assessment, and 100% of the fee if it is within 4 weeks from the start date of the cancelled assessment. c. In all cases, any non refundable travel or subsistence costs that have been expended will be recovered from the client at cost price. d. An invoice for the cancellation charge will be sent to the client and ACCAB reserves the right to withhold any grant, maintenance or renewal of accreditation until it is settled. e. Nonpayment of invoices which require payment in advance of the assessment date on the due date of the invoice is considered as a cancellation of the assessment by the client and the cancellation policy will apply ACCAB will charge a fee for reinstating the accreditation to a client whose accreditation is suspended for financial reasons e.g. late payment of ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 3 of 7
4 Quotations: invoices when the debt has been settled All ACCAB clients are provided a quotations before work begins and are required to confirm their acceptance of the quotation within 2 weeks of the date of issue. The client is deemed to have accepted the quotation once work has started, and is required to pay for the work performed by ACCAB and any expenses Invoicing: ACCAB will endeavor to carry out the job within the efforts allowed by the quotation. However, reserve the right to agree and bill for a different quantity if this is what is actually worked. Accordingly, it is in the client s interests to ensure that your documented information is of the agreed standards. Any non - conformities that are identified during an assessment will require additional effort and therefore will result in additional charges ACCAB will raise invoices with the best possible accuracy and are due and payable in full. Any Tax will be applied according to Indian Tax rules & to be borne by the client Payment Terms: ACCAB s standard policy is payment before any work is undertaken. The client must pay all dues before accreditation is granted. Any fees once paid shall not be refunded after initiating accreditation/assessment process by ACCAB. ACCAB will try to resolve any invoice related queries as soon as possible. Any query over an invoice must be raised in writing to the info@accab.org within 30 days of the date of the invoice. If no query is so raised within this period the fee will be due and payable without any right of further explanation, amendment or dispute. ACCAB reserves the right to charge interest for late payment at a rate of 1.5% per month, calculated from the date of presentation of the invoice and to include charges of any cost of recovery, which will be added to and payable with any invoiced amount due. ACCAB also reserves the right to stop work and terminate accreditation on financial grounds if payment of any fees billed is unduly delayed Payment Method: ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 4 of 7
5 We accept Bank Cheques, Demand Drafts or Electronic payment via bank transfers on following account details: THE SARASWAT CO-OPERATIVE BANK LTD. Shop No. 11 & 12 Vrindavan Chs Ltd, Building No 9, Shastri Nagar, Link Road, Goregaon (West), CITY: Mumbai STATE: MAHARASHTRA ACCOUNT NO: ACCOUNT TYPE: Current Account NEFT/RTGS/IFSC CODE: SRCB BRANCH NAME: Shastri Nagar Goregaon (W). ICICI BANK LIMITED Ground floor, Galaxy Height,Main Link Road, Bangur Nagar,Goregaon (West), CITY: MUMBAI ACCOUNT NO: NEFT/RTGS/IFSC CODE: ICIC PERMANENT ACCOUNT NO: AAICA6832D STATE: MAHARASHTRA ACCOUNT TYPE: Current Account BRANCH NAME: Mumbai Bangur Nagar. SERVICE TAX NO.: AAICA6832DSD Applicable Law: All ACCAB business engagements are governed by, and construed in accordance with Indian Law, unless otherwise stated. The High Court of Mumbai India will have exclusive jurisdiction in relation to any claim, dispute or difference concerning our engagements. The client shall agree that each party irrevocably waives any right it may have to object to any action being brought in those courts, to claim that the action has been brought in an inappropriate forum, or claim that those courts do not have jurisdiction. The client shall agree that the validity, legality or enforceability of any other provisions of this Standard Terms of Business or any associated document /agreement shall not in any way be affected or impaired if any provision in, or its application, are found to be invalid, illegal or otherwise unenforceable in any respect The fees is excluding Tax Deducted at Source (TDS) / Value Added Tax (VAT) / Goods and Services Tax (GST) etc The fees structure may be revised annually. However, accreditation fees once agreed shall remain valid for the period of three years. ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 5 of 7
6 Management Systems Certification Bodies (CB) Schemes & Schedule Schemes: Quality Management Systems ISO 9001 Environmental Management Systems ISO Occupational Health & Safety Management Systems OHSAS Medical Devices - Quality Management Systems ISO HACCP Based Food Safety Management Systems ISO Information Security Management Systems ISO Information Technology Services Management System ISO Security Management System for Supply Chain ISO Energy Management Systems ISO Ship Recycling Management Systems ISO Societal Security-Business Continuity Management Systems ISO Any Other (Pl. Specify) : For First Scheme: Initial / Re- Application- Single Location to be paid in advance for Subsequent Location (Critical) Document Review Initial On site & Witness Assessment 1 st Surveillance Assessment 2 nd Surveillance Assessment Certificate fees for Management System (per Certificate) Initially USD $ ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 6 of 7
7 : For Subsequent Scheme(s): Initial / Re- Application- per Scheme Single Location per Scheme to be paid in advance for Subsequent Location (Critical) Document Review Initial On site & Witness Assessment 1 st Surveillance Assessment 2 nd Surveillance Assessment Certificate fees for Management System (per Certificate) Initially USD $ ACCAB s Authorized Representative Name, Signature, Date & Seal (Understood & Agreed) Nominated / Representative Name, Signature, Date & Seal ACCAB-ASM-11.0-A-2 RD-02-01/03/16 ACCAB Page 7 of 7
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