Wholesale Sales Tax Return

Transcription

1 Wholesale Sales Tax Return The Virginia Wholesale Sales Tax Return is a monthly return filed by licensed distributors. The distributor will be required to file fuel sales in detail delivered to the localities listed in this document. P a g e 1

2 Schedule Detail P a g e 2

3 Wizard: Add / Update / Duplicate P a g e 3

4 Locality Summary Screen P a g e 4

5 Definitions: Cost price means the actual cost of the fuels in money or other consideration. Cost price includes all federal and state excise taxes and storage tank fees paid by the distributor and any transportation or delivery charges. Separately stated federal diesel fuel excise taxes may be excluded from the sales price and the cost price, however, any distributor who fails to exclude the federal diesel excise tax when collecting any sales tax may not deduct the federal diesel excise tax from his taxable sales. No deduction is allowed for the cost of the property sold, the cost of materials used, labor or service costs, losses or any items of expense. Gross sales are the total for the sales of fuel to retail dealers except for sales to retail dealers that are also a licensed wholesale distributor. Gross sales includes the cost of the fuel, markup, federal and state excise taxes, and storage tank fee but does not include separately stated federal diesel excise tax or the fuels wholesale sales tax. Sales to government entities and non-profit 501(c)(3) entities are required to be included in gross sales. Retail Dealer is any person, including a distributor who sells fuel to a consumer or to any person for any purpose other than resale. Sales price means the total amount charged in money or other consideration by the distributor for the sale of fuels. This includes transportation or delivery charges, all applicable federal and state excise taxes, and storage tank fees. No deduction is allowed for the cost of the property sold, the cost of materials used, labor or service costs, losses or any items of expense. However, sales price does not include the following amounts: Separately stated federal diesel fuel excise taxes. Separately stated federal diesel fuel excise taxes may be excluded from the sales price, however, any distributor who fails to exclude the federal diesel excise tax when collecting any sales tax may not deduct the federal diesel excise tax from his taxable sales. Any finance charges, carrying charges, service charges or interest from credit extended under conditional sale contracts or conditional contracts providing for deferred payments. Any bad check and late payment charges. Any charges for billing and collection services. P a g e 5

6 Description Schedule Explanation Gross Sales of Fuel 16A Enter on this schedule, on a transaction by transaction basis, the fuel sold to retail dealers for retail sale or any person for any purpose other than resale within any of the qualifying counties and or cities. Include sales to government entities and 501(c)(3) entities within any of the qualifying counties and or cities in Gross Sales of Fuel. Do not report sales to other licensed wholesale distributors. For sales within the qualifying counties and or cities, you are required to report the following: 1. Schedule Code Schedule Number 16A 2. Product Code - Refer to Wholesale Sales Tax Product Code table below 3. Locality Code - Refer to the Locality Code Table at 4. Bill of Lading (BOL) Date 5. BOL Number 6. Buyer Name 7. Buyer FEIN 8. Destination Address (the street address, do not report PO Boxes) 9. Destination City 10. Destination State 11. Destination Zip Code 12. Destination County/City 13. Billed Gallons 14. Sale Price (Value) - Refer to definitions P a g e 6

7 Description Schedule Explanation Cost Price of Fuel Delivered 16B Cost price of fuel purchased without payment of the fuel wholesale sales tax and withdrawn from inventory for retail sale within an applicable jurisdiction. Enter on this schedule, on a transaction by transaction basis, the fuel delivered to your own retail outlet(s) for retail sale within any of the qualifying counties and or cities. For sales within the qualifying counties and or cities, you are required to report the following: 1. Schedule Code Schedule Number 16B 2. Product Code - Refer to Wholesale Sales Tax Product Code table below 3. Locality Code - Refer to the Locality Code Table at 4. Bill of Lading (BOL) Date 5. BOL Number 6. Buyer Name 7. Buyer FEIN 8. Destination Address (the street address, do not report PO Boxes) 9. Destination City 10. Destination State 11. Destination Zip Code 12. Destination County/City 13. Billed Gallons 14. Cost Price (Value) P a g e 7

8 Description Schedule Explanation Exempt Sales 17A Enter on this schedule, on a transaction by transaction basis, the fuel sold to federal, state or local government entities or aviation fuel sold to a non-profit 501(c)(3) entity according to (2.). These sales must have been included in your Gross Sales of Fuel schedule 16A. For sales within the qualifying counties and or cities, you are required to report the following: 1. Schedule Code Schedule Number 17A 2. Product Code Refer to Wholesale Sales Tax Product Code table below 3. Locality Code Refer to the Locality Code Table at 4. Bill of Lading (BOL) Date 5. BOL Number 6. Buyer Name 7. Buyer FEIN 8. Destination Address (the street address, do not report PO Boxes) 9. Destination City 10. Destination State 11. Destination Zip Code 12. Destination County/City 13. Billed Gallons 14. Sale Price (Value) Refer to definition. Other Deductions 17B For DMV authorized use only. P a g e 8

9 Product codes for Wholesale Sales Tax Product Codes Description 054 Propane 065 Gasoline 071 Gasoline MTBE 078 E75 Gasoline 079 E85 Gasoline 124 Gasohol 125 Aviation Gasoline 130 Jet Fuel 154 #4 Diesel Undyed 160 Diesel Undyed 161 LS Diesel #1 Undyed 167 LS Diesel #4 Undyed 224 Compressed Natural Gas 225 Liquid Natural Gas 279 Marine Diesel 280 Marine Gas 282 #1 HS Diesel Undyed 283 #2 HS Diesel Undyed This table includes the product codes of the fuels that are subject to the fuels wholesale sales tax. The wholesale sales tax is levied on fuels that are subject to tax under Chapter 22.( et seq.). VA Code lists exemption from the fuels tax which means it is also exempt from the fuels wholesales sales tax. P a g e 9

10 Locality Codes and Descriptions Commission Code Locality Name: Locality Code: Alexandria Arlington County NVTC Fairfax County Loudoun County City of Fairfax Fall Church Fredericksburg Prince William County PRTC Spotsylvania County Stafford County Manassas Manassas Park Chesapeake Franklin Hampton Isle of Wight County James City County Newport News HRPC Norfolk Poquoson Portsmouth Southampton County Suffolk Virginia Beach Williamsburg York County P a g e 10

11 2017 Conduent Business Services, LLC. All rights reserved. Conduent and Conduent Agile Star are trademarks of Conduent Business Services, LLC. in the United States and/or other countries. The contents of this document are considered to be Conduent private data and are provided for the exclusive use of the client named within. The contents herein may not be reproduced without the specific written permission of Conduent. P a g e 11