IRFU. Club House. Finance Setting up for Online Payments & Managing Finance
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1 IRFU Club House Finance Setting up for Online Payments & Managing Finance
2 Introduction The finance module brings together all the financial and membership elements of the system 1. Dashboard 2. Membership Schemes 3. Payments 4. Orders 5. Bank Details Payments Set Up 1. The Dashboard The Finance dashboard contains information relating to the incoming and outstanding payments that are owed to the organisation, these include: 1.1 Outstanding Orders This is where an organisation can understand how much is owed to the club for products that have been purchased. (Memberships) Every one of the dashboard stats are hyperlinked and selecting the balance will inform the administrator which amounts are associated to which individuals. Club House Finance Page 2
3 1.2 Collection Failures If a payment fails for a direct debit or card transaction, the amount will be listed in the total amount, selecting the amount will display which individual this relates to 1.3 Orders Taken A graph highlighting the trends and volume of transactions in any given month 1.4 Latest Payments The total amount that has been paid, broken down by month and payment method. These figures and selectable and will provide a breakdown of the transactions and who these are attributed to. 1.5 Settlement History When will the club next receive settlement for online payments (bi monthly, every two weeks for cards and monthly for DD) The club are reimbursed directly by First Sports) the amount listed is the total the club will receive. (Fees have already been deducted from the figure) Club House Finance Page 3
4 2. Membership Schemes See separate Membership Scheme guides. 3. Payments Payments is a list of transactions where a club administrator can view who has paid and what they have paid for at the club 3.1 Refund It is possible to select a payment to be refunded to a member. To do this, select the payment to be refunded and Refund The next page outlines the refund details and comments can be added. Select Refund An is sent to the individual informing them of the refund 3.2 View Receipt To view details of the payment, select the payment and View Receipt This will provide the order details, outlining what the payment made was for Club House Finance Page 4
5 4. Orders Orders provides a complete breakdown of the paid and unpaid orders at the club, currently this is for Membership schemes that have been assigned to that group of individuals 4.1 Unpaid Order Any order that has an outstanding balance (unpaid) it is possible to do the following by selecting the order: Request Payment Pay Request Payment Selecting an individual and request payment will generate an that includes a link to the payment portal. Once received the individual can select this link and insert the card details to pay the outstanding balance Club House Finance Page 5
6 4.1.2 Pay Selecting Pay, enable the administrator to state that the individual has paid for the balance by Cash Manual entry Cheque Manual entry Other Manual entry Online Card This can only be completed if the club is set up to take online payments. Selecting Online Card & Pay Now, enables the administrator to enter the individuals card details (if the member is present) and take payment immediately Club House Finance Page 6
7 5. Products See separate products guide 6. Bank Details Setting up the club to take Online Payments If the organisation wants to set themselves up to take online payments, then they must first enter the clubs bank details To enter Bank Details, select New Once entered Save the changes Club House Finance Page 7
8 The Organisation must go to Account set up and Accept Terms & Conditions and Save select that they want to Accept Online The organisation are then set up for taking online payments Club House Finance Page 8
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