TRAVEL & ENTERTAINMENT
|
|
- Abner Austin
- 5 years ago
- Views:
Transcription
1 GROUP POLICY Document No: GP016 Revision No: 01 Issue Date: January 2011 Author: Xolani Mbambo Approval: Exco/Board TABLE OF CONTENTS 1. Overview 2. General Provisions 3. Mode of Travel 4. Accommodation and meals 5. Entertainment 6. Foreign Exchange Regulations 7. Expenses 8. Travel Approval 1. Overview Grindrod acknowledges the need for employees to travel both nationally and internationally in order to fulfil their responsibilities. In this regard Grindrod will pay for all business-related travel and allowable expenses incurred by the employee as defined within this policy. The aim of this policy is to provide employees with guidelines on how to book cars, flights and accommodation when fulfilling their out of town business obligations and to inform employees of the maximum allowable reimbursement of expenses incurred on business related trips. 2. General Provisions 2.1 Grindrod Travel is the preferred provider of travel services, including flights, hotel accommodation and car rental. In instances where it is not possible to employ Grindrod Travel s services, only Grindrod-approved travel agents are to be utilised. 2.2 Employees are expected to consider reducing the quantum of travel where practical by: Video and / or tele-conferencing (important) Arranging as many meetings as possible in one trip Staying overnight if this will save another trip to the same destination. page 1 of 5
2 2.3 Travel and accommodation costs paid on behalf of suppliers and / or clients must be reported in line with Grindrod s Gift Policy (available on the intranet). 2.4 All employees travelling internationally on the business of Grindrod have automatic travel cover via the MRG group risk cover. This insurance is secondary to any medical aid or personal insurance available. 3. Mode of Travel 3.1 Air Grindrod Travel will present a list of carriers and fares, from which the employee should select the lowest convenient fare The following class of air tickets may be utilised: Group Chief Executive Officer (CEO) and direct reports to the Group CEO - business class for domestic and international flights All other employees economy class All employees who are travelling are required to be circumspect in their travel choices. Every effort should be made to make bookings well in advance so as to take advantage of reduced fares. The minimum should be at least two weeks in advance Departure time changes may only be requested if the employee s planned meetings have been cancelled or changed for reasons out of their control. Changes made to the value of R1 000 and over, require line manager authorisation. This also applies if the traveller has made more than one change to his / her booking Recommended limitation on number of same flight travellers: In order to ensure adequate risk protection, a maximum of three members of management may fly on any non-major airline or chartered flight, of which no more than two may be Executive (i.e. Directors or Chief Executive Officers) members of management No restrictions are required for major airlines such as SA, Virgin, British Airways, Lufthansa, etc A maximum of three members of management may travel in a single vehicle, of which no more than two may be Executive (i.e. Directors or Chief Executive Officers) members of management. 3.2 Car Hire All vehicles booked for businesses purposes must be booked through Grindrod Travel and if outside South Africa, through a company approved supplier Note the following guidelines when hiring cars: Where possible, cars must be booked at least a week in advance to ensure availability. The most economical vehicle available is to be hired and should be fitted with airbags. The standard vehicle to be booked is Group B. A larger vehicle may only be hired in the event that four passengers are travelling together and the distance to be travelled is significant. Fines received will be for the employee s account. Where a Grindrod employee is required to be outside of their home country over a weekend, a car may be hired for reasonable private use. page 2 of 5
3 3.3 Before taking delivery of any hired vehicle, it must be carefully inspected and any existing damage or missing equipment must be drawn to the attention of the car rental company. 3.4 Insurance for Hired Cars Businesses insured under Grindrod s motor policy are automatically covered under the motor fleet policy and therefore additional car accident insurance on rental in South Africa is not necessary In instances where a vehicle is hired for use outside of the employees home country or if the car is to be driven across the South African border, relevant cover offered by the rental company must be taken Employees may be liable for any damage, accidents and related claims and costs where he/she is found to have been negligent If a hired vehicle is damaged anywhere by acts of rioters or during any civil disturbance, the matter is to be reported to the nearest Police Station immediately. An affidavit must be obtained and reports on the circumstances submitted to the company. 4. Parking and Transfers 4.1 Employees are required to park in the ACSA long term parking. 4.2 If an individual is travelling for longer than 24 hours, it is recommended that they make use of the Grindrod preferred transport shuttle company to and from the airport. 5. Accommodation and Meals 5.1 An employee is expected to stay in a hotel or other accommodation of an acceptable standard. All business related accommodation must be booked through Grindrod Travel or via the preferred supplier list. The Grindrod Group has a list of preferred hotels where preferential rates have been arranged and these are first choice. All accommodation must be authorized by the line manager. 5.2 If the employee is unable to keep a hotel reservation, Grindrod Travel must be informed well in advance to avoid cancellation charges being levied. 5.3 Should the employee stay with a friend/relative he/she will be entitled to a subsistence allowance as determined by SARS. These rates can be obtained from the Human Resources Department. Subsistence allowances that exceed the limits defined by SARS will be subject to assessment by SARS. 5.4 The following limits apply to meals eaten while an employee is away from home on a business related trip for longer than one day: Breakfast is to be added to the room bill. Due reasonability is to be used for meal and beverage / alcohol choices. 6. Entertainment 6.1 Entertainment is in accordance with the spirit outlined in Grindrod s Code of Ethics. 6.2 Only meals, drinks, golf and other forms of entertainment with non-company personnel relating to Grindrod s business are considered entertainment. 6.3 Meals and other expenses with colleagues from within Grindrod are not considered entertainment for claim purposes. 6.4 Gifts to non-grindrod employees are considered entertainment and are required to be declared on the Gift Register in terms of the Gift Policy. page 3 of 5
4 7. Foreign Exchange Regulations 7.1 Exchange control regulations regarding foreign currency are to be strictly observed. An employee who intends undertaking an overseas business trip must liaise with their Finance Department to ensure that any special arrangement in regard to Foreign Exchange is made in good time. 7.2 It is Grindrod s preference to pay as much as possible to foreign suppliers through the finance process. Foreign currency issued should be kept to a minimum. 7.3 Foreign currency will be issued to employees going on international business travel to cover expenses that have not been pre-paid by the company. 7.4 All unused foreign currency must be returned to the company immediately after returning from overseas travel. 7.5 No travellers cheques are permitted. 7.6 Each employee issued with foreign currency is required to submit an expense claim with supporting documents to finance. 7.7 Foreign exchange differences may be claimed via the expense claim process. Supporting documents are required in order to claim the difference. 8. Expenses 8.1 Incidental expenses Other business related expenses (such as petrol, entertainment, etc.) is required be approved by the relevant manager before payment will be made This is to be claimed back via the employee expense sheet All invoice slips are to be attached to the claim form. 8.2 Travel Reimbursement (private vehicles) Travel reimbursements will be considered only in cases where the travel was for valid business purposes and only where travel was necessary Travel reimbursements may not be claimed where an employee receives a travel allowance as part of their remuneration Prior arrangement and approval by the employee s manager must be obtained Employees using their private vehicle for company business can claim a reimbursive travel allowance The reimbursed rate per kilometre will always be at the gazetted rate. These rates can be obtained from the Human Resources Department Employees using their own private vehicle for company business should ensure that their vehicles are comprehensively insured or covered for the balance of third-party, as Grindrod will not be held liable should an accident or theft occur whilst the employee is using his/her private vehicle on company business Travel costs will be reimbursed via payroll. The claim forms must be submitted prior to payroll deadline in order to qualify for reimbursement in that month (please liaise with HR for deadline dates). A travel claim form must be completed and authorised by the line manager before payment will be made The company reserves the right to amend or cancel the Travel Reimbursement Claim policy if there are suspicions that it is being abused. page 4 of 5
5 8.3 Allowable Expenses The basic principle is that reasonable expenses actually incurred while travelling or entertaining, will be reimbursed by Grindrod, provided that claims are submitted within 10 working days of return from travel The following expenses may be claimed: Airport parking. For stays exceeding 24 hours, long-term parking must be utilised. Accommodation(including breakfast) and meals Business incidentals such as faxes, telephone calls, postage and the use of Internet. Owing to the high premium levied by hotels on telephone calls, employees are encouraged to use their cellular phone. Due to the high costs of data usage, employees travelling internationally are advised to switch off data usage on cellphones and 3G usage on laptops when WIFI networks are available. Laundry costs will be reimbursed via the expense claim process should a business stay exceed one week Special fees for foreign travel, including costs related to obtaining passports, visas, and required photographs; costs of certificates of birth, health, identity, and related affidavits; charges for required inoculations; and medical evacuation insurance Use of local buses, trains and taxis, including tip The following expenses may not be claimed: Any costs which may accrue for an employee s spouse if the spouse/partner is not an authorized delegate on the trip. Items of a personal nature such as pay channel TV and mini-bar will not be reimbursed by Grindrod In the event of an account being subject to a subsequent VAT refund, such refund will accrue to Grindrod and not the employee Expenses incurred during the course of travel must be detailed on an expense claim form with itemised supporting vouchers attached, and must be authorised by management. See Annexure A. [template to be drafted] An employee planning international travel may request an advance from the Company to cover expenses. As an alternative the employee may utilise his/her own personal credit card and claim the full reimbursement on return No employee may approve his/her own expense claim, and the necessary approval must be obtained from the next level of authority. 9. Travel approval 9.1 Any air travel bookings that do not comply with , require prior approval from the Group Chief Executive Officer. 9.2 All international travel is to be approved by the relevant direct report to the Group CEO. 9.3 Regional and international business travel is reported to and reviewed by the Grindrod Limited Executive on a quarterly basis. 9.4 All travel requests are to be created using a travel purchase order duly approved in terms of the limits of authority. No travel and related invoices are to be processed by the finance department without an approved purchase order number. 9.5 For entities that do not use a purchase order system, all travel and related invoices are to be duly signed as approved in terms of the limits of authority. page 5 of 5
UNIVERSITY OF WALES EXPENSES, TRAVEL AND SUBSISTENCE POLICY. 1. Introduction. Travel & Expenses - Version 4, July 2014, Academic Unit
UNIVERSITY OF WALES EXPENSES, TRAVEL AND SUBSISTENCE POLICY 1. Introduction This document provides detailed guidance on the University s policy for the reimbursement of expenses necessarily incurred by
More informationPolicy on Business Travel
Status: Approved Custodian: Director: Finance and Administration Date approved: 2012-03-17 Implementation date: 2012-03-18 Decision number: SAQA 0795/12 Due for review: 2015-03-07 File Number: 2 Table
More informationStandard Snapshot. This standard applies to all QIC Group personnel ( QIC Employees ), including:
TRAVEL STANDARD Standard Snapshot Ensure high standards of probity and accountability are maintained in incurring travel expenditure. Give direction to QIC employees on the conduct expected of those who
More informationMANDENI MUNICIPALITY TRAVEL AND SUBSISTENCE CLAIM POLICY
MANDENI MUNICIPALITY TRAVEL AND SUBSISTENCE CLAIM POLICY 0 INDEX Page No. 1 Definitions 2 2 Objective 3 3 Principles 3 4 Scope of application 3 5 Procedure and conditions relating to claims 4 6 Subsistence
More informationSCR Local Enterprise Partnership Expenses Policy
SCR Local Enterprise Partnership Expenses Policy Document Properties Document Approval Approving Body or Person Role (review, approve) Date LEP Board Approve 05/02/2018 1. Purpose 1.1 This policy provides
More informationFinancial Regulations
The University of Chichester Financial Regulations Travel and Subsistence Expenses Policy 1. GENERAL PRINCIPLES 1.1 Only expenses which have been wholly, necessarily and exclusively incurred in the course
More informationGeneral Policy - Reimbursement of Expenses for Travel
General Policy - Reimbursement of Expenses for Travel Policy: College employees are authorized to receive a reimbursement for travel expenses incurred while on official College business. Authorization
More information1.2.3 The claimant must sign the completed Travel Expense Claim form, which signifies that amounts are claimed in accordance with this policy.
TRAVEL POLICY 1. GENERAL 1.1 Application This policy governs the reimbursement of expenses from all funds administered by St. Francis Xavier University to faculty and staff members for reasonable expenses
More informationTORONTO PORT AUTHORITY TRAVEL POLICY (as amended May 2010)
TORONTO PORT AUTHORITY TRAVEL POLICY (as amended May 2010) 1. Purpose and scope 1.1 To establish a policy which affords both control and flexibility for travel expenses incurred by members of the Board
More informationENERGY COAST UNIVERSITY TECHNICAL COLLEGE EXPENSES POLICY
ENERGY COAST UNIVERSITY TECHNICAL COLLEGE EXPENSES POLICY Approved: Signed: Date: January 2017 Date for Review: January 2019 Revision History: Revision History Revision Date Owner Summary of Changes 1
More informationINTERNATIONAL LIFE SAVING FEDERATION ILS POLICY POL 09 ILS EXPENSE POLICY
World Water Safety INTERNATIONAL LIFE SAVING FEDERATION Gemeenteplein 26 3010 Leuven Belgium Tel: (32.16) 89.60.60 E-mail: ils.hq@telenet.be - Web: www.ilsf.org ILS POLICY POL 09 ILS EXPENSE POLICY OVERVIEW
More informationFinance Guidelines For Departments, Divisions and Institutes in Respect of Travel, Subsistence & Accommodation Allowances
Finance Guidelines For Departments, Divisions and Institutes in Respect of Travel, Subsistence & Accommodation Allowances TABLE OF CONTENTS 1. PURPOSE 2. SUBSISTENCE ALLOWANCE 2.1 Local Subsistence Allowance
More informationPolicy on Reimbursive Expenditure
Policy on Reimbursive Expenditure Status: Approved Custodian: Director: Finance and Administration Date approved: 2012-03-17 Decision number: SAQA 0795/12 Implementation date: 2012-03-18 Due for review:
More informationThe responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer.
STAFF TRAVEL AND EXPENSES POLICY AND PROCEDURES 1. PURPOSE This document sets out London & Partners policy and procedures on staff travel and expenses. The policy has been designed to ensure that staff
More informationNursing and Midwifery Council. Council Travel, Accommodation and Expenses policy
Nursing and Midwifery Council Council Travel, Accommodation and Expenses policy Policy title Summary Council Travel, Accommodation and Expenses policy A policy which covers travel, accommodation and other
More informationAll out-of-state travel for which reimbursement will be claimed shall be approved in advance by the Board.
Business and Non-instructional Operations BP 3350 (a) Travel Expenses The Governing Board recognizes that district employees may incur expenses in the course of performing their assigned duties and responsibilities.
More informationTravel Expense Policy. Responsible Office Contact:
Policy Number and Title: 200.109 Travel Expense Policy Approval Authority: President Date Effective: July 1, 2015 Responsible Office: Accounting Responsible Office Contact: Vice President for Business
More informationTravel & Expense Policy
Ohio PERS Travel & Expense Policy Ohio Public Employees Retirement System Updated April 2008 Table of Contents General Information 1 Purpose and Scope 1 Legal Authority 1 Effective Date 1 Definitions
More informationTRAVEL (adopted 3/10/08)
TRAVEL (adopted 3/10/08) In the course of performing their job responsibilities, many of our employees must incur expenses when traveling on behalf of Marshall County. It is the purpose of this policy
More informationStaff Expenses Policy and Procedures
Scope: Financial Management Last updated by/date: EDOF Feb 2018 Effective Date: Feb 2018 Next review date: Feb 2021 Responsible Dept: Finance Associated links: Equality Analysis Undertaken: Stage One Policy
More informationFaculty and Staff of St. Thomas University
POLICY: University Expenditure (Travel) Policy Effective Date: February 28, 2015 Approving Body: Board of Governors Implementation: Vice-President (Finance & Administration) Sponsor/Contact: Vice-President
More informationEXPENSES POLICY FOR DIRECTORS, EMPLOYEES, TUTORS AND REGIONAL REPRESENTATIVES
EXPENSES POLICY FOR DIRECTORS, EMPLOYEES, TUTORS AND REGIONAL REPRESENTATIVES Approved By the Board: 22 nd November 2017 Review Date: December 2018 1 P a g e 1. INTRODUCTION It is our policy to reimburse
More informationT. TRAVEL REGULATIONS
T. TRAVEL REGULATIONS GENERAL POLICY It is the policy of Scott County to pay reasonable expenses related to travel or meetings which are deemed to be necessary and/or beneficial to Scott County. SCOPE
More informationHORRY COUNTY TRAVEL POLICY AND PROCEDURES MANUAL
HORRY COUNTY TRAVEL POLICY AND PROCEDURES MANUAL Effective October 1, 2008 Updated for revised per diem rates effective July 1, 2012 as per Budget Ordinance 25-12 Updated for exclusion of day trip meal
More informationTravel & Expense Reimbursement Policy AUSTRALIA
Travel & Expense Reimbursement Policy AUSTRALIA 1 POLICY STATEMENT William Demant Holding - Pacific Region, hereafter referred to as The Company aims to provide guidelines relating to business related
More informationTeammate Travel and Entertainment Policy
PURPOSE GENCO ATC s Travel and Entertainment (T&E) policy is intended to accomplish the following objectives: Ensure that teammates have a clear understanding of GENCO ATC s T&E policies and procedures
More informationPERSONNEL POLICIES AND PROCEDURES Personnel Policy Adopted by Res.:
EMPLOYEE RECOGNITION AND DEVELOPMENT PERSONNEL POLICIES AND PROCEDURES Personnel Policy Adopted by Res.: 1218-2008 Personnel Procedures Approved: 10/4/2013 1. PURPOSE: The purpose of this policy is to
More informationEXPENSES POLICY AND PROCESSES
EXPENSES POLICY AND PROCESSES Page 1 of 15 and Processes TABLE OF CONTENTS Introduction... 3 Travel Expenses... 5 Subsistence... 8 Hotel Accommodation... 8 Entertainment Expenses... 9 Other Expenses...
More informationExpenses (staff) Policy
Expenses (staff) Policy Rev Level Revision Date Description of Changes 01 02 03 21/04/2012 18/06/21013 04/02/2014 Initial Release Addition of allowable alcohol purchase for corporate entertainment (Req.
More informationGeneral terms and conditions for the reimbursement of travel and subsistence expenses to outside persons
European Aviation Safety Agency General terms and conditions for the reimbursement of travel and subsistence expenses to outside persons Doc # Annex 1 ED Decision 2013/010/F General terms and conditions
More informationHow to submit Travel Request and Reimbursement Expenses
How to submit Travel Request and Reimbursement Expenses Step 1 Submit completed Travel Request Form to Linda Hooper if possible 30 days prior to travel date. Attached printout of estimates for travel to
More informationStaff Expenses Policy
Staff Expenses Policy Policy Created April 2017 Last review April 2017 Review Cycle 3 years Date to be reviewed April 2020 Staff Reimbursement of Expenses Incurred on ICAT Business The following policy
More informationBusiness Expenses Reasonable expenses incurred by staff in the course of performing their duties.
1.0 Purpose This policy governs expense reimbursement for travel and incurring expenses for other business related activities beyond that of the normal office environment. Expenses incurred will be reimbursed
More informationEMPLOYEE BUSINESS EXPENSES, TRAVEL AND CONFERENCE PROTOCOLS
EMPLOYEE BUSINESS EXPENSES, TRAVEL AND CONFERENCE PROTOCOLS EMPLOYEE BUSINESS EXPENSES, TRAVEL AND CONFERENCE PROTOCOLS Policy The employee expense policy applies to all related expenses whether those
More informationREIMBURSEMENT OF HOSPITAL EXPENSES
REIMBURSEMENT OF HOSPITAL EXPENSES Document Type: Policy and Procedure Document Number: 1-30-030 Scope of Document: Organization Wide Review Date (s): 07/1987R, 01/1990r, 10/1995R, 04/2011R Effective Date:
More informationTravel Policy and Procedures
Travel Policy and Procedures June 2015 Version 2.0 International Union for Conservation of Nature Code Version Control and History: IUCN Travel Policy and Procedures Title IUCN Travel Policy and Procedures
More informationBritish Fencing EXPENSES POLICY TRAVEL AND SUBSISTENCE
Introduction British Fencing EXPENSES POLICY TRAVEL AND SUBSISTENCE 1. This policy on Travel and Subsistence provides a comprehensive account of the rules and entitlements for all British Fencing colleagues
More informationCP#4-03 Members & Volunteer Travel Reimbursement Policy
CP#4-03 Members & Volunteer Travel Reimbursement Policy Approved: 01/17/04 Revised: 03/21/09 1.0 Purpose of Council Policy: In order to achieve the mission of the ICC, it is necessary for, committee s
More informationSLMHC SIOUX LOOKOUT MENO YA WIN HEALTH CENTRE Page 1 of 5 Policy and Procedure Manual
SLMHC SIOUX LOOKOUT MENO YA WIN HEALTH CENTRE Page 1 of 5 Policy and Procedure Manual Reference/Standard: Number: F. 2017 Effective Date: April 1, 2011 Revision Date: Approval: CEO TRAVEL EXPENSE Standard
More informationBefore arranging your travel please make sure it is the most cost effective solution and check with your manager that it is essential.
4.3 EXPENSES POLICY This Policy is non contractual. 1.1 General Introduction This document looks at general travel and subsistence policy and relates to out of pocket expenses incurred as result of the
More informationFlorida SkillsUSA Inc. Travel Manual for Official Business
This manual provides guidance on expenditures authorized for travel in accordance with Section 112.061, Florida Statutes. Expenditures properly chargeable to travel include but are not limited to: registration
More informationWellsway Multi Academy Trust Travel and Personal Expenses Policy
Wellsway Multi Academy Trust Travel and Personal Expenses Policy Policy overview The purpose of this policy is to set out which personal expenses can be claimed by employees and how to do this. It takes
More informationTravel and Expenses Policy
Travel and Expenses Policy Effective from 1 March 2019 Contents 1. General 1 1.1 Purpose 1 1.2 Scope 1 1.3 Key principles 1 1.4 General expectations and requirements 2 1.5 Claiming expenses 2 1.6 Approving
More informationST. CLOUD MUNICIPAL BAND EXPENSE REIMBURSEMENT POLICY1
ST. CLOUD MUNICIPAL BAND EXPENSE REIMBURSEMENT POLICY1 1. Purpose The Board of Directors of the St. Cloud Municipal Band recognizes that board members, officers, and employees ( Personnel ) of St. Cloud
More informationStaff Expenses Policy
A Brighter Future Monitoring and review Staff responsible : Chief Executive Officer; Chief Finance Officer; Headteachers Committee responsible : Finance and Resources Committee Links : Date approved :
More information8.1 International and Domestic Travel Policy and Procedures
8.1 International and Domestic Travel Policy and Procedures Policy Name Policies and Procedures Travel Policy ID TP8.1 Policy Date Review Date 25 June 2007 Prepared By Leanne Tasker, Human Resources Officer
More informationStaff Expenses Policy
Staff Expenses Policy Originator name: Department: David Sharkey Finance Implementation 28 June 2011 date: Date of next review: 1 st August 2014 Related policies: Staff Handbook, Financial Regulations,
More informationCN I&T Vendors Travel and Expense Policy and Guidelines for Consultants
CN I&T Vendors Travel and Expense Policy and Guidelines for Consultants Version AUGUST 2018 Table of Contents Expenses (Travel and other)..... 2-5 Invoicing........6 AUGUST 2018 P a g e 1 The following
More informationREG Travel
Currently viewing page 1 of REG - 30.04.5 - Travel REG - 30.04.5 - Travel Authority: Chancellor Responsible Office: Travel Office Number: REG - 30.04.5 - Travel History: Effective Date: July 1, 2012; Revised:
More informationMental Health Foundation. Employee Expenses Policy
Mental Health Foundation Employee Expenses Policy Mental Health Foundation Employee Expenses Policy The Foundation recognises that staff will incur expenses on its behalf; it is the Foundation s policy
More informationPolicy for reimbursement of external Examiners/Advisors/Experts and Assessors travel and other expenses
Policy for reimbursement of external Examiners/Advisors/Experts and Assessors travel and other expenses 2014-15 Contents 1. The policy 2. How to claim 3. Authorisers 4. Expenditure which may be claimed
More informationStaff Expenses Policy
Staff Expenses Policy The Kemnal Academies Trust Version: [3] Last reviewed: [September 2018] Next review: [September 2019] TKAT Staff Expenses Policy 1.0 Purpose 1.1 This policy sets out the Kemnal Academies
More informationDocument Ref QP035 Document Title Travel & Expenses Policy Owning Department Finance Effective Date 05-Nov-18 Review Date 05-Nov-21
Document Ref QP035 Document Title Travel & Expenses Policy Owning Department Finance Effective Date 05-Nov-18 Review Date 05-Nov-21 1. Purpose This document sets out London & Partners policy and procedures
More informationTRAVEL POLICY FOR THE DIOCESAN SCHOOLS SYSTEM
TRAVEL POLICY FOR THE DIOCESAN SCHOOLS SYSTEM October 2015 Travel Policy for DSS Page 1 PURPOSE The Diocesan Schools System (DSS) travel policy applies to all travel by any mode of transport undertaken
More informationCITY OF EL CENTRO POLICY STATEMENT
CITY OF EL CENTRO POLICY STATEMENT Policy Statement No: 105 Adopted: 10/17/01 Category: General Revised: 04/02/03 Subject: Travel Distribution: All Departments I. Purpose The City of El Centro acknowledges
More informationWEST VIRGINIA UNIVERSITY BOARD OF GOVERNORS POLICY #4. TRAVEL West Virginia University and Regional Campuses
WEST VIRGINIA UNIVERSITY BOARD OF GOVERNORS POLICY #4 TRAVEL West Virginia University and Regional Campuses Section 1. General 1.1 Scope: 1.1.1 This rule implements the rules and regulations concerning
More informationSTAFF EXPENSES POLICY
STAFF EXPENSES POLICY Issued: Nov 2017 Next Review Due: Autumn 2018 Version 1 1 Staff and Volunteer Reimbursement of Expenses Incurred on BDAT Business The following policy applies to staff of BDAT Central
More informationSoledad Unified School District - Travel and Conference Policy - January 2018
Soledad Unified School District - Travel and Conference Policy - January 2018 January 10 2018 Prepared by: Cesar L. Vega Chief Business Official Approved by: Board of Trustees & Timothy J. Vanoli District
More informationSUBJECT: BOARD TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY FOR THE BOARD OF DIRECTORS # P POLICY # PAGE 1 OF 9
SUBJECT: BOARD TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY FOR THE BOARD OF DIRECTORS # P-2012.08.02 DEPARTMENT: APPROVED BY: POLICY # PAGE 1 OF 9 EFFECTIVE: REVISED: Purpose: The Board of Directors
More informationPolicy for the reimbursement of travel and other expenses
Policy for the reimbursement of travel and other expenses 2016-17 Contents 1. The policy 2. How to claim 3. Authorisers 4. Expenditure which may be claimed 5. Expenditure which may NOT be claimed 6. Claims
More informationVelindre NHS Trusts Charitable Funds Travel and Expenses Reimbursement Policy
VELINDRE NHS TRUST CHARITABLE FUNDS REF: CFC BLACK 002 Velindre NHS Trusts Charitable Funds Travel and Expenses Reimbursement Policy Policy Lead: Steve Ham; Finance Director Page 1 of 14 Review Date: September
More informationSection: Business and Support Operations. Section Number: Travel and Expense Policy. Date of Present Issue: 07/01/2017.
Section: Business and Support Operations Section Number: 3.22.2 Subject: Travel and Expense Policy Date of Present Issue: 07/01/2017 Date of Previous Issues: 07/72, 07/79, 10/79, 07/86, 07/89, 08/90, 11/92,
More informationBLUEFIELD STATE COLLEGE BOARD OF GOVERNORS POLICY NO. 22
BLUEFIELD STATE COLLEGE BOARD OF GOVERNORS POLICY NO. 22 TITLE: TRAVEL SECTION 1. GENERAL 1.1 Scope: All Employees 1.1.1 Approval to travel will be secured in advance by the employee via the employee s
More informationExpense Reimbursement Policy and Procedures
Staff Expense Claims Expense Reimbursement Policy and Procedures It is College policy that members of staff be repaid the actual cost of expenses incurred exclusively and necessarily in the performance
More informationRevised. April Travel Policy
Revised April 2016 Travel Policy Research Foundation for Mental Hygiene, Inc. Travel Policy The Research Foundation for Mental Hygiene, Inc. (Foundation) reimburses most, but not necessarily all, the costs
More informationSalt Lake Community College Policies and Procedures Manual
REIMBURSEMENT POLICY Board of Trustees Approval: 02/11/2009 CHAPTER 2 Date of Last Cabinet Review: 03/02/2010 POLICY 9.01 Page 1 of 18 I. POLICY It is the policy of the College to provide equitable reimbursement
More informationUniversity of North Alabama. Travel Policies
University of North Alabama Travel Policies I. INTRODUCTION The travel policies of the University of North Alabama have been developed in accordance with Alabama law and Internal Revenue Service regulations
More informationTata Steel. Travel and Expense Policy. Document Owner: Human Resources
Tata Steel Travel and Expense Policy Document Owner: Human Resources This document should be read in conjunction with Group Policy Document FP 3, Human Resources, BP 1, Delegated Limits and BP4/Appendix
More informationTRAVEL PROCEDURE. proc edure: UNSW Credit Card Procedure; and Fieldwork Guidelines Version Authorised by Approval Date Effective Date
TRAVEL PROCEDURE Policy Hierarchy link Procurement Director Responsible Officer Ph: 02 9385 8128 Email: procurement@unsw.edu.au Nathan Jones Contact Officer Travel Category Manager. Ext: 52687 Email: nathan.jones@unsw.edu.au
More informationHuron-Perth Catholic District School Board
POLICY: EXPENSE REIMBURSEMENT Adopted: February 26, 2007 Policy #: 3E:23 Revised: January 23, 2017 Policy Category: Student Related POLICY STATEMENT: The Huron-Perth Catholic District School Board recognizes
More informationRONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy )
RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) PURPOSE As a non-profit organization dedicated to improving the lives of children, stewardship of our
More informationSTAFF TRAVEL, EXPENSES AND ALLOWANCES POLICY THE VIEW TRUST
THE VIEW TRUST CONTENTS 1. Introduction 2. Travel expenses and allowances 3. Travel by car 4. Travel by train 5. Travel by air 6. Subsistence expenses and allowances This Policy will be reviewed by the
More informationCompany Policy Cover Page
Company Policy Cover Page The attached document has been reviewed by the Company Policy Register Manager on December 19, 2016, and the following information has been verified. Document Title Document Number
More informationREAch2 Expenses Policy
REAch2 Expenses Policy Policy and Procedure 2014 Page 1 of 12 Contents Page General principles and guideline... 4 Timeliness of submission...4 Submission of Expenses...4 Receipts...4 Authorisation of expenses...5
More informationAssociate Payroll and Pensions Guidance
Associate Payroll and Pensions Guidance Version 4.1 / March Page 1 of 17 Contents 1. Introduction...4 2. Expenses...4 2.1 Subsistence... 5 2.2 Childcare Expenses... 5 2.3 Admin Costs... 5 2.4 Postage Costs...
More informationTravel Policy & Procedures for the University of Windsor
Travel Policy & Procedures for the University of Windsor Approved by: Senior Management Group January, 2006 TABLE OF CONTENTS I. Policy 3 A. Scope 3 B. Responsibility 3 C. Authorization 4 Appendixes II.
More informationExpenses should broadly be agreed with the budget holder in advance of being incurred.
Guidance Notes for Claiming Reimbursement of Expenses Incurred Student Guidance Expenses should broadly be agreed with the budget holder in advance of being incurred. All claims must be supported with
More informationTRAVEL AND SUBSISTENCE POLICY
TRAVEL AND SUBSISTENCE POLICY Introduction The University is a publicly funded body with charitable status, therefore the highest standards are expected of the way it controls the funds in its care. Payments
More informationThe Vice-President (Administration and Finance) is responsible for the implementation of this policy.
UNIVERSITY OF NORTHERN BRITISH COLUMBIA Policies and Procedures SUBJECT: TRAVEL REIMBURSEMENT 1. Purpose The purpose of this policy is to outline the procedures to be followed by all University employees
More informationHouse of Assembly. Conference Travel Policy. Members of the House of Assembly
House of Assembly Members of the House of Assembly June, 2009 Table of Contents 1.0 Approval 2.0 Purpose 3.0 General 4.0 Policy 4.1 Modes of Travel 4.2 Meals 4.3 Accommodations 4.4 Entertainment 4.5 Other
More informationState of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures
State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: July 26, 2007 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...
More informationCategory Human Resources (HR) Effective Date 02/01/2003. Review Responsibility Human Resources
Subject EMPLOYEE BUSINESS, TRAVEL AND ENTERTAINMENT Attachments Yes X No Key words Expense Report, Car Rental, Conferences, Conventions, Air Travel, Number Hotels, Meals, Season Tickets, Membership fees,
More informationTravel Expenses. Policy for
Policy for Travel Expenses Guidelines for travel expenses related to medical and hospital services, medical reviews and return to work case conferencing November 2017 A worker can claim the reasonable
More informationCoast Community College District ADMINISTRATIVE PROCEDURE Chapter 7 Human Resources
Coast Community College District ADMINISTRATIVE PROCEDURE Chapter 7 Human Resources AP 7400 Travel References: California Education Code Sections 72423 and 87032 IRS Publication 463 Travel, Entertainment,
More informationCouncil Policy Management Policy Sensitive Expenditure Policy
Relevant Legislation Local Government Act 2002 NZ International Financial Reporting Standards Goods & Services Tax Fringe Benefits Tax Income Tax Act 1. Policy Objective In accordance with the financial
More informationPolicies and Procedures Manual
Purpose Policy Procedures Forms Related Information Policies and Procedures Manual Title: Policy Administrator: Effective Date: Approved by: Financial: Travel and Entertainment Expense Policy Assistant
More informationCompetition Team (Board of Advocate) Travel
Student Travel Reimbursement Policy Due to very tight budgets for both Competition and Clinic/Practicum Travel, students traveling for the College of Law (COL) are reimbursed according to the following
More informationMARSHALL UNIVERSITY BOARD OF GOVERNORS
1 General 1.1 Scope: MARSHALL UNIVERSITY BOARD OF GOVERNORS Policy No. FA-2 TRAVEL 1.1.1 This policy implements the rules and regulations concerning management of in-state, out-of-state and international
More informationBusiness Travel & Client Entertainment Polic y Durham Convention & Visitors Bureau
Table of Contents: Business Travel & Client Entertainment Polic y Durham Convention & Visitors Bureau I. INTRODUCTION 2 II. EXPENSE DOCUMENTATION REVIEW AND APPROVAL PROCESS OVERVIEW 2 III. EXPENDITURE
More information2. JTB Travel Gift Voucher is valid for use within 12 months from the date of issue.
JTB New Zealand Ltd JTB Travel Gift Voucher Terms of Use 1.JTB Travel Gift Voucher can be used towards any aspect of your holiday, including flights, accommodation, tours, car hire, travel insurance, and
More informationCITY OF VANCOUVER CORPORATE POLICY
CITY OF VANCOUVER CORPORATE POLICY SUBJECT: Travel CATEGORY: Finance POLICY NUMBER: AF-004-01 PURPOSE SCOPE This establishes a policy for expenses incurred on City business travel. The objectives of the
More informationTravel, Subsistence and Expenses Policy
Travel, Subsistence and Expenses Policy Bournemouth Primary Multi Academy Trust Policy Approved By Board Signed Date Signed Chair of Board Date Signed Executive Head Date Chief Financial Officer Reviewed
More informationStaff Expenses Policy
Staff Expenses Policy Education is for improving lives and for leaving your community and world better than you found it. Review date: April 2020 Page 1 of 7 Contents 1. Introduction... 3 2. Claiming Expenses...
More informationInterim Guidelines for Travel and Business Expenses: Summary Washington College Business Office
Interim Guidelines for Travel and Business Expenses: Summary Washington College Business Office Key Policies Reimbursable expenses must be Business related Properly reported in a timely manner Properly
More informationPOLICIES AND PROCEDURES
POLICIES AND PROCEDURES SECTION: Corporate Policy - Administration NUMBER: OP # 1004 ISSUED: February 25, 2013 SUBJECT: Reimbursable Travel, Entertainment, and Other Business Expense APPROVALS: Executive
More informationPOLICY AND PROCEDURE STATEMENT
POLICY AND PROCEDURE STATEMENT SUBJECT: CATEGORY: NO. Travel Allowances: Vehicle, Lodging, Meals and General Expenses Finance 411 PREAMBLE This policy sets out the basic rules that apply to travel paid
More informationRadford University Travel Policy
Radford University Travel Policy Table of Contents Page A. Overview 2 B. Definitions 2 C. Request for Travel (RFT) 3 D. Travel Involving Multiple Employees 3 E. International Travel 3 F. Lodging 3 G. Alternative
More informationTravel, Working Session and Hospitality Expense Policy (A004)
SECTION 1: Administration Travel, Working Session and Hospitality Expense Policy (A004) 1. Purpose This Policy provides a framework of accountability and rules to guide the effective oversight of ATRF
More information3330 A Procedures and Limitations: Employee Travel
3330 A Procedures and Limitations: Employee Travel Original Adoption: 09/20/2011 Effective Date: 5/19/2015 Revision Dates: 5/18/2015 Review Dates: I. PURPOSE The purpose of this regulation is to establish
More informationTHE KEMNAL ACADEMIES TRUST. Expenses Policy
THE KEMNAL ACADEMIES TRUST Expenses Policy 1.0 PURPOSE 1.1 This policy sets out the Kemnal Academies Trust's (TKAT) rules on how employees, LGB members and Trustees can claim for expenses incurred in the
More information