2. ADOPTION OF AGENDA Resolution: That the October 13, 2015 Village of Chase Regular Council meeting agenda be adopted as presented.

Transcription

1 AGENDA Regular Meeting of the Council of the Village of Chase Council Chamber at the Village Office at 826 Okanagan Avenue on Tuesday, October 13, 2015 immediately following the 4:00 p.m. Public Hearing 1. CALL TO ORDER 2. ADOPTION OF AGENDA Resolution: That the October 13, 2015 Village of Chase Regular Council meeting agenda be adopted as presented. 3. ADOPTION OF MINUTES Pages 1-6 Resolution: That the minutes of the September 8, 2015 Regular meeting of Council be adopted as presented. Resolution: Pages 7-8 That the minutes of the September 15, 2015 Special meeting of Council be adopted as presented. 4. PUBLIC HEARINGS A public hearing regarding Zoning Amendment Bylaw No was held prior to this Regular Council meeting and is on Agenda as item REPORTS a) Mayor and Council Reports b) Staff Reports 6. DELEGATIONS David Pearson, # Shuswap Avenue Carport Construction Mr. Pearson wishes to speak to Council and explain his situation in person 7. UNFINISHED BUSINESS 7.1 Zoning Bylaw No Amendment Bylaw No Pages 9-11 Resolution: That Council gives third reading to Zoning Bylaw No Amendment Bylaw No Resolution: That Council adopts Zoning Bylaw No Amendment Bylaw No Permissive Tax Exemptions Pages A report from the Director of Financial Services is attached. Copies of applications were provided to members of Council prior to the October 6, 2015 Committee of the Whole meeting. 7.3 Amendment to Waterworks Bylaw No Pages Amendment No to Waterworks Bylaw No was given first, second and third reading at the regular meeting of Council September 8, 2015.

2 Regular Council Meeting Agenda October 13, 2015 Page 2 of Residential Care Service in Chase Mayor Berrigan to introduce this item. 8. NEW BUSINESS 8.1 Committee of the Whole Recommendations October 6, Private Business Advertising on LED Sign Resolution: That the matter of Private Business Advertising on Village Owned LED sign be referred to Administration for incorporation into the Administration task list as a medium term priority (deadline for completion May 2016) and that the Administration task list be brought forward to a future meeting of Council for review and adjustments as necessary Community Recognition That Administration organizes a Village of Chase community recognition event in 2015 with an anticipated budget of $ Request for Assistance Chase Curling Club Since the Committee of the Whole recommendation, the Curling Club made other arrangements for the concrete removal Village of Chase Public Works did not do any works at the Curling Rink. Council is being requested to defeat the recommendation below, which will leave Council s original resolution intact to provide a grant-in-aid of up to $9000 to the Curling Club in That the request from the Village of Chase Curling Club for assistance from Public Works for an amount equal to $750 be granted and the grant-in-aid of $9,000 previously approved be reduced by that amount Waiver Request Chase Excellence That a waiver of 50% of the cost for the Chase Excellence Program to use room C of the Community Hall 2 days per week from October 13, 2015 to April 28, 2016 be approved Waiver Request Lions Club That a waiver of 50% of the cost for the Lions Club World Senior Service Day supper to use of the kitchen, room B and main hall of the Community Hall on October 16 and 17, 2015 be approved Waiver Request Lions Club That a waiver of 50% of the cost for the Lions Club to hold both a children s and adult s event in the Community Hall for the weekend of October 30, 2015 be approved Bandshell Awning (from July 7, 2015) That the matter of installation of a Bandshell Awning at the Village of Chase Memorial Park be referred to Administration to determine costs and feasibility.

3 Regular Council Meeting Agenda October 13, 2015 Page 3 of Quarterly Financial Report Pages A report from the Director of Financial Services is attached. 8.3 Zoning Bylaw No Amendment Bylaw No Pages A report from the CAO is attached. 8.4 Development Application # VLA Road Pages A report from the CAO is attached. 8.3 Aylmer Road Speed Limit Page 45 A report from the Deputy Corporate Officer is attached. 8.4 Temporary Licence of Occupation Survey Pages A report from the Deputy Corporate Officer is attached. 8.5 Christmas Closure of Village Office Page 55 A report from the Deputy Corporate Officer is attached. 8.6 Men s Health Fair Request for Retroactive Grant-in-Aid Page 57 A report from the Community Liaison is attached. 8.7 NAAAW Request for Support Pages A report is attached. 8.8 UBCM Appointment to Real Estate Foundation Page 61 Correspondence has been received by UBCM noting they are looking to appoint a local elected official to the Board of Governors of the Real Estate Foundation of BC 8.9 CP Holiday Train Pages The CP Holiday Train is returning to Chase on Thursday, December 17, Small Business Saturday October 24 th Page 65 Correspondence has been received from the Canadian Federation of Independent Business inviting Council to support small local businesses by visiting a local business, taking a picture and posting it on social media Invitation to Remembrance Day Celebration Page 67 An invitation has been extended to Mayor and Council to attend the November 11, 2015 Remembrance Day celebration and marching in the parade Request for waiver - Remembrance Day Celebration Page 69 The Chase Legion is requesting a waiver of the fees to hold the annual Remembrance Day ceremony at the Community Hall Request for waiver Chase Country Christmas Page 71 The Chase Country Christmas Committee are requesting insurance coverage under the Village of Chase policy, that Shuswap Avenue between Chase and Haldane Streets be closed from 4:30 p.m. to 8:00 p.m. on Friday, December 4, 2015, that they be granted the use of the Pocket Park on Shuswap Avenue for the annual bonfire and the waiver of fees for use of the Community Hall for the Craft and Vendor Fair and barriers be provided from Village staff.

4 Regular Council Meeting Agenda October 13, 2015 Page 4 of Request from Chase Excellence Page 73 The Chase Excellence Program is requesting the use of the Village of Chase truck to allow Chase Royalty to participate in the Kamloops Santa Claus Parade Request for Grant-in-Aid - Chase Excellence Pages The Chase Excellence Program is request a grant-in-aid to assist with expenses Request for Reduced Rate Chase Excellence Page 79 The Chase Excellence Program is requesting a reduced rate for rental of the Community Hall October 24, 2015 to host a bring and buy event Shuswap Lake Security Services Limited Pages A proposal has been submitted for business owners to participate in a Village patrol at a reduced rate if businesses are interested. Council may wish to refer this proposal to the Chamber of Commerce for its consideration and action. RELEASE OF IN CAMERA ITEMS A Resolution was made to waive the remaining 50% of the cost to use the Community Hall for a recent pie fundraising event that raised enough funds to install a new stove and flooring in the Hall. 9. IN CAMERA That Council recess to an In Camera meeting pursuant to Section 90 (1) of the Community Charter, paragraph (c) regarding employee relations. 10. ADJOURNMENT Resolution: That the October 13, 2015 Village of Chase Council meeting be adjourned.

5 Minutes of the Regular Meeting of the Council of the Village of Chase held in the Council Chamber of the Village Office at 826 Okanagan Avenue on Tuesday, September 8, 2015 PRESENT: Acting Mayor: Councillors: In Attendance: A. Maki N. Egely D. Lepsoe S. Scott J. Heinrich, Chief Administrative Officer L. Pederson, Director Financial Services FINAL Public Gallery: 4 1. CALL TO ORDER Acting Mayor Maki called the meeting to order at 4:03 p.m. 2. ADOPTION OF AGENDA Moved by Councillor Egely Seconded by Councillor Scott That the September 8, 2015 Village of Chase Regular Council meeting agenda be adopted by removing Item 6 Delegations and adding Item 7.7 Shuswap Tourism Committee representative. CARRIED #2015/09/08_ ADOPTION OF MINUTES Moved by Councillor Scott Seconded by Councillor Egely That the minutes of the August 11, 2015 Regular meeting of Council be adopted as corrected with Item 3 reading That the minutes of the August 11, 2015 Regular meeting of Council be adopted as presented. CARRIED #2015/09/08_ PUBLIC HEARINGS None 5. REPORTS a) Mayor and Council Reports Mayor Berrigan As Mayor Berrigan was unable to attend this meeting a written report has been submitted and forms part of the agenda package documentation. Councillor Egely: Citizens on Patrol meeting; Chase Museum & Archives meeting; Grand Entry at Neskonlith Pow Wow; Flag raising for the Chase Literacy Society recognizing Literacy month. Page 1

6 Councillor Lepsoe: Discussions regarding water meter billing with Director of Financial Services and concerned residents; Participated in the Neskonlith Pow Wow Grand Entry ceremonies over all 3 days; Regular meeting with Adams Lake Indian Band Chief and Council; Flag raising for the Chase Literacy Society recognizing Literacy month. Acting Mayor Maki: Chase & District Skatepark Society meeting; Skatepark fundraiser at Memorial Park; Flag raising for the Chase Literacy Society recognizing Literacy month; Mayor s Luncheon in Armstrong and attendance at the Interior Provincial Expedition; Celebrated the 60 th wedding anniversary of JD and Ethel Billy. Councillor Scott: Adams River Salmon Society meeting; Flag raising for the Chase Literacy Society recognizing Literacy month; He note the Fire Departmet is holding a practice September 29, 2015 an have invited Mayor and Council to participate. b) Staff Reports The CAO reported that she has been dealing with a number of development matters including variance applications and building permit zoning reviews, attended the ALIB Chief and Council meeting September 1, 2015 with Mayor Berrigan and Councillor Lepsoe, and has been liaising with ALIB staff regarding the Fire Services Mutual Aid agreement that is with ALIB for review at this time. The Director of Financial Services reported that he is preparing for the annual tax sale, has been answering many queries regarding the proposed water and sewer billing structure, and is finalizing a report regarding permissive tax exemptions for a discussion with Council September 15, Moved by Councillor Scott Seconded by Councillor Egely That Village of Chase Mayor, Council and Administration reports be received as information. CARRIED #2015/09/08_ DELEGATIONS None 7. UNFINISHED BUSINESS 7.1 Proposed Water Restriction Levels Moved by Councillor Scott Seconded by Councillor Egely That Village of Chase Waterworks Bylaw No , Amendment Bylaw No be given first reading. CARRIED #2015/09/08_004 Page 2

7 Moved by Councillor Egely Seconded by Councillor Scott That the restriction end times for Levels 1 and 2 of Village of Chase Waterworks Bylaw No , Amendment Bylaw No be set at 6:00 p.m. and the Bylaw be given second reading as amended. CARRIED #2015/09/08_005 Moved by Councillor Scott Seconded by Councillor Egely That Village of Chase Waterworks Bylaw No , Amendment Bylaw No be given third reading. CARRIED #2015/09/08_ International Day of Older Persons Moved by Councillor Lepsoe Seconded by Councillor Scott That Administration and the Event Liaison members proceed to work with the Creekside Seniors Centre in the planning and implementation of an event in honour of International Older Persons Day. CARRIED #2015/09/08_ Consideration of Development Variance Permit 315 Lakeshore Drive Moved by Councillor Scott Seconded by Councillor Egely That Council authorizes the variance for 315 Lakeshore Drive to vary provisions of the Village s Zoning bylaw to allow for: 1. The accessory building to reach a height of 6.91 meters 2. The accessory building to be setback from the front parcel line by 1.5 meters. CARRIED #2015/09/08_ Consideration of Development Variance Permit Whispering Pines Moved by Councillor Egely Seconded by Councillor Scott That Council authorizes the variance of the Village s Mobile Home Park Bylaw to reduce the buffer area between Pad 41 and the Highway Right-of- Way from 25 feet to 9 feet. CARRIED #2015/09/08_ Consideration of Development Variance Permit VLA Road Moved by Councillor Lepsoe Seconded by Councillor Scott That Council authorizes the variance to the Village s Zoning Bylaw pertaining to VLA Road to: 1. Relax the setback from the rear property line for the proposed accessory building from 6 meters to 3 meters; AND 2. Relax the setback from the right side parcel line for the proposed accessory building from 3 meters to 1.5 meters. CARRIED #2015/09/08_010 Page 3

8 7.6 Acknowledgement of TNRD contributions to Arena Moved by Councillor Scott Seconded by Councillor Egely That Administration contact the CSRD and TNRD Board of Directors to obtain availability and schedule attendance at the game for which the majority would be able to be present. CARRIED #2015/09/08_ Appointment to Shuswap Tourism Council Moved by Councillor Lepsoe Seconded by Councillor Egely That Council appoints the Chamber of Commerce Manager as the tourism representative on the Shuswap Tourism Committee until December 31, CARRIED #2015/09/08_ NEW BUSINESS 8.1 Committee of the Whole Recommendations September 1, Service Area for Mutual Aid Fire Services Agreement with Adams Lake Indian Band Moved by Councillor Scott Seconded by Councillor Egely That the map depicting the Adams Lake Indian Band Fire Department Response Area and the Village of Chase Fire Protection Area, as provided to the Committee of the Whole on September 1, 2015 be incorporated into the Village s Mutual Aid agreement for fire suppression services with Adams Lake Indian Band. CARRIED #2015/09/08_ Invitation to Skwlax Wellness Centre Breast Cancer Awareness Walk Mayor Berrigan indicated he is available to attend the walk and the dinner, and Councillors Egely, Scott and Maki committed to attending the Breast Cancer Awareness Walk on October 9, 2015 sponsored by the Skwlax Wellness Centre. Administration was requested to contact Skwlax Wellness Centre to determine if all Councillors who are attending the walk are also included in the invitation for dinner. 8.3 Audit Guide for Local Governments Moved by Councillor Scott Seconded by Councillor Egely That the correspondence from the Auditor General regarding the Audit Guide for Local Governments be received for information. CARRIED #2015/09/08_ Performance Audit City of Vernon Moved by Councillor Egely Seconded by Councillor Lepsoe That the correspondence from the Auditor General regarding the Page 4

9 Performance Audit for the City of Vernon be received for information. CARRIED #2015/09/08_ Plaque Recognizing Outstanding Contributions Moved by Acting Mayor Maki Seconded by Councillor Scott That the Chase & District Festival Society be the 2015 recipient of the Village of Chase Plaque which honours outstanding community service. CARRIED #2015/09/08_ Repairs to Cenotaph Moved by Councillor Lepsoe Seconded by Councillor Egely That the matter regarding repairs to the Cenotaph be referred back to Administration to work with the Chase Legion to undertake a needs assessment, obtain quotes and research potential grant funding. CARRIED #2015/09/08_ Request for Extra Parking Moved by Councillor Maki Seconded by Councillor Scott That the Legion is granted permission to utilize the Village of Chase owned portion of the Curling Rink parking lot on Friday October 16 and Sunday October 18, 2015 as the Hall and parking area is booked for usage by another group on Saturday October 17, 2015; AND That the Legion informs the Curling Club of this event and the usage of the parking lot. CARRIED #2015/09/08_ Fortis BC Community Giving Grant Program Moved by Councillor Scott Seconded by Councillor Egely That the Village of Chase apply for a Fortis BC Community Giving Grant for funds to assist with the proposed upgrades to the Scatchard Mountain Trails (Rocky Road Trail), ensuring Fortis BC is aware of the First Nations interpretive component of the proposed trail. CARRIED #2015/09/08_ Speed Limit on Aylmer Road Moved by Councillor Egely Seconded by Councillor Maki That the speed limit along Aylmer Road in the Village of Chase be set at 50 km/h from the existing 30 km/h. OPPOSED #2015/09/08_020 Page 5

10 Moved by Councillor Egely Seconded by Councillor Scott That Administration advertises in local papers to obtain resident feedback on the current speed limit along Aylmer Road in the Village of Chase and report the feedback to Council at a future meeting. CARRIED #2015/09/08_ Application for Development Variance Permit Shuswap Avenue Moved by Councillor Egely Seconded by Councillor Scott That the Application for Development Variance Permit for Shuswap Avenue in the Village of Chase be denied. CARRIED #2015/09/08_ Development Variance Permite Application for Chase Home Hardware Moved by Councillor Lepsoe Seconded by Councillor Egely That Council authorizes Administration to proceed with the required process associated with the Development Variance Permit Application No , giving notification of the variance application to neighbouring property owners. CARRIED #2015/09/08_ Application to amend Zoning Amendment Bylaw Cottonwood Street Moved by Councillor Lepsoe Seconded by Councillor Egely That Council gives Zoning Bylaw No , Amendment Bylaw No , first and second readings and refers the bylaw to a public hearing. CARRIED #2015/09/08_ IN CAMERA None. RELEASE OF IN CAMERA ITEMS The Village of Chase has set a Special meeting to discuss the Budget and Five Year Plan and Permissive Tax Exemptions. The meeting is open to the public and is scheduled to take place Tuesday, September 15, 2015 in Council Chambers at 3:30 p.m. 10. ADJOURNMENT Moved by Councillor Scott Seconded by Councillor Egely That the September 8, 2015 Village of Chase Council meeting be adjourned. CARRIED #2015/09/08_025 The meeting was adjourned at 4:47 p.m. A. Maki, Acting Mayor J. Heinrich, Chief Administrative Officer Page 6

11 Minutes of the Special Meeting of the Council of the Village of Chase held in the Council Chamber of the Village Office at 826 Okanagan Avenue on Tuesday, September 15, 2015 PRESENT: Mayor: Councillors: In Attendance: R. Berrigan N. Egely D. Lepsoe A. Maki S. Scott J. Heinrich, Chief Administrative Officer L. Pedersen, Director of Financial Services FINAL Public Gallery: 4 1. CALL TO ORDER Mayor Berrigan called the meeting to order at 3:35 p.m. 2. ADOPTION OF AGENDA Moved by Councillor Egely Seconded by Councillor Scott That the September 15, 2015 Village of Chase Special Council meeting agenda be adopted as presented. CARRIED #2015/09/15S_ NEW BUSINESS 3.1 Permissive Tax Exemption Policy Discussion Administration provided the following comments for consideration: In past, the Village of Chase has granted full tax exemptions for all properties that have been considered and are eligible; Current Council has indicated their wish to develop a policy that sets guidelines for permissive tax exemptions that provides desirable services by charitable and philanthropic organizations to the community, while balancing the requirement for other property tax payers to subsidize the taxes for those who are exempted; Other communities have considered policy in relation to tax exemptions, some restricting exemptions to existing eligible organizations; Council needs to consider the purpose of such a policy, and decide what types of exemptions should be granted and to what levels. Discussion: Council could consider an across-the-board percentage exemption; Council consider each applicant and their ability to pay in relation to the contributions they make to the community; Another approach is to apply a cap on percentage exemption with the flexibility for variations in relation to each applicant; Council could set an amount of funds in 2016 that it wishes to see paid by those groups who have been exempted in the past, and then allocate tax exemptions to all groups accordingly. Page 7

12 Moved by Mayor Berrigan Seconded by Councillor Egely That the matter of a permissive tax exemption policy be referred to Administration to prepare analysis and examples of options for exemption limits as follows: An equal percentage for everyone; A cap on a percentage with the flexibility to adjust each group s percentage based on need and ability to pay; Set the amount of money that Council believes should be paid overall by the subject organizations and apply an equal percentage exemption to all organizations that will generate that amount of funds for CARRIED #2015/09/15S_ Budget Process Discussion The Director of Financial Services explained that he has prepared a proposed schedule for 2016 budget preparations that include Administration s timing for preparation as well as setting a first meeting with Council to review the overall draft budget. Discussion: It is important to ensure that all departments meet with Council individually to review their respective budgets The first meeting could be consideration of Administration s budget, and then two other meetings need to be scheduled to ensure Public Works and the Fire Department budgets are discussed individually Moved by Councillor Lepsoe Seconded by Councillor Egely THAT the proposed schedule for 2016 budget preparation be approved; AND THAT the first public meeting of budget review with Council and Administration be set for Friday, November 27, 2015 at 10:00 a.m.; AND THAT the Special (Budget) Council meeting on Friday November 27, 2015 be held as an open forum meeting to allow those in attendance at the meeting to participate in Council s discussion and ask questions during the meeting. CARRIED #2015/09/15S_ ADJOURNMENT Moved by Councillor Maki Seconded by Councillor Egely That the September 15, 2015 Special Meeting of Council be adjourned. CARRIED #2015/09/15S_004 The meeting was adjourned at 4:57 p.m. R. Berrigan, Mayor J. Heinrich, Chief Administrative Officer Page 8

13 VILLAGE OF CHASE Bylaw No A Bylaw to Amend the Village of Chase Zoning Bylaw No WHEREAS the Council of the Village of Chase has adopted the Village of Chase Zoning Bylaw No ; AND WHEREAS the Council of the Village of Chase deems it necessary to amend Bylaw No ; NOW THEREFORE, the Council of the Village of Chase in open meeting assembled enacts as follows: 1. This Bylaw may be cited for all purposes as Village of Chase Zoning Bylaw No , Amendment Bylaw No Village of Chase Zoning Bylaw No , is hereby amended by adding the following provisions to Section 6.23 of the R-2 Medium Density Residential zone specifically pertaining to Lot A District Lot 517, Kamloops Division Yale District Plan as shown on Plan B12499: (a) The maximum density for the property be established at four (4) dwelling units, and that the provision of the maximum density of 35 units per hectare be deleted in relation to this property. All other provisions of Section 6.23 remain in full force and effect. READ A FIRST TIME THIS 8th DAY OF September, 2015 READ A SECOND TIME THIS 8th DAY OF September, 2015 PUBLIC HEARING HELD THIS DAY OF, 2015 READ A THIRD TIME THIS DAY OF 2015 Page 9

14 Approved by the Ministry of Transportation pursuant to Section 52 (3) (a) of the Transportation Act Ministry of Transportation Signature Date ADOPTED THIS DAY OF 2015 R. Berrigan, Mayor T. Pretty, Deputy Corporate Officer Page 10

15 Schedule A to Bylaw No Page 11

16 Page 12

17 Village Of Chase TO: FROM: Mayor and Council Director Financial Services DATE: 29 September 2015 RE: 2016 Permissive tax exemptions ISSUE/PURPOSE Under the Act, Councils have been given the authority to provide for property tax exemptions for certain activities and categories of users. For example section 220 exempt s churches and hospitals and the lands the buildings rest upon, and council is authorized to grant a permissive tax exemption on the surrounding lands. There is no requirement for Council to provide a permissive exemption. It is the decision of Council whether this type of exemption is provided. Many of the organizations that apply for the tax relief provide various services to the community which it would be difficult for a local government to provide. And there are organizations that are funded by Council that would require additional funding if the property taxes were no exempted. Council should also keep in mind that when a tax exemption is granted, the related school taxes and regional district taxes are also reduced. The school taxes have no impact on the municipality s general tax burden as they are legislated mill rates. The Regional district taxes are a dollar requisition, however, and the burden of the uncollected taxes will have to be transferred to other taxpayers. DISCUSSION Chase and District Curling Club - The club provides recreational activities for the community and provides services through the availability of their facilities to the public. They have between 60 and 100 members, mostly residents of the village, with 20 to 40 active volunteers. They have indicated they would suffer a severe hardship if the tax exemption is not granted. The 2016 tax exemption will be approximately $12,305 of which $6,160 is the municipal portion. Chase and District Museum and Archives - The Society provides archival storage of historical information and preserves local history and artifacts. They have 130 members from Chase with 10 active volunteers. A retail gift shop is operated to raise funds for the operation of the museum. They have indicated they would suffer a severe hardship if the tax exemption is not granted. The 2016 tax exemption will be approximately $6,795 of which $3,303 is the municipal portion. Page 13

18 Royal Canadian Legion - The Legion provides services to the community at large and to veterans and their families, especially the disabled. They operate a social center for the benefit of their members and guests and fundraise for community oriented projects. There are 370+ members mostly from the Village, and approximately 100 volunteers. They have indicated they would suffer a severe hardship if the tax exemption is not granted. In the past the exemption has been granted 60% to the lands and 24% for the building. Continuing the grant as it now exists would provide a tax exemption of $3,490 (a tax of $2,200 is levied) of which $1,747 is the municipal portion. Chase and District Chamber of Commerce - The Chamber is dedicated to promote and improve the economic, civic and social welfare of the Village. It provides marketing, communications and promotion of the Village throughout the region. It also operates the visitor Centre in which there is a gift and souvenir sales area for fund raising. There are 90 members, mostly are from Chase, and 13 active volunteers. The tax exemption allows the Chamber to provide additional services. The 2016 tax exemption is $2,055 of which $1,029 is the municipal portion. Chase and District Recreation Centre Society - The Society provides recreational opportunities to the residents of Chase. The Arena portion has received a 10 year exemption which expires in 2019 which provides a tax exemption of $37,973 of which $23,066 is the municipal potion. The Golf course portion provides golf and recreational activities for all. The group has 65 members most of whom are from Chase, and 5 active volunteers. The property has a lounge and out buildings for recreational purposes, and a live-in caretaker within the suite above the lounge. The 2016 tax exemption is $17,334 of which $10,192 is the municipal portion. The arena portion operates at a deficit that is funded by a direct grant from the Village. The golf course operates at a surplus which is being utilized to fund debt repayment of the loans to acquire the lands. The loss of the tax exemption would have an impact on the society ability to strengthen its financial sustainability into the future. Blessed Sacrament Catholic Church - They are a religious fellowship which engages in worship, education, personal development, pastoral care and community service. They have 50 members mostly from Chase and 45 active volunteers. The lands are used to support the church and hall activities, and the residential property is used primarily for classroom and child care. The loss of the tax exemption would create a financial burden reducing the ability to provide services to the community. The 2016 tax exemption is $3,135 of which $1,981 is the municipal portion St. Andrews All Saints Church - They are a religious fellowship which engages in worship, education, personal development, pastoral care and community service. They have 32 members mostly from Chase and 16 active volunteers. The lands are used to support the church and hall activities. The loss of the tax exemption would create a financial burden reducing the ability to provide services to the community. The 2016 tax exemption is $1,716 of which $1,084 is the municipal portion Page 14

19 Chase Evangelical Free Church - They are a religious fellowship which engages in worship, education, personal development, pastoral care and community service. They have 33 members mostly from Chase and 25 active volunteers. The lands are used to support the church and hall activities. The loss of the tax exemption would create a financial burden reducing the ability to provide services to the community. The 2016 tax exemption is $1,304 of which $824 is the municipal portion Chase Congregation of Jehovah s Witnesses - They are a religious fellowship which engages in worship, education, personal development, pastoral care and community care. They have 67 members mostly from Chase and 67 active volunteers. The lands are used to support the church and hall activities. The loss of the tax exemption would create a financial burden reducing the ability to provide services to the community. The 2016 tax exemption is $986 of which $622 is the municipal portion Chase Creekside Seniors Organization They are a seniors support and social group that provide activities and assistance to seniors. They also engage in fund raising to support their activities and provide assistance to others in the community. They have 175 members and approximately 80 volunteers. The facilities are only open to seniors, not to the public at large. The tax exemption for 2016 will be $3,173 of which $1,886 is the municipal portion. Chase & District Lions Community Club They are a nonprofit society, part of Lions International, which engages in fund raising activities for the purpose of funding various community oriented projects for the benefit of the citizens of the Village of Chase. They have 16 members (10 from Chase) with 9 volunteers. The exemption is for the lease land utilized for the Chase Lions RV Park which is the primary fundraising activity of the club. Funds allocated to taxes would decrease funds available for charitable activities. The tax exemption will be $5,081 of which $2,543 is the municipal portion. FINANCIAL IMPLICATIONS The total tax exemptions requested are estimated to be $95,300 which includes $54,500 in municipal portion. No additional applications can be accepted at this time. Of the total taxes exempted, the Regional District levies a dollar value based on the assessment valuations established after the exemptions are processed. This results in the tax levy being distributed over the remaining taxpayers, and the estimated redistribution for Chase amounts to $17,300 for 2016 or an average of about $13 per parcel. In addition to the permissive tax exemptions requested for 2016 in the amount of $95,300 there are budgeted 2015 grants in aid as follows REVIEW General Grant in Aid $20,000 Forgiveness of Rentals $ 2,500 Tennis Courts (carried forward) $31,000 Chamber of commerce (80% Bus Licence) $13,200 Arena grant in aid $50,000 Total Grants in Aid including exemptions $212,000 (Please note the Arena also receives $75,000 in contract payments and golf course $87,500 in loan payments ending in 2019). Page 15

20 CAP Approach Utilizing a CAP approach to restrict funding to a total based upon the municipal tax revenues will provide benefit considerably higher in value to the beneficiaries, but not everyone is impacted in the same manner. For example targeting a $188 municipal tax adjustment on Creekside Seniors will provide them with $317 total tax exemption and targeting $188 municipal tax adjustment on Museum will provide them with $375 total tax exemption. This is caused by the different tax multiples on the categories being taxed. But the municipal Tax is the one which impacts the Village. The total tax determines the benefit to the organization. Either limitation could be used Percentage Exemption Reduction A 1% change to the permissive tax exemptions will provide a change of $574 for total taxes and $315 for Municipal taxes (arena cannot be changed until 2019). Applying an equal percentage to everyone is technically easy and we know immediately what the savings would be and the cost to the beneficiaries. However not all of the organizations are capable of handling such a reduction. As an example the Curling Club is requesting an additional grant in aid, and would then require an additional grant which through taxes would be forwarded to the Province. There are disadvantages to an across the board reduction. Amount of Funds to be Collected in Property Tax The third option of establishing an amount of funds to be paid overall by the subject organizations and applying an equal percentage exemption to all organizations to generate that amount is actually similar to the second option but calculated from the expenditure side rather than the revenue side. Based on the above, selecting a method for determining a limit is not the critical issue. Setting a limit that council wishes to use as a guideline for decision making is only the first step. But utilizing a blanket approach to applying the limit may have unintended consequences. Establishing guidelines for council to follow in selectively choosing the beneficiaries based on financial ability and the level of service to the community would be the only way to ensure that the community receives the maximum benefit from the grants provided. OPTIONS In all of the following examples, the Arena is not adjusted in any way. The bylaw continues in effect until 2019 with no changes. 1. Utilize percentage of Municipal Taxes budgeted. Our current level of permissive exemptions is running at 3.50% in The limit in dollars in 2016 will be based on budgeted tax revenues of $1,553,000 or $54,355 which would require a reduction of $182 in the municipal grants and $332 of total grants being given out in A 3.40% limit would result in a reduction of $1,553 municipal and $2,832 total grants. 2. Utilize a numeric value of the Municipal Tax, for example we do not wish to exceed $50,000 in total municipal permissive exemption, the value of exemptions for Page 16

21 municipal must be reduced by $4,538 which can be done by formula as illustrated in the schedule. The total permissive exemption adds up to $8, Utilize a percentage reduction of 5% of Municipal Tax. This is a straight forward calculation which will reduce the Municipal tax by $1,573 and the total permissive exemption by $2,869. Option 1 has the advantage of tying increases in exemptions to our increases in tax revenues, thus providing Council with a budgetary target in making decisions on the level of exemptions to be granted. It may be inconvenient when more applicants come forward and council will need to decide how to allocate the value budgeted. Option 2 has a similar advantage of tying a fixed dollar amount to the exemptions, but the disadvantage is requirement to review it each year to determine if a change is needed in the dollar amount. Option 3 is more negative in its approach, dealing with a cut in the exemptions each year. It is more difficult for council to be perceived as making a negative decision each year. In the listing of permissive tax exemptions, there are two groups which have received grants in aid and one which has requested a grant in aid in the past for a specific project. Council may wish make special provisions for all groups receiving grants in aid. The primary point in the calculation is the relationship between the benefit to the Village is based upon the Municipal portion of the tax and the cost to the organization is based upon the total permissive tax exemption. It costs the applicant two to save us one. The proposed bylaw accompanies this report. It is based upon giving all of the parties their full exemption. If council wishes to make changes, a recommendation can be made to amend the bylaw as requested by council and we will prepare the wording for the first reading at the next council meeting. The bylaw must be read three times at one meeting and then the bylaw must be adopted without further change at the 27 th October meeting in order for these exemptions to be in place for After 31 st October 2015, no bylaw can be passed for property tax exemptions for the 2016 year. RECOMMENDATION That Option one be selected for guidance of council and that the percentage be applied to the Municipal value of the taxes being exempted. That the limitation for Municipal Tax Exemptions be set at XX.XX % (Note: each 0.10% reduction in the ratio reduces the municipal cost $1,553) Respectfully submitted, Original Signed Leif Pedersen, Director Financial Services Page 17

22 Page 18

23 Roll Number Organization Chase and District Curling Club Chase Creekside Seniors Organization Evangelical Free Church of America United Church of Canada: Jehovahs Witness Roman Catholic Bishop of Kamloops Chase and District Museum and Archives Society Chase and District Chamber of Commerce Chase & District Recreation Centre Society New Chase & District Lions Community Club Royal Canadian Legion Branch 107 Estimated Total 2016 Tax Estimated Municipal Tax Grants in Aid Funds Available Net Cash d Total 1% reduction in Municipal 12,305 6,160 5, ,173 1,886 27, , , ,716 1,084 13, , ,135 1,981 29, ,795 3,402 Requeste 18, ,055 1,029 13,000 12, ,334 10, , ,081 2,543 26, ,490 1,747 6, Chase and District Recreation Society 37,973 23,066 50,000 0 Locked in until 2019 Estimated tax for 2016 exemption $ 95,346 $ 54,537 $ 574 $ 315 Total Budgeted Taxes $ 3,369,600 $ 1,553,000 % of Taxes Utilized for tax exemption % % Page 19

24 Roll Number Organization Chase and District Curling Club Chase Creekside Seniors Organization Evangelical Free Church of America United Church of Canada: Jehovahs Witness Roman Catholic Bishop of Kamloops Chase and District Museum and Archives Society Chase and District Chamber of Commerce Chase & District Recreation Centre Society New Chase & District Lions Community Club Royal Canadian Legion Branch 107 Limit of 50,000 Municipal 5% Reduction Total Municipal Total Municipal 1, , , Chase and District Recreation Society Estimated tax for 2016 exemption 8, , , , Total Budgeted Taxes % of Taxes Utilized for tax exemption Page 20

25 VILLAGE OF CHASE Bylaw No A Bylaw to provide for Permissive Tax Exemptions for the year 2016 WHEREAS, under the authority of the Community Charter, the Council for the Village of Chase may by bylaw exempt land and improvements from taxation; NOW THEREFORE, the Council of the Village of Chase, in open meeting assembled, hereby enacts as follows: 1. Pursuant to Section 224(2) (a) through (k) of the Community Charter, the following assessments shall be exempt from taxation for the taxation year 2016: a) Chase and District Curling Club: Parcel Z, District Lot 517, Plan 19733, K.D.Y.D. except Plan KAP57419, of Lots A & B SEE (KC5244); PID ; Exempt all land and improvements utilized for the purposes of the club. b) Chase Creekside Seniors Organization, Lease/Permit/License #343509, Parcel Y (DD M14002) Block A, District Lot 517, Plan 514, K.D.Y.D, PID ; Exempt all land and improvements utilized for the purposes of the club. c) Evangelical Free Church of America: Lot A, District Lot 517, Plan 41858, K.D.Y.D.; PID ; exempt all lands utilized for the purposes of the Church. d) United Church of Canada: Lot A, District Lot 517, Plan 8227,K.D.Y.D.; PID ; exempt all lands utilized for the purposes of the Church. e) Jehovah s Witness Congregation: Lots 17-20, Block P, District Lot 517, Plan 514, K.D.Y.D. PID , PID , , and ; exempt all lands utilized for the purposes of the Church. f) Roman Catholic Bishop of Kamloops, Lot B, Plan 36502, District Lot 517, K.D.Y.D, of Plan 1467, PID ; exempt all lands and auxiliary improvements utilized for the purposes of the Church. g) Chase and District Museum and Archives Society, Part of Lot 6, Plan B757 District Lot 517, K.D.Y.D. of Plan 1467, PID ; exempt all lands and improvements utilized for the purposes of the society. h) Chase and District Chamber of Commerce located on Village of Chase Right-of-Way between Shuswap Avenue and Canadian Pacific Rail Line, West of Aylmer Road; exempt all lands and improvements utilized for the purposes of the Chamber. Page 21

26 i) Chase & District Recreation Centre Society, Lot A, Plan KAP 82245; PID , and Lot 1, Plan KAP District Lot 517, K.D.Y.D.; PID ; exempt all lands and improvements utilized for the purposes of the society. j) Chase & District Lions Community Club, portion of lot 1 plan and portion of lot PT Plan B264 except Plan A and Plan A 1315 (the lands identified in Schedule A of the lease dated 14 April 2015) 2. The Village of Chase hereby authorizes for the 2015 tax year, exemption of the following land: a) Royal Canadian Legion Branch 107: Lot A, District Lot 517, Plan 37207, K.D.Y.D. PID Exempt all lands utilized for the purposes of the Legion. 3. This by-law may be cited as The Village of Chase 2016 Permissive Tax Exemption Bylaw No READ A FIRST TIME THIS DAY OF, READ A SECOND TIME THIS DAY OF, READ A THIRD TIME THIS DAY OF, ADOPTED THIS DAY OF, Mayor Deputy Corporate Officer Page 22

27 VILLAGE OF CHASE Bylaw No A Bylaw to Amend the Village of Chase Waterworks Bylaw No WHEREAS the Council of the Village of Chase has adopted the Village of Chase Waterworks Bylaw No ; AND WHEREAS the Council of the Village of Chase deems it necessary to amend Bylaw No ; NOW THEREFORE, the Council of the Village of Chase in open meeting assembled enacts as follows: 1. This Bylaw may be cited for all purposes as Village of Chase Waterworks Bylaw No , Amendment Bylaw No Village of Chase Waterworks Bylaw No , is hereby amended by changing item 9.2 to read as follows: 9.2 Every person that sprinkles or irrigates lawns, gardens or fields using water supplied from the Waterworks System shall follow watering restrictions as specified by Council resolution or, without such resolution, at the discretion of the Supervisor of Public Works, Chief Administrative Officer or designate, as follows: LEVEL 1 a) Between May 15 and September 30 annually, both automated and nonautomated irrigation systems shall only water on the following basis: i) Properties with odd numbered addresses shall water only on odd numbered days of the month. ii) Properties with even numbered addresses shall water only on even numbered days of the month. b) While watering restrictions are in effect, there shall be no sprinkling or irrigating of lawns, gardens or fields between the hours of 11:00 a.m. and 6:00 p.m. c) Hand watering of flower and vegetable gardens is permitted at any time. LEVEL 2 a) Both automated and non-automated irrigation systems within the Village of Chase shall only water on the following basis: i) Properties with odd numbered addresses shall water only on Sunday and Thursday; ii) Properties with even numbered addresses shall water only on Saturday and Wednesday. b) While watering restrictions are in effect, there shall be no sprinkling or irrigating of lawns, gardens or fields between the hours of 9:00 a.m. and 6:00 p.m. c) Hand watering of flower and vegetable gardens is permitted at any time. d) Vehicle and boat washing are permitted on the same days as lawn irrigating but is not permitted between the hours of 9:00 a.m. and 6:00 p.m. e) Driveway and parking lot washing is not permitted. Page 23

28 LEVEL 3 a) Both automated and non-automated irrigation systems within the Village of Chase shall only water on the following basis: i) Properties with odd numbered addresses shall water only on Thursday; ii) Properties with even numbered addresses shall water only on Wednesday. b) While watering restrictions are in effect, there shall be no sprinkling or irrigating of lawns, gardens or fields between the hours of 8:00 a.m. and 6:00 p.m. c) Hand watering of flower and vegetable gardens is permitted at any time. d) Vehicle and boat washing are not permitted e) Driveway and parking lot washing is not permitted. f) Operation of fountain or pond only allowed if it uses recirculated water. g) Refilling of pools permitted once per week during sprinkler times LEVEL 4 a) Sprinkling or irrigating of lawns, gardens or fields is not permitted. b) Hand watering of flower and vegetable gardens is permitted twice per week on the following basis: i) Properties with odd numbered addresses shall water only on Sunday and Thursday; ii) Properties with even numbered addresses shall water only on Saturday and Wednesday. c) While watering restrictions are in effect, there shall be no hand watering between the hours of 8:00 a.m. and 6:00 p.m. d) Vehicle and boat washing are not permitted e) Driveway and parking lot washing is not permitted. f) No filling or re-filling of residential swimming pool or pond. g) No operation of fountains or ponds. Any person who violates this section will be refused access to service through the use of a fire hydrant or temporary water connection and may be subject to penalties under this bylaw or a Municipal Ticket Information bylaw. READ A FIRST TIME THIS 8 TH DAY OF September, 2015 READ A SECOND TIME THIS 8 th DAY OF September, 2015 READ A THIRD TIME THIS 8 th DAY OF September, 2015 ADOPTED THIS DAY OF, 2015 Mayor Deputy Corporate Officer Page 24

29 Village Of Chase Administrative Report TO: FROM: Mayor and Council Director Financial Services DATE: 8 October 2015 RE: Quarterly financial report to 30 September 2015 ISSUE/PURPOSE For council information DISCUSSION The September quarterly financial report is relatively accurate. There are always a few areas which are seasonally impacted as budgets must be finalized and approved before beginning projects, or our utilities revenues are understated because they are billed every four months. But the general picture is reliable. Tax revenues are slightly higher than budgeted, as penalties for unpaid taxes are running higher than last year. This may be an indication that times are a bit tougher out there than they were last year. We have been audited by the School Tax people and I am now investigating some discrepancies from prior years that may require additional payments. Grant revenues showed a significant increase this year as the Small communities fund came in with an extra $158,000. The funding formula was changed for this year and will gradually roll forward for the future as the population changes. I will reflect this change in future budgets. Although Administration appears to be going over budget, the primary cause is a relatively large increase in the administration salaries and benefits primarily due to the need to bring in a casual employee to cover front office staff vacations. This is offset by reductions in the allocation of salaries and benefits to other departments. The overall salaries budget is running under budget. We will come in slightly under budget for the year as one position is not yet filled for the water person. Contractors are filling our needs in this area and the contract services may be slightly over budget. Page 25

30 Fire Service budget is running very close. With increase in volunteers they have incurred extra costs for uniforms and supplies that are higher than usual. Even with the $5,000 increment to spending recently authorized by Council, they will go over budget. A portion of those costs which are excluded from their total spending include the cultural assessment for $1,500 (the Fire Department s participation in the organizational review earlier in 2015) and Manual preparation for $2,000. Rescue revenues are below budget. $1,000 revenue was received today for the period ended 30 June. Public works and roads are coming in well under budget at the end of September. Public works is partly under budget due to Maintenance costs for equipment being charged against roads. ($15,000 to end of September). Parks appears to be running over budget. Costs for supplies are over budget, and this appears to be primarily for spending in grounds maintenance. Parks programs revenues are under budget due to the loss of federal grant funding and there were no donations received. Program revenues did decline slightly and expenses were about the same, leading to an $8,000 deficit. The arena is running close to budget at this time. The Lighting project was completed in July and cost in the vicinity of $23,000 and is fully funded from Gas tax grant. The $45,000 grant from the TNRD for improvements to the arena are now in progress and are 1/3 completed. The water and sewer operations are running slightly under budget, with some variances in budget set up which will correct as we become familiar with the changes in cost allocations. The overall budget appears to be in good shape. There will always be a few areas slightly over but they will be offset by areas slightly under budget. Keep in mind that the budget is an estimate of the costs to carry out councils objectives and we are more concerned about the overall direction than specific line items. RECOMMENDATION That the Quarterly financial report be accepted as presented. Respectfully submitted, Original Signed Leif Pedersen, Director Financial Services Page 26

31 Village of Chase Quarterly Summary Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining General Fund Revenues Taxation 1,602, ,624, , General Government 317, , , Protective Services 44, , (14,973.25) 0.34 Solid waste Management 225, , (76,429.57) (0.34) Development Services 20, , , Transportation #DIV/0! Parks, recreation and Culture 142, , (57,796.10) #DIV/0! Property Management 7, , (2,200.00) (0.31) Other Services 6, , (401.25) (0.06) Total General Fund Revenues 2,365, ,400, , Expenditures General Government 625, , , Protective Services 401, , , Solid waste Management 196, , , Development Services 120, , , Transportation 803, , , Parks, Recreation and Culture 657, , , Property Management 2, , (131.65) (0.05) Other Services 36, , , Total General Fund Expenditures 2,843, ,118, , Net General Fund Operations Surplus (Deficit) (477,800.00) 282, , Capital Transactions Amortization Offset 563, , (154,209.83) (0.27) Reserve transfers 29, (22,750.67) (51,750.67) (1.78) Debt Funding 111, (106,547.76) (217,747.76) (1.96) Capital expenditures (180,200.00) (122,956.70) 57, Net General Capital Fund Surplus (Deficit) 523, , (366,464.96) 0.70 Net General Fund Surplus (Deficit) 45, , , (8.61) Page 27

32 Village of Chase Quarterly Summary Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining Water Services Fund Revenues 721, , (161,404.32) (0.22) Expenditures 506, , , Net Water Services Fund Operations Surplus (Deficit) 215, , (14,618.82) (0.07) Capital Transactions Amortization Offset 180, , (102,311.10) (0.57) Reserve transfers #DIV/0! Debt Funding (48,000.00) (48,023.92) (23.92) 0.00 Capital expenditures (761,800.00) (493,027.47) 268, Net Water Services Capital Fund Surplus (Deficit) (628,900.00) (462,462.49) 166, Net Water Services Fund Surplus (Deficit) (413,100.00) (261,281.31) 151, Waste Water Services Fund Revenues 790, , (427,788.07) (0.54) Expenditures 381, , , Net Waste Water Services Fund Operations Surplus (Deficit) 409, , (291,271.44) 0.71 Capital Transactions Amortization Offset 162, , (54,477.65) (0.34) Reserve transfers 184, , (167,293.88) (0.91) Debt Funding (11,500.00) (11,525.74) (25.74) 0.00 Capital expenditures (550,000.00) (16,706.12) 533, Net Waste Water Services Capital Fund Surplus (Deficit) (215,200.00) 96, , Net Waste Water Services Fund Surplus (Deficit) 194, , , Total Village Surplus (Deficit) (173,200.00) 392, , Balance of Surplus and Reserves at the end of the period General Government (253,123.00) 140, Water Fund (621,434.00) (469,615.31) Sewer Fund 2,048, ,853, Total 1,173, ,524, Page 28

33 Village of Chase Quarterly detailed Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining General fund Taxation Municipal 1,509, ,513, , Penalties and Interest 33, , , Utilities Linear 1% Tax 39, , (1,151.32) (0.03) Payments in Place of Taxes 21, , (19,824.70) (0.94) 1,602, ,590, (11,831.00) (0.01) Taxes Collected for others 1,781, ,763, (17,204.69) (0.01) Taxes Remitted to Others 1,781, ,729, , Net Taxes collected for Others , , Net Tax Revenues 1,602, ,624, , General Government Grant Revenues 265, , , Grants in Aid 53, , , Net Grants 212, , , Investment Income 7, , , Legislative Expense (68,100.00) (61,738.08) 6, (0.09) Administration Revenues 45, , (1,029.94) (0.02) Administration Expense 503, , , Net Administration (458,100.00) (386,983.24) 71, (0.16) Net General Government (307,200.00) (49,044.52) 258, (0.84) Protective Services Bylaw Enforcement Revenues 4, , (904.50) (0.20) Bylaw Enforcement Expenses 39, , , Net Bylaw Enforcement (35,300.00) (25,769.40) 9, (0.27) Fire Protection Revenues 19, , Fire Protection Expenses 329, , , Net Fire Protection (310,200.00) (288,241.17) 21, (0.07) Rescue Services Revenue 20, , (14,168.75) (0.71) Rescue Services Expense 16, , , Net Rescue Services 3, (428.30) (4,328.30) (1.11) Emergency Preparedness Revenue #DIV/0! Emergency Preparedness Expense 3, , , Net Emergency Preparedness (3,900.00) (2,571.42) 1, (0.34) Building Inspection Expense (11,400.00) (10,681.76) (0.06) Net Protective Services (356,900.00) (327,692.05) 29, (0.08) Page 29

34 Village of Chase Quarterly detailed Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining Solid Waste and Recycling Solid Waste Revenues 225, , (76,429.57) (0.34) Solid Waste Expenses 196, , , Net Solid Waste 28, , (18,246.65) (0.64) Recycling Revenue Recycling Expense Net Recycling Net Solid Waste and Recycling 28, , (18,246.65) (0.64) Development Services Planning and Subdivision Revenue 2, , Planning and Subdivision Expense 34, , , Net Planning and Subdivision (32,700.00) (4,653.64) 28, (0.86) Economic Development Revenue 18, , , Economic Development Expense 86, , , Net Economic Development (68,000.00) (49,645.51) 18, (0.27) Net Development services (100,700.00) (54,299.15) 46, (0.46) Transportation and Transit Public Works Revenues #DIV/0! Public Works Expenses 307, , , Net Public works (307,700.00) (162,020.93) 145, (0.47) Roads Revenues #DIV/0! Roads Expenses 410, , , Net Roads (410,300.00) (240,774.80) 169, Street Lighting Revenues 0.00 #DIV/0! Street Ligts Expense 54, , , Net Street Lights (54,100.00) (35,902.61) 18, Sidewalk Revenues #DIV/0! Sidewalk Expenses 4, , Net sidewalks (4,400.00) (611.99) 3, Drainage Revenues #DIV/0! Drainage Expenses 27, , , Net Drainage (27,400.00) (21,351.72) 6, Net Transportation and Transit (803,900.00) (460,662.05) 343, Page 30

35 Village of Chase Quarterly detailed Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining Parks, Recreation and Culture Parks Revenue 12, , (500.00) (0.04) Parks Expenses 231, , , Net Parks (219,300.00) (195,926.21) 23, (0.11) Recreation Program Revenues 19, , (12,225.10) (0.64) Recreation Program Expenses 36, , , Net Recreation Programms (17,400.00) (25,707.75) (8,307.75) 0.48 Arena Revenues 85, , (47,146.00) (0.55) Arena Expenses 284, , , Net Arena (199,500.00) (167,730.33) 31, (0.16) Community Hall Revenues 25, , , Community Hall Expenses 98, , , Net Community Hall (73,200.00) (51,361.41) 21, (0.30) Museum Revenues #DIV/0! Museum Expenditures 5, , , Net Museum (5,800.00) (3,674.32) 2, (0.37) Net Parks, Recreation and Culture (515,200.00) (444,400.02) 70, (0.45) Property Management Property Revenues 7, , (2,200.00) (0.31) Property Expenses 2, , (131.65) (0.05) Net Property Management 4, , (2,331.65) (0.50) Other Services Cemetery Revenue 6, , (401.25) (0.06) Cemetery Expense 12, , , Net Cemetery (5,600.00) (3,178.50) 2, (0.43) Memorial Park Wharf Revenue #DIV/0! Memorial Park Wharf Expense 18, , , Net Memorial Park (18,200.00) (15,557.52) 2, (0.15) Dykes Revenues #DIV/0! Dykes Expenses 5, , Net sidewalks (5,700.00) , (1.00) Net Other Services (29,500.00) (18,736.02) 10, (0.36) Net General Fund Operating (477,800.00) 282, , (1.59) Page 31

36 Village of Chase Quarterly detailed Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining Non Operating Amortization Offset 563, , (154,209.83) (0.27) Reserve Transfers From Reserves 54, , (51,750.67) (0.96) To Reserves 25, , Total Reserve Transfers 29, (22,750.67) (51,750.67) (1.78) Debt Debt Received 280, (280,000.00) (1.00) Debt Paid 168, , , Net Debt 111, (106,547.76) (217,747.76) (1.96) Capital Expenditures General Government 0.00 #DIV/0! Fire Service 11, , (18,927.40) (1.69) Bylaw Enforcement 0.00 Community Development 0.00 #DIV/0! Solid Waste 0.00 #DIV/0! Roads 2, (2,174.71) #DIV/0! Parks 39, , , Community Hall 45, , , Arena 85, , Wharf #DIV/0! (180,200.00) (122,956.70) 10, (0.06) Net General Capital fund 523, , (413,703.79) (0.79) Net General Cash Surplus (Deficit) 45, , , Balance of General Cash Surplus (Deficit)- beginning Balance of General Cash Surplus (Deficit) - Ending (298,823.00) (298,823.00) (253,123.00) 140, Page 32

37 Village of Chase Quarterly detailed Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining Water Utility Administration Revenues 310, , (80,254.32) (0.26) Administration Expenses 86, , , Net Water Administration 223, , (51,126.52) (0.23) Distribution Revenues 3, , (350.00) (0.12) Distribution Expenses 137, , , Net Distribution (134,100.00) (118,373.29) 15, Treatment Revenues 408, , (80,800.00) (0.20) Treatment Expenses 282, , , Net Treatment 126, , , Net Water Utility Operating 215, , (14,618.82) (0.07) Non Operating Amortization Offset 180, , (102,311.10) Reserve Transfers From Reserves 0.00 #DIV/0! To Reserves 0.00 #DIV/0! Total Reserve Transfers #DIV/0! Debt Debt Received #DIV/0! Debt Paid 48, , (23.92) (0.00) Net Debt (48,000.00) (48,023.92) (23.92) 0.00 Capital Expenditures Distribution #DIV/0! Treatment 761, , , (761,800.00) (493,027.47) 268, (0.35) Net Water Capital fund (628,900.00) (462,462.49) 166, (0.26) Net Water Cash Surplus(Deficit) (413,100.00) (261,281.31) 151, (0.37) Balance of Water Cash surplus (Deficit)- beginning Balance of Water Cash Surplus (Deficit)-End (208,334.00) (208,334.00) (621,434.00) (469,615.31) Page 33

38 Village of Chase Quarterly detailed Financial Report Period ended 30 September 2015 Annual YTD Budget % Budget Actual Remaining Remaining Waste Water Utility Administration Revenues 423, , (60,938.07) (0.14) Administration Expenses 46, , , Net Administration 377, , (29,470.70) (0.08) Collection Revenues 1, (850.00) (0.57) Collection Expenses 70, , , Net Collection (68,800.00) (64,930.45) 3, (0.06) Treatment Revenues 366, (366,000.00) (1.00) Treatment Expenses 264, , , Net treatment 101, (164,470.29) (265,670.29) (2.63) Net Wastewater Utility Operating 409, , (291,271.44) (0.71) Non Operating Amortization Offset 162, , (54,477.65) (0.34) Reserve Transfers From Reserves 184, , (167,293.88) (0.91) To Reserves 0.00 #DIV/0! Total Reserve Transfers 184, , (167,293.88) (0.91) Debt Debt Received #DIV/0! Debt Paid 11, , (25.74) (0.00) Net Debt (11,500.00) (11,525.74) (25.74) 0.00 Capital Expenditures Collection #DIV/0! Treatment 550, , , (550,000.00) (16,706.12) 533, Net Wastewater Capital Surplus (Deficit) Net Wastewater Cash Surplus (Deficit) Balance of Wastewater Cash Surplus (Deficit) - beginning Balance of Wastewater Cash Surplus (Deficit) - end (215,200.00) 96, , , , , ,853, ,639, ,048, ,853, Total to date Village Cash Surplus (173,200.00) 392, Total Accumulated Village Cash Surplus 1,173, ,524, Page 34

39 Village Of Chase Administrative Report TO: FROM: Mayor and Council CAO DATE: October 13, 2015 RE: Zoning Amendment Application 343 Shuswap Avenue ISSUE/PURPOSE To obtain a resolution of Council to give Zoning Amendment Bylaw No first and second readings and refer the bylaw to a public hearing. OPTIONS 1. Proceed with first and second readings and refer to public hearing. 2. Deny the request to amend the zoning bylaw. REFERENCE Bylaw No Excerpt from Village s Zoning Bylaw C-3 Service Commercial Permitted Uses DISCUSSION The property at 343 Shuswap Avenue is presently vacant. The owners of the property wish to put the property to use by developing it with a self-storage business and RV storage. Their intention is to house the enclosed self-storage units on the front and middle areas of the property, and utilize the south end of the property for the RV storage area. The lot is currently zoned C-3 Service Commercial. The permitted uses of C-3 Service Commercial are attached to this report for Council s reference. The Village s Official Community Plan designates the Shuswap Avenue corridor from the Trans Canada Highway (west entrance to Chase) Combination Light Industrial/Service Commercial and Service Commercial. According to the OCP, the following guidelines are in place for this corridor: It is Council s objective to promote expansion of the commercial area along Shuswap Avenue, secondary to the Downtown Core, toward Brooke Drive. It is an objective of Council to encourage mixed commercial and residential use of buildings in areas designated for commercial use. It is the policy of Council to encourage enlargement of the Village Core to the Village Core Page 35

40 Expansion Area This area encompasses properties along Shuswap Avenue between Aylmer Road and Brooke Drive. While the existing permitted uses in the C-3 zone do not include a self-storage facility, the property owner is applying to rezone the property as a site specific zone to include self-storage as a permitted use for this particular property only. Currently, storage and warehousing is a permitted use in the M-1 Light Industrial Zone. As the Official Community Plan designates the Shuswap Avenue corridor from the Trans Canada Highway (west entrance to Chase) Combination Light Industrial/Service Commercial and Service Commercial, Administration is of the opinion that a site specific zoning amendment to permit enclosed self-storage with RV parking at the south end of the property (away from the Shuswap Avenue frontage) is appropriate in terms of the existing policies outlined in the OCP. POLICY IMPLICATIONS While Zoning bylaws are put in place to regulate land use, there are variations that do arise in certain instances. Council has the authority to make amendments to its bylaws that are relevant and provide for the best use of lands within the community based on the interests of property owners as well as the community as a whole. Council may wish to provide the public an opportunity to speak to the proposed zoning amendment by giving the bylaw first and second readings and referring it to a public hearing. RECOMMENDATION That Council gives Zoning Bylaw No , Amendment Bylaw No , first and second readings and refers the bylaw to a public hearing. Respectfully submitted, Original Signed Joni Heinrich, CAO Page 36

41 Page 37

42 Page 38

43 VILLAGE OF CHASE Bylaw No A Bylaw to Amend the Village of Chase Zoning Bylaw No WHEREAS the Council of the Village of Chase has adopted the Village of Chase Zoning Bylaw No ; AND WHEREAS the Council of the Village of Chase deems it necessary to amend Bylaw No ; NOW THEREFORE, the Council of the Village of Chase in open meeting assembled enacts as follows: 1. This Bylaw may be cited for all purposes as Village of Chase Zoning Bylaw No , Amendment Bylaw No Village of Chase Zoning Bylaw No , is hereby amended by adding the following use to Section 6.51 of the C-3 Service Commercial zone specifically pertaining to Lot 4, District Lot 517, Kamloops Division Yale District Plan 4801, PID : Enclosed self-storage and Recreational Vehicle Storage All other provisions of Section 6.51 remain in full force and effect. READ A FIRST TIME THIS DAY OF, 2015 READ A SECOND TIME THIS DAY OF, 2015 PUBLIC HEARING HELD THIS DAY OF, 2015 READ A THIRD TIME THIS DAY OF, 2015 Page 39

44 Approved by the Ministry of Transportation pursuant to Section 52 (3) (a) of the Transportation Act Ministry of Transportation Signature Date ADOPTED THIS DAY OF 2015 R. Berrigan, Mayor T. Pretty, Deputy Corporate Officer Page 40

45 Schedule A to Bylaw No Page 41

46 Page 42

47 Village Of Chase Administrative Report TO: FROM: Mayor and Council CAO DATE: October 13, 2015 RE: Application to Vary provisions of Village of Chase Zoning Bylaw DVP # VLA Road (Drake s Landing) ISSUE/PURPOSE To obtain approval from Council to proceed with the notification of adjacent property owners in relation to the variance application for VLA Road. OPTIONS 1. Authorize Administration to proceed with sending out notifications to adjacent property owners in relation to the application to vary provisions of the Zoning Bylaw in relation to VLA Road. 2. Do not authorize Administration to proceed with the notification to adjance property owners, denying the request to vary the Zoning Bylaw provisions. BACKGROUND Drake s Landing is zoned AR-3 (Agricultural Rural-Residential). The owner of VLA Road wishes to build an accessory building (storage shed) on his property, constructing it as a separate building from the existing house. The setback provisions for accessory buildings in the AR-3 (Agricultural Rural-Residential) require that accessory buildings be situated at least 3 meters (9.84 feet) from an interior side parcel line. The property owner wishes to construct the accessory building such that the interior side parcel line setback is 4 feet or 1.2 meters. The R-1 Low Density Residential Zone permits a 1.5 meter interior side yard setback. RECOMMENDATION That Council authorizes Administration to proceed with the notifications to adjacent property owners in relation to the application to vary (reduce) the interior side year setback for an accessory building at VLA Road (DP ) from 3 meters to 1.2 meters. Respectfully submitted, Original Signed Joni Heinrich, CAO Page 43

48 Page 44

49 Date: October 13, 2015 VILLAGE OF CHASE Memorandum To: From: RE: Mayor and Council Deputy Corporate Officer Speed limit along Aylmer Road BACKGROUND: At the September 8, 2015 regular meeting of Council the following resolution was passed: That Administration advertises in local papers to obtain resident feedback on the current speed limit along Aylmer Road in the Village of Chase and report the feedback to Council at a future meeting. DISCUSSION: Request for feedback was advertised in the Sunflower and a number of residents have been spreading the word. A total of 20 responses were received by 4:30 p.m. Thursday, October 8, 2015 with 17 responders believing the speed limit should be brought back to 50 km/h. Of those 17 responses, 4 also added they believe there are safety issues surrounding vehicles being parked on the boulevard and / or the parking of large trucks while having vehicles loaded. Two respondents suggested 40 km/h would be appropriate and one who feels the major impediment is not the speed limit but the businesses in the area utilizing the boulevard for their vehicle storage. RECOMMENDATION: Council s direction on this matter is requested. Original Signed T. Pretty, Deputy Corporate Officer Page 45

50 Page 46

51 REPORT TO COUNCIL VILLAGE OF CHASE TO: Mayor and Council DATE: October 13, 2015 FROM: RE: Tammi Pretty, Deputy Corporate Officer Results of Temporary Licence of Occupation Survey BACKGROUND: At the July 13, 2015 regular meeting of Council the following resolution was carried: That Administration obtain feedback from affected businesses in regard to Village of Chase Temporary Licence of Occupation Policy. A survey was created and an invitation distributed by mail to all business licence holders, via through the Chamber of Commerce to their members, advertising in the Sunflower, on the Village website, via Twitter and Facebook. A total of 48 responses were received, 47 online and 1 hand delivered. The attached report details the percentages of the responses received online. DISCUSSION: The majority of respondents (85%) are in favour of a TLO policy with Mobile Vendors and Sidewalk cafés being the most favoured to be covered. No one opening time came out strongest with the percentages evenly spread between 7:00 a.m. 9:00 a.m. The most favourable closing times were between 9:00 10:00 p.m., with the most popular time for music to stop playing being 10:00 p.m. (49%). For questions 6 through 9 regarding fees the majority of respondents chose to answer other. All other answers are included in a separate document. A total of 53% of responders agree that mobile vendors should be allowed to operate in the downtown core, 78% felt they should be allowed to operate within Village Parks and 57% agreed they should be allowed to operate from private property. RECOMMENDATION Council s direction on this matter is requested Original Signed Tammi Pretty, Deputy Corporate Officer Page 47

52 Q1. There is currently no policy in the Village of Chase regarding Temporary Licence of Occupation (i.e. sidewalk cafe's, merchant displays outside stores, food trucks, etc). Do you feel such a policy would be valuable? If the answer is no please proceed directly to the final question. Responses Count % Percentage of total respondents Yes % No % (Did not answer) 0 0% Total Responses 47 Q2. If you are in favour of such a policy which of the following do you feel should be covered? (Select all that apply) Responses Count % Percentage of total respondents Community Events (i.e. Cornstock) % Merchant Encroachment (rack displays, outdoor tables, etc) % Mobile Vendors % Mobile Vendor Associations (i.e. Farmers Market) % Non-profit Vendor (i.e. Lions, Rotary) % Private Exclusive (i.e. wedding) % Private Non-exclusive (i.e. cycling event, mud run) % Sidewalk Café % Street Performers % (Did not answer) % Total Responses 241 Multiple answers per participant possible. Percentages added may exceed 100 since a participant may select more than one answer for this question. Q3. In the case of a Mobile Vendor what would you feel is an appropriate opening time? Responses Count % Percentage of total respondents 7:00 a.m % 8:00 a.m % 9:00 a.m % Other (Please specify) % (Did not answer) % Total Responses 47 Q4. In the case of a Mobile Vendor what you feel is an appropriate closing time? Responses Count % Percentage of total respondents 8:00 p.m % 9:00 p.m % 10:00 p.m % Other (Please specify) % (Did not answer) % Total Responses 47 Q5. In the case of music playing for an outdoor event or sidewalk cafe, what time do you feel it is Page 48

53 appropriate to stop operating? Responses Count % Percentage of total respondents 8:00 p.m % 9:00 p.m % 10:00 p.m % Other (Please specify) % (Did not answer) % Total Responses 47 Q6. For a Sidewalk Cafe what amount do feel is a fair annual (January to December)fee? Responses Count % Percentage of total respondents $ % $ % $ % $ % $ % $ % Other (Please specify) % (Did not answer) % Total Responses 47 Q7. For amobile Vendorwhat amount do feel is a fair annual (January to December)fee? Responses Count % Percentage of total respondents $ % $ % $ % $ % $ % $ % Other (Please specify) % (Did not answer) % Total Responses 47 Q8. For amobile VendorAssociation (i.e. Farmers Market) what amount do feel is a fair annual (January to December)fee? Responses Count % Percentage of total respondents $ % $ % $ % $ % $ % Other (Please specify) % (Did not answer) % Total Responses 47 Q9. ForMerchant Encroachmentswhat amount do feel is a fair annual (January to December)fee? Responses Count % Percentage Page 49 of total respondents

54 $ % $ % $ % $ % $ % Other (Please specify) % (Did not answer) % Total Responses 47 Q10. In your opinion, should Mobile Vendors be allowed to operate in the downtown core? Responses Count % Percentage of total respondents Yes % No % (Did not answer) % Total Responses 47 Q11. In your opinion, should Mobile Vendors be allowed to operate within Village Parks? Responses Count % Percentage of total respondents Yes % No % (Did not answer) % Total Responses 47 Q12. In your opinion, should Mobile Vendors be allowed to operate from private property? Responses Count % Percentage of total respondents Yes % No % (Did not answer) % Total Responses 47 Page 50

55 Village of Chase Office: Fax: TEMPORARY LICENCE OF OCCUPATION SURVEY 2015 OTHER RESPONSES 3. In the case of a Mobile Vendor what would you feel is an appropriate opening time? (Select one option) Whenever they want Anytime Depend on the type of vendor breakfast could be 7 am, others starting later in the day Don t think it matters what time they open N/A 6:00 a.m. Depends on event earlier on event such as Canada Day; later if not a special celebration N/A 4. In the case of a Mobile Vendor what would you feel is an appropriate closing time? (Select one option) Whenever they want Anytime 8 (winter), 9 (summer) 4:00 p.m. Depends Depends on what it is and where it is N/A 11:00 10:00 p.m. Longer hours during the summer, shorter during the winter 5. In the case of a music playing for an outdoor event or sidewalk café, what time do you feel it appropriate to stop? (Select one option) Anytime 11 pm is the law I believe It should be the same as the noise by-law I think that depends if it s a one event deal or something that is ongoing weekends and / or weeknights 11:00 unless in residential area then 10:00 No later than 8:00 pm but earlier in cooler weather Midnight 6. For a Mobile Vendor what amount do you feel is a fair annual fee (January to December)? (Select one option) Is this per vendor? Or per group? None $1.00 per day I do not fully understand your term of Sidewalk Café $44.46 Sliding scale depending on #seats 500 If the business already has a business licence then no fee. If not then same as a licence Already existing business / $0 Page 51

56 Village of Chase Office: Fax: Not sure I would have no idea what other small towns charge for something similar. I would think on the low end Comparable to other communities Already included in business licnce An amount appropriate to cover administrative and enforcement costs; municipal fees should be cost-recovery not revenue generation Existing café no fee / mobile one $500 plus These would be part of an existing business which already pays a business licence fee and should be considered an extension of the business and should not be charged extra What amount of public sidewalk are they using 7. For a Mobile Vendor Association (i.e. Farmers market) what amount do you feel is a fair annual fee (January to December)? (Select one option) None $1.00 per day $1,000 + Sliding scale; days / wk; wks / yr 500 Minimum $500 as they don t have to pay rent or taxes Not sure I would have no idea what other small towns charge for something similar. I would think on the low end Included in Business Licence $500 as they probably do not pay property tax like a brick and morter business An amount appropriate to cover administrative and enforcement costs; municipal fees should be cost-recovery not revenue generation $500 plus as they do not have to pay for rental space or taxes $500 Also need a per event fee - as may only attend 1 or 2 events as a mobile vendor $150 per vendor 8. For a Sidewalk Café what amount do you feel is a fair annual fee (January to December)? (Select one option) Is this per vendor or for the whole farmers' market. $100 for the whole market None $44.46 Sliding scale depending on #days per week / wks per year Free Free as this is a service for the residents of Chase Not sure It would have no idea what other small towns charge for something similar. I would think on the low end Vendors have agreement with Associaiton already An amount appropriate to cover administrative and enforcement costs; municipal fees should be cost-recovery not revenue generation To the village Zero as they already pay a fee to the Farmers Market & this Assoc already struggles to survive Page 52

57 Village of Chase Office: Fax: For a Merchant Encroachment what amount do you feel is a fair annual fee (January to December)? (Select one option) None $10.00 per month None I have no reference Sliding scale: per foot Each case looked at separately 0 No fee Established business / $0 Not sure Low end N/A An amount appropriate to cover administrative and enforcement costs; municipal fees should be cost-recovery not revenue generation Don't believe any other business should be able to encroach on an existing business I dont feel these should have to pay. I have never been unable to use the sidewalks because of any of these displays. The bigger danger on the sidewalks are the scooters $100, makes the street look very caotic, messy, don't like this $50 + some number of dollars per square foot/metre of public space taken over for private use $ Please list any concerns you may have in regard to a Temporary Licence of Occupation Policy for the Village of Chase. Use reverse side if needed. I just have to remind Chase that it is very very hard to make profits, & would be difficult decision to come to decide Charging Vendors, especially small sales booths ect, making it harder for them to make a buck businesses licensing is covered under bylaw I don't see the need for another policy penalizing small business We are too small of a Village to harm existing business with Mobile Venders taking away business from them. Ensuring anyone operating is licensed before they operate. Encouraging vendors and businesses to set up on our streets and parks will help create a more dynamic and engaging community. However, I believe small fees and permits will help ensure quality and safety matters are better addressed. Charging or limiting participation at events like Canada Day and CornStock and the farmers market may discourage vendors at these venues / events Make it easy to operate to encourage growth Mobile Vendors taking Business away from some already struggling Businesses in town. They seem to want to come in at high peak season then leave, while store fronts are year around I disagree with the need of a temporary licence for merchants to use the sidewalk for their displays. Merchants are the one who sweep, clean, shovel snow off the sidewalks and put out attractive sidewalk displays to encourage local shopping. Merchants already pay a business license and taxes. After paying the agreed licence fee, it should be up to the owner of the property to grant permission to the vendor to set up on their property. Chase should try to entice Vendors to come to Chase and become a focal point in the province to attract mobile commerce which Page 53

58 Village of Chase Office: Fax: would contribute to the Village economy and draw visitors. This would be a huge plus for everyone in the Village. The big pic! Don't know what fee they should be charged. In line with other villages would make sense. The purpose of a fee for a Temporary License of Occupation Policy and its value to the applicant is unclear. Any mobile vendors should only be required to obtain a business license subject to current Village bylaws. Additional fees will discourage growth of new business to the community and will negatively impact the bottom line of existing small businesses that are struggling to stay afloat. There are too many considerations to be settled in a short questionnaire. What about all Home Based Businesses for example? Mobile vendors can operate on priv res if paying property tax and following regulations. no to downtown core as it will affect brick and mortor restaurants. Many unfair advantages for food trucks, cash not being claimed, how are they taxed, need business licence, could take business from established business. Support food truck if all this is considered. The policy must be clear and it must be enforced, specifically with respect to sidewalk encroachment. Not a concern but a comment. Mobile Vendors would be a welcome addition as long as they are regulated to provide more variety and choice to both citizens and tourists. They would also supplement those times when normal vendors are closed. I believe Mobile Vendors should only be allowed to operate from their own private property or on special events put on through out the year. A lot of businesses in this town are struggling & to allow Mobile Vendors in who don't have to pay rental/lease/morg/taxes ect is just wrong. Especially since most of them will only be here during peak seasons then gone. My reasoning for Mobile vendors not being allowed to operate in the downtown core & from private properties is that I feel parking congestion would become an issue and our core businesses are struggling for customers as it is. Our rec areas are where the vendors should be available to our residents and our visitors. Street performers should be charged $100 fee to discourage transients & panhandlers Mobile vendors not warranted with this population, they only rob revenue from yr. round stores that wait for summer only to lose revenue to pop up businesses? Brick & Mortor businesses are the backbone of this village, protect them first, they pay the taxes and fees. Village too small for mobile vendors. Too much food competition in town already, 1 reason why we closed. My concern would be that this does not get addressed as we need to bring vibrance and activity to the Village of Chase and promote through local businesses to bring the people in to enjoy all activities within the Village. Revitalize! Page 54

59 REPORT TO COUNCIL VILLAGE OF CHASE TO: Mayor and Council (September 2, 2014 Committee of the Whole Meeting) DATE: October 13, 2015 FROM: Tammi Pretty, Deputy Corporate Officer RE: Village of Chase Office Hours Christmas 2015 BACKGROUND: The Village has no written Christmas office hours policy but historically, the office has closed for a few days, sometime over the Christmas and New Year s holiday season. The demand for services provided through the Village office around Christmas time tends to be low. DISCUSSION: The following is a table showing the dates during this year s holiday season. Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dec 20 Dec 21 Dec 22 Dec 23 Dec 24 Christmas Boxing Day Day Dec 27 Dec 28 Dec 29 Dec 30 Dec 31 New Years Day Jan 2 The Village office will be closed on Christmas Day, a day in lieu of Boxing Day and New Year s Day as these are all statutory holidays. Any days that the office may be closed beyond those three days are considered vacation time and will be charged against individual staff members annual vacation entitlement. Several feasible options are available for Council s consideration respecting 2015 Village office holiday hours. Options are: Option 1: Option 3: Option 4: Close the Village office the entire week of December 28, 2015 (1 day would be in lieu of Boxing Day falling on Saturday) Close the Village office only on Christmas Day, a day in lieu of Boxing Day and New Year s Day. Any other option or variation of the above three options Council chooses. Regardless of which days the Village office closes during the holiday season, public notice of Village office holiday hours will be posted on the Village s website, Notice Board at the Village office and in the Chase Sunflower. Respectfully submitted, Original Signed Tammi Pretty, Deputy Corporate Officer Page 55

60 Page 56

61 VILLAGE OF CHASE Memorandum TO: FROM: Mayor and Council Community Liaison DATE: September 21, 2015 RE: Men s Health Fair October 1st ISSUE/PURPOSE a) To obtain Council support for the Community Men s Health Fair which took place on October 1 st by providing a retroactive grant-in-aid of $ for the event. BACKGROUND/DISCUSSION The Village of Chase was approached to work with the three First Nation Communities to provide a Men s Health Fair on October 1 st, which also tied in with events provided throughout the day to seniors for International Older Person s Day. The speaker series had Dr. Art Hister speaking on healthy male relationships and Dr. Clement Persaud on Prostate Cancer, screening and cancer prevention. The Men s Health Fair worked very hard to promote the community dinner and speaker series to get more people from Chase to attend. There was a free dinner for all residents and small gift bag was handed out to all participants. The Men s Health Fair Committee is asking if Council could help support this event with a donation of $ The Community Liaison sits on this committee. RECOMMENDATION Council s direction on this matter is requested. Respectfully submitted, Original Signed Terri Stewart Page 57

62 Page 58

63 VILLAGE OF CHASE Memorandum TO: FROM: Mayor and Council Councillors Maki & Lepsoe, Community Liaison DATE: October 6, 2015 RE: NAAAW Community Events November 15 th to November 21st ISSUE/PURPOSE a) To obtain Council support for a waiver of fees for use of the Upper Community Hall and kitchen for Sunday, November 15 th for opening ceremonies of NAAAW and a presentation on gang awareness; and b) To obtain Council support for a waiver of fees for use of the downstairs kitchen and rooms of the Community Hall for Monday, November 16 th to Wednesday November 18 th from 1:00 to 10:00 pm for workshops; c) To request $1,500 as Village of Chase s contribution to host a day and support this collaboration. BACKGROUND/DISCUSSION In previous years, the Village of Chase has provided a grant in aid of the Community Hall to host NAAAW events which bring the First Nation Communities and Village of Chase residents together for family events and create awareness on addiction prevention. In order to provide for a full week of activities each of the 4 communities hosted a day in which they provided a meal. In 2014 a grant-in-aid of $500 was provided by the Village which went towards an open fire hot dog roast and to cover hockey tickets to a Chase Heat game. Further funds were provided from Project Comeback to fund an additional lunch and cover the outstanding costs for the hot dogs provided as part of the Village s sponsored day. The Community Liaison, in conjunction with Councilor Lepsoe and Councilor Maki, will be working with the committee to make this event well attended and enjoyable. RECOMMENDATION Council s direction on this matter is requested. Respectfully submitted, Councillor Maki Councillor Lepsoe Terri Stewart Page 59

64 FUN PRIZES FOOD PRIZES FUN N A A A W National Aboriginal Addictions Awareness Week EVERYONE IS WELCOME AND ENCOURAGED TO ATTEND THE EVENTS AND ACTIVITIES November 16-22, 2014 A VARIETY OF ACTIVITIES AND EVENTS WILL BE TAKING PLACE THROUGHOUT THE COMMUNITY 4:30 pm 6:00 pm 6:30pm 7:00pm SUNDAY 16th Open fire hotdog roast, Chase Community Hall Opening ceremonies Prayer and speeches Gang Awareness Combined Forces Unit, Cst. Lindsey Houghton AA meeting, Elders room LSLIB (Open) 5:00pm 6:15pm 8:00pm MONDAY 17th Dinner Chase Community Hall Making Hand Drums Chase Community Hall Kitchen Room A/B AA Meeting Sorrento (Closed, alcoholics only) Al-anon Meeting Sorrento (Closed) TUESDAY 18th 11:15- Health Fair 2:30pm Chase Secondary School RCMP Roll-Over Car Demonstration 7:00pm Strengthening Our Spirits AA Meeting (Open) Neskonlith Education Center WEDNESDAY 19th 5:00pm 6:00pm 8:00pm Whats all the RAVING About? Presentation Neskonlith Hall Dinner Neskonlith Hall Candlelight Group AA Meeting (Open) Evangelical Church (by RCMP Station) 4:30pm 6:00pm THURSDAY 20th Open fire hot dog roast, Bannock on a stick LSLIB Traditional Lahal LSLIB Cultural Site 7:00 pm 8:00pm FRIDAY 21st Chase HEAT Hockey game VS 100 mile Brand New Hope AA Meeting (Open) 333 Wilson Ave. 5:00-6: 00 pm 7:00-9: 00pm SATURDAY 22rd Dinner ALIB gym Closing Ceremony Murder Mystery Family event Poster Contest Prizes and Awards Hand Drumming For More Information, Please Contact: Neskonlith Indian Band - (250) Jeromy Biron Sexqeltqin Health Centre - (250) Nancy Tarrant Little Shuswap Lake Indian Band (250) James August Proudly brought to you by: Adams Lake Indian Band Neskonlith Indian Band Little Shuswap Lake Indian Band Village of Chase New Relationship Trust Neskonlith Indian Band Adams Lake Indian Band PLEASE KEEP THESE ACTIVITIES DRUG AND ALCOHOL FREE Page 60

65 Page 61

66 Page 62

67 October 8, 2015 Mayor Rick Berrigan Chase via Dear Mayor Berrigan, RE: Holiday Train 2015 returning to your community. I am pleased to confirm the 2015 CP Holiday Train will return to Chase on Thursday December 17, This annual fundraising program is entering its 17th year, and thanks to the support of great communities like yours, the Holiday Train has raised over $10.6 million and 3.6 million pounds of food since Your contacts for this year s Holiday Train Program at CP will be Melissa Murray, Christine Brown and Josh Pender. One of them will be contacting you in the coming weeks with further Holiday Train information; however, they can be reached any time at Holiday_Train@cpr.ca. CP HAS HEART Last year, CP introduced our new community investment program CP Has Heart. Our focus is on improving the heart health of men, women and children in communities across North America because heart disease impacts all of us. By 2020, heart disease will be the leading cause of death in the world. Prevention is key to eliminating the effects of heart disease and one of the ways in which we hope to help is by spreading the message of quality nutrition. Regardless of circumstance, everyone should have access to healthy, nutritious food. Again this year, our Holiday Train program will focus not only on collecting food donations for food banks and food shelves across the CP network but on encouraging those who attend our events to donate heart healthy foods. FOOD BANK DONATION As an important supporter of the Holiday Train, we will encourage donations be made to your food bank of choice. In the past, your chosen organization was Chase Christmas Hamper Society. Please let us know if this has changed. HOSTING A SAFE & FUN EVENT Safety is always our top priority, and our goal is to continue to make the Holiday Train event safe and fun for everyone who attends. To this end we ask your office to manage any road or crossing blockages related to this event, including marking a safe perimeter around the staged train for the duration of the show. We have found that something as simple as Do Not Cross police tape works for this purpose. However, our preference if possible would be to erect barricades that clearly mark out the area and protect that location for when it is time to lower the stage door or invite people on and off the train. Members of the CP Police Service will be on hand to help manage crowds, but we do appreciate your continued support including the involvement of your local police officials in keeping the Holiday Train event in your community a safe one. Page 63

68 EVENT INFORMATION We will be in touch with you within the next few weeks to discuss additional event information such as the exact stop location, promoting the event, riding the train and confirmation you will be able to join us on stage at this year s event to help present a donation to your chosen charitable organization. Again, if you have any questions in the meantime, please send them to Holiday_Train@cpr.ca CP is proud to produce the Holiday Train. We sincerely look forward to your community s participation in this year s Holiday Train. Sincerely, Mike LoVecchio Director Government Affairs Page 64

69 Page 65

70 Page 66

71 Page 67

72 Page 68

73 Page 69

74 Page 70

75 Page 71

76 Page 72

77 Page 73

78 Page 74

79 Page 75

80 Page 76

81 Page 77

82 Page 78

83 Page 79

84 Page 80

85 SHUSWAP LAKE SECURITY SERVICE LIMITED (SLSS) Unit Squilax Anglemont Road Scotch Creek, BC V0E 1M5 Office: Fax: Cell: President: Brian N Knipstrom, CD PI SS Vice President: Denise McElroy BST Shuswap Lake Security Service is a company servicing the North Shore of the Shuswap, Sorrento, Blind Bay and the Village of Chase. SLSS has a current security business license obtained through the BC Ministry of Justice. All of the guards employed by SLSS have a valid security worker license and a minimum OFA 1 level first aid certificate. We carry a 2 million dollar liability insurance policy and are in good standing with Work Safe BC. Brian has a 30 year background in Law Enforcement as a Police Officer in New Westminster, BC. On retirement he has held several positions in private security as a Private Investigator, Security Specialist, Loss Prevention Officer and the Operations Supervisor for a major security company. Denise has lived in the Shuswap area for several years. She manages the Property Management and Concierge Services for our company. Denise also holds a Security Worker license obtained through the BC Ministry of Justice. Our company provides the following services: Mobile Patrols for both residential homes and local businesses. The majority of the homes are seasonal owners and remain vacant during the winter months. Service Calls as requested by the client. Such as letting in/out contractors, snow removal, checking on propane/oil levels and assorted other checks. Twenty-four Seven Alarm Response. The guards respond in a well marked vehicle and determine if an alarm is reported. Corporate & Community Static Site Events. Uniformed guards to ensure your event runs without safety or security concerns. Loss prevention Officers available for local businesses to help ensure there is no product loss either through shoplifting or internal thefts. By-Law enforcement. The company can provide employees that are trained in civic enforcement and are qualified through the Justice Institute of BC. House Cleaning and Concierge Services. Utilizing all natural cleaning supplies and experienced employees for homes and businesses. Page 81

86 08 October 2015 SHUSWAP LAKE SECURITY SERVICE LIMITED (SLSS) Squilax Anglemont Rd. Scotch Creek, BC, V0E 1M5 brian@shuswapsecurity.com Office: Fax: Cell: Proposal for The Village of Chase, Business Security Patrols Dear Sir/Madam, SLSS is in its second year of business and services the North Shore, Sorrento, Blind Bay and the Village of Chase. We have been primarily working on the North Shore and now want to expand into the Village of Chase. I m proposing two mobile patrols per night, five nights a week. The patrols will be performed using a well marked vehicle and uniformed guards. The guards will be looking for any suspicious activity and performing a perimeter check at each property. If a breach is discovered the guard would notify the RCMP and the business owner. Any damage where a breach isn t an issue will be reported to the business owner the next day. The local RCMP has been advised of this proposal and has stated that they would assist in any way possible. The cost for each business will be $ per year or $ per month (plus GST). We also provide Alarm Response if your business has an installed system. I ve attached our price list to show you the significant savings by doing this as a group and the Alarm Response fees. SLSS needs at least ten to fifteen businesses to participate, in order to get the quoted price. By having a marked patrol vehicle patrolling the Village of Chase the criminals will have second thoughts about stealing and damaging your valuable businesses. Proactive action is what the Village of Chase requires to help curb the property crime problem. SLSS will strive to make it as difficult as possible for the criminal element to ruin your hard earned business venture. Respectfully Yours, Brian N Knipstrom President, SLSS Page 82