I. CALL TO ORDER President Pro Tem Salzman called the meeting to order at 6:36 P.M.

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1 MINUTES - REGULAR BOARD MEETING PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK PARK HELD ON MONDAY, NOVEMBER 18 TH, 2013 AT 6:30 P.M. IN THE COUNCIL CHAMBERS OF OAK PARK VILLAGE HALL I. CALL TO ORDER President Pro Tem Salzman called the meeting to order at 6:36 P.M. II. ROLL CALL PRESENT: Trustees Brewer, Johnson, Lueck and Tucker; President Abu-Taleb ABSENT: Trustees Barber and Salzman III. CONSIDERATION OF MOTION TO ADJOURN TO EXECUTIVE SESSION TO DISCUSS MINUTES, COLLECTIVE BARGAINING, PURCHASE OF REAL ESTATE AND SETTING THE PRICE OF REAL ESTATE IN ROOM 130 It was moved by Trustee Brewer and seconded by Trustee Johnson to enter into Executive Session pursuant to 5 ILCS 120/2(c)(21) approval of minutes of meetings lawfully closed under the Open Meetings Act; 5 ILCS 120/2(c)(2) collective bargaining; 5ILCS 120/25(c)(5) purchase of real estate and ILCS 120/2(c)(6) setting the price of real estate, in Room 130. The roll call on the vote was as follows: AYES: Trustees Brewer, Johnson, Lueck and Tucker; President Abu-Taleb NAYS: None ABSENT: Trustees Barber and Salzman The motion was approved. IV. RETURN TO OPEN MEETING AT 7:30 PM IN COUNCIL CHAMBERS PRESENT: Trustees Barber (8:10 via telephone), Brewer, Johnson, Lueck, Salzman and Tucker; President Abu-Taleb ABSENT: None The Regular Meeting reconvened at 7:35 P.M. in Council Chambers. V. AGENDA APPROVAL It was moved by Trustee Tucker and seconded by Trustee Johnson to approve the agenda for the meeting. A voice vote was taken and the agenda was approved as presented. VI. MINUTES It was moved by Trustee Brewer and seconded by Trustee Salzman that the minutes of the Special Meeting of October 28, 2013 and the minutes of the Regular Meeting of November 4, 2013 be approved as presented, and the minutes of the Special Meeting of November 7, 2013 be approved as amended. A voice vote was taken and the minutes were approved. President Abu-Taleb welcomed the 4 th Grade Girl Scout Troup from Hatch School. Page 1 of 9

2 VIII. PROCLAMATIONS, RESOLUTIONS, AWARDS AND PRESENTATIONS There were no proclamations, resolutions, awards or presentations. IX. VILLAGE MANAGER REPORTS A. IDOT Update Related to Eisenhower Village Manager Cara Pavlicek noted that staff has prepared a brief report of activities related to the Eisenhower reconstruction for the Board to receive and file. VII. NON-AGENDA PUBLIC COMMENT David Moehring, 847 S. Kenilworth. Mr. Moehring recommended action to be taken by the Village Board regarding the Eisenhower expansion. X. VILLAGE BOARD COMMITTEES Trustee Lueck stated that at the Intergovernmental Meeting on November 16, there was positive feedback regarding the consolidation of all taxing bodies news into the OP/FYI. Also discussed were budgets, taxes, the overall tax burden and how entities often look at their own levy in isolation as opposed to looking at the entire tax levy. They have started discussions in terms of ways to raise that issue publicly. Trustee Johnson added that the civic federation comparative community tax burden and how the tax burden impacts commercial development by raising the rental rates per square foot, was discussed. Trustee Lueck also noted that there was a conversation in regards to marketing Oak Park through a program that s collective of all taxing bodies. XI. CITIZEN COMMISSION VACANCIES President Abu-Taleb referred to the Board and Commission vacancy report and urged residents to volunteer. XII. CITIZEN COMMISSION APPOINTMENTS, REAPPOINTMENTS, REMOVAL, RESIGNATION AND CHAIR APPOINTMENTS It was moved by Trustee Johnson and seconded by Trustee Brewer to concur in the following appointments by President Abu-Taleb: Community Design Commission Appointment of Barbara Kwiatkowsky, as Member, with a term to expire November 18, 2016 Appointment of Julie Carpenter, as Member, with a term to expire November 18, 2016 Farmers Market Commission Appointment of Lisa Capozzi, as Member, with a term to expire November 18, 2016 Page 2 of 9

3 Historic Preservation Commission Reappointment of Regina Nally, as Member, with a term to expire November 15, 2016 A voice vote was taken and the motion was approved. XIII. PUBLIC HEARING President Abu-Taleb called to order the Public Hearing on the proposed annual budget for the 2013 through 2014 Fiscal Year. Notice of the Public Hearing was published as required by law in the Chicago Sun Times on November 8, Chief Financial Officer Craig Lesner summarized the budget process thus far. He stated that other than the removal of the proposed amendment to the vehicle tax process and the proposed renovation of the gun range in the Police Department, it is very much the same budget that was presented in October. Final adoption of the budget is subject to the Truth in Taxation Hearing, which is scheduled for December 2. Jim Kelly, 1043 S. Harvey. Mr. Kelly asked the Board to consider including $15,000 in the 2014 budget to cover the cost of a feasibility study for a TIF district along the Oak Park side of Roosevelt Road. Village Clerk Teresa Powell believed that changes within her Office may not be initiated without her approval or the Board s direction per the Illinois Municipal Code. She also expressed concern that the reorganization of the Village Clerk s Office may result in state-mandated duties of her Office erroneously designated elsewhere. The Board instructed Village Attorney Paul Stephanides to follow up with a legal opinion. President Abu-Taleb commented that aside from the legal opinion, perhaps the reorganization is unnecessary if the Clerk s Office is providing efficient service. Trustee Barber joined the meeting via telephone. Village Manager Pavlicek stated that conversations regarding TIF funds and the Oak Park Development Corporation structure are scheduled for December 2. Voting on final adoption will be deferred until December 9. It was moved by Trustee Johnson and seconded by Trustee Salzman to close the Public Hearing. A voice vote was taken and the Hearing was adjourned. XIV. FIRST READING C. First Reading of An Ordinance Amending Chapter 26 ( Water ), Article 2 ( Charges and Collections ), Section ( Meter Charges ) of the Village Code of Oak Park, Illinois Village Manager Pavlicek stated that this item is associated with the recommended budget and consistent with the direction of the Village Board at the Special Meeting of November 11. The Second Reading will be presented on December 2 for final adoption. Trustee Johnson commented that 15% of the 16% increase in the water rate is due to the pass-through from the City of Chicago. Oak Park is required contractually to pay whatever Page 3 of 9

4 rate Chicago sets. D. First Reading of An Ordinance Amending Chapter 15 ( Motor Vehicles and Traffic ) Article 2 ( Parking Meters, Parking Permits and Municipal Attendant Parking Lots ), Section ( Parking Rates; Parking Meters, Pay by Space Machines, Village Operated Parking Structures, Permit, Extended Pass, Valet and Daytime on Street Permit Parking ) of the Village Code of Oak Park, Illinois Village Manager Pavlicek noted that this is also a follow-up to the budget discussion of November 11 and consistent with the consensus of the Board to increase quarterly parking garage permit fees as well as the hourly rate for parking in the garages over four hours effective January 1. The hourly rate increase is in response to the Cook County parking garage user tax, which Oak Park is required to collect and pay. She added that there will be no increase to permit fees for lots and on-street parking as originally proposed. E. First Reading of an Ordinance Amending Chapter 12 ( Housing ) and Chapter 16 ( Nuisances ) of the Village Code of Oak Park, Illinois to Establish a Crime-Free Housing Program in the Village of Oak Park- First Reading Housing Services Manager Tammie Grossman stated that in response to discussions of the Building Improvement Committee (BIC) regarding increased criminal activity in various apartment buildings, the committee looked into what other communities are doing to address this issue. Several communities have adopted multi-family crime-free housing ordinances. The BIC was looking to amend the Housing Ordinance to allow for building owners to have a crime-free lease addendum to attached to their building. Also being proposed are Village-sponsored annual seminars for owners to understand the implications of a tenant being accused of criminal activity in their building and ways for landlords to avoid criminal activity on their properties. Ms. Grossman added that this would require licensing of all rental properties; currently only properties consisting of four of more units are required to be licensed. In addition, all owners would be required to attend the crime-free housing seminar. These new licensing requirements would go into effect January President Abu-Taleb asked if this has been discussed with building owners. Ms. Grossman replied that they, as well as the Managers Association, have expressed interest. She is hoping that by having the crime-free housing lease addendum and the education component, landlords will have the tools to avoid getting to the point where they have a nuisance property. Having a crime-free housing lease addendum as part of the regular paperwork filled out by tenants will notify them that the landlord doesn't tolerate crime in their building. Ms. Grossman added that the seminar will help give them tools they can use for performing criminal background checks as well. Trustee Brewer expressed concern regarding possible discrimination, as it is likely that all tenants will not be asked to submit to a criminal background check. Ms. Grossman replied that landlords will be educated that what they do for one tenant, they must do for all. While she is not requiring owners to do criminal background checks, they are being encouraged to do this as part of the crime-free housing ordinance. She added that it's good rental policy and recommends that all landlords do criminal background checks and/or credit checks. Trustee Brewer suggested adding a fair housing statement in the ordinance. Trustee Johnson agreed and noted that since this is a First Reading, some additional feedback from Elmwood Park, Forest Park and Maywood, who have Page 4 of 9

5 implemented this, could be helpful to see what, if any, issues have come up. Chief of Police Rick Tanksley stated that he is very supportive of this ordinance, as it would allow the police to partner more closely with landlords and the residents surrounding nuisance properties. Trustee Lueck was supportive of the ordinance but noted that there is a line between discouraging people who are going to continue to engage in criminal activities from residing in Oak Park and those trying to turn their life around being able to live in Oak Park. Ms. Grossman stated that the lease addendum would alert prospective tenants that in the future, no criminal activity will be tolerated. She added that landlords may not want a person moving into their building if they have certain felony convictions, such as arson, for example. There might be a good policy reason for not accepting that person as a tenant; the landlord would have to use their discretion regarding what the crime was, how long ago it was and what the tenant s circumstances are now. Trustee Lueck also commented that the section of the ordinance relating to hearing officers gives them too much discretion. Mr. Stephanides stated that he would look into modifying that language. F. Board of Health Recommendation for First Reading of An Ordinance Amending Chapter 15 ( Motor Vehicles and Traffic, Article 2 ( Bicycles ) of the Village Code of Oak Park, Illinois Amending Section ( Definition ) and Section ( Effect of Bicycle Regulations ) and Adding a New Section (Bicycle Helmets Required ) Director of Public Health and liaison to the Board of Health Margaret Provost-Fyfe clarified that the ordinance would apply to youths under age 17. She added that since this first came before the Board, she has met with the police, Communications Department and the Village Engineer, who is liaison to the bicycle plan, to discuss the process. The Village will develop educational tools for the police to provide to youths whom they identify as not wearing a helmet. Staff is in the process of working on materials and have gotten input from the Board of Health and other experts in the field. If the same youth is stopped a second time without a helmet, there would be a warning letter to the parents, which would put the onus on the parents. The third time that this particular youth is stopped again without a helmet, they would be required to bring proof of a helmet, either a receipt or the helmet itself otherwise a $25 fine would be issued. Mr. Stephanides added that in order to enforce this in the Village Code, a monetary fine has to be associated with it. So that it would not default to the Village Code's provision of the minimum fine of $50, the reduced amount of $25 was included in the ordinance. Trustee Salzman suggested the penalty be in the form of education instead of a monetary fine. The point of the ordinance is education; the original policy intent was that there not be a monetary fine attached. Otherwise, he was supportive. Trustee Tucker strongly supported the ordinance, as it protects the lives of children. He added that perhaps it can be modified slightly to include the concerns mentioned. Trustee Barber spoke in opposition, stating that regulating the behavior of parents is sending the message that the Village of Oak Park can make better decisions for their children. Most parents know the value of helmets, although those who don't might appreciate the educational aspect of the program. He added enforcement regarding non- Page 5 of 9

6 Oak Park residents and how to effectively ID children can be problematic. However, he was in favor of encouraging more helmet use by supplying information to the public. Trustee Barber suggested the Village partner with District 97 and perhaps some local retailers to help promote the issue. He was confident that the community would react in a positive way without penalty and the creation of new laws to enforce that. President Abu-Taleb was also in favor of education, adding that this is a depletion of police resources and there are more significant issues to address in the community in terms of safety. Chief Tanksley spoke about how officers currently engage with youths who are in violation of Village Code. He added that all contact must be documented and eventually a letter is sent. He was opposed to issuing a fine, as it turns a positive interaction with a youth into a negative one. Trustees Johnson and Brewer were in favor of an ordinance, but opposed to making this punitive. G. First Reading of an Ordinance Amending Chapter 13 ( Human Rights ), Article 1 ( Public Policy Definitions ) Article 2 ( Unlawful Real Estate Practices ) of the Village Code of Oak Park, Illinois to include Source of Income as a Protected Class Village Manager Pavlicek noted that in September, the Board held a detailed discussion regarding changes in Cook County and the recommendation of both staff and Advisory Boards and Commissions regarding the addition of source of income as a projected class and identifying where it applied within the Village ordinance. XV. REGULAR AGENDA H. Consideration of a Recommendation from the Citizen Involvement Commission (CIC) to Codify Term Limits for the Citizen Advisory Boards and Commissions Mr. Stephanides stated that the Chair Manual developed by the Citizen Involvement Commission (CIC) and adopted by the Board in 2010 had come up for review and amendment. As part of that review, it was discovered that the provision regarding term limits is not in the Village Code. He met with the CIC and it was determined that this be presented to the Board for consideration to codify term limits, which is the current practice in the Chair Manual but not consistent with Village Code. CIC Chair Jim Kelly stated that the practice has been to serve a maximum of three terms; two terms as a commissioner; or two terms as a commissioner and one term as a chair; or one term as a commissioner and two terms as a chair. All terms are for three years with the excepting of the Zoning Board of Appeals, which is five years. Trustee Barber asked if current practice allows someone to be appointed as chair without serving on the commission as a member first. Mr. Kelly replied that this is allowed. Trustee Barber asked if that were to happen relative to the proposed guidelines, if someone could be a chair for three terms. Mr. Kelly stated that according to how the language reads, yes. Mr. Stephanides state that the other provision they thought was important was to give the Page 6 of 9

7 Board the authority to extend a person's term beyond the designated expiration date for up to one year at a time. There was consensus to draft the ordinance. I. Discussion Related to the Overnight Parking Ban and Referral to Reinventing Government Committee of the Village Board for Review and Recommendation Village Manager Pavlicek gave a history of the overnight parking ban beginning in 1937, which prohibited on-street parking from 2:00 a.m. to 6:00 a.m. This was amended in 1939 to the current hours of 2:30 a.m. to 6:00 a.m. In 1980, overnight parking in parking enclaves was established; in 1988 on-street overnight parking permits were introduced in certain areas on a trial basis, which was extended and expanded several times until 1994, when it became permanent. The ordinance has been amended several times since then to accommodate various circumstances. She discussed parking passes, which were established only 15 years ago. Village Manager Pavlicek referred to the citizen survey completed in 2006 regarding the repeal of overnight parking and other related actions. The results indicated that 53% of the individuals participating in the survey were in favor of repealing it and 47% were not. Trustee Salzman noted that this issue will be referred to the Reinventing Government Committee for consultation with the Alliance for Innovation. Village Manager Pavlicek explained that the Village has membership in the Alliance group. Their Midwest liaison is an Oak Park resident who has volunteered to assist the Village in determining best practices and identify technology uses to improve the system in which residents access passes, and also to address some of the concepts heard from the Board regarding better ways to issue passes. Trustee Salzman stated that community input is critical and noted that the survey results are outdated. He added that subcommittee meetings are not very well attended and expressed concern in regards to referring it to the Reinventing Government Committee. The full Board should be engaged in these discussions. Trustee Lueck suggested referring this to the Transportation Commission, as this is their purview and they are able to hold a public hearing. Trustee Barber agreed with Trustee Lueck. However, process improvements that can be made short-term by administrative staff are needed in terms of better ways to issue overnight parking passes than the current system. He asked about the cost of working with the Alliance for Innovation. Village Manager Pavlicek stated that there is no additional cost aside from the membership fee to access their assistance. She gave a summary of their services. Trustee Barber exited the meeting. Trustee Johnson also was in favor of referring this to the Transportation Commission. Interim Parking Services Manager Jill Velan gave an overview of how passes are currently issued. President Abu-Taleb stated that the number of passes residents may receive and the process in which they get them are problematic. Requesting passes needs to become an on-line function. Eliminating the ban is not the issue, but perhaps it can be modified somewhat. Page 7 of 9

8 Trustee Brewer stated that the Reinventing Government Committee was a more suitable entity to work with staff regarding determining the appropriate number of parking passes to be issued. Trustees Tucker and Brewer and President Abu-Taleb all stated that they did not wish to repeal the ban entirely. Following discussion, President Abu-Taleb commented that for this purpose, it was unnecessary to refer this to a committee or commission and directed staff, as a first step, to bring back to the Board a meaningful increase in the number of overnight parking passes that may be issued to residents. XVI. CONSENT AGENDA All Ordinances and Resolutions adopted herein are herewith ordered filed in the Office of the Village Clerk It was moved by Trustee Johnson and seconded by Trustee Brewer to waive the reading of the Consent Agenda. A voice vote was taken and the motion was approved. It was moved by Trustee Tucker and seconded b Trustee Brewer to approve the items on the Consent Agenda. J. Ordinance 2013-O-67 entitled ORDINANCE APPROVING THE EXECUTION OF A LEASE AGREEMENT WITH MARVEL MANAGEMENT CORPORATION FOR THE VILLAGE OWNED PROPERTY LOCATED AT 2 CHICAGO AVENUE, OAK PARK, ILLINOIS K. Motion Directing Staff to Apply for two Illinois Department of Commerce and Economic Opportunity (DCEO) grants to fund the Smart City USA project for Fiscal Year 2014: the Large Distributed Solar and Wind Grant and the Energy Efficiency Trust Fund Grant L. Resolution 2013-R-217 entitled RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE METROPOLITAN MAYORS CAUCUS FOR THE JOINT PROCUREMENT OF ENERGY SERVICES FOR THE OAK PARK COMMUNITY CHOICE AGGREGATION PROGRAM PERIOD JUNE L1. Resolution 2013-R-218 entitled RESOLUTION APPROVING A CONSULTING AGREEMENT WITH ENERGY CHOICES, P.C. FOR MUNICIPAL PROCUREMENT SUPPORT AND AUTHORIZING IT S EXECUTION IN AN AMOUNT NOT TO EXCEED $35,000 PER CONTRACT YEAR M. Resolution 2013-R-219 entitled RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH SIKICH, LLP FOR AUDITING SERVICES FOR FISCAL YEARS 2013, 2014, AND 2015 WITH VILLAGE OPTIONS TO EXTEND TO 2016 AND 2017 AND AUTHORIZING ITS EXECUTION N. Resolution 2013-R-220 entitled RESOLUTION APPROVING AN EMPLOYEE LEASING AGREEMENT WITH GOVTEMPS FOR THE INTERIM PARKING SERVICES MANAGER AND AUTHORIZING ITS EXECUTION Page 8 of 9

9 O. Resolution 2013-R-221 entitled RESOLUTION APPROVING A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF OAK PARK AND THE INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, LOCAL 95 EFFECTIVE JANUARY 1, 2014 THROUGH DECEMBER 31, 2015 AND AUTHORIZING ITS EXECUTION P. Motion to Approve Bills in the Amount of $2,267, for the Week Beginning November 4 th through November 15 th. The roll call on the vote was as follows: AYES: Trustees Brewer, Johnson, Lueck, Salzman and Tucker; President Abu-Taleb NAYS: None ABSENT: Trustee Barber The motion was approved. CALL TO THE BOARD AND CLERK Trustee Salzman wished all a Happy Thanksgiving. Trustee Johnson commended staff in regards to filling a vacancy at the Village-owned property at 2 Chicago Avenue. Trustee Brewer also wished all a Happy Thanksgiving. Trustee Tucker wished a Happy Hanukkah to those celebrating. President Abu-Taleb was glad the parking issue was addressed in a positive way this evening and thanked his colleagues. ADJOURN It was moved by Trustee Brewer and seconded by Trustee Tucker to adjourn. A voice vote was taken and the motion was approved. The meeting adjourned at 9:54 P.M. Monday, November 18, SUBMITTED AND RECORDED IN THE OFFICE OF: By: MaryAnn Schoenneman Teresa Powell, Village Clerk Interim Deputy Village Clerk Page 9 of 9